RFQ 36L79726Q0009 OKLAHOMA CITY OK.pdf

PAGE 1 OF 55 1. REQUISITION NO.

2. CONTRACT NO. 3. AWARD/EFFECTIVE DATE 4. ORDER NO. 5. SOLICITATION NUMBER 6. SOLICITATION ISSUE DATE

a. NAME b. TELEPHONE NO. (No Collect Calls) 8. OFFER DUE DATE/LOCAL

TIME

9. ISSUED BY CODE 10. THIS ACQUISITION IS UNRESTRICTED OR SET ASIDE: % FOR:

SMALL BUSINESS

HUBZONE SMALL

BUSINESS

SERVICE-DISABLED

VETERAN-OWNED

SMALL BUSINESS

WOMEN-OWNED SMALL BUSINESS

(WOSB) ELIGIBLE UNDER THE WOMEN-OWNED

SMALL BUSINESS PROGRAM

EDWOSB

8(A)

NAICS:

SIZE STANDARD:

11. DELIVERY FOR FOB DESTINA-

TION UNLESS BLOCK IS

MARKED

SEE SCHEDULE

12. DISCOUNT TERMS

13a. THIS CONTRACT IS A

RATED ORDER UNDER

DPAS (15 CFR 700)

13b. RATING

14. METHOD OF SOLICITATION

RFQ IFB RFP

15. DELIVER TO CODE 16. ADMINISTERED BY CODE

17a. CONTRACTOR/OFFEROR CODE FACILITY CODE 18a. PAYMENT WILL BE MADE: CODE

TELEPHONE NO. UEI: EFT:

PHONE: FAX:

17b. CHECK IF REMITTANCE IS DIFFERENT AND PUT SUCH ADDRESS IN OFFER

18b. SUBMIT INVOICES TO ADDRESS SHOWN IN BLOCK 18a UNLESS BLOCK BELOW IS CHECKED

SEE ADDENDUM

19. 20. 21. 22. 23. 24.

ITEM NO. SCHEDULE OF SUPPLIES/SERVICES QUANTITY UNIT UNIT PRICE AMOUNT

(Use Reverse and/or Attach Additional Sheets as Necessary)

25. ACCOUNTING AND APPROPRIATION DATA 26. TOTAL AWARD AMOUNT (For Govt. Use Only)

27a. SOLICITATION INCORPORATES BY REFERENCE FAR 52.212-1, 52.212-4. FAR 52.212-3 ARE ATTACHED. ADDENDA ARE ARE NOT ATTACHED.

27b. CONTRACT/PURCHASE ORDER INCORPORATES BY REFERENCE FAR 52.212-4. FAR 52.212-5 IS ATTACHED. ADDENDA ARE ARE NOT ATTACHED

28. CONTRACTOR IS REQUIRED TO SIGN THIS DOCUMENT AND RETURN _______________ 29. AWARD OF CONTRACT: REF. ___________________________________ OFFER COPIES TO ISSUING OFFICE. CONTRACTOR AGREES TO FURNISH AND DATED ________________________________. YOUR OFFER ON SOLICITATION DELIVER ALL ITEMS SET FORTH OR OTHERWISE IDENTIFIED ABOVE AND ON ANY (BLOCK 5), INCLUDING ANY ADDITIONS OR CHANGES WHICH ARE ADDITIONAL SHEETS SUBJECT TO THE TERMS AND CONDITIONS SPECIFIED SET FORTH HEREIN IS ACCEPTED AS TO ITEMS:

30a. SIGNATURE OF OFFEROR/CONTRACTOR 31a. UNITED STATES OF AMERICA (SIGNATURE OF CONTRACTING OFFICER)

30b. NAME AND TITLE OF SIGNER (TYPE OR PRINT) 30c. DATE SIGNED 31b. NAME OF CONTRACTING OFFICER (TYPE OR PRINT) 31c. DATE SIGNED

AUTHORIZED FOR LOCAL REPRODUCTION (REV. NOV 2021)

PREVIOUS EDITION IS NOT USABLE Prescribed by GSA - FAR (48 CFR) 53.212

7. FOR SOLICITATION

INFORMATION CALL:

STANDARD FORM 1449

SOLICITATION/CONTRACT/ORDER FOR COMMERCIAL PRODUCTS AND COMMERCIAL SERVICES

OFFEROR TO COMPLETE BLOCKS 12, 17, 23, 24, & 30

36L79726Q0009 07/22/2026

Maria E. Alba (708) 786-4989 08/21/2026

12:00 PM CT

36L797 Department of Veterans Affairs Enterprise Procurement Office, Acquisition Service 7 Building 37 1st Avenue, One Block North of Cermak Hines, IL 60141

X 100

X

333310

1000 Employees

N/A

X

Oklahoma City VA Health Care System 921 NE 13th St.

Oklahoma City, OK 73104

Department of Veterans Affairs Enterprise Procurement Office, Acquisition Service 7 Building 37

Hines, IL 60141

In accordance with 852.232-72.

0001 400-500 LB. GAS HEATED DRYING & CONDITIONING TUMBLERS

s

MODEL #: ______

2 EA

MANUFACTURER: _______________________

0002a

0002b

0002c

LARGE WASHER EXTRACTORS:

800/900 LB.

