RFQ_5000003300_Entrust_Standard_Workforce_Bundle.pdf

REQUEST FOR QUOTE

Notice to Prospective Respondents

August 22, 2025

You are invited to review and respond to the California State Teachers’ Retirement System (CalSTRS), Information Technology Request for Quote, RFQ, entitled Entrust Standard Workforce Bundle RFQ Number 5000003300. In submitting your quote, you must comply with the instructions found herein.

Quotes must be submitted via email to the CalSTRS contact listed below and must be received by CalSTRS no later than September 5, 2025, by 2:00 p.m., Pacific Time (PT). Quotes received after the specified date and time may be rejected.

Elia O’Brien IT Procurement Manager

California State Teachers’ Retirement System E-mail: Procurement@CalSTRS.com

Any attempt by a Respondent to initiate contact with any member of the Teachers’ Retirement Board and/or CalSTRS staff, other than Procurement staff, regarding this RFQ process may disqualify the Respondent from further consideration.

Please note that no verbal information given will be binding upon CalSTRS unless such information is issued in writing as an official addendum.

Cassandra Lichnock Chief Executive Officer

Attachments mailto:Procurement@CalSTRS.com

Request for Quote 5000003300 Entrust Standard Workforce Bundle

TABLE OF CONTENTS

A. INTRODUCTION

B. BACKGROUND

C. QUOTE REQUIREMENTS AND INFORMATION

1. Minimum Qualifications

2. Quote Requirements

3. Submission of Quote

4. Evaluation Process

5. Award and Protest

6. Standard Conditions of Service

7. Darfur Contracting Act

8. Iran Contracting Act

9. Disabled Veteran Business Enterprise, DVBE, Agreement Participation

10. Addenda, Errors and Omissions

11. Supplier Self-Service Portal and CalSTRS’ Internet Privacy Principles and Policy

D. PREFERENCE PROGRAMS

1. Small Business Preference

2. Disabled Veteran Business Enterprise Initiative

3. Target Area Contract Preference Act, TACPA

E. ATTACHMENTS

1. Required Attachments Checklist & Certification

2. Minimum Qualifications

3. Quote Sheet

4. Darfur Contracting Act Certification

5. Iran Contracting Act Certification

6. Small Business, Microbusiness, and Disabled Veteran Business Enterprise (DVBE)

Commercially Useful Function Related Information and Declaration Form

A. INTRODUCTION

CalSTRS is the largest educator-only pension fund in the world. CalSTRS administers a hybrid retirement system, consisting of traditional defined benefit, cash balance and voluntary defined contribution plans. CalSTRS also provides disability and survivor benefits. CalSTRS serves California’s public school educators and their families from the state’s school districts, county offices of education and community college districts. For more information on CalSTRS and its various programs, please refer to the CalSTRS Website at: https://www.CalSTRS.com.

B. BACKGROUND

CalSTRS is seeking Respondents to submit quotes for Entrust Standard Workforce Bundle as more fully described in Attachment 3, Quote Sheet.

The total services period may be up to one (1) year. Only the products/services awarded from this RFQ may be amended.

C. QUOTE REQUIREMENTS AND INFORMATION

1. Minimum Qualifications

The Respondent Firm must complete Attachment 2, Minimum Qualifications, certifying that the Respondent satisfies all minimum qualifications and requirements. Failure to certify satisfactorily may result in the immediate rejection of the quote submission.

2. Quote Requirements

Respondents must submit their quote in accordance with Attachment 1, Required Attachments Checklist & Certifications. Costs must be in the format prescribed in Attachment 3, Quote Sheet. Any deviation from the prescribed format, which in the opinion of CalSTRS is material, may result in the rejection of the quote. The quote shall include all expenses required to provide the services as described in this RFQ and Attachment 3, Quote Sheet, and shall be guaranteed for the term of the resulting Agreement. The Agreement, if awarded, will be to the responsive responsible Respondent with the lowest total quote.

3. Submission of Quote

CalSTRS is providing the following instructions to allow for electronic submissions of quotes. Please read these submission instructions carefully.

Failure to follow these instructions may result in quotes not being received in a timely manner and may not be accepted.

https://www.calstrs.com/

a. All quotes must be submitted to CalSTRS via e-mail at Procurement@CalSTRS.com.

b. Quotes must be received no later than the quote submission deadline.

