RFQ 5510.pdf

PDF 390 KB Posted Mar 3, 2026

Attached to: Water Main Fittings and Accessories
Solicitation number: 5510-0-2026-BG
Issued by: Dane County, Wisconsin

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Written by GovTribe AI · Mar 5, 2026

This Request for Quotation (RFQ) is issued by the City of Madison, Wisconsin, through its Finance Department Purchasing Services on behalf of the Madison Water Utility. The solicitation seeks quotations for water main fittings and accessories, specifically cast iron mechanical joint fittings and related components. The bid includes seven line items for various cast iron fittings ranging from 6-inch to 12-inch diameters, with quantities totaling approximately 172 units across 22.5-degree bends, 90-degree bends, solid sleeves, and tees. The RFQ was released on March 3, 2026, with quotations due on March 17, 2026, at 2:00 PM CST via email submission to bids@cityofmadison.com. No bidders' conference or site visit is mentioned in the document. The award will be based on total cost of all quantified items, with consideration given to quality, workmanship, compatibility, warranty, delivery capability, past performance, and service reputation.

Pricing must include all shipping charges with delivery FOB to Madison Water Utility at 110 South Paterson Street, Madison, Wisconsin 53703, and must be firm for a minimum of one year from the bid date. Bidders must provide detailed manufacturer specifications for all materials, which must conform to AWWA C110 standards for cast iron fittings, include armor-tipped conductive mechanical joint gaskets, corrosion-resistant bolts per ANSI/AWWA C111 specifications, and polyethylene encasement. The City of Madison extends a local vendor preference to suppliers registered with the municipality as of the bid due date. Acceptable manufacturers for friction clamps include U.S. Pipe & Foundry, Trumbull, Tyler Union, Griffin Pipe Products, and J&E Earll Manufacturing. Delivery is required within a specified timeframe following order receipt, with a minimum 24-hour advance notice required prior to delivery.

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File	Type	Posted
5510 RFQ Award Recommendation.pdf	PDF	Mar 3, 2026
5510 Bid Summary.xlsx	XLSX spreadsheet	Mar 3, 2026

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Rev. 07/20/2015-Water Main Fittings and Accessories.doc Page 1

Finance Department David P. Schmiedicke, Finance Director City-County Building, Room 406 Purchasing Services 210 Martin Luther King, Jr. Boulevard Madison, Wisconsin 53703 Phone: (608) 266-4521 Fax: (608) 266-5948 finance@cityofmadison.com www.cityofmadison.com/finance/purchasing

REQUEST FOR QUOTATION

RFQ #: 5510-0-2026-BG

For: Water Main Fittings and Accessories

Released Date: Tuesday, March 3rd, 2026

Quotation Due Date: Tuesday, March 17th, 2026 @ 2:00 PM CST

City Agency: Madison Water Utility

Method of Delivery Options

Email Quotation to: bids@cityofmadison.com

1 GENERAL CONDITIONS AND INSTRUCTIONS TO BIDDERS

1.1 Applicable Terms and Conditions

• Products or Equipment. All quotations for supplies and/or equipment must be submitted in accordance with the specifications contained in this solicitation and City of Madison Standard Terms and Conditions.

• Services. All quotations for services must be submitted in accordance with; the specifications contained in this solicitation, City of Madison Standard Terms and Conditions, and Purchase of Services Contract.

• Copies. Copies of above-referenced forms are available from the Purchasing Office or from the following links:

www.cityofmadison.com/finance/documents/STC.pdf www.cityofmadison.com/finance/documents/ConditionsofPurchasePO.pdf www.cityofmadison.com/attorney/documents/posContract.doc

1.2 Delivered Prices Only

Prices quoted must include shipping charges, FOB Madison.

1.3 Substitutes

If offering a substitute item, include manufacturer, number, model, specifications and product literature.

The City will evaluate substitutes and make the final determination of equivalency.

1.4 Partial Order

Unless otherwise noted, it will be assumed that bidder will accept an order for all or part of the items priced.

mailto:finance@cityofmadison.com http://www.cityofmadison.com/finance/purchasing mailto:bids@cityofmadison.com http://www.cityofmadison.com/finance/documents/STC.pdf http://www.cityofmadison.com/finance/documents/ConditionsofPurchasePO.pdf http://www.cityofmadison.com/attorney/documents/posContract.doc

REQUEST FOR QUOTATION RFQ # 5510-0-2026-BG

Water Main Fittings and Accessories.doc Page 2

1.5 Award

The City will award the bid to the responsive and responsible bidder whose bid is most advantageous to the City. In determining the most advantageous bid, the City will consider criteria such as, but not limited to, cost, quality/workmanship, compatibility, standardization, major and minor exceptions to our specifications, superior design features, warranty, delivery, past experience, installation, equality, discount, customer satisfaction, bidder’s past performance and/or service reputation, and service capability. The City may opt to establish alternate selection criteria to protect its best interest or meet performance or operational standards. After the due date, no quotes may be withdrawn for a period of 90 days or as otherwise specified or provided by law.

2 CONTACTS

Technical: For questions regarding technical specifications.

Jeff Belshaw Madison Water Utility

(608) 261-9835 Jbelshaw@madisonwater.org

Buyer: For questions regarding instructions, terms & conditions.

Brittany Garcia City of Madison Purchasing Services

(608) 243-0529 bgarcia@cityofmadison.com

3 BID DISTRIBUTION NETWORK

Please note that the City no longer maintains an in-house bidders' list. Notification of bid opportunities, addenda, tabulations and awards will only be made to subscribers via these networks.