MODEL #: ______

MANUFACTURER: ______________________

400/500 LB

MODEL #: ______

MANUFACTURER: ______________________

200/300 LB

1 EA

BLANKET FOLDER SYSTEM

MANUFACTURER:

EA

MANUFACTURER: _______________________

X X

X 1 SCAN

Maria E. Alba Contract Specialist

Table of Contents

SECTION B - CONTINUATION OF SF 1449 BLOCKS

B.1 CONTRACT ADMINISTRATION DATA

B.2 STATEMENT OF WORK

B.3 TECHNICAL SPECIFICATIONS

B.4 LIST OF DELIVERABLES

SECTION C - CONTRACT CLAUSES

C.1 ADDENDUM to FAR 52.212-4 CONTRACT TERMS AND CONDITIONS—COMMERCIAL

PRODUCTS AND COMMERCIAL SERVICES

C.2 VAAR 852.219-73 VA NOTICE OF TOTAL SET-ASIDE FOR VERIFIED SERVICE-

DISABLED VETERAN OWNED SMALL BUSINESSES (JAN 2023) (DEVIATION)

C.3 VAAR 852.219-76 VA NOTICE OF LIMITATIONS ON SUBCONTRACTING--CERTIFICATE

OF COMPLIANCE FOR SUPPLIES AND PRODUCTS (JAN 2023) (DEVIATION)

C.4 VAAR 852.211-70 EQUIPMENT OPERATION AND MAINTENANCE MANUALS (NOV 2018)

C.5 VAAR 852.211-72 TECHNICAL INDUSTRY STANDARDS (NOV 2018)

C.6 VAAR 852.247-74 ADVANCE NOTICE OF SHIPMENT (OCT 2018)

C.7 52.252-2 CLAUSES INCORPORATED BY REFERENCE (FEB 1998)

SECTION E - SOLICITATION PROVISIONS

E.1 ADDENDUM to FAR 52.212-1 INSTRUCTIONS TO OFFERORS—COMMERCIAL

PRODUCTS AND COMMERCIAL SERVICES

E.2 EVALUATION OF QUOTE

E.3 52.204-20 PREDECESSOR OF OFFEROR (AUG 2020)

E.4 52.209-2 PROHIBITION ON CONTRACTING WITH INVERTED DOMESTIC

CORPORATIONS—REPRESENTATION (NOV 2025)

E.5 52.209-5 CERTIFICATION REGARDING RESPONSIBILITY MATTERS (NOV 2025)

E.6 52.209-7 INFORMATION REGARDING RESPONSIBILITY MATTERS (NOV 2025)

E.7 52.209-11 REPRESENTATION BY CORPORATIONS REGARDING DELINQUENT TAX

LIABILITY OR A FELONY CONVICTION UNDER ANY FEDERAL LAW (NOV 2025)

E.8 52.229-11 TAX ON CERTAIN FOREIGN PROCUREMENTS—NOTICE AND

REPRESENTATION (JUN 2020)

E.9 52.233-2 SERVICE OF PROTEST (NOV 2025)

E.10 52.252-1 SOLICITATION PROVISIONS INCORPORATED BY REFERENCE (FEB 1998) 55

SECTION B - CONTINUATION OF SF 1449 BLOCKS

B.1 CONTRACT ADMINISTRATION DATA

1. Contract Administration: All contract administration matters will be handled by the following individuals:

a. CONTRACTOR:

Email:

Phone:

b. GOVERNMENT: Maria E. Alba/Contract Specialist 36L797

Department of Veterans Affairs Enterprise Procurement Office, Acquisition Service 7 Building 37

Hines IL 60141

2. CONTRACTOR REMITTANCE ADDRESS: All payments by the Government to the contractor will be made in accordance with:

[X] 52.232-33, Payment by Electronic Funds Transfer—System For Award

Management, or [] 52.232-36, Payment by Third Party

3. INVOICES: Invoices shall be submitted in arrears:

a. Quarterly []

b. Semi-Annually []

c. Other [X] 80% of equipment price at delivery; Remaining 20% of equipment price and 100% installation costs upon final inspection/acceptance.

4. GOVERNMENT INVOICE ADDRESS: All Invoices from the contractor shall be submitted electronically in accordance with VAAR Clause 852.232-72 Electronic Submission of Payment Requests.

B.2 STATEMENT OF WORK

INTRODUCTION

1.1. Background

The Veterans Health Administration (VHA) Textile Care Management (TCM) Program consists of the Textile Care Processing and Textile Management Services (uniform management, textile management and distribution, and patient assistance program) both contribute to the proper distribution, handling, processing and management of textile goods and services within VA medical facilities. The TCM Program, outlines the procedures, reporting requirements, and operating guidelines for TCM and Textile Care Facility Operations within VA medical facilities.

The Department of Veterans Affairs (VA), on behalf of the Veterans Health Administration (VHA), Textile Care Management Program will procure Textile Care Processing Facility laundry equipment.

The mission of the National Acquisition Center (NAC), High Tech Medical Equipment Picture Archiving and Communication Systems and Laundry Division, is to meet the VA’s five core values that underscore the obligations inherent in VA’s mission: Integrity, Commitment, Advocacy, Respect, and Excellence.

1.1. Purpose and Objectives

Textile Care Processing Facilities (TCPFs) are responsible for providing textile processing services, which ensures a consistent supply of bacteriologically clean textiles to support patient treatment programs. VA laundries provide clean laundry for VA patients in a variety of settings.

Textile Care Processing operations are the primary focus of the established directive which outlines the responsibilities, procedures, and processes that:

a. Minimize the infection risks of handling and processing contaminated textiles.

b. Ensure an efficient operation through measurable quality assurance indicators.

c. Identify and require the practice of safety precautions to promote workplace safety.

d. Ensure continuity of service in case of an emergency shutdown.

e. The contractor will work with Infection Control to minimize contaminants and comply with all VA rules and regulations.

1.2. Contract Duration

The total contract duration is 310 days.

The laundry equipment shall be delivered within 170 days after the effective date of the contract. Installation of the laundry equipment shall take place no more than 140 days after the delivery date. The 5 days onsite shakedown and 3 days onsite training are included in the installation timeframe. Training shall consist of two (2) hours per line item for both operator and maintenance personnel at a minimum. Trainings shall not to be conducted concurrently.

Note: Installation shall be continuous, without interruption, Monday though Friday, excluding Federal holidays, until installation and shakedown has been completed. Installation will take place during the weekends and in the evening due to space and other designated times if pre-approval is given by the Contracting Officer Representative (COR). Once awarded, hours and days will be determined by the COR.

2. Site Specific Project Requirements

2.1. The contractor shall furnish the supervision, labor, equipment, tools, safety, rigging, hoisting, supplies and installation services necessary to meet the terms and conditions in accordance with the Statement of Work (SOW) and Technical Specifications.