Quotes received after the specified date and time may be rejected.

c. The quote must contain the signature of the individual(s) authorized to bind the Respondent Firm contractually. Original signatures are not required at this time. Acceptable signature options for this RFQ include scanned images of manual signatures, DocuSign, or Adobe electronic signature service.

d. CalSTRS will only accept ONE submission per Respondent Firm.

e. It is the Respondent’s responsibility to ensure that the quote submissions are complete and includes all required materials.

f. Respondents may modify their electronic submission, by withdrawing their original Quote and resubmitting a new Quote prior to the Quote Submission Deadline. Quote modifications submitted in any other manner, oral or written, or after the Quote Submission Deadline may not be considered. Respondents may withdraw their own quote by submitting a written withdrawal request to the contact listed above via email at Procurement@CalSTRS.com. Respondents may thereafter submit a new Quote prior to the Quote Submission Deadline using the foregoing instructions.

g. CalSTRS accepts no responsibility for any technical difficulties or delays associated with the electronic submission and transmission of any quote.

h. Any other sections in this RFQ which address submission of quotes in paper format shall be deemed replaced by the foregoing instructions allowing for electronic submission. Paper submissions will not be accepted for this RFQ.

i. Quotes must be submitted for the performance of all the services described herein. Any deviation from the work specifications will not be considered and will cause a quote to be rejected.

j. A quote may be rejected if it is conditional or incomplete, deemed non-responsive, or if it contains any alterations of form or other irregularities of any kind. CalSTRS may reject any or all quotes and may waive any immaterial deviation in a quote. CalSTRS waiver of immaterial defect shall in no way modify the RFQ document or excuse the Respondents from full compliance with all requirements if awarded the agreement.

k. Costs for developing quotes and in anticipation of award of the Agreement, are entirely the responsibilities of the Respondents and shall not be charged to CalSTRS.

l. CalSTRS may modify the RFQ prior to the date fixed for submission of quotes by issuing an addendum that will be posted on caleprocure.ca.gov.

m. CalSTRS reserves the right to reject all quotes for reasonable cause. If the costs of all quotes are excessive, CalSTRS is not required to award an Agreement.

n. Respondents are cautioned to not rely on CalSTRS during the evaluation to discover and report to the Respondents any defects and errors in the submitted documents. Respondents, before submitting their documents, should carefully proof them for errors and adherence to the RFQ requirements.

o. More than one (1) quote from an individual, firm, partnership, corporation or association under the same or different names will not be considered.

Reasonable grounds for believing that any Respondent has submitted more than one (1) quote for the work contemplated herein will cause the rejection of all quotes submitted by that Respondent. If there is reason for believing that collusion exists among the Respondents none of the participants of such collusion will be considered in this or future procurements.

p. A joint submission, where two (2) or more entities submit one (1) quote, will not be considered for this RFQ.

4. Evaluation Process

a. After the Quote Submission Deadline, all quote submissions will be checked for the presence or absence of required information in conformance with the submission requirements of this RFQ, and preferences, if applicable, will be applied.

b. Quotes that contain false or misleading statements, or which provide references which do not support an attribute or condition claimed by the Respondent, may be rejected. If, in the opinion of CalSTRS, such information was intended to mislead CalSTRS in its review of the, and the attribute, condition, or capability is a requirement of this RFQ, it will be the basis for rejection of the quote.

c. The final selection will be made on the basis of the responsive, responsible

Respondent, to CalSTRS satisfaction, with the lowest total cost for the term of one (1) year.

https://caleprocure.ca.gov/pages/index.aspx

5. Award and Protest

a. If at any time during or at the conclusion of this RFQ process CalSTRS determines that, in its opinion, the results of this process are unsatisfactory, CalSTRS reserves the right to discontinue this process and decline to award the Agreement. The award of the Agreement, if made, will be made to the lowest responsive, responsible Respondent who has met all of the specified qualifications, requirements, and satisfied the contract participation requirements for this RFQ.

b. Pursuant to Public Contract Code section 10345(a), if the lowest

Bidder/Respondent is not being awarded the contract, CalSTRS will notify the low Bidder/Respondent of that fact five (5) working days prior to contract award. Notice of Intent to Award will be posted on CalSTRS website at www.CalSTRS.com, upon request by any Respondent. News releases pertaining to the award resulting from this RFQ shall not be made without prior written approval by CalSTRS Chief Executive Officer or his designee.

c. Any Respondent may file a protest against the awarding of the Agreement.

