RFQ 4728.pdf

Rev. 07/20/2015-RFQ-Phenix Helmet.doc Page 1

Finance Department David P. Schmiedicke, Finance Director City-County Building, Room 406 Purchasing Services 210 Martin Luther King, Jr. Boulevard Madison, Wisconsin 53703 Phone: (608) 266-4521 Fax: (608) 266-5948 finance@cityofmadison.com www.cityofmadison.com/finance/purchasing

REQUEST FOR QUOTATION

RFQ #: 4728-0-2018-BO

For: Phenix Fire Helmets

Released Date: Thursday, May 3, 2018

Due Date: Thursday, May 17, 2018 @ 2:00 PM CST

City Agency: Madison Fire Department

Method of Delivery Options

Email Quotation to: bids@cityofmadison.com

Mail Quotation to: Purchasing Services

City-County Building, Room 407 210 Martin Luther King, Jr. Blvd.

Madison, WI 53703 Attn: 4414-0-2015/TM

Fax Quotation to: (608) 266-5948

1 GENERAL CONDITIONS AND INSTRUCTIONS TO BIDDERS

1.1 Applicable Terms and Conditions

• Products or Equipment. All quotations for supplies and/or equipment must be submitted in accordance with the specifications contained in this solicitation and City of Madison Standard Terms and Conditions.

• Services. All quotations for services must be submitted in accordance with; the specifications contained in this solicitation, City of Madison Standard Terms and Conditions, and Purchase of Services Contract.

• Copies. Copies of above-referenced forms are available from the Purchasing Office or from the following links:

www.cityofmadison.com/finance/documents/STC.pdf www.cityofmadison.com/finance/documents/ConditionsofPurchasePO.pdf www.cityofmadison.com/attorney/documents/posContract.doc

1.2 Delivered Prices Only

Prices quoted must include shipping charges, FOB Madison.

mailto:finance@cityofmadison.com http://www.cityofmadison.com/finance/purchasing mailto:bids@cityofmadison.com http://www.cityofmadison.com/finance/documents/STC.pdf http://www.cityofmadison.com/finance/documents/ConditionsofPurchasePO.pdf http://www.cityofmadison.com/attorney/documents/posContract.doc

REQUEST FOR QUOTATION RFQ # 38T4728-0-2018-BO38T

RFQ-Phenix Helmet.doc Page 2

1.3 Substitutes

If offering a substitute item, include manufacturer, number, model, specifications and product literature.

The City will evaluate substitutes and make the final determination of equivalency.

1.4 Partial Order

Unless otherwise noted, it will be assumed that bidder will accept an order for all or part of the items priced.

1.5 Award

The City will award the bid to the responsive and responsible bidder whose bid is most advantageous to the City. In determining the most advantageous bid, the City will consider criteria such as, but not limited to, cost, quality/workmanship, compatibility, standardization, major and minor exceptions to our specifications, superior design features, warranty, delivery, past experience, installation, equality, discount, customer satisfaction, bidder’s past performance and/or service reputation, and service capability. The City may opt to establish alternate selection criteria to protect its best interest or meet performance or operational standards. After the due date, no quotes may be withdrawn for a period of 90 days or as otherwise specified or provided by law.

2 CONTACTS

Technical: For questions regarding technical specifications.

Tim Mrowiec, Division Chief City of Madison Fire Department

(608) 266-4420 tmrowiec@cityofmadison.com

Buyer: For questions regarding instructions, terms & conditions.

Brittany O’Donnell City of Madison Purchasing Services

(608) 243-0529 bids@cityofmadison.com

3 BID DISTRIBUTION NETWORK

Please note that the City no longer maintains an in-house bidders' list. Notification of bid opportunities, addenda, tabulations and awards will only be made to subscribers via these networks.

State of Wisconsin VendorNet System:

State of Wisconsin and local agencies bid network. Registration is free.

http://vendornet.state.wi.us/vendornet

DemandStar by Onvia: National bid network – Free subscription is available to access bids from the City of Madison and other Wisconsin agencies, participating in the Wisconsin Association of Public Purchasers (WAPP). A fee is required if subscribing to multiple agencies that are not included in

WAPP.

Bid Opportunities: www.cityofmadison.com/finance/purchasing/bidDemandStar.cfm

Home Page: www.demandstar.com

To Register: www.onvia.com/WAPP mailto:bids@cityofmadison.com http://vendornet.state.wi.us/vendornet http://www.cityofmadison.com/finance/purchasing/bidDemandStar.cfm http://www.demandstar.com/ http://www.onvia.com/WAPP

REQUEST FOR QUOTATION RFQ # 38T4728-0-2018-BO38T

RFQ-Phenix Helmet.doc Page 3

4 LOCAL VENDOR PREFERENCE

The City of Madison has adopted a local preference purchasing policy granting a scoring preference to local suppliers. Only suppliers registered as of the bid’s due date will receive preference. Learn more and register at the City of Madison website.

www.cityofmadison.com/business/localPurchasing

5 SPECIFICATIONS

The Madison Fire Department is seek qualified bids for the purchase of Phenix TC-1 Composite and Phenix TL-2 Leather Fire Helmets and optional upgrades. No substitutions are accepted.