2.2. This SOW includes removal of trade-in equipment, delivery, installation, and training of the new laundry equipment installed. The installation of the delivered equipment shall be conducted in conformance with the SOW and Technical Specifications provided herein.

2.3. All items provided by the contractor shall be new. The contractor shall not utilize any refurbished equipment, machinery, or parts.

2.4. The laundry equipment shall be located within Building 1, Room BC100.

2.5. Lightning Protection

The TCPF is susceptible to lightning damage. As such, all roof mounted equipment and ductwork shall be provided with lightning protection.

2.6. All valves within the layout of the laundry and equipment shall be ball valves with the appropriate ratings, which are part of the scope of work within this RFQ and resultant contract.

2.7. The contractor shall remove all old piping, drain piping, ductwork, vents, hangers, water piping, steam, and condensate associated with the removed equipment.

2.8. All piping, water, steam, condensate, gas, and air lines shall be new and shall originate from current main line to new equipment and the water supply lines shall be from the new water line supplied for the laundry equipment. The air lines for the laundry equipment shall be from the current air lines and electrical for the laundry equipment shall originate from the original placement of electrical connections identified by the station. All piping, water, gas, conduit, and air lines within this RFQ and resultant contract shall be new, to include new valves and new steam cutoff valves for each new equipment.

2.9. All drain piping that is broken, collapsed or inoperable directly connected to the new equipment shall be replaced.

2.10. All areas of the epoxy floor that is exposed due to the removal or relocation of braces, supports, and equipment shall be replaced with the same material.

Information on the existing floor material shall be provided after award.

2.11. Waste Material Sorting/Recycling

The contractor shall divert discarded items and other wastes to recycling trash disposal scheduled regularly. Items which need to be sent for recycling or resale unless not feasible include pallets, metals (iron, copper, brass, etc.)

cardboard, mercury items, used oil, electronic, rechargeable batteries, wood products and debris.

The contractor shall not store waste materials and items held for recycling.

Waste materials shall be stored prior to pick up in a manner that does not allow the items to become a fire, health, environmental or safety hazard or provide harborage for pests and consistent with federal, state and VA (listed in order of preference) laws and regulations governing storage of waste materials. Actions include using drip drain pans, storing liquid wastes or items that rot in closed containers, removing Freon from junked air conditioning, observing Occupational Safety and Health Administration (OSHA) and National Fire Protection Association (NFPA) limits on sizes of piles of lumber or wood products. Dumpsters larger than one and one-half (1 ½) cubic yards in size must be located at least ten (10) feet from exterior walls of buildings.

Painted or treated lumber, paint chips, a potential asbestos containing, or asbestos contaminated items should not be recycled but shall be disposed of properly. No waste material disposal is allowed on Government property.

2.12. The COR designated contractor staging area (TBD after award, unless the staging is identified prior to award) shall be fully enclosed completely with fencing and fence covering provided by the contractor. The fencing height shall be a minimum of six (6) feet high, with covering, signage and sandbags or plastic temporary fence weights.

2.13. External Equipment/Motor Protection Filters are to be provided for all air intakes to include all new laundry equipment, electronic boxes, mechanical equipment, etc., wherever air intakes are located. These are used as a primary pre-filtration defense to help prevent damage and extensive maintenance that large volumes of lint/debris can cause. They are to fit all air intakes, motors etc. and be made of three-dimensional electrostatic media and encased in a 1/8"-3/8" rigid magnetic galvanized steel frame and contain 2 layers of polypropylene media. The media shall not shed fibers, absorb moisture, or promote bacterial growth; the filter should be designed for UV protected, and stands up to extreme outdoor or indoor exposure, corrosive chemicals, high velocity air flow, as well as industrial cleaning and maintenance handling. The media shall not shed fibers, absorb moisture, or promote bacterial growth; the filter shall be UV protected, stand up to extreme indoor exposure, withstand corrosive chemicals, withstand high velocity air flow and withstand industrial cleaning and maintenance.

2.14. The contractor shall supply lock-out/tag-out devices for each piece of equipment. All lock-out/tag-out and Confined Space (CS) locations shall be marked and identified on the machine with instructions on lock-out or CS procedures for the equipment. These instructions/procedures shall be permanently mounted on each piece of equipment. Lock-out/tag-out procedures include all sources of stored energy, including but not limited to:

electrical, gas, water, air, hydraulic, etc. Relief valves shall be installed for lock-out/tag-out locations to relieve residual air lines etc. A hard copy and digital copy of the written LOTO procedures is needed as a deliverable to Engineering to add into our procedures inventory. Also, Engineering will need a copy of the OEM manuals for pulling maintenance requirements and intervals to add into our CMMS (Vista).

2.15. The contractor shall supply one (1) wall mounted lock-out and tag-out kits with the lock-out/tag-out devices for each piece of equipment. The location of the kits shall be in the maintenance shop. All lock-out / tag-out and Permit Required Confined Space (PRCS) locations shall be marked and identified on the machine with instructions on lock-out or PRCS procedures for the equipment. These instructions/procedures shall be permanently mounted on each piece of equipment. Lock-out/tag-out procedures include all sources of stored energy, including but not limited to: electrical, gas, water, air, hydraulic etc. Relief valves shall be installed for lock-out/tag-out locations to relieve residual air etc.

2.16. Number and nomenclature shall separately identify all equipment with no less than two (2) inch numbers and letters. Each piece of equipment shall be separately identified and labeled. Example: Hot Water Heater 1, Hot Water Storage Tank etc. The equipment shall be made compatible to meet production requirements specified in the technical specifications.

2.17. All equipment shall have operating instructions to include powering on and off the machine and operators’ instruction. All labeling shall be on blue magnetic embossed fabric (flexible) with white core lettering.

2.18. Contractor bears all responsibility for all new utility connections. All new utility piping that has been added shall be leak tested (water, steam, condensate, gas, and air).

