RFQ 40381 - Addendum 1.pdf

DATE: September 25, 2024

TO: Prospective Respondents

FROM: LaDonna Johnson, Procurement Specialist

SUBJECT: Addendum #1 to Request for Qualifications – Design Build, #40381, S-157 Wing Walls and Manatee Overlook Rehabilitation Project

As a result of an inquiry, the following clarification is provided for your information.

Q1: Is there a stipend for the Technical & Price portion of the project?

A1: No

Q2: Will the current project be completed by November 2024?

A2: Yes

Q3: Is there a conceptual design for the rehabilitation of the pavilion?

A3: Yes, included in the solicitation package. See the Design Criteria Package/Statement of Work.

Q4: What is the hydraulic capacity?

A4: The hydraulic capacity of the structure is 6,500 cfs.

Q5: Is this brackish water and does that affect the design?

A5: The wingwall is within brackish water.

Q6: What are the Environmental Guidelines for the Manatee Overlook?

A6: The manatee overlook project involves only upland work. Therefore, no additional environmental guidelines are required beyond the standard permitting conditions.

Q7: Regarding Tab 4 Location of Respondent – this tab provides points for the proximity of the Proposer’s Office/Project Manager to the district office or service center. Should this tab be the Proposer’s proximity to the project site or the Palm Bay Service Center (PBSC) that will be performing the inspections and management of this project? The way it is currently written is that ABC company out of Jacksonville could receive 10 points for its proximity to the Jacksonville Service Center, but still be over 190 miles from the project location or the PBSC Center. While company DEF located 80 miles from the project site/PBSC would receive 5 points but are 110 miles close to the project?

RFQ 40381

A7: The criterion is correct as written, which is based on proximity to the District’s Headquarters or one of its three service centers (location of staff).

Q8: Regarding, Tab 5 – Volume and Quantity of work previously awarded to the Respondent.

Please explain why this tab is set up to award more points to the proposers who have never worked with the District and less points to proposers who have done multiple projects with the District.

A8: The solicitation is governed by the requirement of §40C-1.714, F.A.C., which requires the District consider such factors as the “. . . volume and quality of work previously awarded to the firm by the District. . .”, with the object of effecting an equitable distribution of contracts among qualified firms.

Q9: What is the design service life requirement for this project?

A9: 50 years

Q10: Can the District provide documentation regarding the amount of flow into the C-54 canal between S-157 and S-96 specifically the base flow of the canal, historical flow data, who is permitted to discharge into the C-54 canal upstream of S-157, and the locations of any culverts, structures, pump stations that discharge into the C-54 canal and their flow capacities?

A10: A map showing the drainage basins that discharge into the C-54 canal between the S-96 structure and the S-157 structure is attached. The map also includes most culverts that drain into the C-54 canal, which follow the naming convention 'C54xx.' Only culverts labeled with 'C54' discharge into the C-54 canal. All other structures displayed on the map do not drain into the C-

54. Discharge to the canal is primarily surface water runoff. No significant pumps that would appreciably alter offsite discharge beyond normal gravity runoff from the 15,000 acres drainage area were identified. Any potential pumps are not owned or controlled by the District.

Additionally, a spreadsheet with calculated dry season flow data over S-157 from 1990 to 2022 is included, along with the associated rating curve for reference.

Q11: Regarding rain delays, it is the Contractor’s responsibility to factor in a reasonable amount of rain days? We would like clarification on this regarding whether recovery days are to be included in this factor. On several occasions we have witnessed a 3” rain event that raises the canal water elevation over a foot and this can take anywhere from 4 to 7 days for the canal to stop flowing over the open slots in the gates at S-157.

A11: The District cannot provide a definitive answer on rain delays due to the uncertainty of the design build team's approach regarding bypass or other construction methods. Depending on the design from the team, it is unknown whether the contractor will be able to continue working while some flow is passing through the structure. Therefore, we are unable to estimate the time required for work to resume after rain events. Included in this addendum is historical flow data for the dry season, which offers a range of probabilities that flow will exceed certain levels. The design build team is responsible for factoring in this data and determining the level of risk they are willing to assume based on their chosen method of construction and bypass (if any).

Exhibit 4 – Conceptual Drawing: Revised to include page 2

This exhibit is available from the District upon request. Respondent must complete and submit a Non- Disclosure Confidentiality Agreement (Attachment E) with the request.

In addition, please find the following attachments for your review:

• Basins and Structures to C-54

• Dry Season Flows & Rating Curve

NOTE: The Proposal Due Dates remains as follows: Step One - October 25, 2024, 2:00 pm and Step Two

- December 10, 2024, 2:00 pm

Please acknowledge receipt of this Addendum on the PROPOSAL FORM provided in the proposal package.

If you have any questions, please e-mail me at ljohnson@sjrwmd.com.

mailto:ljohnson@sjrwmd.com

ATTACHMENT E — NON-DISCLOSURE CONFIDENTIALITY AGREEMENT

The undersigned is an employee, subconsultant, subcontractor, representative or agent of _________________________________ (Company) a potential respondent to the St. Johns River Water Management District (the “District”) Request for Qualifications 40381, S-157 Wing Walls and Manatee Overlook Rehabilitation Design-Build Project. Company is interested in proposing to enter into a contract with the District to perform certain design work (the “Work”).

Related to the Work, the District maintains certain documents (Documents) listed below.

