VETERINARY ANESTHESIA EQUIPMENT MAINTENANCE & REPAIR SERVICES – RFQ 432531

OFFICE OF THE CITY ADMINISTRATOR

Elizabeth Lake, Interim City Administrator

REQUEST FOR QUOTATIONS (RFQ)

For

VETERINARY ANESTHESIA EQUIPMENT

MAINTENANCE & REPAIR SERVICES

RFQ #432531

Questions Due: Monday, September 21, 2026, by 2:00 PM by email to the Procurement

Buyer. It is the Contractor’s responsibility to ensure that the email has been received. Any addendum that materially changes the RFQ solicitation shall be issued no less than 72 hours before the proposal deadline unless the deadline is extended by said addendum.

Bid Proposals Due: Thursday, September 24, 2026, by 2:00 PM. Bid Proposals not transmitted or received by the Office of the City Clerk by the deadline will be returned unopened. iSupplier will not allow late submittals and therefore please allow time to log in, create a response, and upload your Proposal. Email submittals will not be accepted. Questions regarding online submittal through iSupplier must be directed to isupplier@oaklandca.gov to the attention of Purchasing Administrator.

mailto:isupplier@oaklandca.gov

RFQ Specifications:

To provide the City of Oakland's Animal Services with regular maintenance services and as-needed repairs for veterinary anesthesia equipment. The existing equipment consists of the following: two (2) Midmark, Matrx VMS Plus machines, Serial No. V972646 and 11906 and one (1) LEI Medical Mobile machine, Serial No. 6617.

The contractor shall possess all required tools and equipment and have thorough knowledge of on-going maintenance and repairs of veterinary anesthesia equipment. Technicians must be available during regular business hours and for on-call services five (5) days a week, Monday through Friday.

Proposal must include hourly labor rate, overtime labor rate, and any miscellaneous charges.

The awarded contractor must include in all their quotes, pro-forma invoices, and final invoices a breakdown of all the charges and component/material charges must reflect current market rate pricing.

The award resulting from this RFQ will be for a five-year (5) period.

Requirements:

• Active City of Oakland Business License

• Meet the City of Oakland insurance requirements (see Schedule Q document)

• Complete all required Schedules

Location/Facility:

Oakland Animal Services

1101 29th Avenue

Oakland, CA 94601

RFQ Documents:

Contractors who wish to participate in the RFP/RFQ process are asked to register in iSupplier to receive addenda(s), updates, announcements, and notifications of contracting opportunities. We recommend updating your firm’s primary email address regularly and periodically confirming that the “Products and Services” section fully represents the scope of products and services provided.

If you have any questions, please email isupplier@oaklandca.gov.

For further information and detailed iSupplier registration instructions, please visit the following link: https://www.oaklandca.gov/services/register-with-isupplier. Free copies of the RFP/RFQ documents and Addenda are available in iSupplier. Hardcopies will NOT be available for purchase from the City.

1. iSupplier Registration/Login:

https://www.oaklandca.gov/services/register-with-isupplier https://www.oaklandca.gov/services/register-with-isupplier. New registrants can email isupplier@oaklandca.gov for registration instructions. Allow 3 working days for approval to access bid documents through iSupplier. Additional Opportunities may be found at:

https://www.oaklandca.gov/resources/citys-contracting-opportunities.

2. iSupplier user guides: https://www.oaklandca.gov/documents/isupplier-user-guides

3. iSupplier Plan Holders List:

https://www.oaklandca.gov/services/active-closed-opportunities

It is the responsibility of each prospective proposer to download and print all RFP/RFQ documents, including any addenda, and to verify the completeness of their printed documents before submitting a proposal. The City does not warrant, represent, or guarantee the accuracy or completeness of any bid documents and/or information retrieved from other sources. The City is not responsible for any loss or damage including, but not limited to, time, money, or goodwill arising from errors, inaccuracies, or omissions in any RFP/RFQ documents and/or information obtained from other sources. It is each prospective proposer’s responsibility to check the site for submittal deadline and for any applicable addenda or updates.

Contact Information:

Procurement Buyer: Santiago Nocito at snocito@oaklandca.gov, 510-238-7563

Office of the City Clerk: Nai Phan, Administrative Analyst

One Frank H. Ogawa Plaza, 1st Floor

Oakland, CA 94612

510-238-6833 https://www.oaklandca.gov/services/register-with-isupplier https://www.oaklandca.gov/resources/citys-contracting-opportunities https://www.oaklandca.gov/documents/isupplier-user-guides https://www.oaklandca.gov/services/active-closed-opportunities