RFQ 4806.pdf

Rev. 07/20/2015-RFQ 4806-0-2019-BO.doc Page 1

Finance Department David P. Schmiedicke, Finance Director City-County Building, Room 406 Purchasing Services 210 Martin Luther King, Jr. Boulevard Madison, Wisconsin 53703 Phone: (608) 266-4521 Fax: (608) 266-5948 finance@cityofmadison.com www.cityofmadison.com/finance/purchasing

REQUEST FOR QUOTATION

RFQ #: 4806-0-2019-BO

For: Breese Stevens Field Concrete Pavement

Released Date: Wednesday, February 20, 2019

Due Date: Wednesday, March 6, 2019 @ 2:00 PM CST

City Agency: Parks Division

Method of Delivery Options

Email Quotation to: bids@cityofmadison.com

Mail Quotation to: Purchasing Services

City-County Building, Room 407 210 Martin Luther King, Jr. Blvd.

Madison, WI 53703 Attn: 4806-0-2019-BO

Fax Quotation to: (608) 266-5948

1 GENERAL CONDITIONS AND INSTRUCTIONS TO BIDDERS

1.1 Applicable Terms and Conditions

• Products or Equipment. All quotations for supplies and/or equipment must be submitted in accordance with the specifications contained in this solicitation and City of Madison Standard Terms and Conditions.

• Services. All quotations for services must be submitted in accordance with; the specifications contained in this solicitation, City of Madison Standard Terms and Conditions, and Purchase of Services Contract.

• Copies. Copies of above-referenced forms are available from the Purchasing Office or from the following links:

www.cityofmadison.com/finance/documents/STC.pdf www.cityofmadison.com/finance/documents/ConditionsofPurchasePO.pdf www.cityofmadison.com/attorney/documents/posContract.doc

1.2 Delivered Prices Only

Prices quoted must include shipping charges, FOB Madison.

mailto:finance@cityofmadison.com http://www.cityofmadison.com/finance/purchasing mailto:bids@cityofmadison.com http://www.cityofmadison.com/finance/documents/STC.pdf http://www.cityofmadison.com/finance/documents/ConditionsofPurchasePO.pdf http://www.cityofmadison.com/attorney/documents/posContract.doc

REQUEST FOR QUOTATION RFQ # 38T4806-0-2019-BO38T

RFQ 4806-0-2019-BO.doc Page 2

1.3 Substitutes

If offering a substitute item, include manufacturer, number, model, specifications and product literature.

The City will evaluate substitutes and make the final determination of equivalency.

1.4 Partial Order

Unless otherwise noted, it will be assumed that bidder will accept an order for all or part of the items priced.

1.5 Award

The City will award the bid to the responsive and responsible bidder whose bid is most advantageous to the City. In determining the most advantageous bid, the City will consider criteria such as, but not limited to, cost, quality/workmanship, compatibility, standardization, major and minor exceptions to our specifications, superior design features, warranty, delivery, past experience, installation, equality, discount, customer satisfaction, bidder’s past performance and/or service reputation, and service capability. The City may opt to establish alternate selection criteria to protect its best interest or meet performance or operational standards. After the due date, no quotes may be withdrawn for a period of 90 days or as otherwise specified or provided by law.

2 CONTACTS

Technical: For questions regarding technical specifications.

Mike Sturm City of Madison Parks Division

(608) 267-4921 msturm@cityofmadison.com

Buyer: For questions regarding instructions, terms & conditions.

Brittany O’Donnell City of Madison Purchasing Services

(608) 243-0529 bids@cityofmadison.com

3 BID DISTRIBUTION NETWORK

Please note that the City no longer maintains an in-house bidders' list. Notification of bid opportunities, addenda, tabulations and awards will only be made to subscribers via these networks.

State of Wisconsin VendorNet System:

State of Wisconsin and local agencies bid network. Registration is free.

http://vendornet.state.wi.us/vendornet

DemandStar by Onvia: National bid network – Free subscription is available to access bids from the City of Madison and other Wisconsin agencies, participating in the Wisconsin Association of Public Purchasers (WAPP). A fee is required if subscribing to multiple agencies that are not included in

WAPP.

