RFQ 4906.pdf
PDF 133 KB Posted
- Attached to
- Fire Helmets
- Solicitation number
- 4906-0-2020-BG
- Issued by
- Wisconsin
About this file
This Request for Quotation (RFQ 4906-0-2020-BG) is issued by the City of Madison Finance Department on behalf of the Fire Department in Madison, Wisconsin. The City seeks qualified bids for the purchase of Phenix TC-1 Composite and Phenix TL-2 Leather Fire Helmets with optional upgrades. The RFQ was released on January 17, 2020, with a deadline for quotation submission on January 31, 2020 at 2:00 PM CST via email, mail, or fax. Estimated annual helmet orders range between 20 to 50 units, excluding optional upgrades, with the majority of helmets in black color, company officer helmets in red, and chief officer helmets in white. The specifications include detailed requirements for each helmet model, including shell composition, suspension systems with ratchet and detachable earlaps, ESS Firepro goggles with long straps, Nomex chinsraps, and various optional upgrades such as deluxe leather comfort packages, extra-large suspensions, custom name stamps, and brass finials. No substitutions are accepted unless approved by the City following evaluation of equivalency.
All quoted prices must include shipping charges and be delivered FOB Madison. The City will award the contract to the responsive and responsible bidder whose bid is most advantageous, considering factors including cost, quality, warranty, delivery timeline, past performance, and service reputation. Bidders may accept orders for all or part of the items priced, and quotes may not be withdrawn for 90 days following the due date. The City of Madison offers a local vendor preference to registered local suppliers, and bidders are required to indicate their local vendor status on the bid submission. Quotations must comply with City of Madison Standard Terms and Conditions, and technical questions should be directed to Tim Mrowiec, Division Chief of the Fire Department. Future year price increases are requested on the bid form for 2021 and 2022.
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Rev. 07/28/2016-RFQ 4906.doc Page 1
Finance Department David P. Schmiedicke, Finance Director City-County Building, Room 406 Purchasing Services 210 Martin Luther King, Jr. Boulevard Madison, Wisconsin 53703 Phone: (608) 266-4521 Fax: (608) 266-5948 finance@cityofmadison.com www.cityofmadison.com/finance/purchasing
REQUEST FOR QUOTATION
RFQ #: 4906-0-2020-BG
For: Fire Helmets
Released Date: Friday, January 17, 2020
Due Date: Friday, January 31, 2020 @ 2:00 PM CST
City Agency: Fire Department
Method of Delivery Options
Email Quotation to: bids@cityofmadison.com
Mail Quotation to: Purchasing Services
City-County Building, Room 407 210 Martin Luther King, Jr. Blvd.
Madison, WI 53703 Attn: 4906-0-2020-BG
Fax Quotation to: (608) 266-5948
1 GENERAL CONDITIONS AND INSTRUCTIONS TO BIDDERS
1.1 Applicable Terms and Conditions
• Products or Equipment. All quotations for supplies and/or equipment must be submitted in accordance with the specifications contained in this solicitation and City of Madison Standard Terms and Conditions.
• Services. All quotations for services must be submitted in accordance with; the specifications contained in this solicitation, City of Madison Standard Terms and Conditions, and Purchase of Services Contract.
• Copies. Copies of above-referenced forms are available from the Purchasing Office or from the following links:
www.cityofmadison.com/finance/documents/STC.pdf www.cityofmadison.com/finance/documents/ConditionsofPurchasePO.pdf www.cityofmadison.com/attorney/documents/posContract.doc
1.2 Delivered Prices Only
Prices quoted must include shipping charges, FOB Madison.
mailto:finance@cityofmadison.com http://www.cityofmadison.com/finance/purchasing mailto:bids@cityofmadison.com http://www.cityofmadison.com/finance/documents/STC.pdf http://www.cityofmadison.com/finance/documents/ConditionsofPurchasePO.pdf http://www.cityofmadison.com/attorney/documents/posContract.doc
REQUEST FOR QUOTATION RFQ # 4906-0-2020-BG
RFQ 4906.doc Page 2
1.3 Substitutes
If offering a substitute item, include manufacturer, number, model, specifications and product literature.
The City will evaluate substitutes and make the final determination of equivalency.
1.4 Partial Order
Unless otherwise noted, it will be assumed that bidder will accept an order for all or part of the items priced.
