RFQ_5463_Inventory_parts.pdf

REQUEST FOR QUOTATION

RFQ 5463

RFQ 5463 INVENTORY PARTS

Southwest Ohio Regional Transit Authority

525 Vine Street

Cincinnati, OH 45202

RELEASE DATE: October 12, 2026

RESPONSE DEADLINE: October 13, 2026, 11:00 am

RESPONSES MUST BE SUBMITTED ELECTRONICALLY TO:

https://secure.procurenow.com/portal/go-metro https://secure.procurenow.com/portal/%7bproject.government.code%7d

Southwest Ohio Regional Transit Authority

REQUEST FOR QUOTATION

RFQ 5463 Inventory parts

I. Inventory RFQ

II. Instructions to Bidders

III. Bid Pricing Form

IV. Vendor Questionnaire

Request For Quotation #RFQ 5463

Title: RFQ 5463 Inventory parts

1. Inventory RFQ

1.1. Summary

RFQ Bid Form Instructions

BIDS NOT SUBMITTED THROUGH E-PROCUREMENT PORTAL WILL BE CONSIDERED NON-

RESPONSIVE

PLEASE CONTACT THE BUYER DIRECTLY WITH ANY QUESTIONS OR PROBLEMS

WITH A BID

• All suppliers shall utilize the pricing table within the E-procurement portal. Bids received in other formats may be considered non-responsive.

• Items of Importance:

1. All quotes must have the freight included in the price.

2. Lead time: L/T must be noted in the NOTES column in the bid table. This is the lead-time required to fulfill the entire delivered qty on the RFQ. Lead-time should be in days only and reflect the number of days required to fulfill the entire delivered qty on the RFQ.

3. "Stock" quotes are subjective and will still require a L/T in days for us to fairly evaluate bids.

4. If the part is not OEM or the specific part # requested, please put the following format in the lead time notes with the specific part # you are quoting. (RM#######)

5. Enter any Core fee in the NOTES field located in the pricing table

6. If you do not carry a part, please select "no bid."

1.2. Contact Information

David Drummonds supply chain coordinator 1401 bank st Cincinnati, OH 45214 Email: ddrummonds@go-metro.com Phone: (513) 632-7548

Department:

Inventory

1.3. Timeline

Release Project Date October 12, 2026

Proposal Submission Deadline October 13, 2026, 11:00am mailto:ddrummonds@go-metro.com tel:(513)632-7548

2. Instructions to Bidders

2.1. RFQ Bid Preparation

The complete bid package for this solicitation consists of an electronically completed Bid Pricing Form:

Bid Pricing Form

The Bidder shall complete the Bid Pricing Form including submittal of pricing in the spaces provided.

Use of any other form or format shall disqualify the bidder.

The prices submitted within the Bid Pricing Form shall include everything necessary to complete the project in accordance with the Scope of Work and the General Terms and Conditions set forth in this

RFQ.

2.2. Submission of Bids

Bid package must be received by SORTA via the e-Procurement Portal website

(https://procurement.opengov.com/portal/go-metro) no later than the bid submission due date and time specified in the Introduction section or as amended.

The Southwest Ohio Regional Transit Authority (SORTA), will accept only electronic submittals through the e-Procurement Portal at https://procurement.opengov.com/portal/go-metro in response to this solicitation.

2.3. Late Bids

Any bid that is received after the exact time specified is “late” and will not be considered, unless:

1. It was not received or properly allocated by the e-Procurement Portal due to circumstances beyond the control of the Bidder.

2. An emergency or unanticipated event interrupts normal processes, so that bids cannot be received for receipt by the exact time specified in the solicitation and urgent SORTA requirements preclude amendment of the solicitation closing date, the time specified for receipt of bids will be deemed to be extended to the same time of day specified in the solicitation on the first work day on which the receiving office is open to the Bidders.

Notwithstanding the above, a late modification, of an otherwise successful bid that makes its terms more favorable to SORTA will be considered at any time it is received and may be accepted.