2.19. Connections to VA supplied utilities shall be new from the buildings originally placed utilities connection to equipment. Penetrations in floors, walls and ceilings not utilized shall be filled with existing floor, wall, and ceiling like material. All braces, pipes (steam, condensate, water, air, electrical), conduit and duct work that shall not be utilized shall be removed back to the source that pertains to the equipment directly associated within the scope of this

SOW.

2.20. Contractor is to work with engineering on Pre-construction Risk Assessment (PCRA), as well as Infectious Control Risk Assessment (ICRA) and will follow all rules and regulations set forth by the Veterans Affairs.

2.21. The contractor shall not damage equipment frame, door panels, cylinder, cylinder panels, control box on the Government installation. If the contractor causes damages to any Government property, the contractor shall replace or repair the damage at no expense to the Government as the CO directs. If the contractor fails or refuses to make such repair(s) or replacement(s), the contractor shall be liable for the cost, which may be deducted from the contract price.

2.22. Existing equipment that shall be re-used shall be protected from damage during installation up to and including removal and replacement where necessary to facilitate installation of new equipment.

2.23. Utility Shutdowns

Contractor shall provide 15 calendar days advance notice for any planned utility shutdown(s).

Contractor shall follow TCPF’s protocol on notice of any utility shutdown(s).

2.24. Hot Work Permits

The contractor is required to comply with the TCPF’s protocol concerning the notification of any necessary hot work permits, if applicable. The contractor shall provide a minimum of 48 hours of advance notice for any planned hot work shutdowns. Furthermore, the contractor must supply all pertinent information required to obtain Hot Work Permits.

2.23. The TCPF will be open during the project. The contractor will have limited access to TCPF seven days a week from 0730-2100. On the weekends there will be a TCPF staff member on station to allow entrance and will remain with the contractor while they are on station.

NOTE: With COR approval the contractor may work evenings and/or weekends to accomplish the work required.

2.24. Badge Requirements

The contractor’s personnel (including subcontractors) shall obtain a PIV badge through the VA COR. If needed VA COR will provide temporary contractor badges during the duration of the installation workday.

[Note: PIV badges require at least 90 days to secure so it would be beneficial for the contractor to start this process immediately.]

2.25. Site Visit

The contractor has the responsibility of visiting the site and examining the installation area. Failure on the part of the contractor to accomplish a site visit and become thoroughly familiar with site conditions that may affect their quote shall be at the contractor’s risk.

The TCPF will accommodate site visits as they are requested. The site visits may be on different dates or all on the same date, depending on if/when requests are made by the contractor. The contractor shall request a scheduled date to visit the TCPF and the COR will determine if the requested date and time is available. Site visit requests shall be made by contacting:

Mr. Michael Zakovics Office Phone: 405 431 9608 Email: Michael.Zakovics@VA.Gov

2.26. Exemption Certificate

The COR will provide a valid sales and use tax certificate of exemption for the State of Oklahoma to the contractor.

3. General Installation Requirements

3.1. Existing utilities shall be utilized to meet the performance requirements of the technical specifications. Connection points for all equipment shall be from main header to all equipment. When existing service lines are removed, they shall be removed back to the source.

3.2. The VA will supply the main gas line which will be located at building entry of the TCPF; it shall be the contractor’s responsibility to connect gas lines for the laundry equipment within the current distance (feet) of the current equipment.

3.3. The contractor shall ensure maximum utilization of existing equipment space to prevent additional plumbing, electrical or other utilities.

3.4. Should additional utilities be required for the equipment, these utilities shall be the responsibility of the contractor. Utilities are electric, gas, water, steam, and condensate and air lines.

3.5. All exposed utility/ductwork/piping systems, control boxes and motors that are exposed to floor traffic shall be appropriately guarded and protected.

3.6. Equipment and materials shall be suitable for installation in available space, arranged for safe, efficient, and convenient operation and maintenance, and if applicable with referenced specifications to include a summary of routine preventative maintenance for each piece of equipment.

3.7. The contractor shall furnish all labor and materials necessary for storage and installation of new equipment. Installation shall include, but is not limited to:

3.7.1. All mounting holes shall be utilized for anchoring equipment. Secure mounts shall be laid out in advance for review and approval by the

COR.

3.7.2. Any and all penetrations of walls, ceilings and floors for the installation or removal of electrical conduit, pipes, ductwork, liquid supply lines, communication wiring, etc. shall be sealed with an approved fire-retardant material (not foam) and shall match existing materials on both sides of the penetration.

3.7.3. Contractor is to supply new utility connections (i.e., wall/ceiling mounts, junction boxes, raceways, and conduits).

3.7.4. The contractor shall be responsible for all control wiring including disconnects interconnections, and conduit. Interconnecting consists of all control wiring, all ductwork, interconnecting pieces of equipment and outside vents, all airlines, and all connections from VA supplied utilities.

3.7.5. All installation and/or modifications of designs to include utilities, walls, etc. shall match existing materials. No wooden platforms allowed.

3.7.6. All pipes, vents, drains, electrical boxes, ductwork, and conduit shall be new.

3.7.7. All pipes and ductwork shall be insulated. All conduits and air pipes shall not be painted. All vents and drains shall be painted, (REFER TO THE TABLE BELOW FOR COLORS). All insulation shall be wrapped with white PVC plastic as indicated below. PVC covering shall be a minimum .030” thickness. Flow markings and identification of all pipes, vents, ductwork, and airlines to equipment shall be appropriately marked with a minimum of two (2) inch letters. Pre-made adhesives are acceptable, spray-painting stencils are not acceptable.

Air Piping: (Only identification/flow markings)

Air Intake Ductwork: Safety White PVC (Identification and flow markings)

Large Dryer Air Exhaust Ductwork:

Safety White PVC textured Aluminum (Identification & flow markings)

Installation of piping, sleeves, inserts, hangers, and equipment shall be in accordance with the installation design drawing and shall be sealed by a licensed professional Architect and Engineer, which were previously approved by the COR. In the installation design drawings, the contractor shall locate drains, piping, sleeves, inserts, hangers, and equipment out of the way of windows, doors, openings, light outlets and other services and utilities.

