RFQ 45-23_COVER.pdf

Procurement Division 100 S Myrtle Ave

Clearwater FL 33756-5520 PO Box 4748, 33578-4748

727-562-4630 Tel

REQUEST FOR QUALIFICATIONS

#45-23

Construction Manager at Risk – S Osceola Parking Garage

May 8, 2023

NOTICE IS HEREBY GIVEN that sealed Statements of Qualifications will be received by the City of Clearwater (City) until 10:00 AM, Local Time, June 7, 2023, to provide Construction Manager at Risk – S Osceola Parking Garage.

Brief Description: The City of Clearwater is seeking a Construction Manager at Risk firm to join the project team for the City’s new S. Osceola Parking Garage project (22-0011-EN), located at the northeast corner of S. Osceola Ave. and Pierce Street.

Responses must be in accordance with the provisions, specifications and instructions set forth herein and will be received by the Procurement Division until the above noted time, when they will be publicly acknowledged and accepted.

This Request for Qualifications, any attachments and addenda are available for download at https://www.myclearwater.com/business/rfp

Please read the entire solicitation package and submit the response in accordance with the instructions.

This document (less this invitation and the instructions) and any required documents, attachments, and submissions will constitute the response.

General, Process, or Technical Questions concerning this solicitation should be directed, IN WRITING, to the Procurement Manager.

This Request for Qualifications is issued by:

Lori Vogel, CPPB Procurement Manager lori.vogel@myclearwater.com

INSTRUCTIONS

CMAR – S Osceola Parking Garage 2 RFQ #45-23 i.1 VENDOR QUESTIONS: All questions regarding the contents of this solicitation, and solicitation process (including requests for ADA accommodations), shall be directed solely to the Contact listed on Page One (1). Questions should be submitted in writing via letter, fax or email.

Questions received less than ten (10) calendar days prior to the due date and time may be answered at the discretion of the City.

i.2 ADDENDA/CLARIFICATIONS: Any changes to the specifications will be in the form of an addendum. Addenda are posted on the City website no less than seven (7) days prior to the Due Date. Vendors are cautioned to check the Purchasing Website for addenda and clarifications prior to submitting their response. The City cannot be held responsible if a vendor fails to receive any addenda issued. The City shall not be responsible for any oral changes to these specifications made by any employees or officer of the City. Failure to acknowledge receipt of an addendum may result in disqualification of a response.

i.3 DUE DATE & TIME FOR SUBMISSION AND OPENING:

Date: June 7, 2023 Time: 10:00 AM (Local Time)

The City will open all responses properly and timely submitted and will record the names and other information specified by law and rule. All responses become the property of the City and will not be returned except in the case of a late submission. Respondent names, as read at the opening, will be posted on the City website. Once a notice of intent to award is posted or 30 days from day of opening elapses, whichever occurs earlier, responses are available for inspection by contacting the Procurement Division.

i.4 SUBMIT RESPONSES TO: It is recommended that responses are submitted electronically through our bids website at https://www.myclearwater.com/business/rfp

Respondents may mail or hand-deliver responses to the address below. E-mail or fax submissions will not be accepted. Use label at the end of this solicitation package

City of Clearwater Attn: Procurement Division 100 S Myrtle Ave, 3rd Fl, Clearwater FL 33756-5520 or PO Box 4748, Clearwater FL 33758-4748

Responses will be received at this address. Respondents may mail or hand-deliver proposals; e-mail or fax submissions will not be accepted.

No responsibility will attach to the City of Clearwater, its employees or agents for premature opening of a response that is not properly addressed and identified.

i.5 LATE RESPONSES. The respondent assumes responsibility for having the response delivered on time at the place specified. All responses received after the date and time specified shall not be considered and will be returned unopened to the respondent. The respondent assumes the risk of any delay in the mail or in handling of the mail by employees of the City of Clearwater, or any private courier, regardless whether sent by mail or by means of personal delivery. It shall not be sufficient to show that you mailed or commenced delivery before the due date and time. All times are Clearwater, Florida local times. The respondent agrees to accept the time stamp in the City’s Procurement Division as the official time.

i.6 LOBBYING; LOBBYING NO-CONTACT PERIOD; QUESTIONS REGARDING SOLICITATION.

From the time a competitive solicitation is posted until such time as the contract is awarded by the city or the solicitation is cancelled, all bidders, offerors, respondents, including their employees, representatives, and other individuals acting on their behalf, shall be prohibited from lobbying city officers, city employees, and evaluation committee members.