PHENIX TC1 COMPOSITE HELMET includes: Composite shell with inner thermoplastic dome, impact cap, custom comfort pad on all suspension liners, Nomex combination chinstrap, American made brass eagle finial, reflective lime-yellow tetrahedrons, black brim trim, and D-ring on rear brim. EYE PROTECTION: ESS Firepro goggle with long strap SUSPENSION: RATCHET with black 8" DETACHABLE earlaps.

STANDARD COLORS ONLY: WHITE, RED OR BLACK

PHENIX TL2 LEATHER HELMET includes: Leather shell with inner thermoplastic dome, impact cap, custom comfort pad on all suspension liners, Nomex combination chinstrap, American made custom Rising Phenix finial, reflective lime-yellow tetrahedrons, and D-ring on rear brim. EYE PROTECTION: ESS Firepro goggle with long strap SUSPENSION: RATCHET with black 8" DETACHABLE earlaps. STANDARD COLORS ONLY:

BLACK, WHITE, RED OR FLAT BLACK

PCS wide body leather passport style shield for Phenix Helmet, (TL2 leather or TC1) Leather, Brass Backer, 2-Panel w/Passport.

Colors and configurations TBD at time of order.

Top Panel: Title Center Passport: Name Bottom Panel: MADISON Drilled holes for Phenix Helmet

Optional Upgrades:

• Extra-Large Suspension

• DELUXE LEATHER COMFORT PACKAGE (includes comfort pad, crown pad, & ratchet cover)

• TRADITIONAL LEATHER NFPA COMPLIANT CHINSTRAP UPGRADE

• TL-2 Helmet Options Only:

o CUSTOM NAME STAMP (Last Name Only) o American-made Brass Finial o Bend Type (Standard, Bronx, Boston, Colorado Curl, Cowboy)

Quantities of composite and leather helmets will be determined by the City annually. Estimated total annual helmet order will be between 20 to 50 units, excluding optional upgrades. The majority of helmets will be black in color, company officers helmets are red and chief officers helmets are white.

http://www.cityofmadison.com/business/localPurchasing

Rev. 07/20/2015-RFQ-Phenix Helmet Form A.doc

Form A: Price Proposal

RFQ #: 4728-0-2018-BO Phenix Helmet This form must be returned with your response.

Complete the requested information and return via instructions on Page 1 of RFQ. Bidder hereby offers:

Item Quantity Description Unit Price

1. 1 PHENIX TC1 COMPOSITE HELMET includes: Composite shell with inner thermoplastic dome, impact cap, custom comfort pad on all suspension liners, Nomex combination chinstrap, American made brass eagle finial, reflective lime-yellow tetrahedrons, black brim trim, and D-ring on rear brim. EYE PROTECTION: ESS Firepro goggle with long strap SUSPENSION: RATCHET with black 8" DETACHABLE earlaps.

STANDARD COLORS ONLY: WHITE, RED OR BLACK,

in conformance with the specifications described in this solicitation.

Days to Delivery ARO:

2. 1 PHENIX TL2 LEATHER HELMET includes: Leather shell with inner thermoplastic dome, impact cap, custom comfort pad on all suspension liners, Nomex combination chinstrap, American made custom Rising Phenix finial, reflective lime-yellow tetrahedrons, and D-ring on rear brim. EYE PROTECTION: ESS Firepro goggle with long strap SUSPENSION: RATCHET with black 8" DETACHABLE earlaps. STANDARD COLORS ONLY:

BLACK, WHITE, RED OR FLAT BLACK, in conformance with the specifications described in this solicitation.

Days to Delivery ARO:

3. 1 PCS wide body leather passport style shield for Phenix Helmet, (TL2 leather or TC1) Leather, Brass Backer, 2-Panel w/Passport.

Colors and configurations TBD at time of order.

Top Panel: Title Center Passport: Name Bottom Panel: MADISON Drilled holes for Phenix Helmet, in conformance with the specifications described in this solicitation.

Days to Delivery ARO:

4. 1 Extra-Large Suspension $

5. 1 Deluxe Leather Comfort Package, includes comfort pad, crown pad, and & ratchet cover. When ordered with Helmet.

6. 1 Traditional Leather NFPA Compliant Chinstrap Upgrade, when ordered with Helmet.

7. 1 Custom Name Stamp, last name only, when ordered with TL-2 Leather Helmet

Rev. 07/20/2015-RFQ-Phenix Helmet Form A.doc

8. 1 American-Made Brass Finial, when ordered with TL-2 Leather Helmet

ARO: After Receipt of Order

OPTIONAL ITEMS

Item Future

Year Maximum Price Increase

9. 2019 %

10. 2020 %

Above bid submitted by:

COMPANY NAME

Rev. 07/28/2016-RFQ-Phenix Helmet Form B.doc

Form B: Bidder Information

RFQ #: 4728-0-2018-BO Phenix Helmet This form must be returned with your response.

BIDDER INFORMATION

COMPANY NAME

ADDRESS CITY STATE ZIP

BIDDER’S NAME TITLE

EMAIL

SIGNATURE TELEPHONE NUMBER

DATE FAX NUMBER

LOCAL VENDOR STATUS

The City of Madison has adopted a local preference purchasing policy granting a scoring preference to local suppliers. Only suppliers registered as of the bid’s due date will receive preference. Learn more and register at the City of Madison website.

CHECK ONLY ONE:

Yes, we are a local vendor and have registered on the City of Madison website under the following category: www.cityofmadison.com/business/localPurchasing

No, we are not a local vendor or have not registered.

http://www.cityofmadison.com/business/localPurchasing