3.7.8. Only new equipment drains shall be cleaned.

3.7.9. If necessary to drill through any walls, floors or ceiling sections, the contractor shall notify the COR immediately. The COR shall work with the Facility Engineer and contractor to determine proper location.

3.7.10. Install gauges, thermometers, valves, and other mechanical and electrical devices for ease of reading, operating, and maintaining.

Servicing shall not require dismantling of adjacent equipment, electric or pipe work.

3.7.11. Valve Tags - Furnish and install valve tags on all air, steam, condensate, gas and water valves on equipment and connection points. Tags shall be engraved with identification (gas, air etc.), black filled identification, numbers, and letters not less than ½ inch high for

Small Dryer Air Exhaust Ductwork: Safety White PVC (Identification & flow markings)

Hot Water Piping: Safety White PVC (Identification and flow markings)

Tempered Water Piping: Safety White PVC (Identification and flow markings)

Reuse Water: Safety White PVC (Identification and flow markings)

Soft Water: Safety White PVC (Identification and flow markings)

Vent Pipe: Painted Flat Black (Identification and flow markings)

Gas Piping: Painted Yellow (Identification and flow markings)

Drain Line: Painted Flat Black (Identification and flow markings)

Domestic Water: Safety White PVC (Identification and flow markings)

Fire Suppression Piping: Painted Bright Red (Identification and flow markings)

Outside Exposed Ductwork:

Sealed watertight and weather-proofed to protect from the environment

All Conduits: Not Painted (Identification and markings with voltage) number designation and not less than ¼ inch for service designation on 19 gauge 1-1/2-inch round brass disc; tags shall be attached with brass hooks or brass chain.

3.7.12. The contractor shall provide two (2) valve lists by type and two (2) steam traps listed on typed plastic-coated cards, sized 8-1/2-inch X 11 inch showing tag number, valve type, valve function and location area of valve for each service or system to the COR.

3.7.13. Equipment, motors, piping, ductwork and any other components or materials shall be protected against physical damage from carts with guardrails supplied by the contractor.

3.7.14. Belts, chains, pulleys, couplings, motor shafts, gears or other moving parts shall be fully guarded in accordance with OSHA 1910.219. Guard parts shall be rigid and suitably secured and be readily removable without disassembling the guarded unit.

3.8. A minimum clearance of 36 inches between moving parts and fixed objects and 24 inches between non-moving parts and fixed objects. All conveyor rollers shall have roll caps installed, and guards shall be provided under all conveyors.

4. Plumbing Requirements

Plumbing

4.1. Mechanical brass fittings are acceptable on air lines and electrical conduits, and are unacceptable on plumbing, steam or condensate piping.

4.2. Press connect type fittings shall be used on air lines only.

4.3. Dielectric Fittings

Provide dielectric couplings or unions between ferrous and non-ferrous pipe.

In addition, provide threaded dielectric unions for pipe sizes 2 inches and under. For 2-1/2 inches and above, provide copper and steel flanges electrically isolated at gasket and by sleeves at bolts. Fittings on cold water and soft water lines shall be rated for 100 psi, 80 degrees F. Fittings on other services shall be rated for the maximum pressure and temperature conditions of the service. Where copper piping is connected to steel piping, provide dielectric connections. Brass valves are not considered Dielectric Unions.

4.4. The contractor shall not use cast iron fittings, and components or malleable/ductile fittings anywhere in the high-pressure and medium pressure steam system (15 psi or above). The contractor shall only use cast steel or forged steel fittings and components.

4.5. Traps

The contractor shall provide traps on all sanitary branch waste connections from fixtures or equipment not provided with traps. Exposed brass shall be polished brass chromium plated with nipple and set screw escutcheons. Concealed traps may be rough cast brass. Slip joints are not permitted on sewer side of trap. Traps shall correspond to fittings on cast iron soil pipe or steel pipe respectively, and size shall be as required by connected service or fixture.

4.6. Back Flow Preventers

4.6.1. The contractor shall provide a back flow prevention device at any point in the plumbing system where the potable water supply comes in contact with a potential source of contamination. Device shall be certified by the American Society of Sanitary Engineers (ASSE). Listed below is a partial list of connection to the potable water system which shall be protected against back flow or back siphonage.

4.6.2. Atmospheric Vacuum Breaker.

4.6.3. Hose bibs and sinks with threaded outlets.

4.7. Shock or Water Hammer Arrestors

4.7.1. Contractor shall conform to the standards from Plumbing and Drainage institute (PDI) Water Hammer Arrestors (WH) Standard PDI-WH201, American Society of Sanitary Engineers (ASSE) 1010, or American Society of Mechanical Engineer (ANSI) A112.26.1, size as required.

Units shall be the standard factory prefabricated products of a manufacturer regularly engaged in the production of such devices.

4.7.2. New arrestor assemblies are required to be installed at each hot and cold water inlet point.

4.8. Plumbing Installation

In accordance with the International Standard Plumbing Code, 2026 Edition.

4.8.1. Pipe saddles shall be installed on the outside of all insulation and PVC coverings.

4.8.2. Escutcheons shall be installed at all floors, wall and ceiling locations that pipe, conduits, vents and ductwork penetrate.

4.8.3. Pipe shall be round and straight. Cutting shall be done with proper tools. Pipe, except for plastic and glass, shall be reamed to full size after cutting.

4.8.4. All pipe runs shall be laid out to avoid interference with other work.

4.8.5. Install valves with stem in horizontal position whenever possible. All valves shall be easily accessible.

4.8.6. Piping shall conform to the following:

Waste, Storm Water Drain and Vent: Drain to main stack as follows:

Pipe Size Minimum Pitch 3 inch and smaller 1/4 inch to the foot 4 inch and larger 1/8 inch to the foot

4.8.7. Exhaust Vent

Extend exhaust vents separately through roof of the building. Sanitary vents shall not connect to exhaust vents.