CMAR – S Osceola Parking Garage 3 RFQ #45-23

Violation of this section may result in rejection/disqualification from award of the contract arising out of the competitive solicitation.

All questions regarding the competitive solicitation must be directed to the procurement manager or designee, who will respond in writing and post such response to ensure that all respondents receive the same information during the No-Contact Period.

The penalty for violating the No-Contact Period may include suspension or debarment i.7 RESPONSIBILITY TO READ AND UNDERSTAND. Failure to read, examine and understand the solicitation will not excuse any failure to comply with the requirements of the solicitation or any resulting contract, nor shall such failure be a basis for claiming additional compensation. If a vendor suspects an error, omission or discrepancy in this solicitation, the vendor must immediately and in any case not later than seven (7) business days in advance of the due date notify the contact on page One (1). The City is not responsible for and will not pay any costs associated with the preparation and submission of the response. Respondents are cautioned to verify their responses before submission, as amendments to or withdrawal of responses submitted after time specified for opening of responses may not be considered. The City will not be responsible for any respondent errors or omissions.

i.8 FORM AND CONTENT OF RESPONSES. Unless otherwise instructed or allowed, responses shall be submitted on the forms provided. An original and the designated number of copies of each response are required. Responses, including modifications, must be submitted in ink, typed, or printed form and signed by an authorized representative. Please line through and initial rather than erase changes. If the response is not properly signed or if any changes are not initialed, it may be considered non-responsive. The City may require that an electronic copy of the response be submitted. The response must provide all information requested and must address all points.

The City does not encourage exceptions. The City is not required to grant exceptions and depending on the exception, the City may reject the response.

i.9 DEBARMENT DISCLOSURE. If the respondent has been debarred, suspended, or otherwise lawfully precluded from participating in any public procurement activity, including being disapproved as a (sub)contractor with any federal, state, or local government, or if any such preclusion from participation from any public procurement activity is currently pending, the respondent shall include a letter with its response identifying the name and address of the governmental unit, the effective date of this suspension or debarment, the duration of the suspension or debarment, and the relevant circumstances relating to the suspension or debarment. If suspension or debarment is currently pending, a detailed description of all relevant circumstances including the details enumerated above must be provided. A response from a respondent who is currently debarred, suspended or otherwise lawfully prohibited from any public procurement activity may be rejected.

i.10 RESERVATIONS. The City reserves the right to reject any or all responses or any part thereof;

to reissue the solicitation; to reject non-responsive or non-responsible responses; to reject unbalanced responses; to reject responses where the terms and/or awards are conditioned upon another event; to reject individual responses for failure to meet any requirement; to award by part or portion, or total; to make multiple awards; to waive minor irregularities, defects, omissions, technicalities or form errors in any response. The City may seek clarification of the response from respondent at any time, and failure to respond is cause for rejection. Submission of a response confers on respondent no right to an award or to a subsequent contract. The City is responsible to make an award that is in the best interest of the City. All decisions on compliance, evaluation, terms and conditions shall be made solely at the City’s discretion and made to favor the City. No binding contract will exist between the respondent and the City until the City executes a written contract or purchase order.

i.11 OFFICIAL SOLICITATION DOCUMENT. Changes to the solicitation document made by a respondent may not be acknowledged or accepted by the City. Award or execution of a contract does not constitute acceptance of a changed term, condition or specification unless specifically

CMAR – S Osceola Parking Garage 4 RFQ #45-23 acknowledged and agreed to by the City. The copy maintained and published by the City shall be the official solicitation document.

i.12 ETHICS. It is the intention of the City to promote courtesy, fairness, impartiality, integrity, service, professionalism, economy, and government by law in the Procurement process. The responsibility for implementing this policy rests with each individual who participates in the procurement process, including respondents and contractors.

