RFQ_5460_Inventory_parts.pdf

REQUEST FOR QUOTATION

RFQ 5460

RFQ 5460 INVENTORY PARTS

Southwest Ohio Regional Transit Authority

525 Vine Street

Cincinnati, OH 45202

RELEASE DATE: October 7, 2026

RESPONSE DEADLINE: October 8, 2026, 11:00 am

RESPONSES MUST BE SUBMITTED ELECTRONICALLY TO:

https://secure.procurenow.com/portal/go-metro https://secure.procurenow.com/portal/%7bproject.government.code%7d

Southwest Ohio Regional Transit Authority

REQUEST FOR QUOTATION

RFQ 5460 Inventory parts

I. Inventory RFQ

II. Instructions to Bidders

III. Bid Pricing Form

IV. Vendor Questionnaire

Request For Quotation #RFQ 5460

Title: RFQ 5460 Inventory parts

1. Inventory RFQ

1.1. Summary

RFQ Bid Form Instructions

BIDS NOT SUBMITTED THROUGH E-PROCUREMENT PORTAL WILL BE CONSIDERED NON-

RESPONSIVE

PLEASE CONTACT THE BUYER DIRECTLY WITH ANY QUESTIONS OR PROBLEMS

WITH A BID

• All suppliers shall utilize the pricing table within the E-procurement portal. Bids received in other formats may be considered non-responsive.

• Items of Importance:

1. All quotes must have the freight included in the price.

2. Lead time: L/T must be noted in the NOTES column in the bid table. This is the lead-time required to fulfill the entire delivered qty on the RFQ. Lead-time should be in days only and reflect the number of days required to fulfill the entire delivered qty on the RFQ.

3. "Stock" quotes are subjective and will still require a L/T in days for us to fairly evaluate bids.

4. If the part is not OEM or the specific part # requested, please put the following format in the lead time notes with the specific part # you are quoting. (RM#######)

5. Enter any Core fee in the NOTES field located in the pricing table

6. If you do not carry a part, please select "no bid."

1.2. Contact Information

David Drummonds supply chain coordinator 1401 bank st Cincinnati, OH 45214 Email: ddrummonds@go-metro.com Phone: (513) 632-7548

Department:

Inventory

1.3. Timeline

Release Project Date October 7, 2026

Proposal Submission Deadline October 8, 2026, 11:00am mailto:ddrummonds@go-metro.com tel:(513)632-7548

2. Instructions to Bidders

2.1. RFQ Bid Preparation

The complete bid package for this solicitation consists of an electronically completed Bid Pricing Form:

Bid Pricing Form

The Bidder shall complete the Bid Pricing Form including submittal of pricing in the spaces provided.

Use of any other form or format shall disqualify the bidder.

The prices submitted within the Bid Pricing Form shall include everything necessary to complete the project in accordance with the Scope of Work and the General Terms and Conditions set forth in this

RFQ.

2.2. Submission of Bids

Bid package must be received by SORTA via the e-Procurement Portal website

(https://procurement.opengov.com/portal/go-metro) no later than the bid submission due date and time specified in the Introduction section or as amended.

The Southwest Ohio Regional Transit Authority (SORTA), will accept only electronic submittals through the e-Procurement Portal at https://procurement.opengov.com/portal/go-metro in response to this solicitation.

2.3. Late Bids

Any bid that is received after the exact time specified is “late” and will not be considered, unless:

1. It was not received or properly allocated by the e-Procurement Portal due to circumstances beyond the control of the Bidder.

2. An emergency or unanticipated event interrupts normal processes, so that bids cannot be received for receipt by the exact time specified in the solicitation and urgent SORTA requirements preclude amendment of the solicitation closing date, the time specified for receipt of bids will be deemed to be extended to the same time of day specified in the solicitation on the first work day on which the receiving office is open to the Bidders.

Notwithstanding the above, a late modification, of an otherwise successful bid that makes its terms more favorable to SORTA will be considered at any time it is received and may be accepted.

2.4. Award

The Bidder’s compliance with contract terms; The Contract will be awarded to the responsible Bidder submitting the lowest responsive price. SORTA reserves the right to accept or reject any or all bids in their entirety or in part, to waive informalities and minor irregularities and to contract as the best interest of SORTA may require.

https://procurement.opengov.com/portal/go-metro https://procurement.opengov.com/portal/go-metro

A responsive bid conforms, in all material respects, to the requirements of the solicitation. Bids will be evaluated to determine the responsible bidder submitting the lowest responsive bid. In determining responsibility, the following elements shall be given consideration in addition to price:

1. The character, integrity, reputation, judgment, and efficiency of the bidder;

2. The bidder is neither debarred nor suspended from Federal, State or local programs;

3. The bidder is in compliance with the Common Grant Rules’ affirmative action and FTA’s

Disadvantaged Business Enterprise requirements or another State or local programs as they apply;