4.8.8. Insulation Requirements

Unless specified in other sections of the Technical Specifications, cellular glass insulation is required for hot water piping. A minimum 1.5 inches thick for hot water is required. All Insulation on piping and equipment shall be terminated square at items not to be insulated, access openings and nameplates. Cover all exposed raw insulation with sealer or jacket material that does match the color of the insulation.

4.9. Water Piping

4.9.1. Interior domestic water piping shall be copper tube, type K drawn per ASTM B88. Fittings for copper tube must be wrought copper or bronze castings conforming to ANSI B16.18 and B16.22. Unions shall be bronze in accordance with federal specification WW-U-516 with solder or braze joints including adapters for joining screwed pipe to copper tubing.

4.10. Air Piping

4.10.1. Interior to the building and outdoor external air piping shall be copper tube.

4.10.2. All piping shall be installed parallel to walls and column centerlines.

Pipe shall be round and straight. Cutting shall be done with proper tools. Except for plastic and glass, pipe shall be reamed to full size after cutting. Copper piping work shall be performed in accordance with best practices requiring accurately cut clean joints and soldering in accordance with the recommended practices for the material and solder employed.

4.10.3. All pipe runs shall be laid out to avoid interference with other work.

4.10.4. Install ball valves in horizontal position. All valves shall be easily accessible.

4.10.5. Pipe saddles shall be on the outside of all insulation and PVC coverings.

4.10.6. Pipe escutcheons shall be used for all pipe penetrations through walls, floors, and ceilings.

4.10.7. Press connect type fittings shall be used on air lines only.

5. Electrical Requirements

Electrical

5.1. Electrical Installation

5.1.1. Conduits, Fittings, and Electrical Wire

5.1.1.1. All electrical installations shall conform to requirements of the National Electrical Code (NEC).

5.1.1.2. Install a new power disconnect box for each piece of

5.1.1.3. All electrical wires shall be copper, heat resistant grade, thermoplastic insulated. Control wiring shall be (stranded) Thermoplastic High Heat Nylon (THHN)/Thermoplastic Heat and Water-Resistant Nylon (THWN) or equal.

Intermediate wall conduit is required. Provide conduit trapeze hangers.

5.1.1.4. All power wiring shall have a minimum conduit size of 3/4-inch in diameter. Color coding of all wiring shall be in accordance with established NFPA 70.

5.1.1.5. All low voltage communication wire used for data

management systems, liquid supply systems and intercoms shall be installed in minimum 3/4-inch diameter protective conduit. Wire nuts shall not be used for any connections.

5.2. Electrical Wiring Installation

In accordance with NFPA 79 – Electrical Standard for Industrial Machinery 2024 edition:

5.2.1. Wiring shall not be cut, abraded, nor have excessive insulation stripped, and shall be properly and tightly joined at terminals.

5.2.1.1. Wire nuts shall not be used, and solderless connectors shall have insulation grip. Wiring shall have adequate slack to provide strain relief. Wire nuts are only acceptable for electrical installation of motors and terminal boxes.

5.2.1.2. Wiring shall be provided between motors, controllers, timers, pushbuttons, starters, and limit switches installed on or within the equipment and shall be done with materials as applicable, except liquid tight flexible conduit shall be used where required for belt adjustment by moving a motor or for vibration isolation.

5.2.1.3. Compression fittings are permissible for installation.

5.2.1.4. All wiring shall terminate in connection boxes with

provisions for connections beyond the machine; each conductor shall be identified by a different color.

5.3. Electrical Identification Installation

In accordance with NFPA 79 – Electrical Standard for Industrial Machinery 2024 edition:

Install nameplates - center on device, cover plate, or enclosure.

5.3.1. Use power source designations defined in the Technical Specifications. Indicate electrical power loads served using designations from electrical schedules and designations from the appropriate trade furnishing the equipment served.

5.3.2. Lettering shall include name of equipment, the specific unit number, and any reference to ON/OFF or other instructions that are applicable.

5.3.3. All labeling shall be on laminated phenolic nameplates and shall be placed on equipment.

5.3.4. Nameplates shall be laminated phenolic with a Blue surface (480 Volts)/Black surface (208 Volts) and white core. Use 1/16-inch thick material for plates up to 2 inch X 4 inch. For larger sizes, use 1/8-inch thick material.

5.3.5. The contractor shall mark all 4-plex outlets and boxes with the electrical panel, circuit, and branch identification.

5.4. Electrical Protection

The contractor shall provide any protective methodology or devices necessary to protect the equipment from:

5.4.1. Damage due to electrical power problems, including brownouts, emergency power interruptions, electrical surges, sags, and electrical storms.

5.4.2. Any equipment located outside the building or on the roof shall have lightning protection installed.

5.4.3. Data loss due to electrical power problems. All equipment electronics shall be protected with a power monitor hook-up point and power monitor.

5.4.4. Existing equipment that will be re-used shall be protected from damage during installation up to and including removal and replacement where necessary to facilitate installation of new equipment.

5.4.5. Uninterrupted Power Supply (UPS) shall be installed for all equipment supplied. (Minimum 2-hour back-up).

5.5. Electrical Receptacles and Outlets

Receptacles shall be Underwriters Laboratories certified.

5.5.1. Mounting screws, mounting strap and terminal screws shall be brass or a copper alloy metal.

5.5.2. Receptacles shall have provisions for back wiring from four (minimum) separate wiring holes and side wiring from four captivity held binding screws.

5.5.3. Ground Fault Interrupter (GFI) four-plex receptacles shall be single phase, 20 ampere, 120 volts, 2-pole, 3-wire, US National Electrical Manufacturers Association (NEMA) 5-2OR.

5.5.4. The duplex type receptacles shall have break-off feature for two circuit operation. The ungrounded pole of each receptacle shall be provided with a separate terminal.