To achieve the purpose of this Article, it is essential that respondents and contractors doing business with the City also observe the ethical standards prescribed herein. It shall be a breach of ethical standards to:

a. Exert any effort to influence any City employee or agent to breach the standards of ethical conduct.

b. Intentionally invoice any amount greater than provided in Contract or to invoice for Materials or Services not provided.

c. Intentionally offer or provide sub-standard Materials or Services or to intentionally not comply with any term, condition, specification or other requirement of a City Contract.

i.13 GIFTS. The City will accept no gifts, gratuities or advertising products from respondents or prospective respondents and affiliates.

i.14 RIGHT TO PROTEST. Pursuant to Section 2.562(3), Clearwater Code of Ordinances, a bidder who submitted a response to a competitive solicitation and was not selected may appeal the decision through the bid protest procedures, a copy of which shall be available in the Procurement Division. A protesting bidder must include a fee of one percent of the amount of the bid or proposed contract to offset the City’s additional expenses related to the protest. This fee shall not exceed $5,000.00 nor be less than $50.00. Full refund will be provided should the protest be upheld. No partial refunds will be made.

ADDRESS PROTESTS TO:

City of Clearwater - Procurement Division 100 So Myrtle Ave, 3rd Fl Clearwater FL 33756-5520 or PO Box 4748 Clearwater FL 33758-4748

INSTRUCTIONS – EVALUATION

CMAR – S Osceola Parking Garage 5 RFQ #45-23 i.15 EVALUATION PROCESS. Responses will be reviewed by a screening committee comprised of City employees and/or authorized agents. The City staff may or may not initiate discussions with respondents for clarification purposes. Clarification is not an opportunity to change the response.

Respondents shall not initiate discussions with any City employee or official.

i.16 CRITERIA FOR EVALUATION AND AWARD. The City evaluates three (3) categories of information: responsiveness, responsibility, and the technical response. All responses must meet the following responsiveness and responsibility criteria.

a) Responsiveness. The City will determine whether the response complies with the instructions for submitting responses including completeness of response which encompasses the inclusion of all required attachments and submissions. The City must reject any responses that are submitted late. Failure to meet other requirements may result in rejection.

b) Responsibility. The City will determine whether the respondent is one with whom it can or should do business. Factors that the City may evaluate to determine "responsibility" include, but are not limited to: past performance, references (including those found outside the response), compliance with applicable laws, respondent's record of performance and integrity- e.g. has the respondent been delinquent or unfaithful to any contract with the City, whether the respondent is qualified legally to contract with the City, financial stability and the perceived ability to perform completely as specified. A respondent must at all times have financial resources sufficient, in the opinion of the City, to ensure performance of the contract and must provide proof upon request. City staff may also use Dun & Bradstreet and/or any generally available industry information. The City reserves the right to inspect and review respondent’s facilities, equipment and personnel and those of any identified subcontractors. The City will determine whether any failure to supply information, or the quality of the information, will result in rejection.

c) Technical Response. The City will determine how well responses meet its requirements in terms of the response to the solicitation and how well the offer addresses the needs of the project. The City will rank offers using a point ranking system (unless otherwise specified) as an aid in conducting the evaluation.

The criteria that will be evaluated and their relative weights are:

Evaluation Criteria (pages 11-13) Points

Qualifications, Experience and References (Tab 2) 30

Project Approach (Tab 3) 30

Project Staff and Availability (Tab 4) 30

Construction Manager at Risk Fee and Safety Record (Tab 5) 10 i.17 SHORT-LISTING. The City at its sole discretion may create a short-list of the highest ranked proposals based on a preliminary evaluation against the evaluation criteria. Only those short-listed proposers would be invited to give presentations and/or interviews. The City will finalize ranking of the firms upon conclusion of presentations/interviews.

i.18 PRESENTATIONS/INTERVIEWS. If requested, the respondent must provide a formal presentation and/or interview. The location for these presentations and/or interviews will be determined by the City and may be held virtually.

i.19 CONTRACT NEGOTIATIONS AND ACCEPTANCE. Respondent must be prepared for the City to accept the response as submitted. If respondent fails to sign all documents necessary to successfully execute the final contract within a reasonable time as specified, or negotiations do not result in an acceptable agreement, the City may reject response or revoke the award, and may begin negotiations with another Respondent. Final contract terms must be approved or

INSTRUCTIONS – EVALUATION

CMAR – S Osceola Parking Garage 6 RFQ #45-23 signed by the appropriately authorized City official(s). No binding contract will exist between the respondent and the City until the City executes a written contract or purchase order.

i.20 NOTICE OF INTENT TO AWARD. Notices of the City’s intent to award a Contract are posted to Purchasing’s website. It is the respondent’s responsibility to check the City of Clearwater’s Purchasing website at https://www.myclearwater.com/business/rfp to view the Procurement Division’s Intent to Award postings.

i.21 RFQ TIMELINE. All dates are tentative and subject to change.

