RFQ_39th Ave SE Tank 1_rev_202608311256437069.pdf

City of Puyallup .

Public Works Engineering 333 South Meridian Puyallup, WA 98371

CITY OF PUYALLUP

REQUEST FOR QUALIFICATIONS - INFORMATION PACKET

CIP #26-008 39th Ave SE Tank No. 1 Retrofit and Recoat

Submittal Due Date: September 28, 2026

INTRODUCTION:

The City of Puyallup (“City”) is requesting Statements of Qualifications (SOQ) to provide consulting, survey, design, and engineering services for the 39th Ave SE Tank No. 1 Retrofit and Recoat Project. All services are to be performed or supervised by persons appropriately licensed or registered under state laws governing the practice of engineering and surveying. Consultants should also have a minimum of 5 years of design experience. Consultants must be experienced in the preparation of construction drawings, bid specifications, construction cost estimates, as well as construction management services for federally funded public works projects utilizing WSDOT Standard Specifications.

Interested firms must submit one (1) electronic copy (PDF) of their Statements of Qualifications titled, “Consultant Name – 39th Ave SE Tank No. 1 Retrofit and Recoat.” Consultants are encouraged to submit concise and clear responses to the Request for Qualifications. Responses of excessive length or complexity are discouraged. Statements of Qualifications should be limited to ten (10) 8 ½” x 11” single-sided pages, including cover letter and resumes. Please include a statement to the effect that the consultant’s project lead and key members, as well as sub-consultants, will not be replaced without prior approval of the City.

The City reserves the right to award other applicable phases of the project to the selected consultant.

BACKGROUND:

The project scope includes seismic retrofit, minor repairs to tank shell and appurtenances, and recoating of the entire interior and exterior of the 39th Ave SE Tank No 1. The steel welded tank was constructed in 1978, holds 2.9 million gallons, is 70 feet in diameter and 116 feet tall, and has no seismic restraint. The City of Puyallup is seeking a consultant to provide design and construction services for the project.

The City anticipates completing 90% design in early 2027. The City has applied for a grant through the Building Resilient Infrastructure & Communities (BRIC) grant program by FEMA and, if awarded, will complete the design and construction. If not awarded the BRIC grant, the City may pause design and pursue additional funding opportunities.

A similar project was recently constructed for the 39th Ave SE Tank No. 2 on the same site. As part of the design, geotechnical investigations were conducted in 2021 and 2024. Seismic retrofit to Tank No. 2 included installation of a micropile foundation, anchor bolts, and vertical stiffeners.

The same retrofit was proposed in the FEMA grant application for Tank No. 1, with the added proposal to weld steel members along the entire circumference of select steel shells to address their hoop stress deficiency.

Tank No. 1 is near a monopole mounted with wireless infrastructure for private communication utilities. As part of the design, the consultant will complete a radio frequency study and incorporate mitigation measures, as needed, to protect the contractor and staff when working on the tank.

ANTICIPATED SELECTION SCHEDULE:

The anticipated schedule for consultant selection and contract execution is shown below:

September 2 & 9, 2026 - Advertise for SOQs September 28, 2026 - Statements of Qualifications Due October 9, 2026 - City Completes Review of RFQ Submissions October 16, 2026 - Notify Selected Consultants of Interview, if applicable October 21, 2026 - City Interviews Selected Consultants, if applicable October 26, 2026 - Final Selection November 2, 2026 - Final Scope and Contract Negotiations November 17, 2026 - City Council Authorizes Contract Execution

RESPONSE TO THE REQUEST FOR QUALIFICATIONS:

At a minimum, your response to the RFQ must include the following information:

1. General qualifications of the firm to perform the work as described in this RFQ.

2. Representative List of Projects – list a minimum of four previous, successfully completed seismic retrofits of municipal potable water tanks. Project descriptions shall include the firm’s project team members, their assignments, and year of the project. List at least one project in which a federal grant with Build America, Buy America Act (BABA) or similar requirements were successfully incorporated into the design and administered during construction.