5.5.5. The receptacle bodies shall be white in color.

5.5.6. Four-plex receptacles with GFI shall be an integral unit suitable for mounting in a standard outlet box.

5.5.7. GFI shall consist of a differential current transformer, solid state sensing circuitry and a circuit interrupter switch and shall be rated for operation on a 160 Hz, 120-volt, 20 ampere branch circuit. The device shall have nominal sensitivity to ground leakage current of five (5) milliamperes and shall function to interrupt the current supply for any value of ground leakage current above five (5) milliamperes on the load side of the device. The device shall have a minimum nominal tripping time of 1/30th of a second.

5.5.8. Receptacles 20, 30 and 50 ampere, 250 volt: Shall be complete with appropriate cord grip plug.

5.6. Weatherproof Receptacles

Shall consist of a duplex receptacle, mounted in box with gasket, weatherproof, cast metal cover plate and cap over each receptacle opening.

The cap shall be permanently attached to the cover plate by a spring hinged flap. The weatherproof integrity shall not be affected when heavy duty specification or hospital grade attachment plug caps are inserted. Cover plates on outlet boxes mounted flush in the wall shall be gasket to the wall in a watertight manner.

5.7. Wall Plates

5.7.1. Wall plates for switches and receptacles shall be as specified by the COR. Oversize plates shall not be acceptable.

5.7.2. Wall Plate color shall be white.

5.7.3. Standard NEMA design, so that products of different manufacturers must be interchangeable.

5.7.4. For receptacles or switches mounted adjacent to each other, wall plates shall be common for each group of receptacles or switches.

5.7.4. The contractor shall provide 4-Plex receptacle at each equipment location for mechanic’s use.

5.8. Marking Pen Labeling

Use for all junction and outlet boxes or portions of junction boxes with power wiring, communication systems, pull and junction boxes, and conduit installed for future use. For all boxes with power wiring, indicate appropriate panel and circuit number(s) where applicable, etc. Label inside covers in finished areas and outside covers in unfinished areas. Labeling shall be completed using permanent, waterproof, quick drying marking pen.

5.9. Label Tapes

5.10. Label each conductor at origin and destination points and at all junction boxes where two or more feeder or control circuits are present. Identify with branch circuit or feeder number for power and lighting circuits, and with control conductors, number as indicated on schematic and interconnection diagrams or equipment manufacturer's drawings for control wiring. These shall be marked using cloth, plastic, split sleeve or tubing type wire and cable label markers.

6. Meters, Sensors, and Transmitters

All gas equipment locations shall have combustible gas meters (located at ceiling height for natural gas) and Carbon Monoxide meters (placed at breathing height and positioned to cover a surveillance area radius of 50 feet or 5,000 minimum

sq. ft.) installed at respective locations. At a minimum requirement for meters are:

6.1. Carbon Monoxide (CO) Sensors

Transportable calibration, electrochemical plug-in type, range 0 to 100 ppm, detection limit less than plus or minus 5 percent of full scale, response time less than 10 seconds, zero drift less than 5 percent per year, span drift less than 10 percent per year, repeatability less than plus or minus 5 percent of full scale, active temperature compensation. Set point: 25 to 50 ppm.

6.2. Combustible Gas Sensors

Plug-in type, infrared detection, no moving parts, range 0 to 100 percent lower explosive limit. On-board storage of calibration data, peak values, time, and date stamped. Set point: 10 percent of lower explosive limit.

6.3. Controller/Transmitters

Separate from sensors, non-intrusive calibration. NEMA 4 enclosure, sensors connected to transmitter with easily operated connection devices. Universal transmitter which can accept infrared, catalytic bead, or toxic sensor and auto-configure when sensor connector is inserted. LED display of gas type and concentration, alarm horn and strobe, output compatible for computer work station, integral non-volatile memory, automatic resume on power failure, sensor and controller diagnostics, menu-driven calibration. Networked with computer work station Supervisory Control and Data Acquisition (SCADA) program or central control panel via RS485 four-wire bus, such as Modbus Remote Terminal Unit (RTU).

6.4. Additional Features

6.4.1. Capability to remotely mount sensor from transmitter to allow calibration at convenient point up to 30 m (100 feet) away.

6.4.2. Sensor/transmitter display shall indicate all diagnostic check/fault conditions with detailed message displays.

6.4.3. Full-function keypad or magnetic touch points to allow setting alarm set points, change span gas values and display date of last calibration.

6.5. Calibration

Sensor/transmitters shall be calibrated with hand-held calibration devices furnished by system manufacturer. Provide complete calibration kit, including test gases, for commissioning and future calibrations. Provide permanently mounted stainless steel tubing for remote-mounted sensors.

6.6. Approvals

NEC and CEC for explosion proof or non-incendive, when required.

6.7. Product Support

Supplier shall have organization, located within 242 kilometers (150 miles) of site, with capability of complete onsite product.

6.8. Power Supply

Provide protected power supply to protect system from surges, spikes, transients, overloads in the incoming power supply.

6.9. An emergency gas shut off system shall be installed and connected to the building fire alarm system.

6.10. Emergency Gas Safety Shut-Off Valve

6.10.1. Permits remote shut-off of fuel gas flow to plant.

6.10.2. Type

Manually opened, electrically held open, automatic closing upon power interruption. Pneumatic operator is prohibited.

6.10.3. Performance

Shall shut bubble tight within one second after power interruption.

6.10.4. Service

Natural gas.

6.10.5. Underwriters Laboratories Inc. listed, FM approved, rated for 861 kPa (125 psig) ASME flanged ends for pipe sizes above 50 mm (2 inches), threaded ends for pipe sizes 50 mm (2 inches) and under. Cast iron, cast steel or bronze body, open and shut indicator. Valves for LP gas service shall be rated at 1724 kPa (250 psig).

6.10.6. Control Switch

Mounted at exterior doorways (multiple switches) in control room and laundry plant. Provide auxiliary switch to provide signal to Computer Workstation.

SENSOR SHALL BE CORROSION-RESISTANT FOR OUTSIDE

LOCATION.