Bid Opportunities: www.cityofmadison.com/finance/purchasing/bidDemandStar.cfm

Home Page: www.demandstar.com

To Register: www.onvia.com/WAPP mailto:bids@cityofmadison.com http://vendornet.state.wi.us/vendornet http://www.cityofmadison.com/finance/purchasing/bidDemandStar.cfm http://www.demandstar.com/ http://www.onvia.com/WAPP

RFQ 4806-0-2019-BO.doc Page 3

4 LOCAL VENDOR PREFERENCE

The City of Madison has adopted a local preference purchasing policy granting a scoring preference to local suppliers. Only suppliers registered as of the bid’s due date will receive preference. Learn more and register at the City of Madison website.

www.cityofmadison.com/business/localPurchasing

5 SPECIFICATIONS

5.1 Scope of Work

This work shall consist of the installation of concrete pavement at Breese Stevens Field, 917 East Mifflin Street, Madison, WI. Installation work includes sawcutting existing asphalt pavement, removal of asphalt pavement, excavation cut, preparing crushed stone base and concrete slabs.

The contractor shall view the site prior to bidding to become familiar with the existing conditions. The Contractor shall work with the existing utilities and to resolve conflicts during the construction process.

5.2 Decreased and Deleted Items

Unless otherwise designated in the proposal, the quantity of any item may be decreased, and the actual quantity installed and accepted will be paid for at the contract unit price. Such decrease shall not constitute the basis for a claim for damages for anticipated profits for the work dispensed with. When the reduction in amount is a material part of the work contemplated for the project, the Contractor shall be entitled to compensation as determined by the Engineer for overhead and equipment charges incurred in expectation of the quantity of work originally estimated, unless specifically provided herein.

The right is reserved to delete from the work any item or portion thereof found unnecessary to the improvement. Such deletion shall not constitute the basis for a claim for damages for anticipated profits for the work dispensed with. The Contractor will be paid for all work done toward the completion of the item or portion thereof prior to such deletion a fair and equitable amount covering all items of cost incurred prior to the date of deletion of the work by order of the Engineer. Acceptable materials ordered by the Contractor, and not canceled prior to the date of deletion of the work, and which are delivered on the work, will be paid for at the actual cost to the Contractor, and shall become the property of the City.

The Contractor shall be reimbursed for any money expended in preparation for work on any deleted item or portion thereof when such preparation has no value to the remaining items of the contract, or for a proportionate amount based on the total contract price over which such preparation would ordinarily be distributed when other items are included in such preparation.

5.3 Surveys, Points, and Instruction

The Contractor will be responsible for staking and layout to complete the work for this Contract. Any questions regarding the layout and staking of this project should be directed to Mike Sturm at the Parks Division at 267-4921.

To ensure that Parks-owned utilities are also marked, include the park name at the beginning of the Marking Instructions field on the ticket, and send a copy of the ticket to the Parks Surveyor (Dan Rodman drodman@cityofmadison.com / tel (608) 266-6674 / fax (608)267-1162).

The Contractor shall give the Engineer 72 hours notice prior to site mobilization.

5.4 Cooperation of the Contractor

Several utilities exist on site. The Contractor shall perform a One Call through Digger's Hotline at least three days prior to beginning construction.

http://www.cityofmadison.com/business/localPurchasing mailto:drodman@cityofmadison.com

RFQ 4806-0-2019-BO.doc Page 4

Construction access shall be through the field entry gate located at the corner of E. Washington Ave and N. Paterson Street. The Contractor shall be required to coordinate site access with the general contractor for the Breese Stevens Field concession and restroom building addition. See site plan Attachment A.

The Contractor will not be allowed to store equipment and materials overnight within the construction limits. The Contractor shall secure materials at the end of each work day to deter any potential vandalism and theft.

A pre-construction meeting will be required prior to the start of construction.

The Contractor warrants that its services are performed, within the limits prescribed by the City, with the usual thoroughness and competence of the contractor profession; in accordance with the standard for professional services at the time those services are rendered. The Contractor shall be responsible for the accuracy of the work performed under this Agreement, and shall promptly make necessary revisions or corrections resulting from their negligent acts, errors or omissions without additional compensation. The Contractor shall be responsible for any damages incurred as a result of their errors, omissions, or negligent acts and for any losses or costs to repair or remedy construction.

5.5 Order of Completion

The order of doing the work is subject to the review of the City. Prior to beginning construction, the Contractor shall submit to the City a detailed schedule showing the sequence and anticipated dates of all installation operations. The sequence of scheduled operations may be modified by the City to accommodate specific needs as required.

5.6 Permits

The following permits will be secured by the City of Madison for the project site:

1. City of Madison Erosion Control Permit

The Contractor shall meet the conditions of all permits and must keep a copy of each individual permit on site at all times throughout construction. No work may begin on the project until all permitting has been received. The City shall be held harmless against any project delays as a result of permit approval.