The protest must be filed during the five (5) business days that the Notice of Intent to Award is posted. Within five (5) calendar days after filing the protest, the protesting party shall file, with CalSTRS, a full and complete written statement specifying facts, evidence supporting factual allegations, laws, regulations, or procedures providing grounds for the protest. Protests are limited to the following grounds:

1) CalSTRS failed to substantially adhere to any specified procedures as set out in the RFQ.

2) CalSTRS failed to apply correctly the standards for reviewing the format requirements or failed to evaluate the quotes as specified in the RFQ.

3) CalSTRS failed to follow evaluation methods as specified in the

RFQ.

4) CalSTRS proposes to award the Agreement to other than the lowest responsive, responsible Respondent satisfactorily meeting all requirements of the final Agreement negotiations.

5) CalSTRS used a method other than that set out in the RFQ to determine the Agreement award.

d. Protests shall be made in writing and submitted electronically to

Procurement@CalSTRS.com with attention to the contact name listed on http://www.calstrs.com/ the cover sheet, identifying the RFQ number and title, your firm name and the reason for protest.

Once a protest has been filed, the agreement may not be awarded until either the protest is withdrawn or CalSTRS has decided the matter.

Following the receipt of a protest, the CEO, or designee, of CalSTRS will either decide the matter or refer it to a committee appointed by the board for final resolution. The decision by the CEO, or designee, or the committee of the board shall be final. Notification of the decision will be sent to the protesting party within thirty (30) days after a decision has been reached.

6. Standard Conditions of Service

a. All performance under the Agreement shall be completed on or before the termination date of the Agreement.

b. CalSTRS does not accept alternate agreement language from a prospective contractor. A quote with alternate language will be considered a counter quote and may be rejected. Terms and Conditions are not negotiable.

Please refer State of California - State Information Technology General Provisions 403-ITGP Non-Cloud. Respondents should review the terms and conditions included within it before submitting a quote.

c. No oral understanding or agreement shall be binding on either party.

7. Darfur Contracting Act

Pursuant to the Darfur Contracting Act of 2008, Act, “scrutinized companies” are ineligible to submit a bid or proposal for an Agreement with a state agency. As such, the Respondent must certify compliance with the Act by completing (a.) or (b.) as defined below:

a. Completing Attachment 4, Darfur Contracting Act Certification, certifying that:

1) It is not a scrutinized company pursuant to Public Contract Code, PCC, section 10476, or

2) It is a scrutinized company as defined by PCC section 10476 but has received written permission from the Department of General Services to submit a bid or proposal pursuant to PCC section 10477(b), OR

b. Indicating on Attachment 1, Required Attachments Checklist & Certifications, that within the previous three (3) years it has not had any business activities or other operations outside of the United States.

Quotes submitted without a completed Attachment 4, Darfur Contracting Act Certification, may be deemed ineligible unless the Bidder/Respondent has indicated on Attachment 1, Required Attachments Checklist & Certifications, that it has satisfied the requirements under this section.

8. Iran Contracting Act

Pursuant to the Iran Contracting Act of 2010 (Public Contract Code sections 2200 through 2208 are “the Act”), vendors are ineligible to bid/quote on, submit a bid or proposal for, enter into, or renew any contract with the state for goods or services of one million dollars ($1,000,000) or more if the vendor engages in investment activities in Iran, as defined in the Act. The Act requires that the Department of General Services (DGS) establish and periodically update a list of ineligible vendors.

Also, pursuant to the Act, financial institutions are ineligible to bid/quote on, submit a bid or proposal for, enter into, or renew any contract with the state for goods or services of one million dollars ($1,000,000) or more if the financial institution extends credit, as defined in the Act, to a business identified on the DGS list of ineligible vendors that will use the credit to provide goods or services in the energy sector in Iran.

As such, Bidders/Respondents must certify that they are not on the list of ineligible vendors prohibited from doing business with the State of California.

Bidders/Respondents must submit Attachment 5, Iran Contracting Act Certification, with their bids/quotes.

