RFQ 36L79726Q0008 ALBUQUERQUE NM 724.pdf

PAGE 1 OF 51 1. REQUISITION NO.

2. CONTRACT NO. 3. AWARD/EFFECTIVE DATE 4. ORDER NO. 5. SOLICITATION NUMBER 6. SOLICITATION ISSUE DATE

a. NAME b. TELEPHONE NO. (No Collect Calls) 8. OFFER DUE DATE/LOCAL

TIME

9. ISSUED BY CODE 10. THIS ACQUISITION IS UNRESTRICTED OR SET ASIDE: % FOR:

SMALL BUSINESS

HUBZONE SMALL

BUSINESS

SERVICE-DISABLED

VETERAN-OWNED

SMALL BUSINESS

WOMEN-OWNED SMALL BUSINESS

(WOSB) ELIGIBLE UNDER THE WOMEN-OWNED

SMALL BUSINESS PROGRAM

EDWOSB

8(A)

NAICS:

SIZE STANDARD:

11. DELIVERY FOR FOB DESTINA-

TION UNLESS BLOCK IS

MARKED

SEE SCHEDULE

12. DISCOUNT TERMS

13a. THIS CONTRACT IS A

RATED ORDER UNDER

DPAS (15 CFR 700)

13b. RATING

14. METHOD OF SOLICITATION

RFQ IFB RFP

15. DELIVER TO CODE 16. ADMINISTERED BY CODE

17a. CONTRACTOR/OFFEROR CODE FACILITY CODE 18a. PAYMENT WILL BE MADE: CODE

TELEPHONE NO. UEI: EFT:

PHONE: FAX:

17b. CHECK IF REMITTANCE IS DIFFERENT AND PUT SUCH ADDRESS IN OFFER

18b. SUBMIT INVOICES TO ADDRESS SHOWN IN BLOCK 18a UNLESS BLOCK BELOW IS CHECKED

SEE ADDENDUM

19. 20. 21. 22. 23. 24.

ITEM NO. SCHEDULE OF SUPPLIES/SERVICES QUANTITY UNIT UNIT PRICE AMOUNT

(Use Reverse and/or Attach Additional Sheets as Necessary)

25. ACCOUNTING AND APPROPRIATION DATA 26. TOTAL AWARD AMOUNT (For Govt. Use Only)

27a. SOLICITATION INCORPORATES BY REFERENCE FAR 52.212-1, 52.212-4. FAR 52.212-3 ARE ATTACHED. ADDENDA ARE ARE NOT ATTACHED.

27b. CONTRACT/PURCHASE ORDER INCORPORATES BY REFERENCE FAR 52.212-4. FAR 52.212-5 IS ATTACHED. ADDENDA ARE ARE NOT ATTACHED

28. CONTRACTOR IS REQUIRED TO SIGN THIS DOCUMENT AND RETURN _______________ 29. AWARD OF CONTRACT: REF. ___________________________________ OFFER

COPIES TO ISSUING OFFICE. CONTRACTOR AGREES TO FURNISH AND DATED ________________________________. YOUR OFFER ON SOLICITATION

DELIVER ALL ITEMS SET FORTH OR OTHERWISE IDENTIFIED ABOVE AND ON ANY (BLOCK 5), INCLUDING ANY ADDITIONS OR CHANGES WHICH ARE

ADDITIONAL SHEETS SUBJECT TO THE TERMS AND CONDITIONS SPECIFIED SET FORTH HEREIN IS ACCEPTED AS TO ITEMS:

30a. SIGNATURE OF OFFEROR/CONTRACTOR 31a. UNITED STATES OF AMERICA (SIGNATURE OF CONTRACTING OFFICER)

30b. NAME AND TITLE OF SIGNER (TYPE OR PRINT) 30c. DATE SIGNED 31b. NAME OF CONTRACTING OFFICER (TYPE OR PRINT) 31c. DATE SIGNED

AUTHORIZED FOR LOCAL REPRODUCTION (REV. NOV 2021)

PREVIOUS EDITION IS NOT USABLE Prescribed by GSA - FAR (48 CFR) 53.212

7. FOR SOLICITATION

INFORMATION CALL:

STANDARD FORM 1449

SOLICITATION/CONTRACT/ORDER FOR COMMERCIAL PRODUCTS AND COMMERCIAL SERVICES

OFFEROR TO COMPLETE BLOCKS 12, 17, 23, 24, & 30

36L79726Q0008 07/24/2026

Maria E. Alba (708) 786-4989 08/21/2026

12:00 PM CT

36L797

Department of Veterans Affairs

Enterprise Procurement Office, Acquisition Service 7

Building 37

1st Avenue, One Block North of Cermak

Hines, IL 60141

X 100

X

333310

1000 Employees

N/A

X

Raymond G. Murphy New Mexico VA Healthcare System

1501 San Pedro Dr, Southeast

Albuquerque, NM 87108-5153

Department of Veterans Affairs

Enterprise Procurement Office, Acquisition Service 7

Building 37

Hines, IL 60141

In accordance with 852.232-72.

0001 MEDIUM PRODUCTION STEAM FLATWORK IRONING SYSTEM

MODEL #: ______

1 EA

MANUFACTURER: _______________________

0002a

0002b

0002c

0002d

TRADE-IN EQUIPMENT:

MEDIUM PRODUCTION STEAM FLATWORK IRONING SYSTEM

JENSEN- JENFOLD CLASSIC MACHINE# 5A0254

JENSEN- JENROLL EX 1200 MACHINE# 1H0066

JENSEN- JENFEED LOGIC 2000 MACHINE# 102380

JENSEN- JENSTACK MAX SERIAL# 49318

EA

X X

X 1 SCAN

Maria E. Alba

Contract Specialist

Table of Contents

SECTION B - CONTINUATION OF SF 1449 BLOCKS

B.1 CONTRACT ADMINISTRATION DATA

B.2 STATEMENT OF WORK

B.3 TECHNICAL SPECIFICATIONS

B.4 LIST OF DELIVERABLES

SECTION C - CONTRACT CLAUSES

C.1 ADDENDUM to FAR 52.212-4 CONTRACT TERMS AND CONDITIONS—

COMMERCIAL PRODUCTS AND COMMERCIAL SERVICES

C.2 VAAR 852.219-73 VA NOTICE OF TOTAL SET-ASIDE FOR VERIFIED SERVICE-

DISABLED VETERAN OWNED SMALL BUSINESSES (JAN 2023) (DEVIATION)