1. Exhibit 2 — S-157 Rehabilitation Drawings

2. Exhibit 3 — 1970 S-157 As-Built Drawings

3. Exhibit 4 — Conceptual Drawing

4. Exhibit 5 — 2024 Geotechnical Engineering Report

5. Exhibit 6 — 2022 Geotechnical Report

The undersigned, in his or her capacity as an individual and as an employee, subconsultant, subcontractor, representative or agent of Company seeks to acquire said Documents from the District in order to prepare said qualifications submittal and/or perform some part of the Work and signs this Non-Disclosure Agreement is a pre-requisite thereto.

In the course of reviewing the Documents, the undersigned will unavoidably come into contact with certain types of information which are protected from disclosure by Florida law. The undersigned acknowledges his/her familiarity with the applicable protections, including but not limited to his/her obligation to comply with the following:

1. Section 119.0725, Fla. Stat. (2023), which requires all District contractors to protect as confidential the following:

(a) Coverage limits and deductible or self-insurance amounts of insurance or other risk mitigation coverages acquired for the protection of information technology systems, operational technology systems, or data of the District;

(b) Information relating to critical infrastructure;

(c) Cybersecurity incident information; and

(d) Network schematics, hardware and software configurations, or encryption information or information that identifies detection, investigation, or response practices for suspected or confirmed cybersecurity incidents, including suspected or confirmed breaches, if the disclosure of such information would facilitate unauthorized access to or unauthorized modification, disclosure, or destruction of:

1. Data or information, whether physical or virtual; or

2. Information technology resources, which include the District’s existing or proposed information technology systems.

2. Section 119.071, Fla. Stat. (2023), which requires all District contractors to protect as confidential the following:

(a) Records, information, photographs, audio and visual presentations, schematic diagrams, surveys, recommendations, or consultations or portions thereof relating directly to the physical security or fire safety of the facility or revealing security or fire safety systems;

(b) Threat assessments conducted by or for the District;

(c) Threat response plans;

(d) Emergency evacuation plans;

(e) Sheltering arrangements; and

(f) Manuals for security or fire safety personnel, emergency equipment, or security or fire safety training.

3. Section 119.071, Fla. Stat. (2023), which requires all District contractors to protect as exempt from public disclosure the following:

(a) Building plans, blueprints, schematic drawings, and diagrams, including draft, preliminary, and final formats, which depict the internal layout and structural elements of a building, arena, stadium, water treatment facility, or other structure owned or operated by the District.

(b) Said information may be disclosed to Company as part of its duties and responsibilities, and all persons in receipt of such information shall maintain its exempt status.

The undersigned (1) affirms he/she has undertaken to be familiar with the laws of Florida impacting the contemplated Work; (2) acknowledges that he/she may be subjected to penalties for violating Florida law in relation to Company’s acquiring, possessing and reviewing the Documents, including disqualification of any qualifications submittal and immediate termination of any contract with the District; (3) will not disclose the information that is protected by law and contained in the Documents outside Company; and

(4) understands the restrictions outlined above. In consideration for the opportunity to participate in the qualifications process, the undersigned, on behalf of him/herself and Company, agrees to abide by the terms of this Agreement.

Company:

Print Company Name

Name:

Print Name of Individual Print Title/Role

Signature:

Signature of Individual Date

7731 Acres5303 Acres

2315 Acres

CS2CS4 CS1CS3S-2

PS-1

PS-4

S-96 C54N7 C54N8C54N1 C54N5

CRS#2

PS-2R

C54N9

S-259

S-157

C54N3S-258

CRS#3

C54N6

CRS#1

C54N2 C54N4 C54N10 pump Z1 pump Z1

Pump AA1

Broadmoor

Fellsmere Weir

Deer Run Subdivision

PS-2R - culvert structure

Old Pump Station 2 - culvert structure

Source: Esri, Maxar, Earthstar Geographics, and the GIS User Community

0.8 0.80 Miles

Author:, Source:U:\Projects\District Projects and Construction\Project Mgmt\S-157 Abutment Walls\Procurement\Basins to C-54.mxd, Time:9/24/2024 8:37:27 AM

HW Stage ft NAVD88

13.5 0.0

13.5 0.5

13.6 1.0

13.6 1.5

13.6 2.0

13.6 2.5

13.6 2.9

13.6 3.4

13.6 3.9

13.6 4.4

13.6 4.9

13.6 5.8

13.7 6.7

13.7 7.6

13.7 8.5

13.7 9.4

13.7 10.2

13.7 11.1

13.7 12.0

13.7 12.9

13.7 13.8

13.7 15.0

13.8 16.2

13.8 17.4

13.8 18.6

13.8 19.9

13.8 21.1

13.8 22.3

13.8 23.5

13.8 24.7

13.8 26

13.9 41

14.0 57

14.1 75

14.2 94

14.3 115

14.4 138

14.5 163

14.6 188

14.7 214

14.8 243

14.9 273

15.0 305

15.1 484

15.2 518

Overflow (gates closed), cfs

Dry Season Flows & Rating Curve

15.3 550

15.4 580

15.5 609

15.6 636

15.7 662

15.8 688

15.93 712.8

16.03 737.1

16.13 760.8

16.23 784

16.33 806.7

16.43 829.1

16.53 851

16.63 877

16.73 903

16.83 929

16.93 955

17.03 981

17.13 1007

17.23 1033

17.33 1059

17.43 1085

17.53 1111

17.63 1137

17.73 1163

17.83 1189

17.93 1215

18.03 1241

18.13 1267

18.23 1293

18.33 1319

18.43 1345

18.53 1371