9. Disabled Veterans Business Enterprise, DVBE, Program Requirements

Effective January 1, 2021, any contracts resulting from this solicitation on or after 1/1/21, are subject to Military and Veterans codes 999.5-999.7 which resulted from SB 588 (Ch. 80, Stats. 2020). This law requires an awarding department on a contract to withhold $10,000, or the full payment if it is less than $10,000, from the final payment on a contract until the certification required is received by the awarding department. For certification purposes, the Respondent will be held to the DVBE Participation percentage proposed on the aforementioned Declaration Form.

PCC Section 10115 requires an agreement participation goal of three percent (3%) DVBE for agreements awarded by CalSTRS. This goal applies to the total agreement dollars expended by CalSTRS annually.

https://leginfo.legislature.ca.gov/faces/codes_displayText.xhtml?lawCode=MVC&division=4.&title&part&chapter=6.&article=6 http://leginfo.legislature.ca.gov/faces/billNavClient.xhtml?bill_id=201920200SB588

It is the policy of the board that all contracting activities are performed in accordance with all applicable State and Federal laws. The board has adopted a policy that directs staff to encourage, promote, and facilitate the fullest possible participation by disabled veteran business enterprises in agreements awarded by CalSTRS.

The DVBE requirement for this RFQ is optional. However, a DVBE Incentive will be awarded to those quote submissions that meet the confirmed DVBE participation as outlined in the chart below. Confirmed DVBE participation is identified by the percentage listed in the “Corresponding % of bid price” column on Attachment 6, Small Business, Microbusiness, and Disabled Veteran Business Enterprise (DVBE) Commercially Useful Function Related Information and Declaration Form for each DVBE subcontractor.

Confirmed DVBE Participation of: DVBE Incentive Points 3.01% - 4.00% inclusive 3% 4.01% - 5.00% inclusive 4% 5.01% and over 5%

All Respondents must complete and return Attachment 6, Small Business, Microbusiness, and Disabled Veteran Business Enterprise (DVBE) Commercially Useful Function Related Information and Declaration Form.

10. Addenda, Errors and Omissions

CalSTRS may modify any part of the RFQ in writing by issuance of an addendum. Addenda issued prior to the final filing date for submission of quotes will be sent to all parties who were sent the RFQ and also available on the internet at caleprocure.ca.gov. Addenda issued after the final filing date will be sent to all responding Respondents as appropriate.

If a Respondent discovers any ambiguity, conflict, discrepancy, omission or other error in this RFQ, the Respondent shall immediately notify CalSTRS Procurement of such error in writing and request clarification or modification of the document.

Such notice shall be given prior to the final filing date for submission of quotes.

Modifications of the RFQ by CalSTRS shall be made by addenda. Clarifications by CalSTRS shall be issued by written notice to all parties who were sent the RFQ. If, prior to the final filing date for submission, a Respondent fails to notify CalSTRS of a known error, or an error that reasonably should have been known, the Respondent shall not be entitled to additional compensation or time by reason of the error or its late correction.

The provisions of any written amendment hereto or clarification hereof issued by CalSTRS pursuant to this section shall be incorporated by reference and made a part of the Agreement awarded as a result of this RFQ.

https://caleprocure.ca.gov/pages/index.aspx

11. Supplier Self-Service Portal

The Respondent, if awarded an Agreement, must register in the CalSTRS new integrated financial system, the Supplier Self-Service (SUS) Portal. This portal provides direct access to administering product and service delivery with CalSTRS.

Click on the hyperlink to register: http://www.calstrs.com/supplier-self-service-portal.

D. PREFERENCE PROGRAMS

Respondents meeting all requirements of this RFQ to CalSTRS satisfaction may be eligible to receive preference. California Government Code (GC) section 14835, et seq., requires a preference be given to Respondents who are a California Certified Small Business (SB), or are a Non-Small Business (NS) claiming a California Certified SB subcontractor with participation of at least 25%. The rules and regulations of this law, are contained in California Code of Regulations, title 2, section 1896 et seq. The Respondent must clearly indicate which California program(s) it, or its subcontractors, qualifies for on Attachment 6.

Respondent who may have questions regarding preferences may contact the Office of Small Business and DVBE Certification at (916) 375-4940, or the TACPA Preference Program Group at (916) 375-4609.