C.3 VAAR 852.219-76 VA NOTICE OF LIMITATIONS ON SUBCONTRACTING--

CERTIFICATE OF COMPLIANCE FOR SUPPLIES AND PRODUCTS (JAN 2023)

(DEVIATION)

C.4 VAAR 852.211-70 EQUIPMENT OPERATION AND MAINTENANCE MANUALS

(NOV 2018)

C.5 VAAR 852.211-72 TECHNICAL INDUSTRY STANDARDS (NOV 2018)

C.6 VAAR 852.247-74 ADVANCE NOTICE OF SHIPMENT (OCT 2018)

C.7 52.252-2 CLAUSES INCORPORATED BY REFERENCE (FEB 1998)

SECTION E - SOLICITATION PROVISIONS

E.1 ADDENDUM to FAR 52.212-1 INSTRUCTIONS TO OFFERORS—COMMERCIAL

PRODUCTS AND COMMERCIAL SERVICES

E.2 EVALUATION OF QUOTE

E.3 52.204-20 PREDECESSOR OF OFFEROR (AUG 2020)

E.4 52.209-2 PROHIBITION ON CONTRACTING WITH INVERTED DOMESTIC

CORPORATIONS—REPRESENTATION (NOV 2025)

E.5 52.209-5 CERTIFICATION REGARDING RESPONSIBILITY MATTERS (NOV 2025)

E.6 52.209-7 INFORMATION REGARDING RESPONSIBILITY MATTERS (NOV 2025)

E.7 52.209-11 REPRESENTATION BY CORPORATIONS REGARDING DELINQUENT

TAX LIABILITY OR A FELONY CONVICTION UNDER ANY FEDERAL LAW (NOV

2025)

E.8 52.2219-11 TAX ON CERTAIN FOREIGN PROCUREMENTS – NOTICE AND

REPRESENTATION (JUN 2020)

E.9 52.233-2 SERVICE OF PROTEST (NOV 2025)

E.10 52.252-1 SOLICITATION PROVISIONS INCORPORATED BY REFERENCE (FEB

1998)

SECTION B - CONTINUATION OF SF 1449 BLOCKS

B.1 CONTRACT ADMINISTRATION DATA

1. Contract Administration: All contract administration matters will be handled by the following individuals:

a. CONTRACTOR:

Email:

Phone:

b. GOVERNMENT: Maria E. Alba/Contract Specialist 36L797

Department of Veterans Affairs Enterprise Procurement Office, Acquisition Service 7 Building 37

Hines IL 60141

2. CONTRACTOR REMITTANCE ADDRESS: All payments by the Government to the contractor will be made in accordance with:

[X] 52.232-33, Payment by Electronic Funds Transfer—System For Award

Management, or [] 52.232-36, Payment by Third Party

3. INVOICES: Invoices shall be submitted in arrears:

a. Quarterly []

b. Semi-Annually []

c. Other [X] 80% of equipment price at delivery; Remaining 20% of equipment price and 100% installation costs upon final inspection/acceptance.

4. GOVERNMENT INVOICE ADDRESS: All Invoices from the contractor shall be submitted electronically in accordance with VAAR Clause 852.232-72 Electronic Submission of Payment Requests.

B.2 STATEMENT OF WORK

1. INTRODUCTION

1.1. Background

The Veterans Health Administration (VHA) Textile Care Management (TCM) Program consists of the Textile Care Processing and Textile Management Services (uniform management, textile management and distribution, and patient assistance program) both contribute to the proper distribution, handling, processing and management of textile goods and services within VA medical facilities. The TCM Program, outlines the procedures, reporting requirements, and operating guidelines for TCM and Textile Care Facility Operations within VA medical facilities.

The Department of Veterans Affairs (VA), on behalf of the Veterans Health Administration (VHA), Textile Care Management Program will procure Textile Care Processing Facility laundry equipment.

The mission of the National Acquisition Center (NAC), High Tech Medical Equipment Picture Archiving and Communication Systems and Laundry Division, is to meet the VA’s five core values that underscore the obligations inherent in VA’s mission: Integrity, Commitment, Advocacy, Respect, and Excellence.

1.2. Purpose and Objectives

Textile Care Processing Facilities (TCPFs) are responsible for providing textile processing services, which ensures a consistent supply of bacteriologically clean textiles to support patient treatment programs. VA laundries provide clean laundry for VA patients in a variety of settings.

Textile Care Processing operations are the primary focus of the established directive which outlines the responsibilities, procedures, and processes that:

a. Minimize the infection risks of handling and processing contaminated textiles.

b. Ensure an efficient operation through measurable quality assurance indicators.

c. Identify and require the practice of safety precautions to promote workplace safety.

d. Ensure continuity of service in case of an emergency shutdown.

1.3. Contract Duration

The total contract duration is 120 days.

The Laundry equipment shall be delivered within ninety (90) days after the effective date of the contract. Installation of the laundry equipment shall take place no more than thirty (30) days after the delivery date. The two (2) days onsite shakedown and one (1) day onsite training are included in the installation timeframe. Training shall consist of two (2) hours per line item for both operator and maintenance personnel at a minimum. Trainings shall not to be conducted concurrently.

Note: Installation shall be continuous, without interruption, Monday through Friday, excluding Federal holidays, until all installation and testing work has been completed. Installation may take place on the weekends if pre-approval is given by the Contracting Officer’s Representative (COR).