2.4. Award

The Bidder’s compliance with contract terms; The Contract will be awarded to the responsible Bidder submitting the lowest responsive price. SORTA reserves the right to accept or reject any or all bids in their entirety or in part, to waive informalities and minor irregularities and to contract as the best interest of SORTA may require.

https://procurement.opengov.com/portal/go-metro https://procurement.opengov.com/portal/go-metro

A responsive bid conforms, in all material respects, to the requirements of the solicitation. Bids will be evaluated to determine the responsible bidder submitting the lowest responsive bid. In determining responsibility, the following elements shall be given consideration in addition to price:

1. The character, integrity, reputation, judgment, and efficiency of the bidder;

2. The bidder is neither debarred nor suspended from Federal, State or local programs;

3. The bidder is in compliance with the Common Grant Rules’ affirmative action and FTA’s

Disadvantaged Business Enterprise requirements or another State or local programs as they apply;

4. The bidder is in compliance with the public policies of the Federal Government, as required by 49

U.S.C. Section 5325(j)(2)(B) or other State or local policies as they apply;

5. The bidder has the necessary organization, experience, accounting, and operational controls, and technical skills, or the ability to obtain them, in compliance with 49 U.S.C. Section 5325(j)(2)(D) or as required in the Work Scope to perform the service or work;

6. The bidder is in compliance with applicable licensing and tax laws and regulations;

7. The bidder has, or can obtain, sufficient financial resources to perform the contract, as required by 49 U.S.C. Section 5325(j)(2)(D);

8. The bidder has, or can obtain, the necessary production, construction, and technical equipment and facilities,

9. The bidder is able to comply with the required delivery or performance schedule, taking into consideration all existing commercial and governmental business commitments, and;

10. The bidder is able to provide a:

A. Satisfactory current performance record, and

B. Satisfactory past performance record in view of its records of long-time performance or performance with a predecessor entity, including:

▪ Sufficient Resources. Key personnel with adequate experience, a parent firm with adequate resources and experience, and key subcontractors with adequate experience and past performance,

▪ Adequate Past Experience. Past experience in carrying out similar work with particular attention to management approach, staffing, timeliness, technical success, budgetary controls, and other specialized considerations as described in the recipient’s solicitation, and

▪ Any Past Deficiencies Not the Fault of the Bidder. A prospective bidder that is or recently has been seriously deficient in contract performance is presumed to be non-responsible, unless SORTA determines that the circumstances were properly beyond the bidder’s control, or unless the bidder has taken appropriate corrective action. Past failure to apply sufficient tenacity, perseverance, and effort to perform acceptably is strong evidence of non-responsibility. Failure to meet the quality requirements of a contract is a significant factor to consider in determining satisfactory performance.

11. The Bidder’s compliance with contract terms;

12. Such other information as may be secured having a bearing on whether the bidder is responsible and has submitted a responsive bid.

3. Bid Pricing Form

RFQ BID FORM

Line Item Item

Number Description Model

Number Catalog

Number Quantity Unit Cost Total No Bid Notes -

Lead

Time/Core

Fee

1 341189 FLEXPLATE

ASSEMBLY

29553834 82-12393-000 1

2 6844 STUD, AXLE 5960482 82-04023-000 40

3 194938 BUTTON ONLY,

20" STEERING

WHEEL HORN

(USE WITH

340495 WHEEL

& 342508

ADAPTER)

05-73265-000 05-73265-000 3

4 328200 TOOL,

WEATHER

PACK

TERMINAL

REMOVAL

3822608 3822608 1

5 332463 KIT, WASHER

AND LOCK

RING

82-14660 1229F4634S 4

6 170490 GROMMET,

TAIL LIGHT

MOUNTING

51-16264-001 002846 4

7 120300 LATCH, FRONT

DESTINATION

ADJUSTABLE

SIGN DOOR

(SAME AS

334335)

408-2287-1 54-60417-000 2

8 304862 SENSOR, REAR

WHEEL SPEED

(SAME AS

333265)

82-15540 4410309172

WABCO

9 304938 SENSOR,

FRONT WHEEL

ABS (SAME AS

333790)

82-15549 82-15549 6

10 314162 BOLT, M8 X

1.25 X 25

FLYWHEEL

(SAME AS

336858)

11505232 11505232 42

Line Item Item

Number Description Model

Number Catalog

Number Quantity Unit Cost Total No Bid Notes -

Lead

Time/Core

Fee

11 333045 BUMPER ASSM,

GILLIG LF

REAR

20-

57266C000C 20-

57266C000C

12 334469 PUMP,

WINDSHIELD

WASHER

(GILLIG LF)