Release RFQ: 05/08/23 Advertise Tampa Bay Times: 05/10/23 Responses due: 06/07/23 Review responses/presentations: 06/07/23-07/07/23 Award recommendation: 07/07/23 Council authorization: August 2023 Contract begins: August 2023

DETAILED SPECIFICATIONS

CMAR – S Osceola Parking Garage 7 RFQ #45-23

1. PROJECT MISSION. The City of Clearwater (City) provides superior services to its customers to improve the quality of life for Clearwater residents, businesses, and visitors. The City is looking for vendors who share that dedication and will help the City meet that goal.

2. BACKGROUND & SITE DESCRIPTION. Clearwater’s Coachman Park is currently being developed into a premiere open space and corresponding event venue with seating for 9,000 people to attend live performances. This venue is expected to open at the end of June 2023.

That project with additional plans to revitalize the downtown will increase the demand for public parking. To address increased demand, the City purchased property at the corner of Pierce St.

and Osceola Avenue in late 2022 from Peace Memorial Presbyterian Church (Peace) with the intent of building a public parking garage in that location. The parcel abuts Osceola Avenue to the west, Pierce Street to the south, a vacated alley to the east and a Pinellas County owned parcel to the north.

In late 2022 Harvard Jolly was selected to perform design and engineering services for this garage project. The garage is projected to be a pre-cast structure of approximately 550 parking spaces with 10,000+ square feet of commercial space on the first floor. The projected costs for this entire project are $26,280,000. The project will include an integrated parking management system, City Greenprint 2.0 initiatives, and achieve Parksmart gold certification.

Some spaces in the garage will be utilized by Peace during religious services and there is a contractual obligation for the City to provide them a minimum number of spaces for this purpose.

The balance of parking spaces and all the spaces during non-service hours are to be utilized for public parking. City guidelines for the downtown require first floor commercial frontage for buildings so this project will include space on the first floor for commercial/ retail.

There are additional contractual obligations to Peace that are linked to the construction timeline.

Peace parishioners are permitted to park on the existing lot until construction begins. Once they are made to vacate, we have one (1) calendar year to start parking them in the new garage. If that criterion is not met, they will have to be provided valet service, at the expense of the project, until the garage opens, so a strict construction timeline is expected for this project.

3. SCOPE OF SERVICES. The City of Clearwater (City) intends to engage a Construction Manager at Risk (CMAR) firm to provide management of the preconstruction and construction phase services (the “Services”) as described herein for the S. Osceola Parking Garage project (22- 0011-EN). The City is currently working with Harvard Jolly on design and expects twelve (12) months of construction with anticipated design to be completed by January 2024 and construction completed by Spring 2025.

The chosen CMAR firm will join the project team near the 60% design phase, estimated to be in late summer 2023, to provide pre-construction phase services to the City under a purchase order for the negotiated pre-construction phase fees.

When the construction documents are sufficiently complete to establish the scope of work for the project or any portion thereof, the Construction Manager will establish and submit in writing to the City for approval a Guaranteed Maximum Price (GMP) for the project. Once the GMP for construction on the project is agreed upon, the City staff may recommend to City Council to award the Construction Management firm the Construction Manager at Risk Contract. A sample contract is attached as Exhibit B, Sample Contract. However, if a GMP cannot be agreed upon, the City may negotiate with other shortlisted CMAR firms.

The following documents are included with this RFQ:

Exhibit A_Location Aerial

CMAR – S Osceola Parking Garage 8 RFQ #45-23

Exhibit B_Sample CMAR Contract. Standard contract to be entered into upon successful negotiation. Applicable terms for City construction contracts referenced in Exhibit B are available at https://www.myclearwater.com/government/city-departments/engineering/documents-publications/contract-specifications

Exhibit C_Forms. E-Verify Eligibility, Scrutinized Companies and Truth in Negotiation forms required per Florida Statute.

Exhibit D_Standard Terms and Conditions. Standard Terms and Conditions applicable to the Purchase Order for pre-construction and construction phase services.

4. INSURANCE REQUIREMENTS. The Contractor (respondent) shall, at its own cost and expense, acquire and maintain (and cause any subcontractors, representatives or agents to acquire and maintain) during the term with the City, sufficient insurance to adequately protect the respective interest of the parties. Coverage shall be obtained with a carrier having an AM Best Rating of A- VII or better. In addition, the City has the right to review the Contractor’s deductible or self-insured retention and to require that it be reduced or eliminated.