Albuquerque Textile Care Processing Facility will remain open during installation.

2. Site Specific Project Requirements

2.1. The contractor shall furnish the supervision, labor, equipment, tools, safety, rigging, hoisting, supplies and installation services necessary to meet the terms and conditions in accordance with the Statement of Work (SOW) and Technical Specifications.

This SOW includes removal of trade-in equipment, delivery, installation, and training of the new laundry equipment installed. The equipment and installation shall be conducted in conformance with the SOW and Technical Specifications provided herein. All items provided by the contractor shall be new. The contractor shall not utilize any refurbished equipment, machinery, or parts.

2.2. The Laundry equipment is to be located within the clean side dock area of Building 9.

2.3. All valves within the layout of the laundry and equipment shall be ball valves with the appropriate ratings and that are part of the scope of work within this contract.

2.4. All old piping, hangers, and conduit associated with equipment shall be removed.

2.5. Air lines shall originate at the nearest header within 35’ of the new laundry equipment. The electrical for the laundry equipment shall originate from the electrical panel identified by the station. All air lines and electrical lines shall be new.

2.6. Waste Material Sorting/Recycling

The contractor shall divert discarded items and other wastes to recycling trash disposal scheduled regularly. Items which need to be sent for recycling or resale unless not feasible include, but are not limited to pallets, metals (iron, copper, brass) cardboard, mercury items, used oil, electronic, rechargeable batteries, wood products and debris.

The contractor shall not store waste materials and items held for recycling.

Waste materials shall be stored prior to pick up in a manner that does not allow the items to become a fire, health, environmental or safety hazard or provide harborage for pests and consistent with federal, state and VA (listed in order of preference) laws and regulations governing storage of waste materials. Actions include using drip drain pans, storing liquid wastes or items that rot in closed containers, removing Freon from junked air conditioning, observing Occupational Safety and Health Administration (OSHA) and National Fire Protection Association (NFPA) limits on sizes of piles of lumber or wood products. Dumpsters larger than one and one-half (1 ½) cubic yards in size must be located at least ten (10) feet from exterior walls of buildings.

Painted or treated lumber, paint chips, a potential asbestos containing, or asbestos contaminated items should not be recycled but shall be disposed of properly. No waste material disposal is allowed on Government property.

2.7. The COR will designate contractor staging area.

2.8. External Equipment/Motor Protection Filters are to be provided for all air intakes to include but are not limited to washer extractors, electronic boxes, mechanical equipment, wherever air intakes are located. These are used as a primary pre-filtration defense to help prevent damage and extensive maintenance that large volumes of lint/debris can cause. They are to fit, but not limited to all air intakes, motors, and be made of three-dimensional electrostatic media and encased in a 1/8"-3/8" rigid magnetic galvanized steel frame and contain 2 layers of polypropylene media. The media shall not shed fibers, absorb moisture, or promote bacterial growth; the filter should be designed for UV protected, and stands up to extreme outdoor or indoor exposure, corrosive chemicals, high velocity air flow, as well as industrial cleaning and maintenance handling.

2.9. The contractor shall supply lock-out/tag-out devices for each piece of equipment.

All lock-out/tag-out locations shall be marked and identified on the machine with instructions on lock-out procedures for the equipment. These instructions/procedures shall be permanently mounted on each piece of equipment. Lock-out/tag-out procedures include all sources of stored energy, including, but not limited to air lines, electrical. Relief valves shall be installed for lock-out/tag-out locations to relieve including, but not limited to residual air lines.

2.10. The contractor shall supply one (1) lock-out and tag-out kits with the lock-out/tag-out devices for each piece of equipment. The location of the kits shall be in the maintenance shop. with instructions on lock-out procedures for the equipment.

2.11. Number and nomenclature shall separately identify all equipment with no less than two (2) inch numbers and letters. Each piece of equipment shall be separately identified and labeled. Example: Hot Water Heater 1, Hot Water Storage Tank. The equipment shall be made compatible to meet production requirements specified in the technical specifications.

2.12. All equipment shall have operating instructions to include powering on and off the machine and operators’ instruction. All labeling shall be on blue magnetic embossed fabric (flexible) with white core lettering.

2.13. Contractor bears all responsibility for all new utility connections. All new utility piping that has been added shall be leak tested (air lines, and electric).

2.14. Connections to VA supplied utilities shall be new from the nearest header within

35’ of new equipment. All braces, pipes (air lines, electrical), conduit that shall not be utilized shall be removed back to the source that pertains to the equipment directly associated within the scope of this SOW.

2.15. The contractor shall not damage equipment frame, door panels, cylinder, cylinder panels, control box on the Government installation. If the contractor causes damages to any Government property, the contractor shall replace or repair the damage at no expense to the Government as the Contracting Officer (CO) directs. If the Contractor fails or refuses to make such repair(s) or replacement(s), the Contractor shall be liable for the cost, which may be deducted from the contract price.

2.16. Existing equipment that shall be re-used shall be protected from damage during installation up to and including removal and replacement where necessary to facilitate installation of new equipment.

2.17. Utility Shutdowns

Contractor shall provide three (3) days advance notice for any planned utility shutdowns shall be indicated on the project schedule.

2.18. Badge Requirements

The contractor’s personnel (including subcontractors) anticipated to be on site for more than two (2) days will need to obtain a PIV badge through the VA COR.

[Note: PIV badges require at least 30 days to secure so it would be beneficial for the contractor to start this process immediately.]

2.19. Site Visit

The contractor has the responsibility of visiting the site and examining the installation area. Failure on the part of the contractor to accomplish a site visit and become thoroughly familiar with all conditions that may affect their quote shall be at the contractor’s risk.

