RFQ 37 AS Aviation Headset.docx
DOCX document 39 KB Posted
- Attached to
- 37 AS Aviation Headsets
- Solicitation number
- F3N6125190AW01
About this file
This is a Request for Quotation (RFQ) for 32 military aviation headsets issued by the United States Air Forces in Europe - Air Forces Africa (USAFE-AFRICA). The solicitation seeks a non-bluetooth aviation headset compatible with the C-130J aircraft, with specific requirements including battery-powered electronic noise cancellation, low-impedance, U-174 plug, two ear cushions, adjustable headband, and a 5-year warranty. The procurement is set aside for small businesses under NAICS Code 334310 (Audio and Video Equipment Manufacturing), with a small business size standard of 750 employees.
Quotations are due by 14:00 CET on 25 August 2025, with a delivery timeline of 30 days after receipt of order (ARO). Contractors must provide detailed information including company name, address, point of contact, UEI number, CAGE code, and business type. The contract will be awarded using the FAR 52.212-4 terms for commercial items, and payment will be processed through the Wide Area WorkFlow (WAWF) system. The government representative for this procurement is Jaideep Singh (Contract Specialist) and Drake McCoy (Contracting Officer), both located at Kapaun Air Station in Germany.
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REQUEST FOR QUOTATION (RFQ)
Purchase Request Reference: F3N6125190AW01
Contracting Activity: 700 CONS/PKB Building 2767 Kapaun AS, GE
Government Representative: Jaideep Singh– Contract Specialist Phone – 314-489-5676 jaideep.singh.1@us.af.mil
Drake McCoy – Contracting Officer Phone – 314-489-6418 drake.mccoy@us.af.mil
Request the purchase of the products listed below. This acquisition is being procured utilizing NAICS Code 334310, Audio and Video Equipment Manufacturing, Small Business Size Standard 750 Employees and PSC Code 5965, Headsets, Handsets, Microphones and Speakers. From this quotation, a single award will be made. Please provide an offer for the product listed below by: 14:00 P.M. CET 25 August 2025.
| Item # |
| Description |
| Quantity |
| Unit |
| Unit Price |
| Total Price |
| 0001 |
| 37 AS Aviation Headsets |
(IAW salient characteristics)
| 32 |
| EA |
GRAND TOTAL
This information will be definitized and included in the award document.
PROVIDE THE FOLLOWING CONTRACTOR INFORMATION WITH YOUR OFFER:
1. Contractor Name: _______________________________________________________
2. Contractor Address: _____________________________________________________
3. Point of Contact: ________________________________________________________
4. Phone Number: __________________________________________________________
5. Email Address: __________________________________________________________
6. UEI Number: ___________________________________________________________
7. CAGE Code: ______________________________________________________________
8. Business Type (i.e. Small, Women-Owned, SDVOSB, etc.): ________________________
9. Offer Date and Expiration Date: _______________________________________________
11. Proposed Payment Terms or Discount: _________________________________________
12. Delivery Date: 30 Days ARO
14. FOB: Destination
CLAUSES INCORPORATED BY REFERENCE:
FAR 52.212-4 Contract Terms and Conditions-Commercial Items (Nov 2023) FAR 52.232-18, Availability of Funds (April 1984) DFARS 252.203-7000 Requirements Relating to Compensation of Former DoD Officials (Sep 2011) DFARS 252.203-7002 Requirements to Inform Employees of Whistleblower Rights (Dec 2022) DFARS 252.204-7003 Control of Government Personnel Work Product (Apr 1992) DFARS 252.204-7006 Billing Instructions (May 2023) DFARS 252.204-7015 Notice of Authorized Disclosure of Information for Litigation Support (Dec 2023) DFARS 252.204-7018 Prohibition on the Acquisition of Covered Defense Telecommunications Equipment or Services (Jan 2023) DFARS 252.211-7003 Item Unique Identification and Valuation (Jan 2023) DFARS 252.223-7006 Prohibition on Storage, Treatment, and Disposal of Toxic or Hazardous Materials-Basic (Sep 2014) DFARS 252.223-7008 Prohibition of Hexavalent Chromium (Jan 2023) DFARS 252.225-7001 Buy American and Balance of Payments Program-Basic (Feb 2024) DFARS 252.225-7002 Qualifying Country Sources as Subcontractors (Mar 2022) DFARS 252.225-7012 Preference for Certain Domestic Commodities (Apr 2022) DFARS 