State of Wisconsin VendorNet System:

State of Wisconsin and local agencies bid network. Registration is free.

http://vendornet.state.wi.us/vendornet

DemandStar by Onvia: National bid network – Free subscription is available to access bids from the City of Madison and other Wisconsin agencies, participating in the Wisconsin Association of Public Purchasers (WAPP). A fee is required if subscribing to multiple agencies that are not included in

WAPP.

Bid Opportunities: www.cityofmadison.com/finance/purchasing/bidDemandStar.cfm

Home Page: www.demandstar.com

To Register: https://www.demandstar.com/app/registration

Please note when registering: Pick the Wisconsin Association of Public Procurement (WAPP) to select all current Wisconsin government agencies.

4 LOCAL VENDOR PREFERENCE

The City of Madison has adopted a local preference purchasing policy granting a scoring preference to local suppliers. Only suppliers registered as of the bid’s due date will receive preference. Learn more and register at the City of Madison website.

www.cityofmadison.com/business/localPurchasing mailto:Jbelshaw@madisonwater.org mailto:bgarcia@cityofmadison.com http://vendornet.state.wi.us/vendornet http://www.cityofmadison.com/finance/purchasing/bidDemandStar.cfm http://www.demandstar.com/ https://www.demandstar.com/app/registration http://www.cityofmadison.com/business/localPurchasing

REQUEST FOR QUOTATION RFQ # 5510-0-2026-BG

Water Main Fittings and Accessories.doc Page 3

5 SPECIFICATIONS

Conform to the requirements specified herein for the type and class of material named. The Engineer reserves the right to reject any materials not meeting these Specifications. See ‘Form A: Price Proposal’ for associated bid quantities and the Bid Form worksheet.

Material Requirements – WATER MAIN FITTINGS:

− AWWA C110-Latest Edition, Class 250 cast iron mechanical joint pipe fittings, cement lined, all bells, with accessories, entire fittings tarred.

− Ductile iron fittings meeting above C110 specifications are acceptable.

− Gaskets shall be armor-tipped conductive M.J. (no lead).

− Bolts shall be manufactured from corrosion-resistant, high-strength, low-alloy steel in accordance with ANSI/AWWA C111/A21.11, that has a baked-on ceramic-filled fluorocarbon resin, which handles the needs of highly corrosive conditions.

− Conductivity copper straps, 1.5” X 36” with pre-drilled bolt holes (0.812”) at each end. Capable of handling 500 amps. Or equal.

− Polyethylene Encasement Requirements: V-Bio Enhanced Polyethylene Encasement, or Engineer approved equivalent.

− Friction Clamps (Socket Clamps)

Acceptable manufacturers:

− U.S. Pipe & Foundry − Trumbull − Tyler Union − Griffin Pipe Products − J&E Earll Manufacturing (Conductivity straps)

Basis of Award:

− Award of bid will be based on total of all quantified items on the bid list (Form A). Items listed with a zero quantity are included for price quotation only, and will not be considered in the basis for award. These items will, however, be subject to the submitted price and delivery conditions of the bid on any Utility purchase orders after award through the duration of this purchasing agreement.

Rev. 07/20/2015-FormA-PriceProposal.doc

Form A: Price Proposal

RFQ #: 5510-0-2026-BG Water Main Fittings and Accessories

This form must be returned with your response.

Materials shall conform to the requirements specified in this solicitation. The Engineer reserves the right to reject any materials not meeting these Specifications. Complete the requested information and return via instructions on Page 1 of RFQ. Bidder hereby offers:

CAST IRON FITTINGS:

Item Quantity Description Manufacturer Unit Price Volume Discount

Extended Price

1 4 6” 22.5 Degree MJ Bend $ $ $

2 8 6” 90 Degree MJ Bend $ $ $

3 110 6” MJ Solid Sleeve $ $ $

4 20 8” MJ Solid Sleeve $ $ $

5 5 12” MJ Solid Sleeve $ $ $

6 20 6”X6” MJ Tee $ $ $

7 5 8”X6” MJ Tee $ $ $

Award of this purchasing agreement is based on the total of quantified items only. See the Specifications for additional information related to the basis of award.

Delivery Requirements:

− F.O.B. via open type truck to: Madison Water Utility

110 S. Paterson Street Madison, WI 53703

− At least 24-hour notice is required prior to delivery. Call: (608) 266-4790.

− No payment until total shipment is received. If shipment is not made as promised, Water Utility will buy on open market and back charge against your quote.

Days to Delivery After Receipt of Order: _____________

Is price firm for one year from date of bid? Yes ______ No ______

TOTAL:

Rev. 07/20/2015-FormA-PriceProposal.doc

If No, price firm for ________ days.

Term Discount: _________________ (i.e. 1% if paid in 15 days, net 30, etc.)

Above bid submitted by:

COMPANY NAME

Rev. 07/20/2015-FormB-BidderInfo.doc

Form B: Bidder Information

RFQ #: 5510-0-2026-BG Water main Fittings and Accessories

This form must be returned with your response.

BIDDER INFORMATION

COMPANY NAME

ADDRESS CITY STATE ZIP

BIDDER’S NAME TITLE

SIGNATURE TELEPHONE NUMBER

DATE FAX NUMBER

LOCAL VENDOR STATUS

CHECK ONLY ONE:

Yes, we are a local vendor and have registered on the City of Madison website under the following category: www.cityofmadison.com/business/localPurchasing No, we are not a local vendor or have not registered.

http://www.cityofmadison.com/business/localPurchasing

Water Main Fittings and Accessories