4. The bidder is in compliance with the public policies of the Federal Government, as required by 49

U.S.C. Section 5325(j)(2)(B) or other State or local policies as they apply;

5. The bidder has the necessary organization, experience, accounting, and operational controls, and technical skills, or the ability to obtain them, in compliance with 49 U.S.C. Section 5325(j)(2)(D) or as required in the Work Scope to perform the service or work;

6. The bidder is in compliance with applicable licensing and tax laws and regulations;

7. The bidder has, or can obtain, sufficient financial resources to perform the contract, as required by 49 U.S.C. Section 5325(j)(2)(D);

8. The bidder has, or can obtain, the necessary production, construction, and technical equipment and facilities,

9. The bidder is able to comply with the required delivery or performance schedule, taking into consideration all existing commercial and governmental business commitments, and;

10. The bidder is able to provide a:

A. Satisfactory current performance record, and

B. Satisfactory past performance record in view of its records of long-time performance or performance with a predecessor entity, including:

▪ Sufficient Resources. Key personnel with adequate experience, a parent firm with adequate resources and experience, and key subcontractors with adequate experience and past performance,

▪ Adequate Past Experience. Past experience in carrying out similar work with particular attention to management approach, staffing, timeliness, technical success, budgetary controls, and other specialized considerations as described in the recipient’s solicitation, and

▪ Any Past Deficiencies Not the Fault of the Bidder. A prospective bidder that is or recently has been seriously deficient in contract performance is presumed to be non-responsible, unless SORTA determines that the circumstances were properly beyond the bidder’s control, or unless the bidder has taken appropriate corrective action. Past failure to apply sufficient tenacity, perseverance, and effort to perform acceptably is strong evidence of non-responsibility. Failure to meet the quality requirements of a contract is a significant factor to consider in determining satisfactory performance.

11. The Bidder’s compliance with contract terms;

12. Such other information as may be secured having a bearing on whether the bidder is responsible and has submitted a responsive bid.

3. Bid Pricing Form

RFQ BID FORM

Line Item Item

Number Description Model

Number Catalog

Number Quantity Unit Cost Total No Bid Notes -

Lead

Time/Core

Fee

1 328144 PUMP, ISL

WATER (SAME

AS 327778)

5625962 SS

6410399

5625962 SS

6410399

2 328656 O-RING 3678603 3678603 4

3 332717 BUSHING

CAMSHAFT ISL

5283368 5283368 14

4 332725 REAR SEAL

WEAR SLEEVE

KIT (SAME AS

328890)

3926126 3926126 1

5 332914 LOUVERASM 2.5"

ROUND (1200s) 15-37614-000 15-37614-000 1

6 332916 TRIM, "A" POST

VERTICAL

20-

47468L080.50 20-

47468L080.50

7 332922 GASKET ISL OIL

FILTER HSG.

5443707 5443707 1

8 332940 TAPPET, VALVE -

ISL (BIG BORE)

3965966 3965966 24

9 308156 HINGE, KNIFE

SWITCH-

BATTERY DOOR

45-10763-000 45-10763-000 3

10 190084 GASKET, OUTER

SEAL

82-03713-000 or 2208-W-

5960480 20

11 1901073 SPEAKER,

EXTERNAL

(GILLIG LF)

51-52445-002 51-52445-002 2

12 199216 CLAMP, 3/4"

CUSHIONED

97-4182-9 55-55535-012 6

13 336376 HOSE, 2.25 X 4.38

HUMP (1201-1245)

HE2585 56-09125-008 3

14 336464 LINK ASSM, HCV

(1301-1310) 04-55041-000 04-55041-000 1

Line Item Item

Number Description Model

Number Catalog

Number Quantity Unit Cost Total No Bid Notes -

Lead

Time/Core

Fee

15 336603 TUBE, CPR

WATER OUTLET

4991808 4991808 2

16 336724 EXTRUSION

ASSM, HOOP

FRONT FRAME

(1201-1245)

14-57504-000 14-57504-000 1

17 336725 PLATE,

REINFORCEMENT

(1201-1245)

14-48520-000 14-48520-000 2

18 336726 PANEL,

CLOSEOUT

FRONT

STRUCTURE

(1201-1245)

14-

45957M000 14-

45957M000

19 336752 PANEL ACCESS

DOOR, 9.50" X

10.07" BATTERY

KILL SWITCH

(1201-1245)

20-61123-000 20-61123-000 1

20 336834 KIT, ISL WATER

PUMP

6410398 5579023 4

21 336957 SENSOR, DPF

PRESSURE (SCR

SYSTEMS)

2871960 2871960 5

22 337199 CONVERSION

KIT, EGR

COOLER FOR

(1201-1343)

4352363 4352363 1

23 337203 TUBE, EXHAUST

CLEAR WATER

INLET (FOR EGR

CONVERSION

KIT)

