RFQ_5340_Inventory_parts.pdf

REQUEST FOR QUOTATION

RFQ 5340

RFQ 5340 INVENTORY PARTS

Southwest Ohio Regional Transit Authority

525 Vine Street

Cincinnati, OH 45202

RELEASE DATE: April 6, 2026

RESPONSE DEADLINE: April 7, 2026, 11:00 am

RESPONSES MUST BE SUBMITTED ELECTRONICALLY TO:

https://secure.procurenow.com/portal/go-metro https://secure.procurenow.com/portal/%7bproject.government.code%7d

Southwest Ohio Regional Transit Authority

REQUEST FOR QUOTATION

RFQ 5340 Inventory parts

I. Inventory RFQ

II. Instructions to Bidders

III. Bid Pricing Form

IV. Vendor Questionnaire

Request For Quotation #RFQ 5340

Title: RFQ 5340 Inventory parts

1. Inventory RFQ

1.1. Summary

RFQ Bid Form Instructions

BIDS NOT SUBMITTED THROUGH E-PROCUREMENT PORTAL WILL BE CONSIDERED NON-

RESPONSIVE

PLEASE CONTACT THE BUYER DIRECTLY WITH ANY QUESTIONS OR PROBLEMS

WITH A BID

• All suppliers shall utilize the pricing table within the E-procurement portal. Bids received in other formats may be considered non-responsive.

• Items of Importance:

1. All quotes must have the freight included in the price.

2. Lead time: L/T must be noted in the NOTES column in the bid table. This is the lead-time required to fulfill the entire delivered qty on the RFQ. Lead-time should be in days only and reflect the number of days required to fulfill the entire delivered qty on the RFQ.

3. "Stock" quotes are subjective and will still require a L/T in days for us to fairly evaluate bids.

4. If the part is not OEM or the specific part # requested, please put the following format in the lead time notes with the specific part # you are quoting. (RM#######)

5. Enter any Core fee in the NOTES field located in the pricing table

6. If you do not carry a part, please select "no bid."

1.2. Contact Information

David Drummonds supply chain coordinator 1401 bank st Cincinnati, OH 45214 Email: ddrummonds@go-metro.com Phone: (513) 632-7548

Department:

Inventory

1.3. Timeline

Release Project Date April 6, 2026

Proposal Submission Deadline April 7, 2026, 11:00am mailto:ddrummonds@go-metro.com tel:(513)632-7548

2. Instructions to Bidders

2.1. RFQ Bid Preparation

The complete bid package for this solicitation consists of an electronically completed Bid Pricing Form:

Bid Pricing Form

The Bidder shall complete the Bid Pricing Form including submittal of pricing in the spaces provided.

Use of any other form or format shall disqualify the bidder.

The prices submitted within the Bid Pricing Form shall include everything necessary to complete the project in accordance with the Scope of Work and the General Terms and Conditions set forth in this

RFQ.

2.2. Submission of Bids

Bid package must be received by SORTA via the e-Procurement Portal website

(https://procurement.opengov.com/portal/go-metro) no later than the bid submission due date and time specified in the Introduction section or as amended.

The Southwest Ohio Regional Transit Authority (SORTA), will accept only electronic submittals through the e-Procurement Portal at https://procurement.opengov.com/portal/go-metro in response to this solicitation.

2.3. Late Bids

Any bid that is received after the exact time specified is “late” and will not be considered, unless:

1. It was not received or properly allocated by the e-Procurement Portal due to circumstances beyond the control of the Bidder.

2. An emergency or unanticipated event interrupts normal processes, so that bids cannot be received for receipt by the exact time specified in the solicitation and urgent SORTA requirements preclude amendment of the solicitation closing date, the time specified for receipt of bids will be deemed to be extended to the same time of day specified in the solicitation on the first work day on which the receiving office is open to the Bidders.

Notwithstanding the above, a late modification, of an otherwise successful bid that makes its terms more favorable to SORTA will be considered at any time it is received and may be accepted.

