RFQ 5402.pdf

Rev. 07/28/2016-RFQ 5402.doc Page 1

Finance Department David P. Schmiedicke, Finance Director City-County Building, Room 406 Purchasing Services 210 Martin Luther King, Jr. Boulevard Madison, Wisconsin 53703 Phone: (608) 266-4521 Fax: (608) 266-5948 finance@cityofmadison.com www.cityofmadison.com/finance/purchasing

REQUEST FOR QUOTATION

RFQ #: 5402-0-2025-TJ

For: Morris Rings and Saddles

Released Date: Wednesday, January 22, 2025

Due Date: Wednesday, February 05, 2025 @ 2:00 PM CST

City Agency: Traffic Engineering

Method of Delivery Options

Email Quotation to: bids@cityofmadison.com

1 GENERAL CONDITIONS AND INSTRUCTIONS TO BIDDERS

1.1 Applicable Terms and Conditions

• Products or Equipment. All quotations for supplies and/or equipment must be submitted in accordance with the specifications contained in this solicitation and City of Madison Standard Terms and Conditions.

• Services. All quotations for services must be submitted in accordance with; the specifications contained in this solicitation, City of Madison Standard Terms and Conditions, and Purchase of Services Contract.

• Copies. Copies of above-referenced forms are available from the Purchasing Office or from the following link:

https://www.cityofmadison.com/finance/purchasing/vendor-resources

1.2 Delivered Prices Only

Prices quoted must include shipping charges, FOB Madison.

1.3 Substitutes

If offering a substitute item, include manufacturer, number, model, specifications and product literature.

The City will evaluate substitutes and make the final determination of equivalency.

1.4 Partial Order

Unless otherwise noted, it will be assumed that bidder will accept an order for all, or part of the items priced.

mailto:finance@cityofmadison.com http://www.cityofmadison.com/finance/purchasing mailto:bids@cityofmadison.com https://www.cityofmadison.com/finance/purchasing/vendor-resources

REQUEST FOR QUOTATION RFQ # 5402-0-2025-TJ

RFQ 5402.doc Page 2

1.5 Award

The City will award the bid to the responsive and responsible bidder whose bid is most advantageous to the City. In determining the most advantageous bid, the City will consider criteria such as, but not limited to, cost, quality/workmanship, compatibility, standardization, major and minor exceptions to our specifications, superior design features, warranty, delivery, past experience, installation, equality, discount, customer satisfaction, bidder’s past performance and/or service reputation, and service capability. The City may opt to establish alternate selection criteria to protect its best interest or meet performance or operational standards. After the due date, no quotes may be withdrawn for a period of 90 days or as otherwise specified or provided by law.

2 CONTACTS

Technical: For questions regarding technical specifications.

Ed Smith City of Madison Traffic Engineering

(608) 266-9034 ersmith@cityofmadison.com

Buyer: For questions regarding instructions, terms & conditions.

Tammy Jones City of Madison Purchasing Services bids@cityofmadison.com

3 BID DISTRIBUTION NETWORK

Please note that the City no longer maintains an in-house bidders' list. Notification of bid opportunities, addenda, tabulations and awards will only be made to subscribers via these networks.

State of Wisconsin VendorNet System:

State of Wisconsin and local agencies bid network. Registration is free.

http://vendornet.state.wi.us/vendornet

DemandStar by Onvia: National bid network – Free subscription is available to access bids from the City of Madison and other Wisconsin agencies, participating in the Wisconsin Association of Public Purchasers (WAPP). A fee is required if subscribing to multiple agencies that are not included in

WAPP.

Bid Opportunities: www.cityofmadison.com/finance/purchasing/bidDemandStar.cfm

Home Page: www.demandstar.com

To Register: https://www.demandstar.com/app/registration

Please note when registering: Pick the Wisconsin Association of Public Procurement (WAPP) to select all current Wisconsin government agencies.

