RFQ 5333.pdf

PDF 364 KB Posted Aug 5, 2024

Attached to: Bases
Solicitation number: 5333-0-2024-TJ
Issued by: Dane County, Mattoon Village, Wisconsin

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Written by GovTribe AI · Aug 6, 2024

This document is a Request for Quotation (RFQ) issued by the City of Madison Traffic Engineering department in Wisconsin. The City is seeking qualified quotes for three types of bases: 16" steel street light transformer bases with connecting hardware, 16" breakaway aluminum street light bases (TB2-17 transformer bases) with connecting hardware, and traffic signal bases with long necks and set screws (Akron TS-1000-L). The quantities requested are 27, 54, and 81 units respectively. Responses are due by August 19, 2024 at 2:00 PM CST. The bases must be delivered to the City of Madison Traffic Engineering facility at 1120 Sayle St, Madison, WI 53715.

Pricing must be quoted as delivered prices, FOB Madison. The City will award the contract to the responsive and responsible bidder whose quote is most advantageous, considering factors such as cost, quality, compatibility, and past performance. The City has adopted a local preference purchasing policy, granting scoring preference to local registered suppliers. Bidders must complete and submit the provided Price Proposal and Bidder Information forms with their responses.

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Rev. 07/28/2016-RFQ 5333.doc Page 1

Finance Department David P. Schmiedicke, Finance Director City-County Building, Room 406 Purchasing Services 210 Martin Luther King, Jr. Boulevard Madison, Wisconsin 53703 Phone: (608) 266-4521 Fax: (608) 266-5948 finance@cityofmadison.com www.cityofmadison.com/finance/purchasing

REQUEST FOR QUOTATION

RFQ #: 5333-0-2024-TJ

For: Bases

Released Date: Monday August 05, 2024

Due Date: Monday, August 19, 2024 @ 2:00 PM CST

City Agency: Traffic Engineering

Method of Delivery Options

Email Quotation to: bids@cityofmadison.com

1 GENERAL CONDITIONS AND INSTRUCTIONS TO BIDDERS

1.1 Applicable Terms and Conditions

• Products or Equipment. All quotations for supplies and/or equipment must be submitted in accordance with the specifications contained in this solicitation and City of Madison Standard Terms and Conditions.

• Services. All quotations for services must be submitted in accordance with; the specifications contained in this solicitation, City of Madison Standard Terms and Conditions, and Purchase of Services Contract.

• Copies. Copies of above-referenced forms are available from the Purchasing Office or from the following link:

https://www.cityofmadison.com/finance/purchasing/vendor-resources

1.2 Delivered Prices Only

Prices quoted must include shipping charges, FOB Madison.

1.3 Substitutes

If offering a substitute item, include manufacturer, number, model, specifications and product literature.

The City will evaluate substitutes and make the final determination of equivalency.

1.4 Partial Order

Unless otherwise noted, it will be assumed that bidder will accept an order for all, or part of the items priced.

mailto:finance@cityofmadison.com http://www.cityofmadison.com/finance/purchasing mailto:bids@cityofmadison.com https://www.cityofmadison.com/finance/purchasing/vendor-resources

REQUEST FOR QUOTATION RFQ # 5333-0-2024-TJ

RFQ 5333.doc Page 2

1.5 Award

The City will award the bid to the responsive and responsible bidder whose bid is most advantageous to the City. In determining the most advantageous bid, the City will consider criteria such as, but not limited to, cost, quality/workmanship, compatibility, standardization, major and minor exceptions to our specifications, superior design features, warranty, delivery, past experience, installation, equality, discount, customer satisfaction, bidder’s past performance and/or service reputation, and service capability. The City may opt to establish alternate selection criteria to protect its best interest or meet performance or operational standards. After the due date, no quotes may be withdrawn for a period of 90 days or as otherwise specified or provided by law.

2 CONTACTS

Technical: For questions regarding technical specifications.

