RFQ 4930.pdf
PDF 1 MB Posted
- Attached to
- Tree Inventory
- Solicitation number
- 4930-0-2020-BG
- Issued by
- Wisconsin
About this file
This is a Request for Quotation (RFQ) issued by the City of Madison, Wisconsin, Finance Department on behalf of the Parks Division for tree inventory survey services. The City seeks a qualified contractor to identify, measure, tag, and provide condition ratings for trees across 12 parks in Madison. The work encompasses three categories of parks with varying tree size thresholds: trees greater than 5 inches diameter at breast height (DBH) for Acer Park, Thousand Oaks Park, and wooded areas of Walnut Grove Park; trees greater than 3 inches DBH for nine neighborhood and community parks; and trees greater than 3 inches DBH at Orton Park with surveying conducted by City Parks staff. Deliverables include GIS shapefiles or file geodatabases with tree locations obtained via total station or GPS with external antenna, along with tree tag IDs, species identification, size measurements, and condition ratings submitted as Excel files or GIS attributes. The RFQ was released on August 10, 2020, with a submission deadline of August 24, 2020, at 2:00 PM CST. All work must be completed and data submitted by January 1, 2021.
Pricing shall be submitted on a per-park unit price basis for each of the 12 parks, with all quotations including shipping charges, FOB Madison. The City of Madison has adopted a local vendor preference purchasing policy that grants scoring preference to registered local suppliers; only those registered as of the bid due date will receive preference. Award will be made to the responsive and responsible bidder whose bid is most advantageous to the City, with evaluation criteria including cost, quality, workmanship, past performance, and service reputation. Quotations must comply with City of Madison Standard Terms and Conditions and Purchase of Services Contract requirements. Bidders may submit responses via email to bids@cityofmadison.com, mail to Purchasing Services, or fax to (608) 266-5948.
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Other files
| File | Type | Posted |
|---|---|---|
| Bid Summary.xlsx | XLSX spreadsheet | |
| Addendum 1.pdf |
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Rev. 07/28/2016-RFQ 4930.doc Page 1
Finance Department David P. Schmiedicke, Finance Director City-County Building, Room 406 Purchasing Services 210 Martin Luther King, Jr. Boulevard Madison, Wisconsin 53703 Phone: (608) 266-4521 Fax: (608) 266-5948 finance@cityofmadison.com www.cityofmadison.com/finance/purchasing
REQUEST FOR QUOTATION
RFQ #: 4930-0-2020-BG Tree Inventory Survey
For: Tree Inventory
Released Date: Monday, August 10, 2020
Due Date: Monday, August 24th, 2020 @ 2:00 PM CST
City Agency: Parks
Method of Delivery Options
Email Quotation to: bids@cityofmadison.com
Mail Quotation to: Purchasing Services
City-County Building, Room 407 210 Martin Luther King, Jr. Blvd.
Madison, WI 53703 Attn: 4930-0-2020-BG Tree Inventory Survey
Fax Quotation to: (608) 266-5948
1 GENERAL CONDITIONS AND INSTRUCTIONS TO BIDDERS
1.1 Applicable Terms and Conditions
• Products or Equipment. All quotations for supplies and/or equipment must be submitted in accordance with the specifications contained in this solicitation and City of Madison Standard Terms and Conditions.
• Services. All quotations for services must be submitted in accordance with; the specifications contained in this solicitation, City of Madison Standard Terms and Conditions, and Purchase of Services Contract.
• Copies. Copies of above-referenced forms are available from the Purchasing Office or from the following links:
www.cityofmadison.com/finance/documents/STC.pdf www.cityofmadison.com/finance/documents/ConditionsofPurchasePO.pdf www.cityofmadison.com/attorney/documents/posContract.doc
1.2 Delivered Prices Only
Prices quoted must include shipping charges, FOB Madison.
mailto:finance@cityofmadison.com http://www.cityofmadison.com/finance/purchasing mailto:bids@cityofmadison.com http://www.cityofmadison.com/finance/documents/STC.pdf http://www.cityofmadison.com/finance/documents/ConditionsofPurchasePO.pdf http://www.cityofmadison.com/attorney/documents/posContract.doc
REQUEST FOR QUOTATION RFQ # 4930-0-2020-BG Tree Inventory Survey
RFQ 4930.doc Page 2
1.3 Substitutes
If offering a substitute item, include manufacturer, number, model, specifications and product literature.
The City will evaluate substitutes and make the final determination of equivalency.
1.4 Partial Order
Unless otherwise noted, it will be assumed that bidder will accept an order for all or part of the items priced.
1.5 Award
The City will award the bid to the responsive and responsible bidder whose bid is most advantageous to the City. In determining the most advantageous bid, the City will consider criteria such as, but not limited to, cost, quality/workmanship, compatibility, standardization, major and minor exceptions to our specifications, superior design features, warranty, delivery, past experience, installation, equality, discount, customer satisfaction, bidder’s past performance and/or service reputation, and service capability. The City may opt to establish alternate selection criteria to protect its best interest or meet performance or operational standards. After the due date, no quotes may be withdrawn for a period of 90 days or as otherwise specified or provided by law.