18-73445-000 18-73445-000 1

13 332754 GASKET OIL

COOLER CORE

3918174 3918174 1

14 332916 TRIM, "A" POST

VERTICAL

20-

47468L080.50 20-

47468L080.50

15 336154 DE HOUSING

(NIEHOFF

C803D)

A5-554 A5-554 1

16 336170 PC BOARD

(NIEHOFF

C803D)

A2-602 A2-602 20

17 336603 TUBE, CPR

WATER

OUTLET

4991808 4991808 2

18 336750 STOP, 10.75"

ACCESS DOOR

(1201-1245)

41-10761-001 41-10761-001 2

19 336752 PANEL ACCESS

DOOR, 9.50" X

10.07"

BATTERY KILL

SWITCH (1201-

1245)

20-61123-000 20-61123-000 1

20 337044 C.E. HOUSING,

REAR

ALTERNATOR

(NIEHOFF C803)

A5-343 A5-343 1

21 337078 WASHER,

SEALING

3684342 3684342 10

22 337464 CLAMP, CT 17-

32 MM 11/16"-

1.25"

6371897 53-18882-009 4

Description Model

Number Catalog

Number Quantity Unit Cost Total No Bid Notes -

Lead

Time/Core

Fee

23 337465 ALARM, SEAT

CUSHION

W\PIGTAIL

(1201-1537)

83-01150-000 6329355 5

24 338077 SENSOR, TEMP

EXHAUST GAS

24V SCR

5461614 5461614 1

25 338198 COVER, GAP

HIDER

82-21096-000 82-21096-000 1

26 338215 STOP, AXLE

(LH/RS) BAG

SPRING, FRONT

AIR (6001-6039

& 1201-1245)

08-54448-

000L 08-54448-

000L

27 339171 INSULATION,

24” W x 16.5” H

RUBBER (1200-

1900)

20-48909-000 20-48909-000 1

28 339244 HINGE, ACCESS

DOOR (1201 -

1245)

20-39494-003 20-39494-003 2

29 335421 TOUCH PAD

STOP

REQUESTED

82-89664-000 82-89664-000 2

30 338481 MODULE,

COOLANT

LEVEL (1201-

1245)

13-65224-000 13-65224-000 1

31 339280 SPRING, AIR

BAG FRONT

SUSP (1801-

1934)

08-70861-000 08-70861-000 2

32 339755 FILTER,

STEPWELL

HEATER

82-52127-014 82-52127-014

/ 26-1518

BCC

33 340363 BRAKE

CHAMBER,

REAR AXLE

E93276X24 82-49339-000 2

34 340519 HORN BRUSH

KIT

82-73210-001 82-73210-001 2

Description Model

Number Catalog

Number Quantity Unit Cost Total No Bid Notes -

Lead

Time/Core

Fee

35 341403 CABLE FRONT

DESTIONATION

SIGN

82-89062-000 508663-002 1

36 340647 BRAKE

CHAMBER,

FRONT

82-70621-000 82-70621-000

/ C92

3276X24

37 340751 FLEXPLATE 29553836 83-10644-000 3

38 340543 CAP,REAR 20-55131-000 20-55131-000 1

39 341902 Flexible Hose 5530532 5530532 1

40 342151 Kit, Standard

Purge Valve

Maintenance

82-54596-000 82-54596-000 2

41 342199 7/8 HOSE

MENDER

Brass Hose

Barb Fitting

Metals Splicer

Mender, 7/8"

Barb Hos

42 342212 SPRING, REAR

AIR (1500s -

2000s)(USE

ONLY SAF

Holland)

90557435

SAF Holland 90557435

SAF Holland

43 342278 BULB, 12 VOLT,

12MB

54-15729-044 54-15729-044 10

44 342652 DEPLOYMENT

CABLE, 20GA, 2

CONDUCTOR

82-78906-000 Sportsworks

100886

TOTAL

4. Vendor Questionnaire

4.1. Pricing is all inclusive*

Any and all fees, including shipping charges, are included in pricing

☐ Please confirm

*Response required

4.2. Quote valid for 30 days*

☐ Please confirm

*Response required

4.3. Lead time has been noted *

Enter lead time in days in the NOTES field located in the pricing table

☐ Yes

☐ No

*Response required

4.4. Core Fee been added as necessary *

Enter any Core fee in the NOTES field located in the pricing table

☐ Yes

☐ No

*Response required