RFQ_5101_Bid_Doc.pdf

Rev. 07/28/2016-01. RFQ_5101_Traffic_Blank_Signs.docx Page 1

Finance Department David P. Schmiedicke, Finance Director City-County Building, Room 406 Purchasing Services 210 Martin Luther King, Jr. Boulevard Madison, Wisconsin 53703 Phone: (608) 266-4521 Fax: (608) 266-5948 finance@cityofmadison.com www.cityofmadison.com/finance/purchasing

REQUEST FOR QUOTATION

RFQ #: RFQ 5101-0-2022-AH

For: Traffic Blank Signs.

Released Date: 01/10/2022

Due Date: 01/21/2022 @ 2:00 PM CST

City Agency: Traffic Engineering

Method of Delivery Options

Email Quotation to: bids@cityofmadison.com

Mail Quotation to: Purchasing Services

City-County Building, Room 407 210 Martin Luther King, Jr. Blvd.

Madison, WI 53703 Attn: RFQ 5101-0-2022-AH

Fax Quotation to: (608) 266-5948

1 GENERAL CONDITIONS AND INSTRUCTIONS TO BIDDERS

1.1 Applicable Terms and Conditions

• Products or Equipment. All quotations for supplies and/or equipment must be submitted in accordance with the specifications contained in this solicitation and City of Madison Standard Terms and Conditions.

• Services. All quotations for services must be submitted in accordance with; the specifications contained in this solicitation, City of Madison Standard Terms and Conditions, and Purchase of Services Contract.

• Copies. Copies of above-referenced forms are available from the Purchasing Office or from the following links:

www.cityofmadison.com/finance/documents/STC.pdf www.cityofmadison.com/finance/documents/ConditionsofPurchasePO.pdf www.cityofmadison.com/attorney/documents/posContract.doc

1.2 Delivered Prices Only

Prices quoted must include shipping charges, FOB Madison, and must be valid for 90 days.

mailto:finance@cityofmadison.com http://www.cityofmadison.com/finance/purchasing mailto:bids@cityofmadison.com http://www.cityofmadison.com/finance/documents/STC.pdf http://www.cityofmadison.com/finance/documents/ConditionsofPurchasePO.pdf http://www.cityofmadison.com/attorney/documents/posContract.doc

REQUEST FOR QUOTATION RFQ # RFQ 5101-0-2022-AH

01. RFQ_5101_Traffic_Blank_Signs.docx Page 2

1.3 Substitutes

If offering a substitute item, include manufacturer, number, model, specifications and product literature.

The City will evaluate substitutes and make the final determination of equivalency.

1.4 Partial Order

Unless otherwise noted, it will be assumed that bidder will accept an order for all or part of the items priced.

1.5 Award

The City will award the bid to the responsive and responsible bidder whose bid is most advantageous to the City. In determining the most advantageous bid, the City will consider criteria such as, but not limited to, cost, quality/workmanship, compatibility, standardization, major and minor exceptions to our specifications, superior design features, warranty, delivery, past experience, installation, equality, discount, customer satisfaction, bidder’s past performance and/or service reputation, and service capability. The City may opt to establish alternate selection criteria to protect its best interest or meet performance or operational standards. After the due date, no quotes may be withdrawn for a period of 90 days or as otherwise specified or provided by law.

2 CONTACTS

Technical: For questions regarding technical specifications.

Edward Smith City of Madison Traffic Engineering ersmith@cityofmadison.com

Buyer: For questions regarding instructions, terms & conditions.

Andy Hargianto City of Madison Purchasing Services

(608) 266-4523 bids@cityofmadison.com

3 BID DISTRIBUTION NETWORK

Please note that the City no longer maintains an in-house bidders' list. Notification of bid opportunities, addenda, tabulations and awards will only be made to subscribers via these networks.

State of Wisconsin VendorNet System:

State of Wisconsin and local agencies bid network. Registration is free.

http://vendornet.state.wi.us/vendornet

DemandStar by Onvia: National bid network – Free subscription is available to access bids from the City of Madison and other Wisconsin agencies, participating in the Wisconsin Association of Public Purchasers (WAPP). A fee is required if subscribing to multiple agencies that are not included in

WAPP.

Bid Opportunities: www.cityofmadison.com/finance/purchasing/bidDemandStar.cfm

Home Page: www.demandstar.com

To Register: https://www.demandstar.com/app/registration

Please note when registering: Pick the Wisconsin Association of Public Procurement (WAPP) to select all current Wisconsin government agencies.

mailto:ersmith@cityofmadison.com mailto:bids@cityofmadison.com http://vendornet.state.wi.us/vendornet http://www.cityofmadison.com/finance/purchasing/bidDemandStar.cfm http://www.demandstar.com/ https://www.demandstar.com/app/registration

01. RFQ_5101_Traffic_Blank_Signs.docx Page 3

4 LOCAL VENDOR PREFERENCE

The City of Madison has adopted a local preference purchasing policy granting a scoring preference to local suppliers. Only suppliers registered as of the bid’s due date will receive preference. Learn more and register at the City of Madison website.

www.cityofmadison.com/business/localPurchasing

5 SPECIFICATIONS

Delivered prices only.