7. Prefabricated Roof Curbs

7.1. Galvanized steel or extruded aluminum 12 inches overall height, continuous welded corner seams, treated wood nailer, 1-1/2 inch thick, 3-pound density rigid mineral fiberboard insulation with metal liner, and built-in curved cantilever strip. Provide raised cantilever strip (recessed mounting flange) to start at the upper surface of the insulation. Curbs shall be constructed for pitched roof or ridge mounting as required to keep top of curb level.

8. Installation Requirements

8.1. Approval for the contractor to proceed with installation shall be contingent upon the acceptance of the design submittals and written notification to proceed with installation from the COR.

The contractor shall be responsible for the determination of, and compliance with, federal, state, and local code requirements, design data, and other factors necessary to design and install the system.

8.2. The contractor shall verify the location of extant utilities. The contractor shall connect to designated utilities in a manner conforming to a nationally recognized code and at a time satisfactory to minimize or preclude disruption to existing functions or clinical services.

8.3. Cables and connections to the TCPF-furnished internet service provider, if required, is the responsibility of the contractor. This is going to need to be a separate IP address. Responsibility of this is the station.

8.4. The contractor shall be responsible for installation, which consists of assembling, positioning, and mounting of all equipment and connections of all cables. The contractor is responsible for furnishing and pulling all interconnecting wiring and cabling, including wiring, and cabling to be pulled through conduit and raceways. It is the responsibility of the contractor to supply and install junction boxes; wall/ceiling mounts and support structures.

8.5. The contractor shall provide certified field engineers or technicians to conduct all necessary tests during installation. Contractor shall provide copies of the certifications upon the Government’s request.

8.6. The contractor shall inform the CO and COR of any problems as they occur in connection with installation, or issues which shall affect optimum performance shall be reported prior to the start of installation. Installation shall not proceed under such circumstances until authorized by the CO.

9. Availability of Parts and Service

The Original Equipment Manufacturer shall guarantee the contractor availability of servicing and replacement parts for a period of ten (10) years to the Government for the laundry equipment being procured under this RFQ and resultant contract.

10. Incorporation of Documents

The following documents are hereby incorporated by reference and made a part of this RFQ and resultant contract.

The equipment and installation supplies shall conform to the following standards:

• Air Moving and Conditioning Association, Inc. (AMCA) Standards, 2016

Edition.

• American National Standards Institute (ANSI), 2016 Edition. Z8.1-2006 Safety

Requirements for Commercial Laundry and Dry-Cleaning Operations.

• Federal Energy Management Program (FEMP) (Energy efficient product rating).

• HVAC Duct Construction Standards-Metal & Flexible, 2020.

• National Electrical Manufacturers Association (NEMA), 2024 Edition.

• National Fire Protection Association (NFPA), 2024 Edition. ALL NFPA

Standards and codes.

o NFPA 70, National Electrical Code (NEC), 2024 Edition.

• International Plumbing Code (IPC), 2024 Edition.

• Occupational Safety and Health Administration (OSHA) 29 CFR 1910, 2023.

• Sheet Metal and Air Conditioning Contractors National Association

(SMACNA), 2024.

• Underwriters Laboratories Standards.

• City, County, State, Federal, VA and National Environmental, Fire and Safety

Regulations/Standards.

B.3 TECHNICAL SPECIFICATIONS

ITEM # 0001 - 400/500 POUND GAS HEATED DRYING AND CONDITIONING

TUMBLER WITH EXTERNAL LINT COLLECTION:

Furnish and install two (2) each 400/500-pound production gas heated dryers with external to the machine lint collection. The dryers shall have color touch screen controls & information systems that incorporate automatic/manual machine operation, self-testing, fault display and built-in diagnostics and capable of being programmed for dryer loads. The 400/500-pound dryers shall be non-pass thru with 2-way tilting for loading and unloading. The cylinder size (rated capacity) shall be 400/500-pounds, based upon a maximum 2.96 pounds per cubic foot of cylinder space. Dryer shall be capable of being sling loaded from a new monorail. The types of textiles processed are normal hospital linen, sheets, pillowcases, bath blankets, thermal blankets, towels, wash cloths, patients clothing, uniforms, and surgical linens. Any existing roof penetrations will be removed or capped in compliance with State Roofing Codes.

1. Unit shall be a drying and conditioning tumbler, laundry, commercial type,

2. Commercial preservation, packaging and packing against damage required.

3. Furnish and install one (1) new 480-volt power disconnect box for. Install a red warning indicator and a lock-on device on the handle of the branch circuit breaker for the power supply circuit for dryer to within six (6) feet of the floor. Electrical Requirements - 480 volts, 3 phase, 60 hertz. Electrical installation shall include ¾ inch EMT conduit with compression fittings. Disconnects shall be installed in accordance with NEC 110.26 (A) (1) (2)

4. Dryer shall be microprocessor/color touch screen controls & information systems that incorporate automatic/manual machine operation, self-testing, fault display and built-in diagnostics and capable of being programmed for dryer loads and capable of programming each category of textiles.

5. Tumbler shall be provided with removable cylinder panels and provided with protective non-stick cylinder coating providing 3000-production hour guarantee.

6. Reversing and non-reversing required.

7. Tumbler shall be gas heated.

8. A light to designate that tumbler is in operation is required.

9. Dryer shall be equipped with heavy duty drive and support wheels.

10. Dryer shall be equipped with a microprocessor time and temperature.

11. The tumbler shall be exhausted to the outside atmosphere. All ductworks shall be galvanized steel and new to the outside of the building. All ductwork located outside will be new, sealed, weather proofed, be identified and have directional flow markings installed.

12. A blow-down device will be installed within the dryer location. A minimum 1 each) and shall be capable of reaching around the dryer. This device shall include:

a. A gauged air pressure regulator, with quick disconnect, capable of regulating air pressure from 0 PSI to 30 PSI.

b. Minimum 50-foot length of heavy duty, ½ inch ID reinforced non-kink air hose on an automatic retractable reel.

c. Trigger operated air nozzle with any necessary extensions for reaching hard to reach areas.