RFQ 436535 HOME MEDICAL EQUIPMENT LIFT CHAIRS.pdf

HOME MEDICAL EQUIPMENT: LIFT CHAIRS – RFQ 436535

OFFICE OF THE CITY ADMINISTRATOR

Elizabeth Lake, Interim City Administrator

REQUEST FOR QUOTATIONS (RFQ)

For

HOME MEDICAL EQUIPMENT: LIFT CHAIRS

RFQ #436535

Questions Due: Wednesday, October 21, 2026, by 2:00 PM by email to the Procurement

Buyer. It is the Contractor’s responsibility to ensure that the email has been received. Any addendum that materially changes the RFQ solicitation shall be issued no less than 72 hours before the proposal deadline unless the deadline is extended by said addendum.

Bid Proposals Due: Monday, October 26, 2026, by 2:00 PM. Bid Proposals not transmitted or received by the Office of the City Clerk by the deadline will be returned unopened. iSupplier will not allow late submittals and therefore please allow time to log in, create a response, and upload your Proposal. Email submittals will not be accepted. Questions regarding online submittal through iSupplier must be directed to isupplier@oaklandca.gov to the attention of Purchasing

Administrator.

mailto:isupplier@oaklandca.gov

RFQ Specifications:

To provide the City of Oakland's Human Services Department with mechanized lift chairs for frail seniors living in Oakland. The ideal vendor must offer standard-sized lift chairs, smaller-sized chairs, and large-sized chairs for bariatric clients. In addition, the ideal vendor will offer the City a choice of fabric color to accommodate the clients’ preferences, as well as different types of fabric upholstery. The awarded vendor must be able to deliver and set up the lift chair in the client’s residence.

The vendor shall provide the City of Oakland with a percentage discount on a Price List and/or

Manufacturer Suggested Retail Price (MSRP) of the products offered. The proposal may include item manufacturer’s name, manufacturer’s product number/identifier, and detailed item description. Proposal must include warranty detail specifications, lead time to deliver the chair(s) and any delivery fees.

The award resulting from this RFQ will be for a three-year (3) period with an option to extend an additional two (2), one-year periods. The City reserves the right to award the contract to multiple qualified vendors based on lowest bid and whose proposals meet the requirements of this RFQ.

Invoicing Requirements:

The vendor must bill Medicare separately for the chair’s mechanism component and deduct that amount from the final invoice submitted to the City.

General Requirements:

• Active City of Oakland Business Tax License Certificate

• Meet all City of Oakland’s insurance requirements (see Schedule Q document)

• Complete all required Schedules

Documents:

Contractors who wish to participate in the RFP/RFQ process are asked to register in iSupplier to receive addenda(s), updates, announcements, and notifications of contracting opportunities. We recommend updating your firm’s primary email address regularly and periodically confirming that the “Products and Services” section fully represents the scope of products and services provided.

If you have any questions, please email isupplier@oaklandca.gov.

For further information and detailed iSupplier registration instructions, please visit the following link: https://www.oaklandca.gov/services/register-with-isupplier. Free copies of the RFP/RFQ documents and Addenda are available in iSupplier. Hardcopies will NOT be available for purchase from the City.

https://www.oaklandca.gov/services/register-with-isupplier

1. iSupplier Registration/Login:

https://www.oaklandca.gov/services/register-with-isupplier. New registrants can email isupplier@oaklandca.gov for registration instructions. Allow 3 working days for approval to access bid documents through iSupplier. Additional Opportunities may be found at:

https://www.oaklandca.gov/resources/citys-contracting-opportunities.

2. iSupplier user guides: https://www.oaklandca.gov/documents/isupplier-user-guides

3. iSupplier Plan Holders List:

https://www.oaklandca.gov/services/active-closed-opportunities

It is the responsibility of each prospective proposer to download and print all RFP/RFQ documents, including any addenda, and to verify the completeness of their printed documents before submitting a proposal. The City does not warrant, represent, or guarantee the accuracy or completeness of any bid documents and/or information retrieved from other sources. The City is not responsible for any loss or damage including, but not limited to, time, money, or goodwill arising from errors, inaccuracies, or omissions in any RFP/RFQ documents and/or information obtained from other sources. It is each prospective proposer’s responsibility to check the site for submittal deadline and for any applicable addenda or updates.

Contact Information:

Procurement Buyer: Santiago Nocito at snocito@oaklandca.gov, 510-238-7563

Office of the City Clerk: Nai Phan, Administrative Analyst

One Frank H. Ogawa Plaza, 1st Floor

Oakland, CA 94612

510-238-6833 https://www.oaklandca.gov/services/register-with-isupplier https://www.oaklandca.gov/resources/citys-contracting-opportunities https://www.oaklandca.gov/documents/isupplier-user-guides https://www.oaklandca.gov/services/active-closed-opportunities