Blanks to be aluminum alloy #5052-H38.

Deburred with smooth edges.

Coated with Alodine 1200S.

1-1/2” corner radius unless otherwise specified in blank description.

REQUEST 24-48 HOURS ADVANCE NOTICE PRIOR TO DELIVERY CONTACT ED SMITH @ 608-

266-9034 OR ERSMITH@CITYOFMADISON.COM.

RECEIVING FACILITY HAS NO LOADING DOCK, SHIP ACCORDINGLY, FLATBED PREFERRED. IF

NOT ON A FLATBED, DRIVER MUST MOVE PALLETS TO BACK OF TRUCK FOR UNLOADING.

Typical street name sign drawing in Appendix A

1. 12” X 18” X 0.080” WITH 4 EACH 7/16” HOLES, 1-1/2” IN FROM EACH EDGE, ON

CENTERLINES, 9” C TO C AND 15” C TO C - 175 EACH.

2. 15” X 21” X 0.080” WITH 4 EACH 7/16” HOLES, 1-1/2” IN FROM EACH EDGE, ON

CENTERLINES, 12” C TO C AND 18” C TO C - 1200 EACH.

3. 18” X 6” X 0.125” WITH 2 EA. 7/16” HOLES, 1” FROM TOP AND BOTTOM EDGE ON

CENTERLINE, 4” C TO C – 25 EACH.

4. 30” OCTAGON X 0.080” WITH 2 EACH 7/16” HOLES, 1 EACH 3” IN FROM TOP AND BOTTOM

EDGES, ON CENTERLINE, 24” C TO C – 100 EACH.

5. 30” X 9” X 0.125” STREET NAME SIGN WITH 4 EACH 7/16” HOLES, 2 EACH TOP AND 2

EACH BOTTOM, ½” IN FROM EDGE TO CENTER OF HOLES, 4” APART, C TO C

HORIZONTALLY. SEE APPENDEX A “TYPICAL STREET NAME SIGN” DRAWING – 175

EACH.

6. 36” X 9” X 0.125” STREET NAME SIGN, WITH 4 EACH 7/16” HOLES, 2 EACH TOP AND 2

HORIZONTALLY. SEE APPENDIX A “TYPICAL STREET NAME SIGN” DRAWING – 200 EACH.

7. 42” X 9” X 0.125” STREET NAME SIGN WITH 4 EACH 7/16” HOLES, 2 EACH TOP AND 2

HORIZONTALLY. SEE APPENDIX A “TYPICAL STREET NAME SIGN” DRAWING – 150 EACH.

8. 48” X 9” X 0.125” STREET NAME SIGN, WITH 4 EACH 7/16” HOLES, 2 EACH TOP AND 2

HORIZONTALLY. SEE APPENDIX A “TYPICAL STREET NAME SIGN” DRAWING – 100 EACH.

http://www.cityofmadison.com/business/localPurchasing mailto:ERSMITH@CITYOFMADISON.COM

01. RFQ_5101_Traffic_Blank_Signs.docx Page 4

9. 12” X 6” X 0.125” WITH 2 EACH 7/16” HOLES, IN 1-1/2” FROM EDGE ON CENTERLINE, 9” C

TO C – 100 EACH.

10. 24” X 12” X 0.080” WITH 4 EACH, 7/16” HOLES, 1-1/2” IN FROM EACH EDGE ON

CENTERLINES, 21” C TO C AND 9” C TO C - 200 EACH.

11. 24” X 30” X 0.080” WITH 4 EACH 7/16” HOLES, 1 EACH 1-1/2” IN FROM EACH EDGE ON

CENTERLINES, 21” C TO C AND 27” C TO C – 400 EACH.

12. 30” X 30” X 0.080” WITH 4 EACH 7/16” HOLES, 1 EACH 1-1/2” IN FROM TOP AND BOTTOM

EDGES ON CENTERLINE, 27” C TO C, AND 1 EACH 2-1/2” IN FROM OPPOSITE CORNERS

ON CENTERLINE, 36-1/4” C TO C – 200 EACH.

13. 30” X 36” X 0.080” WITH 4 EACH 7/16” HOLES, 1-1/2” IN FROM EACH EDGE ON

CENTERLINES, 27” C TO C AND 33” C TO C - 25 EACH.

Rev. 07/28/2016-02. Form A - Price Proposal.doc

Form A: Price Proposal

RFQ #: 5101-0-2022-AH Traffic Blank Signs This form must be returned with your response.