The Contractor shall note that street sweeping shall be incidental to this contract and will not be paid as a separate bid item. The Contractor is responsible for cleaning any material tracked into street.

The Contractor shall meet the conditions of the permits including properly installing and maintaining the erosion control measures shown on the plans, specified in these special provisions, or as directed by the Engineer or his designees.

The City’s obtaining these permits is not intended to be exhaustive of all permits that may be required to be obtained by the Contractor for construction of this project. It shall be the responsibility of the Contractor to identify and obtain any other permits needed for construction

5.7 Prosecution of the Work

Work cannot start on this Contract until after the “Start to Work” letter has been received. It is anticipated the 'Start to Work" letter will be issued on or near March 15, 2019.

The fixed, agreed upon, liquidated damages for failure to complete all work within the contract, unless otherwise specified in this section, shall be calculated in accordance with Article 109 of the Standard Specifications. The Contractor shall limit workdays from 7:00 am to 7:00 pm, Monday - Friday, unless approved by the Engineer in writing.

RFQ 4806-0-2019-BO.doc Page 5

5.8 Time of Completion

All work shall be completed by April 19, 2019, the rate of progress and the time of completion being essential conditions of this Agreement.

5.9 Measurement of Quantities

All bid items listed in the proposal page will be paid for at the quantity listed in the proposal page, and will not be measured in the field unless otherwise indicated in these special provisions, or there is a significant change approved by the Engineer.

BID ITEM 10911 – MOBILIZATION

DESCRIPTION

Work under this item shall include all costs associated with mobilization of the Contractor to the project site. The Contractor may only enter the construction site through the construction entrance as shown on the plans.

THE CONTRACTOR MAY NOT DRIVE OR STORE EQUIPMENT ON ANY PORTION OF THE

ATHLETIC FIELD.

The Contractor is responsible for restoration of any damage to the site due to construction access.

METHOD OF MEASUREMENT

Mobilization shall be paid as a lump sum for mobilization related to the project site.

BASIS OF PAYMENT

Mobilization shall be measured as described above and shall be paid for at the contract price which shall be full compensation for all work, materials, tools, equipment, labor, and incidentals required to complete the work as set forth in the description.

BID ITEM 20101 – EXCAVATION CUT

DESCRIPTION

Excavation Cut shall consist of the loosening, loading, hauling and disposal of all materials. Excavation cut shall be in accordance with Article 201 of the Standard Specifications.

The excavation quantities for this contract have been calculated by subtracting the proposed surfaces and sub surfaces within the different material areas. Excavation Cut quantity estimate is based on removal of 9 inches of material (existing asphalt and base) to accommodate 6 inch concrete slab and 3 inch depth of crushed aggregate base course. No shrinkage factor has been applied to fill quantities to estimate net volume.

Excess excavated material deemed unusable shall be disposed of at a suitable location determined by the Contractor at no additional cost to the City of Madison. The following estimated quantity of excavation requires off-site disposal:~ 69 cubic yards

Any additional undercut required due to field conditions shall be paid for at the Excavation Cut unit bid price.

METHOD OF MEASUREMENT

RFQ 4806-0-2019-BO.doc Page 6

Excavation Cut shall be measured by the cubic yard quantity as listed in the proposal page without measurement thereof.

BASIS OF PAYMENT

Excavation Cut shall be measured as described above and shall be paid for at the contract unit price which shall be full compensation for all work, materials, labor, tools, equipment, disposal, and incidentals required to complete the work as set forth in the description

BID ITEM 20303 – SAWCUT ASPHALT PAVEMENT

DESCRIPTION

Sawcut Asphalt Pavement shall consist of sawcutting existing asphalt pavement. Sawcut Asphalt Pavement shall be in accordance with Article 203.2(b) of the Standard Specifications.

METHOD OF MEASUREMENT

Sawcut Asphalt Pavement shall be measured by the linear foot as listed in the proposal page without measurement thereof.

BASIS OF PAYMENT

Sawcut Asphalt Pavement shall be measured as described above and shall be paid for at the contract unit price which shall be full compensation for all work, materials, labor, tools, equipment, disposal, and incidentals required to complete the work as set forth in the description

BID ITEM 30301 – 6 INCH CONCRETE

DESCRIPTION

6 Inch Concrete shall include all work, materials, labor and incidentals necessary for the Contractor to install 6 inch concrete pavement. 6 Inch Concrete shall be in accordance with Articles 301 and 303 of the Standard Specifications.