1. Small Business Preference – DGS (ca.gov)

2. Disabled Veteran Business Enterprise Incentive – DGS (ca.gov)

3. Target Area Contract Preference Act (TACPA) – DGS (ca.gov) http://www.calstrs.com/supplier-self-service-portal http://www.calstrs.com/supplier-self-service-portal https://www.dgs.ca.gov/ https://www.dgs.ca.gov/ https://www.dgs.ca.gov/

ATTACHMENT 1

REQUIRED ATTACHMENTS CHECKLIST & CERTIFICATIONS

Please complete this checklist and certifications form providing information about the Respondent and to confirm the items below are in the quote. Place a check mark or “X” next to each item that is being submitted to CalSTRS. For the quote to be responsive, all required attachments must be returned, including this form, Attachment 1. Attachment 1 must be signed by an individual(s) who is authorized to bind the Respondent contractually.

Original signatures are not required at this time. Acceptable signature options for this RFQ include scanned images of manual signatures, DocuSign, or Adobe electronic signature service.

An unsigned or incomplete Attachment 1 may cause the quote submission to be rejected.

A. RESPONDENT’S FIRM INFORMATION

Respondent Firm Name Organizational structure (e.g., corporation, partnership, etc.)

FEIN or TIN Respondent’s (Entity) contact information:

a. Address

b. Phone Number

Respondent’s Primary Liaison:

a. Name/Title

c. E-mail address

Representative(s) authorized to bind the Respondent contractually:

a. Name/Title

c. E-mail address

B. CHECKLIST

Attachments Attachment Name _____ Attachment 1 Required Attachments Checklist & Certifications _____ Attachment 2 Minimum Qualifications _____ Attachment 3 Quote Sheet _____ Attachment 4 Darfur Contracting Act Certification*

Check if not required* Please note: If this certification is not required for your agency, do NOT place a check mark on the line next to Attachment 4. Instead, simply check the box above that will indicate it is not required.

For more information the Darfur Contracting Act requirements, please see section C.9.

ATTACHMENT 1

REQUIRED ATTACHMENTS CHECKLIST & CERTIFICATIONS (CONT.)

Attachments Attachment Name _____ Attachment 5 Iran Contracting Act Certification

_____ Attachment 6 Small Business, Microbusiness, and Disabled Veteran Business Enterprise Commercially Useful Function Related Information and Declaration Form

Other Required Attachments and Information

_____ Copy of Respondent (Entity) business license as issued by California Secretary of _____ State.

_____ Evidence that the Respondent (Entity) is an Entrust authorized partner or reseller.

_____ Yes, Respondent has read CalSTRS Internet Privacy Principles and Policy and _____ accepts the terms. I understand if a registration is not already located in CalSTRS’ _____ system, one will be created on this Respondent’s behalf.

C. CERTIFICATIONS

By signing this form, Attachment 1, I (we) certify:

1. The information contained in this quote is accurate and that all required documents (e.g., attachments, exhibits, forms, etc.) to be submitted as a part of this quote are certified to be true and binding upon the Respondent Firm.

2. This is a firm and irrevocable quote good for one (1) year.

3. Our willingness to provide the products described in the RFQ.

Signature of Person Authorized to Bind Printed Name and Title The Respondent Firm Contractually

Date https://www.calstrs.com/footer-link/privacy

ATTACHMENT 2

MINIMUM QUALIFICATIONS

As of the Quote Submission Deadline, the Respondent must meet all of the following minimum qualifications to CalSTRS satisfaction to be given further consideration. All qualifications are subject to CalSTRS verification. Failure to satisfy ANY of the minimum qualifications, based on CalSTRS sole judgement, may result in the immediate rejection of the quote submission.

1. Respondent must be a legal business entity, authorized to do business in the State of

California as evidenced by the submission of copies of the Respondent’s (Entity) business license(s) issued by California Secretary of State.

Does the Respondent meet this minimum qualification? Yes/No

2. Respondent must be an authorized Entrust partner or reseller as evidenced by attached documentation of authorized partner or reseller.

Does the Respondent meet this minimum qualification? Yes/No

ATTACHMENT 3

QUOTE SHEET

Respondents are required to submit their costs, in the format below, including all expenses for the products described below.

The successful lowest, responsive, and responsible Respondent meeting all requirements of this RFQ to CalSTRS satisfaction may be awarded an Agreement for a term up to one (1) year. The fees as submitted shall be guaranteed for the term of the Agreement.