3. Include references for each project listed above identifying the owner, contact person’s name, title, address, and telephone number.

4. Provide the name, phone number, and office address of the project manager who will direct the work for your firm.

5. Describe the project manager’s experience developing and/or managing projects and their commitment to this project.

6. Identification of proposed team members for the City’s project with organizational chart and qualifications of the project manager, project engineer, and all key personnel proposed for this project. Identify similar projects on which the proposed team members have jointly worked.

7. Describe your firm's experience with federally funded projects and familiarity with

WSDOT Standards. Discuss your firm's approach to project management and documentation on FEMA funded projects.

8. Ability to obligate staff and meet the required project schedule.

9. Discuss and quantify your firm's past performance regarding contract change orders, both design and construction, in terms of the number and dollar amount on similar projects.

SUBMITTAL DEADLINE:

Interested firms must submit an electronic copy (PDF) of their Statements of Qualifications via email titled “Consultant Firm Name – 39th Ave SE Tank No. 1 Retrofit and Recoat” to jjwilson@puyallupwa.gov and rbuck@puyallupwa.gov.

Statements of Qualifications should be limited to ten (10) 8 ½” x 11” single-sided pages, including cover letter and resumes.

The Statement of Qualifications must be submitted, as stated above, to the City of Puyallup no later than 2:00 PM on September 28, 2026 to be considered. Submittals received after this date and time will automatically be rejected and will not receive further consideration by the City.

For specific questions, please contact Jessica Wilson at (253) 435-3645 or by email at jjwilson@puyallupwa.gov.

EVALUATION OF SUBMITTALS:

1. A City evaluation committee will review the responses to this RFQ for the purpose of identifying and recommending those firms offering, in total, the highest qualifications and experience with this type of project.

2. The City will evaluate the RFQ submissions based on the criteria and weighting referenced in Items 1 – 9 above. All submittals will be reviewed and ranked according to competence and professional qualifications as well as a demonstrated ability to perform the work.

3. On the basis of the information submitted, the City may select a shortlist of firms for interviews. The lead members of the project team will be expected to attend any interviews scheduled with the City.

4. Final selection of a consultant will be based on submitted materials, the interview conducted, and responses from any references solicited.

5. The selection of a consultant and the execution of a contract, while anticipated, are not guaranteed by the City. The City reserves the right to determine which submittal is in the City’s best interest and to award the contract on that basis, to reject any and all submittals, waive any irregularities of any submittal, and negotiate with any potential consultant if such is deemed to be in the best interest of the City.

The City makes no commitment to any respondent to this request for Statements of Qualifications beyond consideration of the written response to this request. Preparation of materials in response to this RFQ are totally the responsibility of the consultant.

The City of Puyallup is an equal opportunity employer and encourages disadvantaged, minority, and women-owned consultant firms to respond.

Americans with Disabilities Act (ADA) Information

The City of Puyallup in accordance with Section 504 of the Rehabilitation Act (Section 504) and the Americans with Disabilities Act (ADA), commits to nondiscrimination on the basis of disability, in all of its programs activities. This material can be made available in an alternate format by emailing Dan Vessels at dvessels@puyallupwa.gov or by calling collect (253) 841-5480.

Title VI Statement

The City of Puyallup, in accordance with the provisions of Title VI of the Civil Rights Act of 1964 (78 Stat. 252, 42 U.S.C. 2000d to 2000d-4) and the Regulations, hereby notifies all bidders that it will affirmatively ensure that in any contract entered into pursuant to this advertisement, disadvantaged business enterprises will be afforded full and fair opportunity to submit bids in response to this invitation and will not be discriminated against on the grounds of race, color, or national origin in consideration for an award.

Published in the Tacoma Weekly and the Daily Journal of Commerce (DJC) September 2, 2026 and September 9, 2026