RFQ 5521.pdf

Rev. 07/28/2016-RFQ 5521.doc Page 1

Finance Department David P. Schmiedicke, Finance Director City-County Building, Room 406 Purchasing Services 210 Martin Luther King, Jr. Boulevard Madison, Wisconsin 53703 Phone: (608) 266-4521 Fax: (608) 266-5948 finance@cityofmadison.com www.cityofmadison.com/finance/purchasing

REQUEST FOR QUOTATION

RFQ #: 5521-0-2026-BG

For: Concrete

Released Date: Wednesday, April 15, 2026

Due Date: Wednesday, April 29, 2026 @ 2:00 PM CST

City Agency: Engineering/Water Utility/Parks

Method of Delivery Options

Email Quotation to: bids@cityofmadison.com

1 GENERAL CONDITIONS AND INSTRUCTIONS TO BIDDERS

1.1 Applicable Terms and Conditions

• Products or Equipment. All quotations for supplies and/or equipment must be submitted in accordance with the specifications contained in this solicitation and City of Madison Standard Terms and Conditions.

• Services. All quotations for services must be submitted in accordance with; the specifications contained in this solicitation, City of Madison Standard Terms and Conditions, and Purchase of Services Contract.

• Copies. Copies of above-referenced forms are available from the Purchasing Office or from the following link:

https://www.cityofmadison.com/finance/purchasing/vendor-resources

1.2 Delivered Prices Only

Prices quoted must include shipping charges, FOB Madison.

1.3 Substitutes

If offering a substitute item, include manufacturer, number, model, specifications and product literature.

The City will evaluate substitutes and make the final determination of equivalency.

1.4 Partial Order

Unless otherwise noted, it will be assumed that bidder will accept an order for all or part of the items priced.

mailto:finance@cityofmadison.com http://www.cityofmadison.com/finance/purchasing mailto:bids@cityofmadison.com https://www.cityofmadison.com/finance/purchasing/vendor-resources

REQUEST FOR QUOTATION RFQ # 5521-0-2026-BG

RFQ 5521.doc Page 2

1.5 Award

The City will award the bid to the responsive and responsible bidder whose bid is most advantageous to the City. In determining the most advantageous bid, the City will consider criteria such as, but not limited to, cost, quality/workmanship, compatibility, standardization, major and minor exceptions to our specifications, superior design features, warranty, delivery, past experience, installation, equality, discount, customer satisfaction, bidder’s past performance and/or service reputation, and service capability. The City may opt to establish alternate selection criteria to protect its best interest or meet performance or operational standards. After the due date, no quotes may be withdrawn for a period of 90 days or as otherwise specified or provided by law.

2 CONTACTS

Technical: For questions regarding technical specifications.

Chris Scharf City of Madison Engineering

(608) 267-1973 cscharf@cityofmadison.com

Buyer: For questions regarding instructions, terms & conditions.

Brittany Garcia City of Madison Purchasing Services

(608) 243-0529 bids@cityofmadison.com

3 BID DISTRIBUTION NETWORK

Please note that the City no longer maintains an in-house bidders' list. Notification of bid opportunities, addenda, tabulations and awards will only be made to subscribers via these networks.

State of Wisconsin VendorNet System:

State of Wisconsin and local agencies bid network. Registration is free.

http://vendornet.state.wi.us/vendornet

DemandStar by Onvia: National bid network – Free subscription is available to access bids from the City of Madison and other Wisconsin agencies, participating in the Wisconsin Association of Public Purchasers (WAPP). A fee is required if subscribing to multiple agencies that are not included in

WAPP.

Bid Opportunities: www.cityofmadison.com/finance/purchasing/bidDemandStar.cfm

Home Page: www.demandstar.com

To Register: https://www.demandstar.com/app/registration

Please note when registering: Pick the Wisconsin Association of Public Procurement (WAPP) to select all current Wisconsin government agencies.