Product Description Unit Price Qty Extended Price IDE - Standard Workforce Bundle - Part # SUB-IDENT-WF-STND-USER

906,152 Users $

IDE - Platinum Support - Part # SUB-IDENT-PLAT

906,152 Users $

TOTAL COST (sum all lines) Basis for Award

ATTACHMENT 4

DARFUR CONTRACTING ACT CERTIFICATION

Public Contract Code sections 10475 -10481 applies to any company that currently or within the previous three (3) years has had business activities or other operations outside of the United States. For such a company to bid on or submit a proposal for a State of California contract, the company must certify that it is either a) not a scrutinized company; or b) a scrutinized company that has been granted permission by the Department of General Services (DGS) to submit a bid/proposal.

If your company has not, within the previous three (3) years, had any business activities or other operations outside of the United States, you do not need to complete this form.

Original signatures are not required at this time. Acceptable signature options for this RFQ include scanned images of manual signatures, DocuSign, or Adobe electronic signature service.

OPTION #1 - CERTIFICATION

If your company, within the previous three (3) years, has had business activities or other operations outside of the United States, in order to be eligible to submit a bid or proposal, please insert your company name and Federal ID Number and complete the certification below.

I, the official named below, CERTIFY UNDER PENALTY OF PERJURY that a) the prospective Proposer/Bidder named below is not a scrutinized company per Public Contract Code 10476; and b) I am duly authorized to legally bind the prospective Proposer/Bidder named below. This certification is made under the laws of the State of California.

Company/Vendor Name (Printed) Federal ID Number

By (Authorized Signature)

Date Executed Executed in the County and State of

OPTION #2 – WRITTEN PERMISSION FROM DGS

Pursuant to Public Contract Code section 10477(b), the Director of DGS may permit a scrutinized company, on a case-by-case basis, to bid on or submit a proposal for a contract with a state agency for goods or services, if it is in the best interests of the state. If you are a scrutinized company that has obtained written permission from DGS to submit a bid or proposal, complete the information below.

ATTACHMENT 4

DARFUR CONTRACTING ACT CERTIFICATION (CONT.)

We are a scrutinized company as defined in Public Contract Code section 10476, but we have received written permission from DGS to submit a bid or proposal pursuant to Public Contract Code section 10477(b). A copy of the written permission from DGS is included with our bid or proposal.

Company/Vendor Name (Printed) Federal ID Number

Initials of Submitter

Printed Name and Title of Person Initialing

ATTACHMENT 5

IRAN CONTRACTING ACT CERTIFICATION

(Public Contract Code sections 2202-2208)

Prior to bidding on, submitting a proposal or executing a contract or renewal for a State of California contract for goods or services of $1,000,000 or more, a vendor must either: a) certify it is not on the current list of persons engaged in investment activities in Iran created by the California Department of General Services (“DGS”) pursuant to Public Contract Code section 2203(b) and is not a financial institution extending twenty million dollars ($20,000,000) or more in credit to another person, for 45 days or more, if that other person will use the credit to provide goods or services in the energy sector in Iran and is identified on the current list of persons engaged in investment activities in Iran created by DGS; or b) demonstrate it has been exempted from the certification requirement for that solicitation or contract pursuant to Public Contract Code section 2203(c) or (d).

To comply with this requirement, please insert your vendor or financial institution name and Federal ID Number (if available) and complete one of the options below. Please note: California law establishes penalties for providing false certifications, including civil penalties equal to the greater of $250,000 or twice the amount of the contract for which the false certification was made; contract termination; and three-year ineligibility to bid on contracts. (Public Contract Code section 2205.) Original signatures are not required at this time. Acceptable signature options for this RFQ include scanned images of manual signatures, DocuSign, or Adobe electronic signature service.

OPTION #1 - CERTIFICATION

I, the official named below, certify I am duly authorized to execute this certification on behalf of the vendor/financial institution identified below, and the vendor/financial institution identified below is not on the current list of persons engaged in investment activities in Iran created by DGS and is not a financial institution extending twenty million dollars ($20,000,000) or more in credit to another person/vendor, for 45 days or more, if that other person/vendor will use the credit to provide goods or services in the energy sector in Iran and is identified on the current list of persons engaged in investment activities in Iran created by DGS.

Vendor Name/Financial Institution (Printed) Federal ID Number (or n/a)

By (Authorized Signature)

Printed Name and Title of Person Signing

Date Executed Executed in

ATTACHMENT 5

IRAN CONTRACTING ACT CERTIFICATION (CONT.)