1.5 Award
The City will award the bid to the responsive and responsible bidder whose bid is most advantageous to the City. In determining the most advantageous bid, the City will consider criteria such as, but not limited to, cost, quality/workmanship, compatibility, standardization, major and minor exceptions to our specifications, superior design features, warranty, delivery, past experience, installation, equality, discount, customer satisfaction, bidder’s past performance and/or service reputation, and service capability. The City may opt to establish alternate selection criteria to protect its best interest or meet performance or operational standards. After the due date, no quotes may be withdrawn for a period of 90 days or as otherwise specified or provided by law.
2 CONTACTS
Technical: For questions regarding technical specifications.
Tim Mrowiec, Division Chief City of Madison Fire Department
(608) 266-4420 tmrowiec@cityofmadison.com
Buyer: For questions regarding instructions, terms & conditions.
Brittany Garcia City of Madison Purchasing Services
(608) 266-4521 bids@cityofmadison.com
3 BID DISTRIBUTION NETWORK
Please note that the City no longer maintains an in-house bidders' list. Notification of bid opportunities, addenda, tabulations and awards will only be made to subscribers via these networks.
State of Wisconsin VendorNet System:
State of Wisconsin and local agencies bid network. Registration is free.
http://vendornet.state.wi.us/vendornet
DemandStar by Onvia: National bid network – Free subscription is available to access bids from the City of Madison and other Wisconsin agencies, participating in the Wisconsin Association of Public Purchasers (WAPP). A fee is required if subscribing to multiple agencies that are not included in
WAPP.
Bid Opportunities: www.cityofmadison.com/finance/purchasing/bidDemandStar.cfm
Home Page: www.demandstar.com
To Register: www.onvia.com/WAPP mailto:bids@cityofmadison.com http://vendornet.state.wi.us/vendornet http://www.cityofmadison.com/finance/purchasing/bidDemandStar.cfm http://www.demandstar.com/ http://www.onvia.com/WAPP
REQUEST FOR QUOTATION RFQ # 4906-0-2020-BG
RFQ 4906.doc Page 3
4 LOCAL VENDOR PREFERENCE
The City of Madison has adopted a local preference purchasing policy granting a scoring preference to local suppliers. Only suppliers registered as of the bid’s due date will receive preference. Learn more and register at the City of Madison website.
www.cityofmadison.com/business/localPurchasing
5 SPECIFICATIONS
The Madison Fire Department is seek qualified bids for the purchase of Phenix TC-1 Composite and Phenix TL-2 Leather Fire Helmets and optional upgrades. No substitutions are accepted.
PHENIX TC1 COMPOSITE HELMET includes: Composite shell with inner thermoplastic dome, impact cap, custom comfort pad on all suspension liners, Nomex combination chinstrap, American made brass eagle finial, reflective lime-yellow tetrahedrons, black brim trim, and D-ring on rear brim. EYE PROTECTION: ESS Firepro goggle with long strap SUSPENSION: RATCHET with black 8" DETACHABLE earlaps.
STANDARD COLORS ONLY: WHITE, RED OR BLACK
PHENIX TL2 LEATHER HELMET includes: Leather shell with inner thermoplastic dome, impact cap, custom comfort pad on all suspension liners, Nomex combination chinstrap, American made custom Rising Phenix finial, reflective lime-yellow tetrahedrons, and D-ring on rear brim. EYE PROTECTION: ESS Firepro goggle with long strap SUSPENSION: RATCHET with black 8" DETACHABLE earlaps. STANDARD COLORS ONLY:
BLACK, WHITE, RED OR FLAT BLACK
PCS wide body leather passport style shield for Phenix Helmet, (TL2 leather or TC1) Leather, Brass Backer, 2-Panel w/Passport.
Colors and configurations TBD at time of order.
Top Panel: Title Center Passport: Name Bottom Panel: MADISON Drilled holes for Phenix Helmet
Optional Upgrades:
• Extra-Large Suspension
• DELUXE LEATHER COMFORT PACKAGE (includes comfort pad, crown pad, & ratchet cover)
• TL-2 Helmet Options Only:
o CUSTOM NAME STAMP (Last Name Only) o American-made Brass Finial o Bend Type (Standard, Bronx, Boston, Colorado Curl, Cowboy)
Quantities of composite and leather helmets will be determined by the City annually. Estimated total annual helmet order will be between 20 to 50 units, excluding optional upgrades. The majority of helmets will be black in color, company officer’s helmets are red and chief officer’s helmets are white.
http://www.cityofmadison.com/business/localPurchasing
Rev. 07/28/2016-FormA-PriceProposal.doc
Form A: Price Proposal
RFQ #: 4906-0-2020-BG Phenix Fire Helmets This form must be returned with your response.