Specifically the Contractor must carry the following minimum types and amounts of insurance on an occurrence basis or in the case of coverage that cannot be obtained on an occurrence basis, then coverage can be obtained on a claims-made basis with a minimum three (3) year tail following the termination or expiration of this Agreement. Specific work may require additional coverage on a case by case basis:

a. Commercial General Liability Insurance coverage, including but not limited to, premises operations, products/completed operations, products liability, contractual liability, advertising injury, personal injury, death, and property damage in the minimum amount of $1,000,000 (one million dollars) per occurrence and $2,000,000 (two million dollars) general aggregate.

b. Commercial Automobile Liability Insurance coverage for any owned, non-owned, hired or borrowed automobile is required in the minimum amount of $1,000,000 (one million dollars) combined single limit.

c. Unless waived by the State of Florida and proof of waiver is provided to the City, statutory

Workers’ Compensation Insurance coverage in accordance with the laws of the State of Florida, and Employer’s Liability Insurance in the minimum amount of $1,000,000 (one million dollars) each employee each accident, $1,000,000 (one million dollars) each employee by disease, and $1,000,000 (one million dollars) disease policy limit.

Coverage should include Voluntary Compensation, Jones Act, and U.S. Longshoremen’s and Harbor Worker’s Act coverage where applicable. Coverage must be applicable to employees, contractors, subcontractors, and volunteers, if any.

d. If the Contractor is using its own property, or the property of the City or other provider, in connection with the performance of its obligations under this Agreement, then Contractor’s Equipment Insurance or Property Insurance on an “All Risks” basis with replacement cost coverage for property and equipment in the care, custody and control of others is required.

e. Professional Liability Insurance coverage appropriate for the type of business engaged in by the Contractor with minimum limits of $1,000,000 (one million dollars) per occurrence. If a claims made form of coverage is provided, the retroactive date of coverage shall be no later than the inception date of claims made coverage, unless prior policy was extended indefinitely to cover prior acts. Coverage shall be extended beyond the policy year either by a supplemental extended reporting period (ERP) of as great a duration as available, and with no less coverage and with reinstated aggregate limits, or

CMAR – S Osceola Parking Garage 9 RFQ #45-23 by requiring that any new policy provide a retroactive date no later than the inception date of claims made coverage.

f. Pollution Insurance. The Contractor agrees to maintain Contractor’s Pollution Legal

Liability on a per-project basis with minimum limits of $1,000,000 (one million dollars). For policies written on a “Claims-Made” basis the Contractor agrees to maintain a retroactive date prior to or equal to the effective date of this contract. In the event the policy is canceled, non-renewed, switched to occurrence form, or any other event which triggers the right to purchase a Supplemental Extended Reporting Period (SERP) during the life of this contract the Contractor agrees to purchase the SERP with a minimum reporting period of not less than two years. Purchase of the SERP shall not relieve the Contractor of the obligation to provide replacement coverage.

g. Builder’s Risk Insurance. Builder’s Risk Insurance will be purchased by the City with input and coordination from the CMAR.

The above insurance limits may be achieved by a combination of primary and umbrella/excess liability policies.

OTHER INSURANCE PROVISIONS.

a. Prior to the execution of this Agreement, and then annually upon the anniversary date(s) of the insurance policy’s renewal date(s) for as long as this Agreement remains in effect, the Contractor will furnish the City with a Certificate of Insurance(s) (using appropriate ACORD certificate, SIGNED by the Issuer, and with applicable endorsements) evidencing all of the coverage set forth above and naming the City as an “Additional Insured.” In addition when requested in writing from the City, Contractor will provide the City with certified copies of all applicable policies. The address where such certificates and certified policies shall be sent or delivered is as follows:

City of Clearwater Attn: Procurement Division, RFQ #45-23 P.O. Box 4748 Clearwater, FL 33758-4748

b. Contractor shall provide thirty (30) days written notice of any cancellation, non-renewal, termination, material change or reduction in coverage.

c. Contractor’s insurance as outlined above shall be primary and non-contributory coverage for

Contractor’s negligence.

d. Contractor reserves the right to appoint legal counsel to provide for the Contractor’s defense, for any and all claims that may arise related to Agreement, work performed under this Agreement, or to Contractor’s design, equipment, or service. Contractor agrees that the City shall not be liable to reimburse Contractor for any legal fees or costs as a result of Contractor providing its defense as contemplated herein.