The Albuquerque TCPF will accommodate site visits as they are requested. The contractor must request a scheduled date to visit the Albuquerque TCPF, and the COR will determine if the requested date is available. Site visit requests shall be made by contacting:

Mr. Ramon Oaxaca Ramon.Oaxaca@va.gov, Chief, EMS, COR Office Phone – 505-265-1711 EXT 2280 Mobile – 505-270-3163 Email: Ramon.Oaxaca@va.gov

2.20. Exemption Certificate

The COR will provide a valid certificate of exemption for the State of New Mexico sales and use tax to the Contractor.

2.21. The TCPF will be open during the project. The contractor shall have access to the TCPF seven days a week from 7:00 am through 3:30 pm on the weekends there will be a TCPF staff member on station to allow entrance and will remain with the contractor while they are on station. Additional time if needed shall be discussed with the COR.

NOTE: With COR approval the contractor may work evenings and/or weekends to accomplish the work required

3. General Installation Requirements

3.1. Existing utilities shall be utilized to meet the performance requirements of the technical specifications. Connection points for all equipment shall be within 35 feet to all equipment. When existing service lines require removal, they shall be removed back to the source. Electrical connection shall be made to electrical panel identified by the station.

3.2. The contractor shall ensure maximum utilization of existing equipment space to prevent additional air lines and electrical.

3.3. Should additional utilities be required for the equipment, these utilities shall be the responsibility of the contractor. Utilities are air lines and electric.

3.4. All exposed utility/piping systems, control boxes and motors that are exposed to floor traffic shall be appropriately guarded and protected.

3.5. Equipment and materials shall be suitable for installation in available space, arranged for safe, efficient, and convenient operation and maintenance, and if applicable with referenced specifications to include a summary of routine preventative maintenance for each piece of equipment.

3.6. The contractor shall furnish all labor and materials necessary for storage and installation of new equipment. Installation shall include, but is not limited to:

3.6.1. Contractor is to supply new utility connections (i.e., wall/ceiling mounts, junction boxes, raceways, and conduits).

mailto:Ramon.Oaxaca@va.gov

3.6.2. The contractor shall be responsible for all control wiring including disconnects interconnections, and conduit. Interconnecting consists of all control wiring, interconnecting pieces of equipment and all airlines, and all connections from VA supplied utilities.

3.6.3. All pipes, electrical boxes, and conduit shall be new.

3.6.4. All conduits and air pipes shall not be painted.

3.6.5. Installation of piping, sleeves, inserts, hangers, and equipment shall be in accordance with the installation design drawing in the installation design drawings, the contractor shall locate piping, sleeves, inserts, hangers, and equipment out of the way of windows, doors, openings, light outlets and other services and utilities.

3.6.6. Install gauges, valves, and other mechanical and electrical devices for ease of reading, operating, and maintaining. Servicing shall not require dismantling of adjacent equipment, electric or pipe work.

3.6.7. Valve Tags - Furnish and install valve tags on all compressed air on equipment and connection points. Tags shall be engraved with identification, including, but not limited to (air), black filled identification, numbers, and letters not less than ½ inch high for number designation and not less than ¼ inch for service designation on 19 gauge 1-1/2-inch round brass disc; tags shall be attached with brass hooks or brass chain.

3.6.8. The contractor shall provide two (2) valve lists on typed plastic-coated cards, sized 8-1/2-inch X 11 inch showing tag number, valve type, valve function and location area of valve for each service or system to the COR.

3.6.9. Equipment, motors, piping, and any other components or materials shall be protected against physical damage from carts with guardrails supplied by the contractor.

3.6.10. Belts, chains, pulleys, couplings, motor shafts, gears or other moving parts shall be fully guarded in accordance with OSHA 1910.219. Guard parts shall be rigid and suitably secured and be readily removable without disassembling the guarded unit.

4. Plumbing Requirements

Plumbing

4.1. Grooved or mechanical press fittings are not acceptable on air, gas, plumbing, steam or condensate piping.

4.2. Dielectric Fittings

Provide dielectric couplings or unions between ferrous and non-ferrous pipe. In addition, Provide threaded dielectric unions for pipe sizes 2 inches and under.

For 2-1/2 inches and above, provide copper and steel flanges electrically isolated at gasket and by sleeves at bolts. Fittings on cold water and soft water lines shall be rated for 100 psi, 80 degrees F. Fittings on other services shall be rated for the maximum pressure and temperature conditions of the service. Where copper piping is connected to steel piping, provide dielectric connections. Note that Brass Valves are not acceptable as a means of Dielectric Unions.

4.3. The contractor shall not use cast iron fittings, and components or malleable/ductile fittings anywhere in the high-pressure and medium pressure steam system (15 psi or above). The contractor shall only use cast steel or forged steel fittings and components.

4.4. Plumbing Traps

The contractor shall provide traps on all sanitary branch waste connections from fixtures or equipment not provided with traps. Exposed brass shall be polished brass chromium plated with nipple and set screw escutcheons.

Concealed traps may be rough cast brass. Slip joints are not permitted on sewer side of trap. Traps shall correspond to fittings on cast iron soil pipe or steel pipe respectively, and size shall be as required by connected service or fixture.

4.5. Back Flow Preventers

4.5.1. The contractor shall provide a back flow prevention device at any point in the plumbing system where the potable water supply comes in contact with a potential source of contamination. Device shall be certified by the American Society of Sanitary Engineers (ASSE). Listed below is a partial list of connection to the potable water system which shall be protected against back flow or back siphonage.

4.6. Atmospheric Vacuum Breaker are required on hose bibs and sinks with threaded outlets Shock or Water Hammer Arrestors

4.6.1. Contractor shall conform to the standards from Plumbing and Drainage institute (PDI) Water Hammer Arrestors (WH) Standard PDI-WH201, American Society of Sanitary Engineers (ASSE) 1010, or American Society of Mechanical Engineer (ANSI) A112.26.1, size as required.

Units shall be the standard factory prefabricated products of a manufacturer regularly engaged in the production of such devices.

4.6.2. New arrestor assemblies are required to be installed at each hot and cold water inlet point.

Commented [RV1]: why?