Ed Smith City of Madison Traffc Engineering

(608) 266-9034 ersmith@cityofmadison.com

Buyer: For questions regarding instructions, terms & conditions.

Tammy Jones City of Madison Purchasing Services bids@cityofmadison.com

3 BID DISTRIBUTION NETWORK

Please note that the City no longer maintains an in-house bidders' list. Notification of bid opportunities, addenda, tabulations and awards will only be made to subscribers via these networks.

State of Wisconsin VendorNet System:

State of Wisconsin and local agencies bid network. Registration is free.

http://vendornet.state.wi.us/vendornet

DemandStar by Onvia: National bid network – Free subscription is available to access bids from the City of Madison and other Wisconsin agencies, participating in the Wisconsin Association of Public Purchasers (WAPP). A fee is required if subscribing to multiple agencies that are not included in

WAPP.

Bid Opportunities: www.cityofmadison.com/finance/purchasing/bidDemandStar.cfm

Home Page: www.demandstar.com

To Register: https://www.demandstar.com/app/registration

Please note when registering: Pick the Wisconsin Association of Public Procurement (WAPP) to select all current Wisconsin government agencies.

4 LOCAL VENDOR PREFERENCE

The City of Madison has adopted a local preference purchasing policy granting a scoring preference to local suppliers. Only suppliers registered as of the bid’s due date will receive preference. Learn more and register at the City of Madison website.

www.cityofmadison.com/business/localPurchasing mailto:bids@cityofmadison.com http://vendornet.state.wi.us/vendornet http://www.cityofmadison.com/finance/purchasing/bidDemandStar.cfm http://www.demandstar.com/ https://www.demandstar.com/app/registration http://www.cityofmadison.com/business/localPurchasing

REQUEST FOR QUOTATION RFQ # 5333-0-2024-TJ

RFQ 5333.doc Page 3

5 SPECIFICATIONS

The City of Madison Traffic Engineering is seeking qualified quotes for Bases. Please see below specifications:

1. 16” steel street light transformer base with connecting hardware

2. 16” breakaway aluminum, street light bases, TB2-17 transformer bases with connecting hardware

3. Traffic signal bases long neck w/set screws Akron ts-1000-l

Delivery:

Prices should include delivery to the below address:

City of Madison Traffic Engineering 1120 Sayle St Madison WI 53715

The receiving facility has no loading dock, ship accordingly. Lead times are required with all quotes.

Rev. 07/28/2016-RFQ-FormA-PriceProposal..doc

Form A: Price Proposal

RFQ #: 5333-0-2024-TJ Bases This form must be returned with your response.

Complete the requested information and return via instructions on Page 1 of RFQ. Bidder hereby offers:

ARO: After Receipt of Order

Items Quantity Description Unit Price

Extended Price

Days to Delivery

ARO:

1 27 16” STEEL STREET LIGHT

TRANSFORMER BASE WITH

CONNECTING HARDWARE

2 54 16” BREAKAWAY ALUMINUM, STREET

LIGHT BASES, TB2-17 TRANSFORMER

BASES WITH CONNECTING HARDWARE

3 81 TRAFFIC SIGNAL BASES LONG NECK

W/SET SCREWS AKRON TS-1000-L

Grand Total:

Above bid submitted by:

COMPANY NAME

Rev. 07/28/2016-RFQ-FormB-BidderInfo..doc

Form B: Bidder Information

RFQ #: 5333-0-2024-TJ Bases This form must be returned with your response.

BIDDER INFORMATION

COMPANY NAME

ADDRESS CITY STATE ZIP

BIDDER’S NAME TITLE

SIGNATURE TELEPHONE NUMBER

DATE FAX NUMBER

LOCAL VENDOR STATUS

CHECK ONLY ONE:

Yes, we are a local vendor and have registered on the City of Madison website under the following category: www.cityofmadison.com/business/localPurchasing

No, we are not a local vendor or have not registered.

http://www.cityofmadison.com/business/localPurchasing

RFQ 5333