5319449 5319449 2

24 337535 TUBE, INJECTOR

FUEL SUPPLY #1

ISL9 - CM2350

5481953 5481953 3

25 337540 TUBE, INJECTOR

FUEL SUPPLY #6

ISL9 - CM2350

5481948 5481948 3

26 337741 SENSOR,

TEMPERATURE

(1201-1245)

2897539 2897539 1

Description Model

Number Catalog

Number Quantity Unit Cost Total No Bid Notes -

Lead

Time/Core

Fee

27 337742 SENSOR,

TEMPERATURE

(BLUE)

2872468 82-63953-000 2

28 337776 HARNESS,ETR

CNT MDL WRG

(1300-1537)

5590369 5399554 2

29 337799 ADAPTER,

ELECTRICAL

CIRCUIT

2888228 82-63276-000 1

30 333058 GLAZING

EMERGENCY

VALVE

15-

42508M009 15-

42508M009

31 333627 SENSOR, ENGINE

POS

5594275 5594275NX 4

32 334019 LATCH ASM, W/C

RELEASE ROD

(AMERICAN

SEATING)

82-48735-000 146911000 2

33 334071 SCREW, ISL

BANJO

CONNECTOR

3924725 3924725 2

34 334768 HEATER ASM,

FLUSH-

STEPWELL

21-46421-001 21-46421-001

/ 12-4482

BCC

35 335250 DOOR, ROADSIDE

42.70 BATTERY

(8000 - 1934)

20-

48990M012 20-

48990M012

36 335354 CONNECTION

ADAPTER

3969822 3969822 2

37 335403 SEAL, AFT DOOR

RUBBER (USE W/

335303)

20-60554-

000R 20-60554-

000R

38 335421 TOUCH PAD STOP

REQUESTED

82-89664-000 82-89664-000 2

39 335819 SENSOR,

DIFFERENTIAL

PRESSURE

4358939 4358939 4

Description Model

Number Catalog

Number Quantity Unit Cost Total No Bid Notes -

Lead

Time/Core

Fee

40 335952 ABSORBER,

REAR SHOCK

(GILLIG LF)

(KONI ONLY)

99B 3203 11-73703-000 6

41 338140 TUBE, FUEL

DRAIN

4936022 4936022 3

42 338258 TUBE, OIL

GAUGE (1201-

2031)

3969058 3969058 2

43 338266 TUBE,

COMPRESSOR

WATER INLET

5297947 5297947 2

44 338404 LAMP ASSY ,

AMBER MARKER

/ CLEARENCE

(1500-1600)

51-71007-000 51-71007-000 6

45 338413 TUBE, FORMED

MULTIPLE

(INNER) (1501-

1525)

2888090 2888090 5

46 310822 SEAL, SMALL

TURBO O-RING

3922794 3922794 2

47 316644 BOLT, HEX HD -

METRIC BELT

TENSIONER

FASTENER

3904446

CUMMINS

3904446

CUMMINS

48 335983 CLAMP, 5" V-

BAND

5290118 01-63586-001 6

49 336176 BEARING KIT

(NIEHOFF C803D)

A9-147 82-58304-019 6

50 338874 KIT, ENGINE

PISTON CM2350

4309527 4309527 12

51 338878 SET, UPPER

ENGINE GASKET

(1300s)

5579344 5579344 2

52 339134 FLEXIBLE HOSE 5333139 5333139 2

53 339173 VALVE, CHECK

(1801 - 1934) 3957290 3957290 3

Description Model

Number Catalog

Number Quantity Unit Cost Total No Bid Notes -

Lead

Time/Core

Fee

54 339186 FUEL DRAIN

TUBE (1500

ENGINE BLOCK)

4937992 4937992 2

55 339188 FUEL SUPPLY

LINE (ECM) (1500

ENGINE BLOCK )

3966320 3966320 3

56 339244 HINGE, ACCESS

DOOR (1201 -

1245)

20-39494-003 20-39494-003 2

57 339476 FUEL BLOCK

CONNECTION

(LONG BLOCK)

ISL9 - CM2350

3966656 3966656 2

58 339478 TRANSFER PUMP

BRKT (LONG

BLOCK) ISL9 -

CM2350

3955110 3955110 2

59 340363 BRAKE

CHAMBER, REAR

AXLE

E93276X24 82-49339-000 1

60 340504 INSERT,

WELLNUT #8

56-13593-004 56-13593-004 25

61 341668 WATER INLET

CONNECTION

5290458 5290458 2

62 341902 Flexible Hose 5530532 5530532 1

TOTAL

4. Vendor Questionnaire

4.1. Pricing is all inclusive*

Any and all fees, including shipping charges, are included in pricing

☐ Please confirm

*Response required

4.2. Quote valid for 30 days*

☐ Please confirm

*Response required

4.3. Lead time has been noted *

Enter lead time in days in the NOTES field located in the pricing table

☐ Yes

☐ No

*Response required

4.4. Core Fee been added as necessary *

Enter any Core fee in the NOTES field located in the pricing table

☐ Yes

☐ No

*Response required