252.225-7048 Export Controlled Items (June 2013) DFARS 252.225-7055 Representation Regarding Business Operations with the Maduro Regime. (May 2022) DFARS 252.225-7056 Prohibition Regarding Business Operations with the Maduro Regime. (Jan 2023) DFARS 252.232-7003 Electronic Submission of Payment Requests and Receiving Reports (Dec 2018) DFARS 252.232-7010 Levies on Contract Payments (Dec 2006) DFARS 252.232-7011 Payments in Support of Emergencies and Contingency Operations (May 2013) DFARS 252.237-7010 Prohibition on Interrogation of Detainees by Contractor Personnel (Jan 2023) DFARS 252.243-7001 Pricing of Contract Modifications (Dec 1991) DFARS 252.244-7000 Subcontracts for Commercial Products or Commercial Services (Nov 2023) DFARS 252.247-7023 Transportation of Supplies by Sea-Basic (Oct 2024) DAFFARS 5352.223-9000 Elimination of Use of Class I Ozone Depleting Substances (ODS) (Oct 2019) DAFFARS 5352.223-9001 Health and Safety on Government Installations (Oct 2019)
CLAUSES INCORPORATED BY FULL TEXT:
DFARS Clauses Incorporated by Full Text
252.232-7006 WIDE AREA WORKFLOW PAYMENT INSTRUCTIONS (JAN 2023)
(a) Definitions. As used in this clause— “Department of Defense Activity Address Code (DoDAAC)” is a six-position code that uniquely identifies a unit, activity, or organization.
“Document type” means the type of payment request or receiving report available for creation in Wide Area WorkFlow (WAWF).
“Local processing office (LPO)” is the office responsible for payment certification when payment certification is done external to the entitlement system.
“Payment request” and “receiving report” are defined in the clause at 252.232-7003, Electronic Submission of Payment Requests and Receiving Reports.
| (b) | Electronic invoicing. The WAWF system provides the method to electronically process vendor payment requests and receiving reports, as authorized by Defense Federal Acquisition Regulation Supplement (DFARS) 252.232-7003, Electronic Submission of Payment Requests and Receiving Reports. | ||
| (c) | WAWF access. To access WAWF, the Contractor shall— | ||
| (1) | Have a designated electronic business point of contact in the System for Award Management at https://www.sam.gov; and | ||
| (2) | Be registered to use WAWF at https://wawf.eb.mil/ following the step-by-step procedures for self-registration available at this web site. https://cac.piee.eb.mil/xhtml/unauth/web/homepage/vendorGettingStartedHelp.xhtml | ||
| (d) | WAWF training. The Contractor should follow the training instructions of the WAWF Web-Based Training Course and use the Practice Training Site before submitting payment requests through WAWF. Both can be accessed by selecting the “Web Based Training” link on the WAWF home page at https://wawf.eb.mil/ | ||
| (e) WAWF methods of document submission. Document submissions may be via web entry, Electronic Data Interchange, or File Transfer Protocol. | |||
| (f) WAWF payment instructions. The Contractor shall use the following information when submitting payment requests and receiving reports in WAWF for this contract or task or delivery order: | |||
| (1) Document type. The Contractor shall submit payment requests using the following document type(s): | |||
| (i) For cost-type line items, including labor-hour or time-and-materials, submit a cost voucher. | |||
| (ii) For fixed price line items— | |||
| (A) That require shipment of a deliverable, submit the invoice and receiving report specified by the Contracting Officer. |
Invoice and Receiving Report (Combo) – Commodities
| (B) For services that do not require shipment of a deliverable, submit either the Invoice 2in1, which meets the requirements for the invoice and receiving report, or the applicable invoice and receiving report, as specified by the Contracting Officer. | ||
| (iii) For customary progress payments based on costs incurred, submit a progress payment request. | ||
| (iv) For performance-based payments, submit a performance-based payment request. | ||
| (v) For commercial financing, submit a commercial financing request. | ||
| (2) Fast Pay requests are only permitted when Federal Acquisition Regulation (FAR) 52.213-1 is included in the contract. |
[Note: The Contractor may use a WAWF “combo” document type to create some combinations of invoice and receiving report in one step.] Important: Select "EDA" on the entry page to pre-populate the form when creating a new document/invoice.