Commented [NR2R1]: all of our water comes from pumps that is transferred to the machine and when the equipment calls for water or is full the lines move and arrestors take care of that issue.

4.7. Plumbing Installation

In accordance with the International Standard Plumbing Code, 2024 Edition.

4.7.1. Pipe saddles shall be installed on the outside of all insulation and PVC coverings.

4.7.2. Escutcheons shall be installed at all floors, wall and ceiling locations that pipe, conduits, vents and ductwork penetrate.

4.7.3. Pipe shall be designed and installed per building code requirements.

4.7.4. All pipe runs shall be laid out to avoid interference with other work.

4.7.5. Install valves with stem in horizontal position whenever possible. All valves shall be shall be easily accessible.

4.7.6. Drain lines shall conform to building code for design and installation including minimum slope in horizontal lines:

4.7.7. Exhaust Vent

Extend exhaust vents separately through roof at existing penetration.

Sanitary vents shall not connect to exhaust vents.

4.7.8. Insulation Requirements

Unless specified in other sections of the Technical Specifications, cellular glass insulation is required for hot water piping. A minimum of

1.5 inches thick for hot water is required. All Insulation on piping and equipment shall be terminated square at items not to be insulated, access openings and nameplates. Cover all exposed raw insulation with sealer or jacket material that does match the color of the insulation.

4.8. Water Piping

4.8.1. Interior domestic water piping shall be copper tube, type K drawn per ASTM B88. Fittings for copper tube must be wrought copper or bronze castings conforming to ANSI B16.18 and B16.22. Unions shall be bronze in accordance with federal specification WW-U-516 with solder or braze joints including adapters for joining screwed pipe to copper tubing.

4.9. Air Piping

4.9.1. Interior to the building and outdoor external air piping shall be K-type copper with soldered fittings.

4.9.2. All piping shall be installed parallel to walls and column centerlines.

Pipe shall be round and straight. Cutting shall be done with proper tools. Except for plastic and glass, pipe shall be reamed to full size after cutting. Copper piping work shall be performed in accordance with best practices requiring accurately cut clean joints and soldering in accordance with the recommended practices for the material and solder employed.

4.9.3. All pipe runs shall be laid out to avoid interference with other work.

4.9.4. Install valves in horizontal position. All valves shall be easily accessible.

4.9.5. Pipe saddles shall be on the outside of all insulation and PVC coverings.

4.9.6. Pipe escutcheons shall be used for all pipe penetrations through walls, floors, and ceilings.

4.9.7. Press connect type fittings shall not be used on any system.

5. Electrical Requirements

Electrical

5.1. Electrical Installation

Conduits, Fittings, and Electrical Wire

5.1.1.1. All electrical installations shall conform to requirements of the National Electrical Code (NEC).

5.1.1.2. Install a new power disconnect box for each piece of equipment.

5.1.1.3. All electrical wire shall be copper, heat-resistant grade, thermoplastic insulated. Control wiring shall be (stranded)

Thermoplastic High Heat Nylon (THHN)/Thermoplastic

Heat and Water-Resistant Nylon (THWN) or equal.

Intermediate wall conduit is required. Provide conduit trapeze hangers.

5.1.1.4. All main power wiring shall have a minimum conduit size of one (1) inch in diameter. Color coding of all wiring shall be in accordance with established NFPA 70.

5.1.1.5. All low voltage communication wire used for data

management systems, liquid supply systems and intercoms shall be installed in minimum 3/4-inch diameter protective conduit. Wire nuts shall not be used for any connections.

5.2. Electrical Wiring Installation

In accordance with NFPA 79 – Electrical Standard for Industrial Machinery 2021 edition:

5.2.1. Wiring shall not be cut, abraded, nor have excessive insulation stripped, and shall be properly and tightly joined at terminals.

5.2.1.1. Wire nuts shall not be used, and solderless connectors shall have insulation grip. Wiring shall have adequate slack to provide strain relief. Wire nuts are only acceptable for electrical installation of motors and terminal boxes.

5.2.1.2. Wiring shall be provided between motors, controllers, timers, pushbuttons, starters, and limit switches installed on or within the equipment and shall be done with materials as applicable, except liquid tight flexible conduit shall be used where required for belt adjustment by moving a motor or for vibration isolation.

5.2.1.3. All wiring shall terminate in connection boxes with

provisions for connections beyond the machine; each conductor shall be identified by a different color.

5.3. Electrical Identification Installation

In accordance with NFPA 79 – Electrical Standard for Industrial Machinery 2021 edition:

Install nameplates - center on device, cover plate, or enclosure.

5.3.1. Use power source designations defined in the Technical

Specifications. Indicate electrical power loads served using designations from electrical schedules and designations from the appropriate trade furnishing the equipment served.

5.3.2. Lettering shall include name of equipment, the specific unit number, and any reference to ON/OFF or other instructions that are applicable.

5.3.3. All labeling shall be on laminated phenolic nameplates and shall be placed on equipment.

5.3.4. Nameplates shall be laminated phenolic with a blue surface (480 Volts)/Black surface (208 Volts) and white core. Use 1/16-inch-thick material for plates up to 2-inch X 4-inch. For larger sizes, use 1/8-inch-thick material.

5.3.5. The contractor shall mark all 4-plex outlets and boxes with the electrical panel, circuit, and branch identification.

5.4. Electrical Protection

The contractor shall provide any protective methodology or devices necessary to protect the equipment from:

5.4.1. Damage due to electrical power problems, including brownouts, emergency power interruptions, electrical surges, sags, and electrical storms.

5.4.2. Data loss due to electrical power problems. All equipment electronics shall be protected with a power monitor hook-up point and power monitor.

5.4.3. Existing equipment that shall be re-used shall be protected from damage during installation up to and including removal and replacement where necessary to facilitate installation of new

5.5. Electrical Receptacles and Outlets

Receptacles shall be Underwriters Laboratories certified.