4 LOCAL VENDOR PREFERENCE

The City of Madison has adopted a local preference purchasing policy granting a scoring preference to local suppliers. Only suppliers registered as of the bid’s due date will receive preference. Learn more and register at the City of Madison website.

www.cityofmadison.com/business/localPurchasing mailto:bids@cityofmadison.com http://vendornet.state.wi.us/vendornet http://www.cityofmadison.com/finance/purchasing/bidDemandStar.cfm http://www.demandstar.com/ https://www.demandstar.com/app/registration http://www.cityofmadison.com/business/localPurchasing

REQUEST FOR QUOTATION RFQ # 5521-0-2026-BG

RFQ 5521.doc Page 3

5 SPECIFICATIONS

5.1 Scope

The City of Madison Engineering, Parks, and Water Utility is seeking a concrete vendor. Multiple vendors may be selected because of the need for multiple pickup locations based on the project or job site location. The below is not a guarantee of quantities, but the best estimate.

5.2 Quantities

REDI-MIX CONCRETE

Water Utility Engineering Parks Total

Unit Quantity Quantity Quantity Quantity 6-BAG Cubic Yard 250.00 200.00 50.00 490.00 9-BAG Cubic Yard 50.00 50.00 FLOWABLE FILL Cubic Yard 20.00 20.00 DOT A-FA SS Cubic Yard 35.00 35.00 WI DOT Grade C- Cubic Yard 10.00 10.00 5000 PSI SS AE Cubic Yard 10.00 10.00 4000 PSI SS AE Cubic Yard 100.00 10.00 3000 PSI SS AE Cubic Yard 20.00 20.00

Additional Items

Unit .5% Calcium Chloride Each 1% Non-Chloride Each CC3 Each Heated Charge Each Delivery Charge Each

5.3 Fuel Surcharge

On Form A, there will be a place to list any fuel surcharges.

5.4 Locations

The deliveries will need to be made to various locations around the City of Madison.

Rev. 07/28/2016-FormA-PriceProposal.doc

Form A: Price Proposal

RFQ #: 5521-0-2026-BG Concrete This form must be returned with your response.

Complete the requested information and return via instructions on Page 1 of RFQ. Bidder hereby offers:

Please complete the unit price and extended price below:

Part 1

REDI-MIX CONCRETE

Water Utility

Engineering Parks Total Unit Price

Extended Price

(Unit x Extended)

Unit Quantity Quantity Quantity Quantity

6-BAG

Cubic Yard

250.00

200.00

50.00

490.00

9-BAG

FLOWABLE FILL

20.00

DOT A-FA SS

35.00

35.00

WI DOT Grade C-

10.00

5000 PSI SS AE

4000 PSI SS AE

100.00

3000 PSI SS AE

TOTAL$________________

Part 2 Additional Items

Unit Unit Price

.5% Calcium Chloride

Each

1% Non-Chloride

CC3

Heated Charge

Delivery Charge

Rev. 07/28/2016-FormA-PriceProposal.doc

Part 3 Fuel Surcharge

Please list any fuel surcharges in the space below:

Above bid submitted by:

COMPANY NAME

Rev. 07/28/2016-FormB-BidderInfo.doc

Form B: Bidder Information

RFQ #: 5521-0-2026-BG

This form must be returned with your response.

BIDDER INFORMATION

COMPANY NAME

ADDRESS CITY STATE ZIP

BIDDER’S NAME TITLE

EMAIL

SIGNATURE TELEPHONE NUMBER

DATE FAX NUMBER

LOCAL VENDOR STATUS

The City of Madison has adopted a local preference purchasing policy granting a scoring preference to local suppliers. Only suppliers registered as of the bid’s due date will receive preference. Learn more and register at the City of Madison website.

CHECK ONLY ONE:

Yes, we are a local vendor and have registered on the City of Madison website under the following category: www.cityofmadison.com/business/localPurchasing

No, we are not a local vendor or have not registered.

http://www.cityofmadison.com/business/localPurchasing