RFQ 6512_BLANK COPY.pdf
PDF 138 KB Posted
- Attached to
- MARKETING FOLDERS
- Solicitation number
- 0000006512
- Issued by
- Westchester County, New York
About this file
This document is a Request for Quotation (RFQ) issued by Westchester Community College's Purchasing Department for marketing folder production. The RFQ (ID: WCC-0000006512) is dated 02/17/2025, with quotes due on 03/04/2025 at 2:00 PM, targeting the Educational Opportunity Center located at 26 South Broadway in Yonkers, NY. The procurement involves producing two lots of marketing materials: 1) 9 x 12 marketing folders printed in PMS 3189 with full bleed, gloss lamination on one side, die-cut with two 4-inch pockets, totaling 2,000 units, and 2) a separate lot for shipping and handling. The specific folder specification includes custom 19 x 25 white 184# 12PT Mystic C2S cover with offset flat print in 2 colors on the front.
The RFQ includes several critical procurement terms, including a mandatory 45-day price hold period, strict requirements for proof approval before production, and prohibitions on over-runs or additional reprinting without explicit written consent from the Westchester Community College Purchasing Agent. Vendors are explicitly forbidden from including their company name or logo on delivered products, and all artwork and negatives must be returned upon product delivery. The document emphasizes complete documentation, precise counting of ordered amounts, and potential disqualification for incomplete bid submissions. While specific pricing is not filled in, the document provides a structured framework for potential suppliers to submit competitive quotes for the marketing folder production project.
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Other files
| File | Type | Posted |
|---|---|---|
| Schedule A - Revision 3-4-2022.pdf | ||
| WCC RFQ 6512 Addendum 1.pdf |
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Text version
1 1 LOT 9 X 12 WEOC MARKETING FOLDERS:
PRINT PMS 3189 FULL BLEED
GLOSS LAMINATION 1 SIDE / DIE
CUT WITH TWO 4 INCH
POCKETS.QTY 2,000/LOT
Qty: 1,000/LOT. EACH Custom 19 x 25 White 184#, 12PT Mystic C2S Cover, offset flat print, 2 colors front.
2 1 LOT SHIPPING/HANDLING ____________ ___________
GRAND TOTAL: ____________
PLEASE QUOTE PRICES TO PRINT AND DELIVER ITEM(S) AS OUTLINED ABOVE.
WHEN QUOTING, PLEASE TAKE ALL CONTINGENCIES INTO CONSIDERATION. ARTWORK WILL ONLY BE PROVIDED WHEN SO STATED ON RFQ.
CHARGES FOR TYPESETTING, ARTWORK, HALFTONES, ETC., SHALL BE INCLUDED IN QUOTED PRICE.
IF AWARDED, ARTWORK AND/OR NEGATIVES MUST BE RETURNED UPON DELIVERY OF FINISHED PRODUCT, OR HAND DELIVERED TO USING
DEPARTMENT. FAILURE TO DO SO WILL RESULT IN NON-PAYMENT.
PROOF ~ M U S T~ BE APPROVED BEFORE PRODUCTION.
THERE SHALL BE ABSOLUTELY NO ALLOWANCES FOR OVER-RUNS.
THERE SHALL BE A FULL AND COMPLETE COUNT ON THE AMOUNTS ORDERED.
SUCCESSFUL VENDOR SHALL NOT REPRINT OR MAKE ADDITIONAL COPIES OF ANY MATERIALS SUPPLIED TO OR BY WESTCHESTER COMMUNITY COLLEGE WITHOUT THE EXPRESS WRITTEN CONSENT OF THE WESTCHESTER COMMUNITY COLLEGE PURCHASING AGENT OR HIS/HER DULY
AUTHORIZED REPRESENTATIVE.
SUCCESSFUL VENDOR'S COMPANY NAME AND/OR LOGO SHALL NOT APPEAR ON ANY DELIVERED DOCUMENTS OR PRODUCTS.
PRICES QUOTED MUST HOLD FIRM FOR A 45-DAY PERIOD FROM RECEIPT OF BID. NO BIDDER MAY WITHDRAW HIS/HER BID WITHIN 45 DAYS
AFTER THE ACTUAL DATE OF THE OPENING THEREOF.
THE BIDDER'S ATTENTION IS DIRECTED TO THE LAST PAGE OF THIS DOCUMENT [REQUEST FOR QUOTATION INSTRUCTIONS AND
CONDITIONS].
REQUEST FOR QUOTATION
Supplier: ____________________________
Request Quote ID. Date Buyer Page WCC-0000006512 02/17/2025 Eversley, Keith 1
Due Date and Time
03/04/2025 02:00 PM
Ship To: EDUCATIONAL OPPORTUNITY CENTER
26 SOUTH BROADWAY
ATTN: LIDIA CIAMARRA
YONKERS NY 10701
United States
Line Quantity UOM Item Description Unit Price EXT Price
This is NOT AN ORDER All returned quotes and related documents must be identified with our request for quote Number.
THE INSTRUCTIONS AND CONDITIONS PAGE IS AN INTEGRAL PART OF THIS BID.
IN ORDER TO VALIDATE THIS BID, EACH BIDDER ~ M U S T ~ PROVIDE THE REQUESTED INFORMATION AND SIGN THE INSTRUCTIONS AND
CONDITIONS PAGE WHERE INDICATED.
FAILURE TO COMPLETE AND SIGN THE INSTRUCTIONS AND CONDITIONS PAGE MAY RESULT IN BID DISQUALIFICATION.
REQUEST FOR QUOTATION
Request Quote ID. Date Buyer Page WCC-0000006512 02/17/2025 Eversley, Keith 2
Due Date and Time
03/04/2025 02:00 PM
Ship To: EDUCATIONAL OPPORTUNITY CENTER
26 SOUTH BROADWAY
ATTN: LIDIA CIAMARRA
YONKERS NY 10701
United States
Line Quantity UOM Item Description Unit Price EXT Price
This is NOT AN ORDER All returned quotes and related documents must be identified with our request for quote Number.
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