OPTION #2 – EXEMPTION

Pursuant to Public Contract Code sections 2203(c) and (d), a public entity may permit a vendor/financial institution engaged in investment activities in Iran, on a case-by-case basis, to be eligible for, or to bid on, submit a proposal for, or enters into or renews, a contract for goods and services.

If you have obtained an exemption from the certification requirement under the Iran Contracting Act, please fill out the information below, and attach documentation demonstrating the exemption approval.

Vendor Name/Financial Institution (Printed) Federal ID Number (or n/a)

By (Authorized Signature)

Printed Name and Title of Person Signing

Date Executed Executed in

ATTACHMENT 6

SMALL BUSINESS, MICROBUSINESS, AND DISABLED VETERAN BUSINESS

ENTERPRISE (DVBE) COMMERCIALLY USEFUL FUNCTION RELATED

INFORMATION AND DECLARATION FORM

State law in Government Code section 14837 and Military and Veterans Code section 999 require that Certified Small Business, Microbusiness and Disabled Veteran Business Enterprise (DVBE) contractors, subcontractors, or suppliers must provide goods or services to the state by performing a commercially useful function (CUF).

A Certified Small Business, Microbusiness or DVBE contractor, subcontractor or supplier is considered to be performing a CUF when it meets all of the following criteria:

• Is responsible for the execution of a distinct element of work for the contract;

• Carries out contractual obligations by actually performing, managing, or supervising the work involved;

• Performs work that is normal for its business services and functions;

• Is responsible, with respect to products, inventories, materials, and supplies required for the contract, for negotiating price, determining quality and quantity, ordering, installing, if applicable, and making payment;

• Is not further subcontracting a portion of the work that is greater than expected to be subcontracted by normal industry practices; and,

• Its role is not limited to that of an extra participant in the transaction, contract or project through which funds are passed in order to obtain the appearance of Small Business, Microbusiness, or DVBE participation.

CUF requirement compliance must be declared by a bidder for CalSTRS contracting and then validated with a determination by CalSTRS.

All bidders for a CalSTRS contract must complete and submit the attached GSPD-05-105 Bidder Declaration form with their responses to any CalSTRS solicitation for contracting.

o Failure to complete or submit the Bidder Declaration form is cause for rejection of bid.

o The Bidder Declaration must be submitted under the penalty of perjury.

o Fraudulent representation of performing a CUF is unlawful and could carry a civil penalty.

Upon receipt of a response with the Bidder Declaration, CalSTRS contracting staff will validate the claims of fulfilling CUF requirements by reviewing the response and conducting follow up investigation if necessary. CalSTRS contracting staff must make a determination that the bidding contractor and subcontractor are in compliance with the CUF requirements. In case of determining incompliance, the bid may be rejected. There is no right to protest a rejection based on CUF incompliance.

For further information on the CUF compliance please contact:

Procurement@CalSTRS.com Attachment: GSPD-05-105 Bidder Declaration form

BIDDER DECLARATION

1. Prime bidder information (Review attached Bidder Declaration Instructions prior to completion of this form):

a. Identify current California certification(s) (MB, SB, NVSA, DVBE): ____________ or None ____ (If “None”, go to Item #2)

b. Will subcontractors be used for this contract? Yes ___ No ___ (If yes, indicate the distinct element of work your firm will perform in this contract e.g., list the proposed products produced by your firm, state if your firm owns the transportation vehicles that will deliver the products to the State, identify which solicited services your firm will perform, etc.). Use additional sheets, as necessary.

c. If you are a California certified DVBE: (1) Are you a broker or agent? Yes ___ No ___

(2) If the contract includes equipment rental, does your company own at least 51% of the equipment provided in this contract (quantity and value)? Yes ___ No ___ N/A ___

2. If no subcontractors will be used, skip to certification below. Otherwise, list all subcontractors for this contract. (Attach additional pages if necessary):

Subcontractor Name, Contact Person, Subcontractor Address CA Certification (MB, SB, Work performed or goods provided Corresponding Good 51% Phone Number & Fax Number & Email Address NVSA, DVBE or None) for this contract % of bid price Standing? Rental?

Solicitation Number_____________________

CERTIFICATION: By signing the bid response, I certify under penalty of perjury that the information provided is true and correct.