5.5.1. Mounting screws, mounting strap and terminal screws shall be brass or a copper alloy metal.

5.5.2. Receptacles shall have provisions for back wiring from four (minimum) separate wiring holes and side wiring from four captivity held binding screws.

5.5.3. Ground Fault Interrupter (GFI) four-plex receptacles shall be single phase, 20 ampere, 120 volts, 2-pole, 3-wire, US National Electrical Manufacturers Association (NEMA) 5-2OR.

5.5.4. The duplex type receptacles shall have break-off feature for two circuit operation. The ungrounded pole of each receptacle shall be provided with a separate terminal.

5.5.5. The receptacle bodies shall be white in color.

5.5.6. Four-plex receptacles with GFI shall be an integral unit suitable for mounting in a standard outlet box.

5.5.7. Receptacles 20, 30 and 50 ampere, 250 volt: Shall be complete with appropriate cord grip plug.

5.6. Wall Plates

Wall plates for switches and receptacles shall be as specified by the COR.

Oversize plates shall not be acceptable.

5.7. Wall Plate color shall be white.

5.8. Standard NEMA design, so that products of different manufacturers must be interchangeable.

5.9. For receptacles or switches mounted adjacent to each other, wall plates shall be common for each group of receptacles or switches.

5.10. The contractor shall provide 4-Plex receptacle at each equipment location for mechanic’s use.

5.11. Marking Pen Labeling

Use for all junction and outlet boxes or portions of junction boxes with power wiring, communication systems, pull and junction boxes, and conduit installed for future use. For all boxes with power wiring, indicate appropriate panel and circuit number(s) where applicable. Label inside covers in finished areas and outside covers in unfinished areas. Labeling shall be completed using permanent, waterproof, quick drying marking pen.

5.12. Label Tapes

Label each conductor at origin and destination points and at all junction boxes where two or more feeder or control circuits are present. Identify with branch circuit or feeder number for power and lighting circuits, and with control conductors, number as indicated on schematic and interconnection diagrams or equipment manufacturer's drawings for control wiring. Using cloth, plastic, split sleeve or tubing type wire and cable label markers.

6. Installation Requirements

6.1. Approval for the contractor to proceed with installation shall be contingent upon the acceptance of the design submittals and written notification to proceed with installation from the COR.

The contractor shall be responsible for the determination of, and compliance with, federal, state, and local code requirements, manufacturer design, design data, and other factors necessary to design and install the system.

6.2. The contractor shall verify the location of extant utilities and shall specify any additional utilities required or any utilities which require relocation or removal.

The contractor shall connect to designated utilities in a manner conforming to a nationally recognized code and at a time satisfactory to minimize or preclude disruption to existing functions or clinical services.

6.3. The contractor shall be responsible for installation, which consists of assembling, positioning, and mounting of all equipment and connections of all cables. The contractor is responsible for furnishing and pulling all interconnecting wiring and cabling, including wiring, and cabling to be pulled through conduit and raceways.

It is the responsibility of the contractor to supply and install junction boxes;

wall/ceiling mounts and support structures.

6.4. The contractor shall provide certified field engineers or technicians to conduct all necessary tests during installation. Contractor shall provide copies of the certifications upon the Government’s request.

6.5. The contractor shall inform the CO and COR of any problems as they occur in connection with installation, or issues which shall affect optimum performance shall be reported prior to the start of installation. Installation shall not proceed under such circumstances until authorized by the CO.

7. Availability of Parts and Service

The Original Equipment Manufacturer shall guarantee the contractor availability of servicing and replacement parts for a period of ten (10) years to the

Government for the laundry equipment being procured under this contract.

8. Incorporation of Documents

The following documents are hereby incorporated by reference and made a part of this RFQ and resultant contract.

The equipment and installation supplies shall conform to the following standards:

• Air Moving and Conditioning Association, Inc. (AMCA) Standards, 2016

Edition.

• American National Standards Institute (ANSI), 2016 Edition. Z8.1-2006 Safety

Requirements for Commercial Laundry and Dry-Cleaning Operations.

• Federal Energy Management Program (FEMP) (Energy efficient product rating).

• HVAC Duct Construction Standards-Metal & Flexible, 2020.

• National Electrical Manufacturers Association (NEMA), 2024 Edition.

• National Fire Protection Association (NFPA), 2024 Edition. ALL NFPA

Standards and codes.

• NFPA 70, National Electrical Code (NEC), 2024 Edition.

• International Plumbing Code (IPC), 2024 Edition.

• Occupational Safety and Health Administration (OSHA) 29 CFR 1910, 2023.

• Sheet Metal and Air Conditioning Contractors National Association

(SMACNA), 2024.

• Underwriters Laboratories Standards.

• City, County, State, Federal, VA and National Environmental, Fire and Safety

Regulations/Standards.

B.3 TECHNICAL SPECIFICATIONS

ITEM # 0001 – MEDIUM PRODUCTION STEAM FLATWORK IRONING SYSTEMS

Furnish and install one (1) each, color touch screen controls & information systems that incorporate automatic/manual machine operation, self-testing, fault display and built-in diagnostics-controlled flatwork ironing systems capable of adjusting the speeds of the spreader-feeding machine, ironer, and folder-cross folder machine from one location.

The flatwork ironing system shall be capable of holding and feeding flatwork until folded and stacked and shall consist of:

A. One (1) each, clip or clip-less automatic combination spreader-feeding machine that is capable of feeding large pieces through the feeding device into the flatwork ironer and the combination folder-cross folder and large piece stacker. Each station shall be equipped with counters. Spreader-feeding machine shall be capable of meeting ironer production requirements of 900 sheets per hour, 900 pillowcases per hour, 900

(36 inches X 36 inches) double thickness cotton surgical wraps per hour, 900 (24 inches

X 24 inches) double thickness cotton surgical wraps per hour.

B. One (1) each, steam heated flatwork ironer with canopy with power exhaust, and sealed combustion intake through roof. Ventilating canopy that conforms to the manufacturer's standard method of exhausting heat from the rolls will be considered.