The stipulated limits of coverage above shall not be construed as a limitation of any potential liability to the City, and failure to request evidence of this insurance shall not be construed as a waiver of Contractor’s obligation to provide the insurance coverage specified.

MILESTONES

CMAR – S Osceola Parking Garage 10 RFQ #45-23

1. ANTICIPATED BEGINNING AND END DATE OF INITIAL TERM. August 2023 – March 2025.

If the commencement of performance is delayed because the City does not execute the contract on the start date, the City may adjust the start date, end date and milestones to reflect the delayed execution.

2. EXTENSION. The City reserves the right to extend the term of this contract, provided however, that the City shall give written notice of its intentions to extend this contract no later than thirty

(30) days prior to the expiration date of the contract.

RESPONSE FORMAT

CMAR – S Osceola Parking Garage 11 RFQ #45-23

1. RESPONSE SUBMISSION. It is recommended that responses are submitted electronically through our bids website at https://www.myclearwater.com/business/rfp.

For responses mailed and/or hand-delivered, firm must submit one (1) signed original (identified as ORIGINAL) response, five (5) copies of the response and one (1) copy in an electronic format, on a disc or thumb drive, in a sealed container using the label provided at the end of this solicitation. If submitting electronically, hard copies are not required.

2. RESPONSE FORMAT - Qualifications shall be submitted in bound volumes on standard 8½" x 11" paper. A single 8½" x 11" sheet printed on both sides is two (2) pages. All information must be assembled and indexed in the order indicated below. The page count shall not exceed twenty-two (22) total pages, including typed text, graphics, charts and photographs. The total page count does not include documents submitted for Tabs 6 and 7, the tabbed separator pages, cover page, and back page.

TAB 1 – LETTER OF INTEREST (two [2] pages). The cover letter must include the full legal name of the firm, the following information, and must be signed by an authorized representative of the company, preferably the president. Offeror must attach proof to the letter of signing authority for any representative who signs the cover letter other than the president.

a. A brief summary of the proposing firm’s interest in the providing the requested services.

b. A statement of the Offeror’s understanding of the Construction Manager at Risk (CMAR) services with Guaranteed Maximum Price (GMP) to be provided.

c. The address of the office conducting the CMAR services

d. The address of the office that would administer the agreement.

e. List Corporate officers, partners, or owners of your organization with titles and addresses. If the Offeror is a publicly held company list chairman of the board, chief executive officer (CEO), and president.

f. The names(s) of the person(s) that will be authorized to make representations for the Offeror, including their titles, addresses, telephone numbers, and e-mail addresses.

TAB 2 – QUALIFICATIONS, EXPERIENCE, AND REFERENCES (eight [8] pages). Explain related CMAR services for site development and building experience, include examples of similar completed projects, particularly with constructing parking garages.

Provide list of construction projects with construction value of $26 million or more, both active and completed in the last five (5) years. Include the project name, location, owner, Architect/Engineer, description, dates services were performed for the project; color images of projects; initial and final construction cost (explain deviations from GMP), including change orders; initial and final contract duration (explain deviations); type of contract and the stage of design or construction that the construction contract amount (GMP) was agreed upon.

Provide a minimum of three (3) references from similarly complex projects using a CMAR with the GMP process with a value of $26 million or more within the past seven (7) years.

Reference projects must include:

a. Offeror’s project management team assigned to respective project who will be designated for this RFQ’s project team.

b. Client project manager name, title, email address, and telephone numbers.

c. Reference letters from the project owner(s) must be specific to the referenced project

(not included in page count).

