RFQ 494773.pdf

Hello, Potential Offeror, Oak Ridge National Laboratory (ORNL) is inviting you to submit a Firm Fixed Price proposal/quote for the following items and/or services listed below. An award will be made based on the lowest priced, technically acceptable proposal.

Solicitation Number: RFQ 494773 Offers Due By: 10/1/2026 at 5:00PM EST Offer Validity Period: 30 days NAICS Code: 334513 – Instruments and Related Products Manufacturing for

Measuring, Displaying, and Controlling Industrial Process Variables– 750 Employees

Subcontract Type Anticipated: Firm Fixed Price Small Business Set-Aside: No Description of Supplies/Services Sought: Integrated gas detection equipment consisting of the Midas S2

Transmitter and multiple compatible Midas sensor cartridges.

This system provides fixed, continuous monitoring of combustible gases, hydrogen sulfide, ammonia, and hydride gases in industrial or laboratory environments, using plug-in sensor cartridges designed for reliable, accurate detection

Anticipated Subcontract Period of Performance: To Be Determined

ORNL Procurement Representative: Daniel DeFord (deforddd@ornl.gov)

Summary of Work/Description of Items:

MIDAS S2-T-004 Transmitters, MIDAS S2-E-LEL Sensor Cartridges, MIDAS S2-E-H2S Sensor Cartridges, MIDAS S2-E-NH3 Sensor Cartridges, MIDAS S2-E-ASH Sensor Cartridges

Please provide the following documents in response to this proposal:

Quote: A firm fixed price quote with your proposed delivery schedule.

- Any tariffs shall be expressly stated and priced separately on the quote.

- FOB and Shipping Terms- FOB Destination for domestic shipments. The preferred terms for international shipments are Delivered at Place (DAP). Do not insure shipments.

Required Documents: Provide a completed and signed copy of the following attached documents:

- Abbreviated Representations and Certifications (BSD-CS-2260, dated 03/09/2026)

Exceptions: Any exceptions taken to the terms and conditions listed below. You are requested to explain the reason(s) for the non-compliance and identify any alternate solutions to achieve compliance. Any exceptions that are taken to the provisions of this solicitation will be considered in evaluating the Offeror’s proposal and may result in your offer being deemed non-responsive. The absence of a proposal section entitled “Exceptions/Non-Compliance” or a statement indicating “no exceptions are taken” implies complete and unequivocal acceptance of all requirements, terms, and conditions.

The following RFP Attachments and Special Provisions shall apply to any subcontract/purchase order as a result of this solicitation:

RFP ATTACHMENTS

Attachment No. Description Document Title (Date/Revision)

Attachment A ORNL Terms and Conditions Terms & Conditions- Commercial Product and Services (BSD-CS-2146, dated 01/13/2026)

Attachment B Prime Contract Flowdowns Prime Flowdown Clauses- (BSD-CS-2258, dated 07/ 06/2026)

Attachment C Bill of Materials RFQ494773- Bill of Materials

Attachment D Representations and Certifications

Representations & Certifications – Abbreviated (BSD- CS-2260, dated 03/09/2026)

Special Provisions:

FAR 52.211-6 Brand Name or Equal shall apply

Authorized Reseller Requirement The Seller shall be an authorized Reseller of the products or services purchased by this Agreement. All products or services provided by the Seller shall be authorized for sale or use in the U. S. by the original manufacturer.

Commercial Items Meeting Catalog Description With this order, written documentation shall be provided verifying that the products ordered by the Company based on the stated catalog specifications have been supplied. An example of acceptable documentation is a completed listing of the products shipped with the associated catalog numbers.

Functional Test Report This report of subsystems and systems, as installed, indicates the functional operability of such systems to design requirements. Such reports shall contain the signature and title of the authorized representative of the organization performing the tests and shall be sent to the Company for review and acceptance.

Packing and Shipping The Seller is responsible for all packing and shipping provisions to ensure that the system arrives at the Company’s site in an undamaged, working condition. The Seller shall inform the Company of shipping plans two weeks before actual shipment.

Seller Installation and Start Up The Seller shall provide qualified personnel to perform and oversee or oversee all system installation and start-up activities necessary to ensure the system is fully functional upon completion. In addition, the Seller shall provide personnel to provide comprehensive training necessary to operate the system to its full capabilities as stated in the technical portion of the specification.

Important Dates:

Questions: Questions are due on 09/28/2026 by 5:00 PM EST. All questions shall be provided in writing via email to the Procurement Officer listed below.

Proposal Due Date: All proposals shall be submitted via email to the Procurement Officer listed below by 5:00 PM EST on 10/1/2026.

Thank you, Daniel DeFord Procurement Officer Commercial Support, Contracts Division Business Services Directorate

Oak Ridge National Laboratory 1 Bethel Valley Road, Oak Ridge, TN 37831 Email: deforddd@ornl.gov