2.4. Award

The Bidder’s compliance with contract terms; The Contract will be awarded to the responsible Bidder submitting the lowest responsive price. SORTA reserves the right to accept or reject any or all bids in their entirety or in part, to waive informalities and minor irregularities and to contract as the best interest of SORTA may require.

https://procurement.opengov.com/portal/go-metro https://procurement.opengov.com/portal/go-metro

A responsive bid conforms, in all material respects, to the requirements of the solicitation. Bids will be evaluated to determine the responsible bidder submitting the lowest responsive bid. In determining responsibility, the following elements shall be given consideration in addition to price:

1. The character, integrity, reputation, judgment, and efficiency of the bidder;

2. The bidder is neither debarred nor suspended from Federal, State or local programs;

3. The bidder is in compliance with the Common Grant Rules’ affirmative action and FTA’s

Disadvantaged Business Enterprise requirements or another State or local programs as they apply;

4. The bidder is in compliance with the public policies of the Federal Government, as required by 49

U.S.C. Section 5325(j)(2)(B) or other State or local policies as they apply;

5. The bidder has the necessary organization, experience, accounting, and operational controls, and technical skills, or the ability to obtain them, in compliance with 49 U.S.C. Section 5325(j)(2)(D) or as required in the Work Scope to perform the service or work;

6. The bidder is in compliance with applicable licensing and tax laws and regulations;

7. The bidder has, or can obtain, sufficient financial resources to perform the contract, as required by 49 U.S.C. Section 5325(j)(2)(D);

8. The bidder has, or can obtain, the necessary production, construction, and technical equipment and facilities,

9. The bidder is able to comply with the required delivery or performance schedule, taking into consideration all existing commercial and governmental business commitments, and;

10. The bidder is able to provide a:

A. Satisfactory current performance record, and

B. Satisfactory past performance record in view of its records of long-time performance or performance with a predecessor entity, including:

▪ Sufficient Resources. Key personnel with adequate experience, a parent firm with adequate resources and experience, and key subcontractors with adequate experience and past performance,

▪ Adequate Past Experience. Past experience in carrying out similar work with particular attention to management approach, staffing, timeliness, technical success, budgetary controls, and other specialized considerations as described in the recipient’s solicitation, and

▪ Any Past Deficiencies Not the Fault of the Bidder. A prospective bidder that is or recently has been seriously deficient in contract performance is presumed to be non-responsible, unless SORTA determines that the circumstances were properly beyond the bidder’s control, or unless the bidder has taken appropriate corrective action. Past failure to apply sufficient tenacity, perseverance, and effort to perform acceptably is strong evidence of non-responsibility. Failure to meet the quality requirements of a contract is a significant factor to consider in determining satisfactory performance.

11. The Bidder’s compliance with contract terms;

12. Such other information as may be secured having a bearing on whether the bidder is responsible and has submitted a responsive bid.

3. Bid Pricing Form

RFQ BID FORM

Line

Item Item

Number Description Model Number Catalog

Number Quantity Unit

Cost Total No Bid Notes -

Lead

Time/Core

Fee

1 342248 SET, DPF & DOC

FILTERS (1300-

2200)(2311-

2325)(2401-2412)

K-11002

(C0252-SA &

C0267-ID) /

ABC-17957

K-11002

(C0252-SA &

C0267-ID) /

ABC-17957

2 341318 FUEL PUMP,

CUMMINS, L9

CM2350 L123B

5594422

5594422PX

5594422RX 1

3 341360 HOSE, #16 X

037.0 46-16D3032-

46-16D3032-

4 341421 BRACKET

MUDFLAP

INNER

06-45380-000

SS TO 0645380-

06-45380-000

SS TO 0645380-

5 342534 RETRACTOR

WITH CABLE

RELEASE FOR

QPOD BARRIER

82-68826-000 Q050023 1

6 341901 FLEXABLE

HOSE

5561037 5561037 1

7 342127 GAUGE,

VOLTMETER

51-80882-003 51-80882-003 1

8 342212 SPRING, REAR

AIR (1500s -

2000s)(USE

ONLY SAF

Holland)