TAB 3 – PROJECT APPROACH (six [6] pages). Demonstrate the ability to provide the Concept Review and Cost Analysis, Pre-construction and Construction Phase services. Expand on items such as reporting systems, scheduling, construction phasing, cost estimating and value

CMAR – S Osceola Parking Garage 12 RFQ #45-23 engineering (VE). Include examples of similar multi-phase projects where these processes have been used.

a. Explain how the Offeror will provide the: (1) leadership; (2) management; and (3) administration required to be successful in the development of this project.

b. Explain generally how Offeror will provide the Concept Review and Cost Analysis Services.

c. Provide a summary of cost control methods for the (1) Pre-construction Phase; and

(2) Construction Phase of the Project.

d. Explain how the Offeror will manage construction activities and ensure public safety.

e. Provide estimated duration of proposed construction phases.

f. Describe how firm will maintain quality control methods for the (1) Pre-construction

Phase; and (2) Construction Phase of the project.

g. Describe how firm will maintain schedule control methods for the (1) Pre-construction

Phase; and (2) Construction Phase of the project.

h. Explain firm’s team approach to resolve potential conflicts with the (1) trade contractors and (2) City.

i. Provide a brief narrative outlining why your firm is the best qualified to perform the

CMAR services with GMP outlined in this RFQ.

TAB 4 – PROJECT STAFF AND AVAILABILITY (four [4] pages). Provide a list of key personnel the Offeror will commit to the project for its duration. Identify specific roles for each listed staff (such as project executive, project manager, on-site senior staff, superintendent etc.). Confirm that no key staff changes will take place without written authorization of the City. Identify prior similar projects the key personnel listed have worked on together as a team on behalf of the Offeror. Demonstrate staff’s knowledge of local work force, permitting processes, potential challenges on this project and solutions.

Explain how expert sub-contractors in their field will be selected in a cost compatible process.

Provide a list of key sub-contractors, their references, and a MOU for their commitment to join your team. Identify prior projects the key sub-contractors have worked on with your team.

TAB 5 – CONSTRUCTION MANAGER AT RISK FEE AND SAFETY RECORD (two [2] pages).

Provide Construction Manager at Risk fee percentage (not dollar amount) of the yet-to-be-determined Guaranteed Maximum Price.

Provide data on the Offeror’s safety record of the past three (3) years as a percentage of employees’ direct hire fixed work hours, rounded to the nearest 1,000. Data should include the number of injuries and illnesses; number of lost time accidents; number of recordable cases; number of fatalities. Provide a number of direct hire fixed hours worked. List your organization’s Workers’ Compensation Experience Modification Rate (EMR) for the last seven (7) years as obtained from your insurance agent.

TAB 6 – Litigation. NOTE: this is not considered Confidential or Proprietary information – any response indicating such may be deemed non-responsive to the RFQ.

a. Provide a complete listing of any convictions or fines incurred by the respondent firm or any of its principals for violations of any state or federal law within the past three

(3) years. Identify firm’s executives who have current claims or who have participated in litigation against the City of Clearwater while with another firm. Executives of firms currently under litigation with the City may not be considered for this project.

b. Provide a complete listing of all litigation involving a construction project or contract (excluding personal injury and workers’ compensation) whether currently pending or concluded within the past three (3) years in which the respondent firm was a named party.

c. Provide a complete listing of all administrative proceedings involving a construction project or contract, whether currently pending or concluded within the past three (3) years, in which the respondent firm was a named party. (NOTE: Administrative

CMAR – S Osceola Parking Garage 13 RFQ #45-23

Proceedings shall include: (i) any action taken or proceeding brought by a governmental agency, department, or officer to enforce any law, regulation, code, legal, or contractual requirement, except for those brought in state or federal courts;

(ii) any action taken by a governmental agency, department, or officer imposing penalties, fines, or other sanctions for failure to comply with any such legal or contractual requirement; or (iii) any other matter before an administrative body.)

d. Provide a complete listing of all arbitrations involving a construction project or contract, whether currently pending or concluded in the past three (3) years, in which the respondent firm was a named party.

TAB 7 - Other Forms. The following forms should be completed and signed:

a. Exceptions, Additional Materials, Addenda form

b. Company Information form

c. Response Certification form

d. Exhibit C_Forms

e. Copy of the firm’s current Florida Department of Business and Professional

Regulation’s License and Contractor License

f. If the firm is a corporation, a copy of the current Florida Corporation Registration

g. W-9 Form. All responses should include a fully completed, most current W-9 form.

Failure to include the W-9 will not disqualify your bid. (http://www.irs.gov/pub/irs-pdf/fw9.pdf)

EXCEPTIONS/ADDITIONAL MATERIALS/ADDENDA

CMAR – S Osceola Parking Garage 14 RFQ #45-23

Respondents shall indicate any and all exceptions taken to the provisions or requirements in this solicitation document. Exceptions that surface elsewhere and that do not also appear under this section shall be considered invalid and void and of no contractual significance.

