RFQ 5501Award Recommendation-MCR.pdf
PDF 208 KB Posted
- Attached to
- Sign Blanks
- Solicitation number
- 5501-0-2026-BG
- Issued by
- Dane County, Madison City, Wisconsin
About this file
This is a Quote Award Recommendation document issued by the City of Madison Finance Department, Purchasing Services, on behalf of the Traffic Engineering Department for RFQ 5501-0-2026-BG. The procurement concerns aluminum alloy sign blanks across seventeen line items totaling approximately 5,380 individual units in various dimensions ranging from 12" x 12" to 42" x 17.75" with thicknesses of 0.080" or 0.125". All sign blanks must be manufactured from aluminum alloy #5052-H38, deburred with smooth edges, coated with Alodine 1200S, and drilled according to specified configurations with corner radii requirements. The quotation deadline was Tuesday, January 27, 2026, at 2:00 PM CST, with delivery to be made via flatbed truck FOB Madison. The award recommendation was completed on January 28, 2026, and the contract is a one-time purchase with no renewal options.
The award has been recommended to Vulcan Inc. with a total award amount of $43,843.95, representing the actual contract amount rather than an estimate. The award is not contingent on additional budget approval. Eight bids were received in response to the solicitation. Funding for this award will be charged to GL Accounts 45100-53210 and 45300-53210, with current year commitment of $43,843.95 and available budget of $145,000. The City of Madison has adopted a local vendor preference policy; however, the document indicates that local preference did not change the outcome of this procurement process. No grant funding is associated with this project.
View the file
Other files
| File | Type | Posted |
|---|---|---|
| Bid Summary.xlsx | XLSX spreadsheet | |
| RFQ 5501-0-2026-BG.pdf |
On GovTribe
Work with this file
- Download the original file
- Contacts named in this file
- Similar government files
- Ask GovTribe AI about this file
Text version
Finance Department
David P. Schmiedicke, Finance Director
City-County Building, Room 406 Purchasing Services
210 Martin Luther King, Jr. Boulevard
Madison, Wisconsin 53703
Phone: (608) 266-4521
Fax: (608) 266-5948 finance@cityofmadison.com www.cityofmadison.com/finance/purchasing
City of Madison Quote Award Recommendation
Bid award recommended by:
Department name: Traffic Engineering
Bid number: 5501-0-2026-BG
Bid Description: Sign Blanks
Project description:
Alluminum alloy sign blanks.
Contract term:
Initial term: One time purchase
Number of potential renewals: None
Award amount:
Initial term award amount: $43,843.95
The award amount is: ☒ Actual contract amount ☐ Estimated contract amount (if yes, explain below)
The Contract Award includes price adjustment terms: ☒ No ☐ Yes (if yes, explain below)
Additional amount information: If estimated contract amount is chosen, you must provide information related to estimate calculation, indefinite quantity, etc. If there is a price adjustment or escalation clause in the contract terms, explain that here.
Enter N/A if neither are applicable.
Budget information:
Enter current and/or next year information if applicable. Enter N/A if not applicable.
Is there grant funding associated with this project: ☐ Yes ☒ No
GL Account: 45100-53210 & 45300-53210
Project Number (if yes above): Enter account number.
☐ Award is contingent on additional budget approval: Committee or authority name. Date: __________________
Budget Comment: N/A
Current year commitment $43,843.95 Next year commitment* $
Current budget available $145,000 Next year budget available* $
*The City may terminate any contract with no penalty if the Common Council fails to appropriate funds for the continuation of the contract for any ensuing fiscal year.
Number of bids received: 8 mailto:finance@cityofmadison.com http://www.cityofmadison.com/finance/purchasing
Were there local vendors proposed? ☒ Yes ☐ No
Did local preference policy change the outcome of the process? ☐ Yes ☒ No
Additional information (optional):
Bidder recommended for award: Vulcan Inc.
Purchasing reviewer: Reviewer name. Initials: Date:
1/28/2026
Mary Richards
File details come from the government source that posted it. Updated .