4 LOCAL VENDOR PREFERENCE

The City of Madison has adopted a local preference purchasing policy granting a scoring preference to local suppliers. Only suppliers registered as of the bid’s due date will receive preference. Learn more and register at the City of Madison website.

www.cityofmadison.com/business/localPurchasing mailto:bids@cityofmadison.com http://vendornet.state.wi.us/vendornet http://www.cityofmadison.com/finance/purchasing/bidDemandStar.cfm http://www.demandstar.com/ https://www.demandstar.com/app/registration http://www.cityofmadison.com/business/localPurchasing

REQUEST FOR QUOTATION RFQ # 5402-0-2025-TJ

RFQ 5402.doc Page 3

5 SPECIFICATIONS

The City of Madison Traffic Engineering is seeking quotes for Morris Rings and Saddles. Please see Attachment A Standard drawing 1A and Attachment B Standard Drawing 1B, as well as the descriptions below.

2 Hole Sign Connector (Morris Ring) See Attachment A –Standard Drawing 1A.

• 2-1/2” schedule 40 black pipe, pipe seam to be machined smooth with inside of pipe as necessary.

• Drill and tap 3/8” – 16 thread through 2 places 180 degrees apart centered top to bottom with 1/16” chamfer.

• All parts to be burr free.

• All parts should be plated with clear zinc plating. Plating to be done after machining.

• Total Morris rings to be quoted – 2000 each.

Sign Connector (Saddle) See Attachment B - Standard Drawing 1B.

• 1/8” x 1” hot rolled steel bar bent on either end with 0.13” inside radius.

• Punch 13/32” hole through centered side to side and top to bottom.

• All parts to be burr free.

• All parts should be plated with clear zinc plating. Plating to be done after machining.

• Total saddles to be quoted – 2000 each.

All prices should include delivery to the below location:

1120 Sayle St Madison WI 53715

Rev. 07/28/2016-RFQ-FormA-PriceProposal..doc

Form A: Price Proposal

RFQ #: 5402-0-2025-TJ Morris Rings and Saddles This form must be returned with your response.

Complete the requested information and return via instructions on Page 1 of RFQ. Bidder hereby offers:

Item Quantity Description Unit

Price Extended Price

Days to Delivery

ARO:

1. 2000 2 Hole Sign Connector (Morris Ring) See Attachment A - Standard Drawing 1A.

• 2-1/2” schedule 40 black pipe, pipe seam to be machined smooth with inside of pipe as necessary.

• Drill and tap 3/8” – 16 thread through 2 places 180 degrees apart centered top to bottom with 1/16” chamfer.

• All parts to be burr free.

• All parts should be plated with clear zinc plating. Plating to be done after machining.

• All prices should include delivery.

in conformance with the specifications described in this solicitation.

2. 2000 Sign Connector (Saddle) See Attachment B - Standard Drawing 1B.

• 1/8” x 1” hot rolled steel bar bent on either end with 0.13” inside radius.

• Punch 13/32” hole through centered side to side and top to bottom.

• All parts to be burr free.

• All parts should be plated with clear zinc plating. Plating to be done after machining.

• All prices should include delivery.

in conformance with the specifications described in this solicitation.

ARO: After Receipt of Order Above bid submitted by:

COMPANY NAME

Rev. 07/28/2016-RFQ-FormB-BidderInfo..doc

Form B: Bidder Information

RFQ #: 5402-0-2025-TJ Morris Rings and Saddles This form must be returned with your response.

BIDDER INFORMATION

COMPANY NAME

ADDRESS CITY STATE ZIP

BIDDER’S NAME TITLE

EMAIL

SIGNATURE TELEPHONE NUMBER

DATE FAX NUMBER

LOCAL VENDOR STATUS

The City of Madison has adopted a local preference purchasing policy granting a scoring preference to local suppliers. Only suppliers registered as of the bid’s due date will receive preference. Learn more and register at the City of Madison website.

CHECK ONLY ONE:

Yes, we are a local vendor and have registered on the City of Madison website under the following category: www.cityofmadison.com/business/localPurchasing

No, we are not a local vendor or have not registered.

http://www.cityofmadison.com/business/localPurchasing

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