(3) Document routing. The Contractor shall use the information in the Routing Data Table below only to fill in applicable fields in WAWF when creating payment requests and receiving reports in the system.
Routing Data Table*
| Field Name in WAWF | Data to be entered in WAWF | |
| Pay Official DoDAAC | F87700 | |
| Issue By DoDAAC | FA5613 | |
| Admin DoDAAC** | FA5613 | |
| Inspect By DoDAAC | F3N612 | |
| Ship To Code | F3N612 | |
| Ship From Code | N/A | |
| Mark For Code | N/A | |
| Service Approver (DoDAAC) | N/A | |
| Service Acceptor (DoDAAC) | N/A | |
| Accept at Other DoDAAC | N/A | |
| LPO DoDAAC | N/A | |
| DCAA Auditor DoDAAC | N/A | |
| Other DoDAAC(s) | N/A | |
| (4) Payment request. The Contractor shall ensure a payment request includes documentation appropriate to the type of payment request in accordance with the payment clause, contract financing clause, or Federal Acquisition Regulation 52.216-7, Allowable Cost and Payment, as applicable. |
IMPORTANT:
- Funded SubCLINs shall be invoiced if part of the contract and EUR and $ amounts must be referenced in the description field of each Info-SubCLIN.
(5) Receiving report. The Contractor shall ensure a receiving report meets the requirements of DFARS Appendix F.
- Foreign vendors must enter their banking information in the HEADER tab. The banking data can be added permanently to the system, and it will automatically complete the respective fields.
- EC VAT FORMS (ELECTRONIC VALUE ADDED TAX FORM) / ELEKTRONISCHE ABWICKLUNGSSCHEINE:
The completed EC VAT form can be downloaded from the PIEE/MyInvoice module. A YouTube tutorial is available in English and German language: https://www.youtube.com/watch?v=6XCjhhakvUU. If the contract and/or the VAT Form is not showing in MyInvoice, you must contact DFAS EUROPE: Customer Service Inquiries, COMM: 011-49-631-7106-8829, DSN: 324-206-8829, or via email: DFAS-EUROPE-CUSTOMERSERVICE@MAIL.MIL. Always quote the contract and invoice number for inquiries.
(6) Unit Acceptors. Each unit should have at least two (2) active acceptors, and inspectors, if required. The following POCs need to be included in the email traffic after invoice submission in WAWF:
| (g) WAWF point of contact. | ||
| (1) | The Contractor may obtain clarification regarding invoicing in WAWF from the following contracting activity’s WAWF point of contact: 700 CONS/eCommerce Team, 700cons.pkp.ecommerce@us.af.mil. | |
| (2) | For technical WAWF assistance, contact the WAWF helpdesk at 001-866-618-5988. | |
| (3) | For PAYMENT ISSUES contact DFAS Columbus Customer Care Center: |
- AskDFAS Module: https://corpweb1.dfas.mil/askDFAS/custMain.action?mid=5300 and submit a ticket
- Phone: +1-800-756-4571.