90557435 SAF

Holland

90557435 SAF

Holland

9 337776 HARNESS,ETR

CNT MDL WRG

(1300-1537)

5590369 5399554 2

10 338077 SENSOR, TEMP

EXHAUST GAS

24V SCR

5461614 5461614 1

11 336834 KIT, ISL WATER

PUMP

6410398 5579023 4

12 337296 ELBOW, BULK

WINDSHIELD

WASHER

54-56949-000 54-56949-000 6

Line

Item Item

Number Description Model Number Catalog

Number Quantity Unit

Cost Total No Bid Notes -

Lead

Time/Core

Fee

13 319562 BELT, V-

RIBBED

ALTERNATOR

5690167 3288634 30

14 319756 REAR START

BUTTON

COVER

51-10141-000 51-10141-000 1

15 333475 VALVE, FRONT

SUSPENSION

HEIGHT

CONTROL

(GILLIG LF)

04-43073-002 04-43073-002 1

16 334892 FILTER, AIR

ELEMENT

ONLY (1201-

1934)

82-52128-001 /

AF27876FLEET

GUARD

P605536

(DONALDSON)

17 334896 SERVICE KIT,

SPINNER

FILTER (576HE)

( SPINNER 73642

OEM ONLY )

82-63057-000

OR SPINNER

73642 OEM

ONLY

82-63057-000

OR SPINNER

73642 OEM

ONLY

18 336464 LINK ASSM,

HCV (1301-1310)

04-55041-000 04-55041-000 1

19 336480 SWITCH,

MIRROR

CONTROL

(1301-1310)

13-56138-001 13-56138-001 2

20 317338 FILTER, ENGINE

OIL LF-9009

(REPLACEMENT

FOR LF-3000)

FLEETGUARD

LF14009NN

FLEETGUARD

LF9009

21 194816 VALVE,

PRESSURE

RELIEF

53-09988-000/

6G-8-146 53-09988-000/

MJV-2

CLIPPARD

22 195678 SWITCH, PUSH

BUTTON (SAME

AS 167700)

51-00100-000 51-00100-000 2

23 197590 V-BELT, A/C

COMPRESSOR

95.00 (SAME AS

334895)

2/5VX950 6805067 20

24 300278 REFLECTOR,

REAR LAMP

RED

51-09325-000

OR 6333236NF

51-09325-000 15

Line

Item Item

Number Description Model Number Catalog

Number Quantity Unit

Cost Total No Bid Notes -

Lead

Time/Core

Fee

25 310744 VALVE,

BUTTON

CONTROL

53-09989-000 53-09989-000 2

26 340266 BACKPLATE

ASSY, MIRROR

82-74844-003 82-74844-003 1

27 340320 ARM, PITMAN

(1301-1310) 05-67461-000 05-67461-000 1

28 340398 SECONDARY

FUEL FILTER

FF63041-NN/

5526400 83-06920-001 12

29 338266 TUBE,

COMPRESSOR

WATER INLET

5297947 5297947 2

30 338407 ROD, TORQUE

UPPER (GILLIG

LOW FLOOR)

6345095 08-56201-000 4

31 338945 DUAL AIR

GAUGE (1500-

1600)

51-58596-001 51-58596-001 1

32 339567 HVAC HEPA

AIR FILTER

322572KIN 91-6670 OR

322572KIN

33 339834 ASSM, MODINE

RADIATOR

THIN, GEN 2, (

2000's-2400's

DIESEL)

83-02990-000 83-02990-000 1

TOTAL

4. Vendor Questionnaire

4.1. Pricing is all inclusive*

Any and all fees, including shipping charges, are included in pricing

☐ Please confirm

*Response required

4.2. Quote valid for 30 days*

☐ Please confirm

*Response required

4.3. Lead time has been noted *

Enter lead time in days in the NOTES field located in the pricing table

☐ Yes

☐ No

*Response required

4.4. Core Fee been added as necessary *

Enter any Core fee in the NOTES field located in the pricing table

☐ Yes

☐ No

*Response required