Exceptions (mark one):

**Special Note – Any material exceptions taken to the City’s Terms and Conditions may render a Response non-responsive.

No exceptions

Exceptions taken (describe--attach additional pages if needed)

Additional Materials submitted (mark one):

No additional materials have been included with this response

Additional Materials attached (describe--attach additional pages if needed)

Addenda Respondents are responsible for verifying receipt of any addenda issued by checking the City’s website at https://www.myclearwater.com/business/rfp prior to the bid opening. Failure to acknowledge any addenda issued may render a Bid Non-responsive.

Acknowledgement of Receipt of Addenda (initial for each addenda received, if applicable):

Addenda Number Initial to acknowledge receipt

Vendor Name__________________________________________________ Date__________________

COMPANY INFORMATION

CMAR – S Osceola Parking Garage 15 RFQ #45-23

Company Legal/Corporate Name:

Doing Business As (if different than above):

Address:

City: State: Zip: -

Phone: Fax:

E-Mail Address: Website:

DUNS #

Remit to Address (if different than above): Order from Address (if different from above):

Address: Address:

City: State: Zip: City: State: Zip:

Contact for Questions about this response:

Name: Fax:

Phone: E-Mail Address:

Day-to-Day Project Contact (if awarded):

Name: Fax:

Phone: E-Mail Address:

Certified Small Business

Certifying Agency:

Certified Minority, Woman or Disadvantaged Business Enterprise

Certifying Agency:

Provide supporting documentation for your certification, if applicable.

RESPONSE CERTIFICATION

CMAR – S Osceola Parking Garage 16 RFQ #45-23

By signing and submitting this Bid/Proposal/Qualification/Response, the Vendor certifies that:

a) It is under no legal prohibition on contracting with the City of Clearwater.

b) It has read, understands, and is in compliance with the specifications, terms and conditions stated herein, as well as its attachments, and any referenced documents.

c) It has no known, undisclosed conflicts of interest.

d) The prices offered were independently developed without consultation or collusion with any of the other vendors or potential vendors or any other anti-competitive practices.

e) No offer of gifts, payments or other consideration were made to any City employee, officer, elected official, or consultant who has or may have had a role in the procurement process for the commodities or services covered by this contract. The Vendor has not influenced or attempted to influence any City employee, officer, elected official, or consultant in connection with the award of this contract.

f) It understands the City may copy all parts of this response, including without limitation any documents or materials copyrighted by the Vendor, for internal use in evaluating respondent’s offer, or in response to a public records request under Florida’s public records law (F.S. Chapter 119) or other applicable law, subpoena, or other judicial process;

provided that the City agrees not to change or delete any copyright or proprietary notices.

g) It hereby warrants to the City that the Vendor and its subcontractors will comply with, and are contractually obligated to comply with, all federal, state, and local laws, rules, regulations, and executive orders.

h) It certifies that Vendor is not presently debarred, suspended, proposed for debarment, declared ineligible, voluntarily excluded, or disqualified from participation in this matter from any federal, state, or local agency.

i) It will provide the commodities or services specified in compliance with all federal, state, and local laws, rules, regulations, and executive orders if awarded by the City.

j) It is current in all obligations due to the City.

k) It will accept all terms and conditions as set forth in this solicitation if awarded by the City.

l) The signatory is an officer or duly authorized representative of the Vendor with full power and authority to submit binding offers and enter into contracts for the commodities or services as specified herein.

ACCEPTED AND AGREED TO:

Company Name:

Signature:

Printed Name:

Title:

Date:

MAILING LABEL

CUT ALONG THE LINE AND AFFIX TO THE FRONT OF YOUR BID CONTAINER

CMAR – S Osceola Parking Garage 17 RFQ #45-23

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SEALED RESPONSE

Submitted by:

Company Name:

Address:

City, State, Zip:

RFQ #45-23, CMAR – S Osceola Parking Garage Due Date: June 7, 2023, at 10:00 A.M.

City of Clearwater Attn: Procurement Division

PO Box 4748 Clearwater FL 33758-4748

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SEALED RESPONSE

Submitted by:

Company Name:

Address:

City, State, Zip:

RFQ #45-23, CMAR – S Osceola Parking Garage Due Date: June 7, 2023, at 10:00 A.M.

City of Clearwater Attn: Procurement Division

100 S Myrtle Ave 3rd Fl Clearwater FL 33756

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