(End of clause) DAFFARS 5352.201-9101 USAFE Ombudsman (Jul 2023)
(a) An ombudsman has been appointed to hear and facilitate the resolution of concerns from offerors, potential offerors, and others for this acquisition. When requested, the ombudsman will maintain strict confidentiality as to the source of the concern. The existence of the ombudsman does not affect the authority of the program manager, contracting officer, or source selection official. Further, the ombudsman does not participate in the evaluation of proposals, the source selection process, or the adjudication of protests or formal contract disputes. The ombudsman may refer the interested party to another official who can resolve the concern.
(b) Before consulting with an ombudsman, interested parties must first address their concerns, issues, disagreements, and/or recommendations to the contracting officer for resolution. Consulting an ombudsman does not alter or postpone the timelines for any other processes (e.g., agency level bid protests, GAO bid protests, requests for debriefings, employee-employer actions, contests of OMB Circular A-76 competition performance decisions).
(c) If resolution cannot be made by the contracting officer, the interested party may contact the ombudsman, Primary:
Mr. Alex A. Hight
AFICC/KU, UNIT 3103, APO, AE 09094-3103
AFICC/KU, Geb 404, Flugplatz Ramstein, 66877 Ramstein-Miesenbach, Germany E-mail: alex.hight@us.af.mil Tel: DSN: (314)480-2209 Fax: (49)-6371-47-2009
Alternate:
Mr. Alexander L. Larsen
AFICC/KU OL-AFE, OPC 02 BOX 3, APO, AE 09094
AFICC/KU, Geb 404, Flugplatz Ramstein, 66877 Ramstein-Miesenbach, Germany E-mail: alexander.larsen.1@us.af.mil Tel: DSN: (314)480-5938, Fax: (49)-6371-47-5938
(d) The ombudsman has no authority to render a decision that binds the agency.
(e) Do not contact the ombudsman to request copies of the solicitation, verify offer due date, or clarify technical requirements. Such inquiries shall be directed to the contracting officer.
(End of clause)
DAFFARS 5352.242-9000 Contractor Access to Air Force Installations (Oct 2019)
(a) The contractor shall obtain base identification and vehicle passes, if required, for all contractor personnel who make frequent visits to or perform work on the Air Force installation(s) cited in the contract. Contractor personnel are required to wear or prominently display installation identification badges or contractor-furnished, contractor identification badges while visiting or performing work on the installation.
(b) The contractor shall submit a written request on company letterhead to the contracting officer listing the following: contract number, location of work site, start and stop dates, and names of employees and subcontractor employees needing access to the base. The letter will also specify the individual(s) authorized to sign for a request for base identification credentials or vehicle passes. The contracting officer will endorse the request and forward it to the issuing base pass and registration office or Security Forces for processing. When reporting to the registration office, the authorized contractor individual(s) should provide a valid driver’s license, current vehicle registration, and valid vehicle insurance certificate to obtain a vehicle pass. Credentials MUST comply with the REAL ID Act requirements listed below.
(c) During performance of the contract, the contractor shall be responsible for obtaining required identification for newly assigned personnel and for prompt return of credentials and vehicle passes for any employee who no longer requires access to the work site.
(d) When work under this contract requires unescorted entry to controlled or restricted areas, the contractor shall comply with [insert any additional requirements to comply with AFI 31-101, Integrated Defense, and DODMAN5200.02 AFMAN 16-1405, Air Force Personnel Security Program] citing the appropriate paragraphs as applicable.
(e) Upon completion or termination of the contract or expiration of the identification passes, the prime contractor shall ensure that all base identification passes issued to employees and subcontractor employees are returned to the issuing office.
(f) Failure to comply with these requirements may result in withholding of final payment.
PROVISIONS INCORPORATED BY REFERENCE:
DFARS 252.203-7005 Representation Relating to Compensation of Former DoD Officials (Sep 2022) DFARS 252.204-7016 Covered Defense Telecommunications Equipment or Services Representation (Dec 2019) DFARS 252.204-7017 Prohibition on the Acquisition of Covered Defense Telecommunications Equipment or Services--Representation (May 2021) DFARS 252.215-7013 Supplies and Services Provided by Nontraditional Defense Contractors (Jan 2023)
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