RFQ 465222 - RFQ Document.pdf

Procurement & Property Management Division managed by Brookhaven Science Associates for the U.S. Department of Energy www.bnl.gov

July 02, 2025

BROOKHAVEN SCIENCE ASSOCIATES, LLC

BROOKHAVEN NATIONAL LABORTORY

REQUEST FOR QUOTE NUMBER 465222

Issued By:

Brookhaven Science Associates, LLC Brookhaven National Laboratory P.O. Box 5000 Upton, NY 11973-5000

BSA Contractual Representative:

Name: Cassandra Smith Telephone No.: (907) 888-3142 Email: csmith2@bnl.gov

Questions Due Date: Wednesday, July 16, 2025, at 4:00PM Eastern Standard Time

Quote Due Date: Friday, August 01, 2025, at 4:00PM Eastern Standard Time

Anticipated Period of Performance:

The base period is two (2) months. BSA has the sole discretion to extend the base period in two (2) month increments, up to a total of twelve (12) months. Additionally, BSA reserves the right to extend in two (2) month increments up to two (2) one (1) year option periods, allowing for a potential total Subcontract term of three (3) years.

Subcontract Type: Cost Reimbursement, No Fee

Payment Terms: NET 30

*Brookhaven National Laboratory is a tax-exempt entity.

1.0 INTRODUCTION

Brookhaven Science Associates, LLC (herein known as “BSA”), operator of Brookhaven National Laboratory (BNL) under a Prime Contract with the U.S.

Department of Energy (DOE), herewith solicits your quote for research and development support of Center for Multiscale Applied Sensing (CMAS) Urban Weather Research within the United States.

NAICS: The North American Industry Classification System (NAICS) Code for this RFQ is 541715, “Research and Development in the Physical, Engineering, and Life Sciences (except Nanotechnology and Biotechnology)”, and the applicable Product and Service Codes (PSC) is R499, “Support—Professional: Other”. The stated size standard is 1,000. The stated size shall be the sole determining factor as to classification (small or large business) of an Offeror. It is the responsibility of the Offeror to affirm its Representations and Certifications and size status are accurate and up to date in System for Award Management (SAM) within the attached Quotation Pricing Sheet.

This action is being solicited for full and open competition.

http://www.bnl.gov/ mailto:csmith2@bnl.gov

2.0 SCOPE OVERVIEW

Scope: The Offeror shall furnish all labor, services, materials, and equipment in strict accordance with the attached BNL documents.

DRAFT Award: Offeror shall thoroughly review the attached DRAFT Award and quote accordingly. The DRAFT Award is provided for preliminary review purposes and is an example of what the final award will include. The content of the DRAFT Award is subject to change prior to execution of the final award.

2.1 TECHNICAL QUALIFIERS

1. Experience planning and executing multi-day atmospheric field campaigns, including operations conducted beyond the Offeror’s home institution or region.

2. Familiarity with logistical coordination relevant to field deployments, including permitting, travel, lodging, and coordination with local entities.

3. Access to a qualified team comprising at least three (3) personnel:

o One (1) member at or above the Research Assistant Professor rank (or equivalent Senior Research role).

o Two (2) members at or above the level of Graduate Student.

o The three (3) personnel members should be available to work simultaneously for up to 2 weeks.

4. Demonstrated hands-on experience operating and maintaining environmental sensing instruments, including at least three of the following:

o Doppler lidars o Cloud radars o Radiosondes or Windsonds

5. Proven experience in the pre-processing, quality control, and archival of environmental datasets, with emphasis on:

o Cloud radar and weather radar data (e.g., NEXRAD Level II/III) o Radiosonde and balloon-borne sensor data o Lidar data (e.g., Doppler wind lidars)

6. Ability to evaluate performance through synthetic testbeds or campaign-derived datasets, with clearly documented metrics and outcomes.

3.0 BASIS OF AWARD

BSA will make an award, if any, to the responsive and responsible Offeror who submits the lowest total price and who meets all BSA’s technical requirements, as stated herein.

The resultant award shall be subject to the terms and conditions as outlined in the attached DRAFT Award.

4.0 QUOTE SUBMITTAL REQUIREMENTS

General: Offeror that fails to provide all requirements of this RFQ may be deemed non-responsive and may not be considered for the award. Any exceptions shall be noted accordingly; however, the Offeror shall not construe noted exceptions, if any, to be accepted by BSA.

Questions: Should Offeror have questions, all questions must be submitted in writing to BSA Contractual Representative by the Questions Due Date detailed on Page 1 of this RFQ. Questions received late may not be answered. Questions and BSA’s answers will be transmitted in writing to all Offerors, if deemed pertinent.

Submission of Quote: Quotes are due by the Quote Due Date as detailed on Page 1 of this RFQ. Quotations, including their withdrawal or modification, received after the Quote Due Date shall be considered late. Such responses will only be considered if it is in BSA’s best interest to do so.

Quotes are to be submitted via email to csmith2@bnl.gov with subject line that includes “RFQ 465222”.

Quotes shall include:

• Price Quote:

o The Offeror shall complete and return the attached Quotation Pricing

Sheet. Pricing shall remain firm for sixty (60) days to allow time for review, selection, and award. Prices shall be quoted in U.S. Dollars.

o The Offeror shall provide the requested information for listed Technical Qualifiers as detailed in section 2.1.

• Other Submittals:

o System For Award Management (SAM): Please provide SAM

Unique Entity Identification (UEI) Number within attached Quotation Pricing Sheet, as well as affirm Representations and Certifications and size status are accurate and up to date in SAM.

In order to support DOE reporting requirements, BSA requires all its Contractors to be registered in the U.S. Government supplier database entitled System for Award Management (SAM) with their Unique Entity ID number (UEI#). Registration can be performed online at www.sam.gov. If you have not already registered, please register as soon as possible since failure to do so may preclude BSA from doing business with your organization. Please note, there is no charge for SAM registration. When registering, you are strongly encouraged to copy and paste www.sam.gov onto your browser address rather than utilizing your search engine. Utilizing your search engine may redirect you to an erroneous site. You may obtain assistance in completing your registration by contacting the Federal Help Desk at (866) 606- 8220 or by contacting your local Procurement Technical Assistance Center (PTAC), which can be found at https://www.aptac-us.org.

5.0 REQUEST FOR QUOTE ATTACHMENTS

• RFQ 465222 - DRAFT Award

• RFQ 465222 - Quotation Pricing Sheet mailto:csmith2@bnl.gov http://www.sam.gov/ http://www.sam.gov/ https://www.aptac-us.org/