C. One (1) each, four-lane combination folder-cross folder, four-lane small piece folding and sheet stacker with conveyor.

D. Furnish and install two (2) each (per system), 50-foot retractable blow-down devices

(one at each end of the ironing systems) capable of reaching around all production equipment on each ironing system. Blow-down devices shall include gauged air pressure regulators capable of regulating air pressure from 0 psi to 30 psi.

E. Two (2) each, 360-degree sphere mirrors (per system) shall allow visual observation of feeder, ironer, folder and stacker operation for each ironing system.

F. Ethernet connections shall be installed on all pieces of the system that will allow for trouble shooting mechanical/operational problems from factory technicians.

G. Furnish two (2) each thumb drives with backup programs for each ironing system offered.

H. Ironer system (Each Piece of Equipment) operating instructions shall be on name plates. Nameplates shall be colored blue surface and white core with full magnetic backing.

Ordering Data (Medium Production Combination Spreader Feeding Machine):

Furnish and install One (1) each – spreader feeding machine. Spreader feeder shall be capable of meeting ironer production requirements.

1. Combination spreader feeding machine shall be capable of producing 900 sheets per hour, 900 pillowcases per hour, 900 (36 inches X 36 inches) double thickness cotton surgical wraps per hour, 900 (24 inches X 24 inches) double thickness cotton surgical wraps per hour.

2. Automatic combination spreader feeding machine shall be capable of feeding large pieces through the feeding device into the flatwork ironer.

3. Electrical characteristics - 480 volts, 3 phase, 60 cycles.

4. Spreader feeding machine shall be installed leveled and have a leveling device installed on the machine.

5. Spreader-feeding machines shall be equipped with four (4) lockable casters.

6. Spreader feeding machines shall have a color touch screen controls and have an adjustable speed control installed that is capable of adjusting and synchronizing the speeds of the spreader feeding machine, flatwork ironer, and folder cross folder and stacker from one location.

7. Each loading station shall be equipped with a counter to determine the number of sheets being processed.

8. The machine shall be provided with quality grading controls mounted at each station and shall operate in conjunction with grading controls provided with the existing folder-cross folders. The quality grading controls will be for tears and stains.

9. An illuminating (when activated) emergency stop button (colored RED) inter-locked with the entire ironing system and when activated shall render the entire ironing system inoperable. Yellow background with legends shall also be installed. The spreader feeder machine shall also be equipped with a normal stop button colored Red. All operational and functional buttons/switches shall be labeled as to the function of the button or switch.

10. Safety micro switches shall be installed on all doors of the spreader feeding machine so that when a door is opened, the machine shuts down.

11. Spreader feeding machine will have capabilities of feeding large piece items either with clips or clip-less.

12. The spreader feeder machine shall be programmed with a waxing program that will automatically adjust the speeds of the ironing system and shut off the vacuum of the ironer during the waxing program.

13. For allowing visual observation of the mechanical systems, install a minimum of 3/8 inches in thickness scratch and shatter-proof, clear (for the equipment life expectancy), Lucite side panels on ALL (the right and left sides and front) of the spreader feeder machine in lieu of metal side panels.

14. Panels shall be mounted flush with the sides of the system.

15. Panels shall be protected with a guard around the center to prevent carts or other devices from damaging the panels. Panels shall be equipped with fasteners/locks to secure them to the system.

16. Spreader feeder machine shall be equipped with red, green and yellow production status indicator lights.

17. The spreader feeder shall include a pneumatically controlled swing away or retractable discharge conveyor that allows for access to the feed table of the ironer without moving the feeder for feeding small pieces. All pneumatic equipment/ systems shall have an automatic filter, regulator, and lubricator installed.

18. All electrical and operational switches/buttons shall be labeled. All labeling shall be on laminated plastic nameplates. Nameplates shall be laminated phenolic with a colored surface and white core.

19. An hour meter shall be installed on each spreader feeder machine that will show actual hours of run time of the spreader feeders.

20. The spreader feeder machine shall have four (4) green feeding belts/ribbons installed to identify the four feeding lanes center for feeding small pieces into the ironer. The spreader feeder shall also have two (2) blue colored feeding belts/ribbons to identify the center for large piece two lane feeding operations.

Ordering Data (Medium Production for Flatwork Ironer):

Furnish and install One (1) each, steam heated flatwork ironer. The flatwork ironer shall have a color touch screen controls & information systems that incorporate automatic/manual machine operation, self-testing, fault display and built-in diagnostics.

The flatwork ironing systems shall consist of:

1. Ironer, Flatwork, 2 or 3 Large Roll, Commercial (Apron-less) steam heated flatwork ironer with canopy and power exhaust through roof. Exhausting ventilating canopy that conforms to the manufacturer's standard method of exhausting heat from the rolls will be considered. All exhaust duct work shall have large fire access/cleanout doors installed. All exhaust duct work shall be new from the ironer through the roof.

2. The steam ironers shall consist of the following:

a) The flatwork ironer shall have a working width to accommodate the largest flatwork processed at the facility.

b) The flatwork ironer shall have equal roll pressure along the chests.

c) The flatwork ironer chests shall be of the manufacturer’s standard chest type and shall be polished.

d) The flatwork ironer shall have all pipes flanged and shall be reachable from the side of the ironer

e) The flatwork ironer shall have chests shall be equipped with air-vents.

f) The flatwork ironer shall have adjustable contact pressure between roll and chest.

g) The flat work ironer shall have 2 preset contact pressures activated via program.

h) The flatwork ironer shall be provided with an adjustable vacuum system which shall allow moisture to be evacuated through each perforated roll.

i) The flatwork ironer rolls shall have roller bearings on both shaft ends.

j) The flatwork ironer shall be equipped with each roll capable of rising out of and lowering into each chest. Each roll shall lock in the raised position to prevent accidental lowering if loss of air pressure should occur.