State of California—Department of General Services, Procurement Division

GSPD–05–105 (REV 08/09)

Page_____ of _____

ATTACHMENT 6

Request for Quote 5000003300

BIDDER DECLARATION Instructions All prime bidders (the firm submitting the bid) must complete the Bidder Declaration.

1.a. Identify all current certifications issued by the State of California. If the prime bidder has no California certification(s), check the line labeled “None” and proceed to Item #2. If the prime bidder possesses one or more of the following certifications, enter the applicable certification(s) on the line:

1.b. Mark either “Yes” or “No” to identify whether subcontractors will be used for the contract. If the response is “No”, proceed to Item #1.c. If “Yes”, enter on the line the distinct element of work contained in the contract to be performed or the goods to be provided by the prime bidder. Do not include goods or services to be provided by subcontractors.

Bidders certified as MB, SB, NVSA, and/or DVBE must provide a commercially useful function as defined in Military and Veterans Code Section 999 for DVBEs and Government Code Section 14837(d)(4)(A) for small/ microbusinesses.

Bids must propose that certified bidders provide a commercially useful function for the resulting contract or the bid will be deemed non-responsive and rejected by the State. For questions regarding the solicitation, contact the procurement official identified in the solicitation.

Note: A subcontractor is any person, firm, corporation, or organization contracting to perform part of the prime’s contract.

1.c. This item is only to be completed by businesses certified by California as a DVBE.

(1) Declare whether the prime bidder is a broker or agent by marking either “Yes” or “No”. The Military and Veterans Code Section 999.2 (b) defines “broker” or “agent” as a certified DVBE contractor or subcon-tractor that does not have title, possession, control, and risk of loss of materials, supplies, services, or equipment provided to an awarding department, unless one or more of the disabled veteran owners has at least 51-percent ownership of the quantity and value of the materials, supplies, services, and of each piece of equipment provided under the contract.

(2) If bidding rental equipment, mark either “Yes” or “No” to identify if the prime bidder owns at least 51% of the equipment provided (quantity and value). If not bidding rental equipment, mark “N/A” for “not applicable.”

2. If no subcontractors are proposed, do not complete the table. Read the certification at the bottom of the form and complete “Page ___ of ___” on the form.

If subcontractors will be used, complete the table listing all subcontractors. If necessary, attach additional pages and complete the “Page ___ of ___” accordingly.

2. (continued) Column Labels

Subcontractor Name, Contact Person, Phone Number & Fax Number—List each element for all subcontractors.

Subcontractor Address & Email Address—Enter the address and if available, an Email address.

CA Certification (MB, SB, NVSA, DVBE or None)—If the subcontractor possesses a current State of California certification(s), verify on this website (www.eprocure.pd.dgs.ca.gov).

Work performed or goods provided for this contract—Identify the distinct element of work contained in the contract to be performed or the goods to be provided by each subcontractor. Certified subcontractors must provide a commercially useful function for the contract. (See paragraph 1.b above for code citations regarding the definition of commercially useful function.) If a certified subcontractor is further subcontract-ing a greater portion of the work or goods provided for the resulting contract than would be expected by normal industry practices, attach a separate sheet of paper explaining the situation.

Corresponding % of bid price—Enter the corresponding percentage of the total bid price for the goods and/or services to be provided by each subcontractor. Do not enter a dollar amount.

Good Standing?—Provide a response for each subcontractor listed. Enter either “Yes” or “No” to indicate that the prime bidder has verified that the subcontractor(s) is in good standing for all of the following:

of California Secretary of State to be in good standing

51% Rental?—This pertains to the applicability of rental equipment. Based on the following parameters, enter either “N/A” (not applicable), “Yes” or “No” for each subcontractor listed.

Enter “N/A” if the:

subcontractor) or

DVBE)

Enter “Yes” if the subcontractor is a California certified DVBE providing rental equipment and the subcontractor owns at least 51% of the rental equipment (quantity and value) it will be providing for the contract.

Enter “No” if the subcontractor is a California certified DVBE providing rental equipment but the sub-

Read the certification at the bottom of the page and complete the “Page ___ of ___” accordingly.

State of California—Department of General Services, Procurement Division GSPD–05–105 (REV 08/09) Instructions

Attachment 6 Request for Quote 5000003300

Attachment 6 - Bidder Form