METHOD OF MEASUREMENT

6 Inch Concrete shall be measured by the square foot as listed in the proposal page without measurement thereof.

BASIS OF PAYMENT

6 Inch Concrete shall be measured as described above and shall be paid for at the contract unit price which shall be full compensation for all work, materials, labor, tools, equipment, disposal, and incidentals required to complete the work as set forth in the description

BID ITEM 40102 – CRUSHED AGGREGATE BASE COURSE GRADATION NO. 2

DESCRIPTION

Work under this bid item shall include all work, materials, labor and incidentals necessary for the Contractor to install Crushed Aggregate Base Course Gradation No. 2 for concrete pavement. Crushed Aggregate Base Course Gradation No. 2 shall be in accordance with Article 401 of the Standard Specifications of the Standard Specifications.

RFQ 4806-0-2019-BO.doc Page 7

Crushed Aggregate Base Course Gradation No. 2 quantity estimate is based on placement of 3 inch depth of crushed aggregate base course. No shrinkage factor has been applied to fill quantities to estimate net volume.

METHOD OF MEASUREMENT

Crushed Aggregate Base Course Gradation No. 2 shall be measured per ton as listed in the proposal page without measurement thereof.

BASIS OF PAYMENT

Crushed Aggregate Base Course Gradation No. 2 shall be measured as described above and shall be paid for at the contract unit price which shall be full compensation for all work, materials, labor, tools, equipment, disposal, and incidentals required to complete the work as set forth in the description.

Rev. 07/20/2015-Form A.doc

Form A: Price Proposal

RFQ #: 4806-0-2019-BO Concrete for Breese Stevens Field

This form must be returned with your response.

Complete the requested information and return via instructions on Page 1 of RFQ. Bidder hereby offers:

ITEMS

ITEM TYPE OF WORK

ESTIMATED

QUANTITES

PRICE PER

UNIT

EXTENDED

PRICE

10911 MOBILIZATION - LS 1.0 LS $ $

20101 EXCAVATION CUT - CY 69.0 CY $ $

20303 SAWCUT ASPHALT PAVEMENT - LF 185.0 LF $ $

30301 6 INCH CONCRETE - SF 2,475.0 SF $ $

40102 CRUSHED AGGREGATE BASE COURSE

GRADATION 2 - TON 42.0

TON

GRAND TOTAL $

Above bid submitted by:

COMPANY NAME

Rev. 07/20/2015-Form B.doc

Form B: Bidder Information

RFQ #: 4806-0-2019-BO Concrete for Breese Stevens Field

This form must be returned with your response.

BIDDER INFORMATION

COMPANY NAME

ADDRESS CITY STATE ZIP

BIDDER’S NAME TITLE

EMAIL

SIGNATURE TELEPHONE NUMBER

DATE FAX NUMBER

LOCAL VENDOR STATUS

The City of Madison has adopted a local preference purchasing policy granting a scoring preference to local suppliers. Only suppliers registered as of the bid’s due date will receive preference. Learn more and register at the City of Madison website.

CHECK ONLY ONE:

Yes, we are a local vendor and have registered on the City of Madison website under the following category: www.cityofmadison.com/business/localPurchasing

No, we are not a local vendor or have not registered.

http://www.cityofmadison.com/business/localPurchasing

BREESE STEVENS FIELD

917 E. MIFFLIN STREETRFQ 4806-0-2019-BO

SITE PLAN - NTS

Attachment A pamrs Typewritten Text

EAST WASHINGTON AVE.

pamrs Typewritten Text

BREESE STEVENS FIELD

pamrs Typewritten Text

ARTIFICIAL TURF

pamrs Typewritten Text

ENTRY GATE

12' WIDTH

pamrs Line pamrs Typewritten Text

PROPOSED 6 INCH CONCRETE, 15' X 105'

pamrs Line pamrs Rectangle pamrs Typewritten Text

SAWCUT EXISTING ASPHALT

pamrs Line pamrs Typewritten Text

PROPOSED 6 INCH CONCRETE, 15' X 60'

pamrs Typewritten Text pamrs Line pamrs Rectangle pamrs Typewritten Text

ARTIFICIAL TURF

pamrs Line pamrs Typewritten Text

NORTH

pamrs Line pamrs Typewritten Text

N. PATERSON

STREET

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BREARLY ST.

Attachment A - Site Plan