k) The flatwork ironer shall have an infinitely variable roll speed using one inverter control that is capable of maintaining a constant ironing speed. The flatwork ironer speed range shall be a minimum of 50 fpm up to a least of 170 fpm adjusted automatically via preset programs. Ironer speed shall be shown on the control panel.

l) The flatwork ironer shall be equipped with an appropriately sized drive motor and must be capable of reversing the rolls.

m) The flatwork ironer shall have an emergency brake capable of stopping the roll within 0.3sec after the finger bar or one of the emergency stop have been activated.

n) The flatwork ironer shall be provided with a canopy that covers each roll to reduce heat radiation and meet OSHA requirements.

o) If ironer tapes are not serviced at the front of the ironer, the flatwork ironer shall be provided with cat walks, handrails, and a ladder as well as a remote start and stop to facilitate servicing the ironer tapes.

p) Additional ironer tape shall be provided with the ironer, enough tape to do 4 complete change outs of tape.

q) The flatwork ironer shall be provided with chest insulation of at least 4” around the chest and of at least 2” on the side frame to reduce heat radiation.

r) The flatwork ironer shall be of modular construction to provide ease of installation and shall require no anchoring.

s) The flatwork ironer rolls shall be covered with factory installed spring press. Two Nomex or Aramide needle-felt padding shall be supplied with the flatwork ironer for each roll for installation at time of assembly. A second set Nomex or Aramide needle-felt padding shall be supplied with the flatwork ironer for each roll as spares.

t) The flatwork ironer shall have an Alarm if waxing of chests is needed (adjustable.)

u) The flatwork ironer shall have an Alarm for low air pressure.

v) The flatwork ironer shall have an automatic roll pressure reduction feature when not in use. The rolls shall automatically rise in the event of a power interruption to avoid scorching flatwork and ironer padding.

w) The flatwork ironer shall include a device that shall provide automatic guide tape tensioning as well as simultaneous manual lateral adjustment capability of all guide tapes to prevent guide tape tracking from forming indentations and increased wear on the roll covers.

x) If ribbons are replaced from the rear of the ironer, a rear work platform shall be installed with a minimum 24 inch platform for the safety of employees.

y) The flatwork ironer shall have a digital temperature to display exhaust temperatures.

z) The flatwork ironer shall have a fully adjustable operating temperature between 300-400 F.

3. Ironer system operating instructions shall be on name plates. Nameplates shall be colored blue surface and white core with full magnetic backing.

4. Production standards are - 900 sheets per hour, 900 pillowcases per hour, 900 (36 inches X 36 inches) double thickness cotton surgical wraps per hour, 900 (24 inches X 24 inches) double thickness cotton surgical wraps per hour.

5. Electrical characteristics – 480 volts, 3 phase, 60 cycles.

6. Ironers shall be installed level.

7. Roll guards (colored RED) required.

8. Electrical reversing of drives required.

9. Underside of chest shall be insulated with minimum 4” insulation.

10. Safety micro switches shall be installed on all doors of the ironer so that when a door is opened, the machine shuts down.

11. The flatwork ironer shall have a waxing program installed that will automatically turn off the vacuum during waxing and cleaning operations.

12. Furnish and install two (2), fifty (50) foot blow-down devices with each ironer with automatic wind up hose reel, capable of reaching around the ironing system. Blow-down devices shall include gauged air pressure regulators capable of regulating air pressure from 0 PSI to 30 PSI. Location of these blow down devices shall be in the front and rear of the flatwork ironer.

13. Install 360-degree sphere mirrors above the ironer system that shall allow visual observation of, ironer and folder operation.

14. Thermocouples shall be installed on each end of the ironer chest or rolls with remote digital temperature readouts. Digital LED display shall be a minimum 1/2-inch in height.

15. Thermocouple shall be installed on the incoming steam supply line with remote digital temperature readout. Digital LED temperature display shall be a minimum

1/2-inch in height.

16. Thermocouple shall be installed on the condensate hot water return line with remote digital temperature readout. Digital LED temperature display shall be a minimum

1/2-inch in height.

17. Thermocouples shall be installed on the transfer/gap plates (if applicable) with remote digital temperature readout. Digital LED temperature display shall be a minimum 1/2-inch in height.

18. Thermocouple shall be installed on the exhaust of the ironer with remote digital temperature readout. Digital LED temperature display shall be a minimum 1/2-inch in height.

19. All remote digital LED temperature readouts for above thermocouples shall be located within the same area of the ironer, behind clear side Lucite panels, and labeled.

20. Other methods of displaying the thermocouples temperatures will be considered.

21. For allowing visual observation of the mechanical systems, install scratch and shatter-proof, clear (for the equipment life expectancy), Lucite side panels / doors on

ALL (both the right and left sides, front and rear and including electrical) of the, ironer, and folder in lieu of metal side panels.

22. Panels shall be mounted with-in the doors, flush with the sides of the system and shall be a minimum of 3/8 inches in thickness.

23. Panels / doors shall be protected with a guard around the center to prevent carts or other devices from damaging the panels. Panels / doors shall be equipped with fasteners/locks to secure them to the system.

22. Ironer shall be equipped with an illuminating emergency stop buttons (colored RED) when activated at each end of the ironer, interlocked with the entire ironing system and when activated shall render the entire ironing system (spreader feeder, ironer, folder cross folder and stacker) inoperable. Yellow background with legends shall also be installed. The ironer shall also be equipped with a normal equipment stop button (colored RED). All operational and functional buttons/switches shall be labeled as to the function of the button or switch.

24. Provide 4-Plex GFI receptacles at each equipment location for mechanics use.

25. An hour meter shall be installed on each flatwork ironer that will show actual hours of run time of the ironers.

26. Spreader Feeder machine, steam Ironer and folder cross folder with large piece stacker shall be inter-locked to make complete system that includes emergency stops and quality grading.

27. Ironer, Flatwork, 2 or 3 Large Roll, Commercial (Apron-less) steam heated flatwork…