Complete the requested information and return via instructions on Page 1 of RFQ. Bidder hereby offers:

REQUESTED ITEMS

Item Quantity Description Unit Price

1. 12” X 18” X 0.080” WITH 4 EACH 7/16” HOLES, 1-1/2” IN

FROM EACH EDGE, ON CENTERLINES, 9” C TO C AND 15”

C TO C - 175 EACH

2. 15” X 21” X 0.080” WITH 4 EACH 7/16” HOLES, 1-1/2” IN

FROM EACH EDGE, ON CENTERLINES, 12” C TO C AND

18” C TO C - 1200 EACH.

3. 18” X 6” X 0.125” WITH 2 EA. 7/16” HOLES, 1” FROM TOP

AND BOTTOM EDGE ON CENTERLINE, 4” C TO C – 25

EACH.

4. 30” OCTAGON X 0.080” WITH 2 EACH 7/16” HOLES, 1 EACH

3” IN FROM TOP AND BOTTOM EDGES, ON CENTERLINE,

24” C TO C – 100 EACH.

5. 30” X 9” X 0.125” STREET NAME SIGN WITH 4 EACH 7/16”

HOLES, 2 EACH TOP AND 2 EACH BOTTOM, ½” IN FROM

EDGE TO CENTER OF HOLES, 4” APART, C TO C

HORIZONTALLY. SEE APPENDEX A “TYPICAL STREET

NAME SIGN” DRAWING – 175 EACH.

6. 36” X 9” X 0.125” STREET NAME SIGN, WITH 4 EACH 7/16”

HOLES, 2 EACH TOP AND 2 EACH BOTTOM, ½” IN FROM

EDGE TO CENTER OF HOLES, 4” APART, C TO C

HORIZONTALLY. SEE APPENDIX A “TYPICAL STREET

NAME SIGN” DRAWING – 200 EACH.

7. 42” X 9” X 0.125” STREET NAME SIGN WITH 4 EACH 7/16”

HOLES, 2 EACH TOP AND 2 EACH BOTTOM, ½” IN FROM

EDGE TO CENTER OF HOLES, 4” APART, C TO C

HORIZONTALLY. SEE APPENDIX A “TYPICAL STREET

NAME SIGN” DRAWING – 150 EACH.

8. 48” X 9” X 0.125” STREET NAME SIGN, WITH 4 EACH 7/16”

HOLES, 2 EACH TOP AND 2 EACH BOTTOM, ½” IN FROM

EDGE TO CENTER OF HOLES, 4” APART, C TO C

HORIZONTALLY. SEE APPENDIX A “TYPICAL STREET

NAME SIGN” DRAWING – 100 EACH.

9. 12” X 6” X 0.125” WITH 2 EACH 7/16” HOLES, IN 1-1/2”

FROM EDGE ON CENTERLINE, 9” C TO C – 100 EACH.

10. 24” X 12” X 0.080” WITH 4 EACH, 7/16” HOLES, 1-1/2” IN

FROM EACH EDGE ON CENTERLINES, 21” C TO C AND 9”

C TO C - 200 EACH.

11. 24” X 30” X 0.080” WITH 4 EACH 7/16” HOLES, 1 EACH 1-

1/2” IN FROM EACH EDGE ON CENTERLINES, 21” C TO C

AND 27” C TO C – 400 EACH.

Rev. 07/28/2016-02. Form A - Price Proposal.doc

12. 30” X 30” X 0.080” WITH 4 EACH 7/16” HOLES, 1 EACH 1-

1/2” IN FROM TOP AND BOTTOM EDGES ON CENTERLINE,

27” C TO C, AND 1 EACH 2-1/2” IN FROM OPPOSITE

CORNERS ON CENTERLINE, 36-1/4” C TO C – 200 EACH.

13. 30” X 36” X 0.080” WITH 4 EACH 7/16” HOLES, 1-1/2” IN

FROM EACH EDGE ON CENTERLINES, 27” C TO C AND 33”

C TO C - 25 EACH.

All in accordance with specifications detailed in Section 5.

Days to Delivery ARO (after receipt of orders):

As per Section 1.2 price must be valid for 90 days.

Above bid submitted by:

COMPANY NAME

Rev. 07/28/2016-03. Form B - Bidder Info.doc

Form B: Bidder Information

RFQ #: 5101-0-2022-AH Traffic Blank Signs This form must be returned with your response.

BIDDER INFORMATION

COMPANY NAME

ADDRESS CITY STATE ZIP

BIDDER’S NAME TITLE

EMAIL

SIGNATURE TELEPHONE NUMBER

DATE FAX NUMBER

LOCAL VENDOR STATUS

The City of Madison has adopted a local preference purchasing policy granting a scoring preference to local suppliers. Only suppliers registered as of the bid’s due date will receive preference. Learn more and register at the City of Madison website.

CHECK ONLY ONE:

Yes, we are a local vendor and have registered on the City of Madison website under the following category: www.cityofmadison.com/business/localPurchasing

No, we are not a local vendor or have not registered.

http://www.cityofmadison.com/business/localPurchasing

TYPICAL SNS _01062022_134140