2 CONTACTS
Technical: For questions regarding technical specifications.
Sarah Lerner City of Madison Parks
(608) 261-4281 slerner@cityofmadison.com
Buyer: For questions regarding instructions, terms & conditions.
Brittany Garcia City of Madison Purchasing Services
(608) 243-0529 bids@cityofmadison.com
3 BID DISTRIBUTION NETWORK
Please note that the City no longer maintains an in-house bidders' list. Notification of bid opportunities, addenda, tabulations and awards will only be made to subscribers via these networks.
State of Wisconsin VendorNet System:
State of Wisconsin and local agencies bid network. Registration is free.
http://vendornet.state.wi.us/vendornet
DemandStar by Onvia: National bid network – Free subscription is available to access bids from the City of Madison and other Wisconsin agencies, participating in the Wisconsin Association of Public Purchasers (WAPP). A fee is required if subscribing to multiple agencies that are not included in
WAPP.
Bid Opportunities: www.cityofmadison.com/finance/purchasing/bidDemandStar.cfm
Home Page: www.demandstar.com
To Register: www.onvia.com/WAPP mailto:bids@cityofmadison.com http://vendornet.state.wi.us/vendornet http://www.cityofmadison.com/finance/purchasing/bidDemandStar.cfm http://www.demandstar.com/ http://www.onvia.com/WAPP
REQUEST FOR QUOTATION RFQ # 4930-0-2020-BG Tree Inventory Survey
RFQ 4930.doc Page 3
4 LOCAL VENDOR PREFERENCE
The City of Madison has adopted a local preference purchasing policy granting a scoring preference to local suppliers. Only suppliers registered as of the bid’s due date will receive preference. Learn more and register at the City of Madison website.
www.cityofmadison.com/business/localPurchasing
5 SPECIFICATIONS
This work shall include all work required to identify, measure, tag and provide condition ratings for trees within the City of Madison Parks Division. This work shall require inventorying within the entire park boundary for the below listed parks as listed in Attachment A, and as identified below.
Work shall be complete, including submitting GIS/excel data by January 1, 2021.
The following parks shall require identification, measuring, tagging and condition ratings of all trees greater than 5” DBH. However, conditions ratings shall not be required for box elder, buchthorn, slippery elm, basswood, cotton wood or any other aggressive tree species. A GIS shapefile or file geodatabase shall be submitted with tree locations obtained via either by total station or GPS with a tornado external antenna. Data regarding tree tag id, size, species and condition rating shall be submitted either as an excel file or as attributes with the GIS data.
• Acer Park – 10327 Shady Birch Trail
• Thousand Oaks Park – 9725 Sunny Spring Drive
• Walnut Grove Park (wooded areas only, see below for remaining areas of Walnut Grove)
The following parks shall require identification, measuring, tagging and condition ratings of all trees greater than 3” DBH. A GIS shapefile or file geodatabase shall be submitted with tree locations obtained via either by total station or GPS with a tornado external antenna. Data regarding tree tag id, size, species and condition rating shall be submitted either as an excel file or as attributes with the GIS data.
• Blackhawk Park – 741 Bear Claw Way
• Cardinal Glenn Park – 426 Pine Lawn Parkway
• Haen Family Park – 7702 Tree Lane
• Hillpoint Park – 8213 Watts Road
• Junction Ridge Park – 8502 Elderberry Road
• Newbery Park – 7834 Lois Lowry Lane
• Sauk Creek Park – 402 N. High Point Road
• Sauk Heights Park – 525 Bear Claw Way
• Swallowtail Park – 901 Swallowtail Drive
• Walnut Grove Park – 202 N. Westfield Road
The following park shall require identification, measuring, tagging and condition ratings of all trees greater than 3” DBH. The City of Madison Parks surveyor shall be responsible for surveying locations of trees. No GIS file is required for submittal. An excel file with the tree tag id, size, species and condition rating shall be submitted.
• Orton Park http://www.cityofmadison.com/business/localPurchasing
Rev. 07/28/2016-FormA-PriceProposal.doc
Form A: Price Proposal
This form must be returned with your response.
Complete the requested information and return via instructions on Page 1 of RFQ. Bidder hereby offers:
Park Unit Price Acer Park.
Blackhawk Park
Cardinal Glenn Park
Haen Family Park
Hillpoint Park
Junction Ridge Park
Newbery Park
Sauk Creek
Sauk Heights
Swallowtail Park
Thousand Oaks Park
Walnut Grove Park
Orton Park
ARO: After Receipt of Order
Above bid submitted by:
COMPANY NAME
Rev. 07/28/2016-FormB-BidderInfo.doc
Form B: Bidder Information
This form must be returned with your response.
BIDDER INFORMATION
COMPANY NAME
ADDRESS CITY STATE ZIP
BIDDER’S NAME TITLE
SIGNATURE TELEPHONE NUMBER
DATE FAX NUMBER
LOCAL VENDOR STATUS
The City of Madison has adopted a local preference purchasing policy granting a scoring preference to local suppliers. Only suppliers registered as of the bid’s due date will receive preference. Learn more and register at the City of Madison website.
