RFQ 5TD0 Building repair 2025.docx

Needed Service or Supply: Maintenance Building Renovations and Repairs Ordering Location and Address: S. Construction, 7902 Upp Road, Bainbridge, OH 45612

Project Background South construction needs repairs and remodeling for two maintenance buildings.

Building 1:

Small out building, 13’ x 18’, that needs a replacement shingle roof, soffit and wooden posts Building 2:

Replacement of two large, insulated garage doors with tracks and openers.

Repair drywall in small areas in shop, paint whole shop including man doors and wood trim around the doors and windows.

Replace two small windows Install 2- head mini-split heating system with one head unit per office space

Specifications/Scope of Work Shipping costs must be included in the cost of the item.

All equipment used on-site shall be free of sediment and debris from off-site to minimize the introduction of invasive species. Any timber matting used shall be new. Previously used matting will not be permitted.

Prior to starting work the area will be cleared of all equipment, etc.

The contractor is responsible to supply all materials needed.

The contractor is responsible for all debris removal and the site will be left clean.

Onsite work Mon-Thursday 7am to 4:30pm ONLY; State holidays observed.

Building 1:

Replacement shingle roof (20 year in matching color), sofit, eaves and two wooden support posts for 13’ X 18’ fuel house Building 2:

Qty 2 double hung windows 37.5” X 40” Qty 1 each insulated with windows garage doors and openers

1. 182”W X 122”H

2. 185”W X 150”H

3. 1.25 HP garage door openers 2 ton 2 head Mitsubishi mini split heat pimp, line sets, drains, communications wire, high voltage breaker, disconnect, line hide on exterior wall, 5 year parts, 7 year compressor warranty 24,000BTU Delivery S. Construction, 7902 Upp Road, Bainbridge, OH 45612 Completion/Delivery Date: May 8, 2025

Site Visit & Point of Contact Prior to submitting a bid response, offerors are encouraged to visit S. Construction, 7902 Upp Road, Bainbridge, OH 45612 Contact Roger Murphy 614-285-8141 roger.murphy@dnr.ohio.gov Roger will be on-site for tours and questions February 18, 2025 from 7am to 5pm Once a contract is awarded, failure of the bidder to have requested a site visit to become familiar with the facility and requirements of the bid will be insufficient reason to support any request to be released from the contract.

Project Award For bids involving service projects on DNR property, the lowest apparent bidder will be required to provide 2 examples of similar completed projects including photos. Provide the person’s name, organization name, phone number and email address for each project example. In addition, the bidder must complete a pre-award meeting with appropriate DNR staff to ensure that the materials and scope are mutually understood.

Evaluation. The contract will be awarded to the lowest responsive and responsible bidder as determined by the State.

Contract Award. The contract will be awarded to the lowest responsive and responsible bidder by low lot total. Low lot total will be determined by multiplying the unit cost by the estimated usage listed in the bid and then adding each of the totals together to arrive at a total for all items. Failure to bid all items may result in the bidder being deemed not responsive.

Bill to information: (FSS requirement) Invoices Origin-DNR-N09

All invoices must be submitted DIRECTLY to Financial Shared Services (FSS).

There are two options available to submit invoices to FSS:

· EMAIL the invoice to: invoices@ohio.gov

· MAIL the invoice to: Financial Shared Services, PO Box 182880, Columbus, Ohio 43218-2880 In order to process your invoice, please make sure all the required information listed below is on your invoice before submitting it to FSS or they will be returned for not being a proper invoice.

1. Must include the Purchase Order (PO) number assigned. You may shorten it to the last five digits.

2. Supplier full name as it appears on your PO.

3. The Ship to and/or service facility name and full address

4. Unique invoice number

5. Date of service or date work was completed.

6. Complete itemization of services performed, materials or goods supplied and/or labor furnished.

7. Line charge(s). If parts are included, please break out the line charges with product and charges separately.

8. No State of Ohio sales tax

9. Remit to address must match our records for payment

10. This PO is only valid for the goods and/or services received through June 30, 2025.

11. Any goods/services received after June 30, 2025 will require a new PO.

All fields mentioned above are required to count as a correct invoice; failure to provide this information will result in a returned invoice and delayed payment.

Project Award For bids involving service projects on DNR property, the lowest apparent bidder will be required to provide 2 examples of similar completed projects including photos. Provide the person’s name, organization name, phone number and email address for each project example. In addition, the bidder must complete a pre-award meeting with appropriate DNR staff to ensure that the materials and scope are mutually understood.

For the purchase of services use the following statement:

The awarded supplier will be required to sign an Addendum to Bid Quote or Personal Services Agreement. Example attached.

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