Bid Summary.xlsx

This is a bid summary document for Request for Quotation (RFQ) 5501-0-2026-BG issued by the City of Madison Finance Department, Purchasing Services, on behalf of the Traffic Engineering Department. The solicitation requests aluminum alloy sign blanks across seventeen line items totaling approximately 5,380 units in various dimensions ranging from 12" x 12" to 42" x 17.75", with thicknesses of 0.080" or 0.125". All sign blanks must be manufactured from aluminum alloy #5052-H38, deburred with smooth edges, and coated with Alodine 1200S, with specific hole drilling configurations and corner radii requirements. Eight vendors submitted quotations by the January 27, 2026, deadline at 2:00 PM CST: Decker Supply Co, Lange Enterprises, Newman Signs, Sign Solutions USA, Stratford Sign Sales, US Standard Sign Co, Vulcan Signs, and one additional vendor. No site visits or bidders' conferences were scheduled for this procurement. Award will be made to the responsive and responsible bidder whose bid is most advantageous to the City based on evaluation criteria including cost, quality, warranty, delivery, past performance, and service reputation.

Pricing in the bid summary ranges significantly across vendors, with total bids spanning from approximately $43,843.95 to $65,533.45. Lange Enterprises submitted the lowest total bid at $43,843.95, while the second-lowest responsive bid was US Standard Sign Co at $46,479.05. Vulcan Signs qualified as a local vendor and received local vendor preference scoring under the City of Madison's adopted local vendor preference policy, though this preference did not result in the lowest overall cost in this procurement. All quoted prices represent delivered prices including shipping charges, FOB Madison with flatbed delivery preferred. The winning bidder must provide cut sheets for review prior to drilling holes and must provide 24-48 hours advance notice before delivery. Quotations remain valid for 90 days following the bid due date and cannot be withdrawn during this period. The RFQ did not identify any incumbent vendors or current contractors.