CHECK ONLY ONE:
Yes, we are a local vendor and have registered on the City of Madison website under the following category: www.cityofmadison.com/business/localPurchasing
No, we are not a local vendor or have not registered.
http://www.cityofmadison.com/business/localPurchasing
Acer Park
Acer Park
Date: 8/10/2020
Park type: NEIGHBORHOOD
0 220 440110 Feet
Path: M:\Maps\Parks GIS\Planning\Park Boundaries\ParkBoundaryDatabase.mxd
Ü
PARK LOCATION
Legend Park_Boundary Municipal Limits
Park acreage: 8.01
Date: 8/10/2020
Park type: NEIGHBORHOOD
0 410 820205 Feet
Path: M:\Maps\Parks GIS\Planning\Park Boundaries\ParkBoundaryDatabase.mxd
Ü
PARK LOCATION
Legend Park_Boundary
Park acreage: 28.709999
Date: 8/10/2020
Park type: NEIGHBORHOOD
0 270 540135 Feet
Path: M:\Maps\Parks GIS\Planning\Park Boundaries\ParkBoundaryDatabase.mxd
Ü
PARK LOCATION
Legend Park_Boundary
Park acreage: 8.92
Date: 8/10/2020
Park type: NEIGHBORHOOD
0 125 25062.5 Feet
Path: M:\Maps\Parks GIS\Planning\Park Boundaries\ParkBoundaryDatabase.mxd
Ü
PARK LOCATION
Legend Park_Boundary
Park acreage: 4.29
Date: 8/10/2020
Park type: MINI
0 90 18045 Feet
Path: M:\Maps\Parks GIS\Planning\Park Boundaries\ParkBoundaryDatabase.mxd
Ü
PARK LOCATION
Legend Park_Boundary
Park acreage: 2.25
Date: 8/10/2020
Park type: NEIGHBORHOOD
0 240 480120 Feet
Path: M:\Maps\Parks GIS\Planning\Park Boundaries\ParkBoundaryDatabase.mxd
Ü
PARK LOCATION
Legend Park_Boundary
Park acreage: 14.33
Date: 8/10/2020
Park type: MINI
0 75 15037.5 Feet
Path: M:\Maps\Parks GIS\Planning\Park Boundaries\ParkBoundaryDatabase.mxd
Ü
PARK LOCATION
Legend Park_Boundary
Park acreage: 2.13
Sauk Creek Park
Sauk Creek Park
Date: 8/10/2020
Park type: NEIGHBORHOOD
0 140 28070 Feet
Path: M:\Maps\Parks GIS\Planning\Park Boundaries\ParkBoundaryDatabase.mxd
Ü
PARK LOCATION
Legend Park_Boundary
Park acreage: 4.21
Sauk Heights Park
Sauk Heights Park
Date: 8/10/2020
Park type: NEIGHBORHOOD
0 160 32080 Feet
Path: M:\Maps\Parks GIS\Planning\Park Boundaries\ParkBoundaryDatabase.mxd
Ü
PARK LOCATION
Legend Park_Boundary
Park acreage: 4.6
Date: 8/10/2020
Park type: MINI
0 110 22055 Feet
Path: M:\Maps\Parks GIS\Planning\Park Boundaries\ParkBoundaryDatabase.mxd
Ü
PARK LOCATION
Legend Park_Boundary
Park acreage: 3.51
Date: 8/10/2020
Park type: NEIGHBORHOOD
0 400 800200 Feet
Path: M:\Maps\Parks GIS\Planning\Park Boundaries\ParkBoundaryDatabase.mxd
Ü
PARK LOCATION
Legend Park_Boundary
Park acreage: 15.01
Date: 8/10/2020
Park type: COMMUNITY
0 290 580145 Feet
Path: M:\Maps\Parks GIS\Planning\Park Boundaries\ParkBoundaryDatabase.mxd
Ü
PARK LOCATION
Legend Park_Boundary
Park acreage: 20.25
| RFQ 4930 |
| 1 GENERAL CONDITIONS AND INSTRUCTIONS TO BIDDERS |
| 1.1 Applicable Terms and Conditions |
| 1.2 Delivered Prices Only |
| 1.3 Substitutes |
| 1.4 Partial Order |
| 1.5 Award |
| 2 CONTACTS |
| 3 BID DISTRIBUTION NETWORK |
| 4 LOCAL VENDOR PREFERENCE |
| 5 SPECIFICATIONS |
| FormA-PriceProposal |
| Form A: Price Proposal |
| RFQ #: 4930-0-2020-BG Tree Inventory Survey |
| FormB-BidderInfo |
| Form B: Bidder Information |
| RFQ #: 4930-0-2020-BG Tree Inventory Survey |
| BIDDER Information |
| Local Vendor Status |
| Attachment A |
| Acer Park |
| Blackhawk Park |
| Cardinal Glenn |
| Haen Family Park |
| Hillpoint Park |
| Junction Ridge Park |
| Newbery Park |
| Sauk Creek Park |
| Sauk Heights Park |
| Swallowtail Park |
| Thousand Oaks Park |
| Walnut Grove Park |
File details come from the government source that posted it. Updated .