Complete the requested information and return via instructions on Page 1 of RFQ. Bidder hereby offers:
Item Quantity Description Unit Price
1. 1 PHENIX TC1 COMPOSITE HELMET includes: Composite shell with inner thermoplastic dome, impact cap, custom comfort pad on all suspension liners, Nomex combination chinstrap, American made brass eagle finial, reflective lime-yellow tetrahedrons, black brim trim, and D-ring on rear brim. EYE PROTECTION: ESS Firepro goggle with long strap SUSPENSION: RATCHET with black 8" DETACHABLE earlaps.
STANDARD COLORS ONLY: WHITE, RED OR BLACK,
in conformance with the specifications described in this solicitation.
Days to Delivery ARO:
2. 1 PHENIX TL2 LEATHER HELMET includes: Leather shell with inner thermoplastic dome, impact cap, custom comfort pad on all suspension liners, Nomex combination chinstrap, American made custom Rising Phenix finial, reflective lime-yellow tetrahedrons, and D-ring on rear brim. EYE PROTECTION: ESS Firepro goggle with long strap SUSPENSION: RATCHET with black 8" DETACHABLE earlaps. STANDARD COLORS ONLY:
BLACK, WHITE, RED OR FLAT BLACK, in conformance with the specifications described in this solicitation.
Days to Delivery ARO:
3. 1 PCS wide body leather passport style shield w/ Last Name for Phenix Helmet, (TL2 leather or TC1) Leather, Brass Backer, 2- Panel w/Passport.Colors and configurations TBD at time of order.
Top Panel: Rank Title Center Passport: Last Name Bottom Panel: MADISON Drilled holes for Phenix Helmet, in conformance with the
4. 1 PCS wide body leather passport style shield w/o Passport for Phenix Helmet, (TL2 leather or TC1) Leather, Brass Backer, Colors and configurations TBD at time of order.
Top Panel: Title Bottom Panel: MADISON Drilled holes for Phenix Helmet, in conformance with the
Rev. 07/28/2016-FormA-PriceProposal.doc
5. 1 Passport Only for Phenix Helmet, (TL2 leather or TC1) Leather, Colors and configurations TBD at time of order.
Center Passport: Last Name
6. 1 Extra-Large Suspension $
7. 1 Deluxe Leather Comfort Package, includes comfort pad, crown pad, and & ratchet cover. When ordered with Helmet.
8. 1 Custom Name Stamp, last name only, when ordered with TL-2 Leather Helmet
9. 1 American-Made Brass Finial, when ordered with TL-2 Leather Helmet
ARO: After Receipt of Order
OPTIONAL ITEMS
Item Future
Year Maximum Price Increase
10. 2021 %
11. 2022 %
Above bid submitted by:
COMPANY NAME
Rev. 07/28/2016-FormB-BidderInfo.doc
Form B: Bidder Information
RFQ #: 4906-0-2020-BG Phenix Fire Helmets This form must be returned with your response.
BIDDER INFORMATION
COMPANY NAME
ADDRESS CITY STATE ZIP
BIDDER’S NAME TITLE
SIGNATURE TELEPHONE NUMBER
DATE FAX NUMBER
LOCAL VENDOR STATUS
The City of Madison has adopted a local preference purchasing policy granting a scoring preference to local suppliers. Only suppliers registered as of the bid’s due date will receive preference. Learn more and register at the City of Madison website.
CHECK ONLY ONE:
Yes, we are a local vendor and have registered on the City of Madison website under the following category: www.cityofmadison.com/business/localPurchasing
No, we are not a local vendor or have not registered.
http://www.cityofmadison.com/business/localPurchasing
| RFQ 4906 |
| 1 GENERAL CONDITIONS AND INSTRUCTIONS TO BIDDERS |
| 1.1 Applicable Terms and Conditions |
| 1.2 Delivered Prices Only |
| 1.3 Substitutes |
| 1.4 Partial Order |
| 1.5 Award |
| 2 CONTACTS |
| 3 BID DISTRIBUTION NETWORK |
| 4 LOCAL VENDOR PREFERENCE |
| 5 SPECIFICATIONS |
| FormA-PriceProposal |
| Form A: Price Proposal |
| RFQ #: 4906-0-2020-BG Phenix Fire Helmets |
| OPTIONAL ITEMS |
| FormB-BidderInfo |
| Form B: Bidder Information |
| RFQ #: 4906-0-2020-BG Phenix Fire Helmets |
| BIDDER Information |
| Local Vendor Status |
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