RFQ 36C26222Q0734.docx

Combined Synopsis/Solicitation Notice

Combined Synopsis/Solicitation Notice

GENERAL INFORMATION

Network Contracting Office 22 4811 Airport Plaza Drive Suite 600 Long Beach CA 90815

POINT OF CONTACT*

Contract Specialist Dela Cruz, Anthony anthony.delacruz@va.gov

PLACE OF PERFORMANCE

3601 South Sixth Avenue

Tucson AZ

ADDITIONAL INFORMATION

AGENCY CONTACT’S EMAIL ADDRESS

EMAIL DESCRIPTION

DESCRIPTION

(i) This is a combined synopsis/solicitation for commercial items prepared in accordance with the format in Federal Acquisition Regulation (FAR) Subpart 12.6, Streamlined Procedures for Evaluation and Solicitation for Commercial Items, as supplemented with additional information included in this notice. This announcement constitutes the only solicitation; offers are being requested and a written solicitation will not be issued.

(ii) The solicitation number 36C26222Q0734 is issued as a Request for Quotation (RFQ) in conjunction with FAR -- Part 13 Simplified Acquisition Procedures and constitutes the only solicitation. The Government intends to award a single Firm-Fixed Price (FFP) contract award.

(iii) The provisions and clauses in this document are in effect through the Federal Acquisition Circular 2022-06, May 1, 2022.

(iv)This solicitation is Total Small Business Set-aside and intends to award a single contract to a business associated with NAICS1 Code 334516, size standard 1000 number of employees.

(v) The Department of Veterans Affairs (VA), Regional Procurement Office - West, Network Contracting Office 22 (NCO22) located in Long Beach California is seeking to purchase Quality Control (QC) products for Government owned equipment Bio-Rad BioPlex 2200 Multiplex system and D-100 hemoglobin testing system. See Attachment A. SOW and Attachment B. Schedule for more details.

Offeror quotations must demonstrate meeting the salient physical, functional, or performance characteristic specified in this solicitation, otherwise it will be considered non-responsive. Pursuant to FAR 52.211-6, the technical specifications for this requirement are listed for Brand Name or Equal.

The information provided is intended to be descriptive, not restrictive and to indicate the quality that will be satisfactory. The interested parties bear full responsibility to ensure their submission demonstrates to the Government that they can provide the brand name or equal to brand name QC products being requested.

(vi) Delivery Requirements:

Period of Performance:

Begin: 07/03/2022 End: 07/02/2023 Orders shall be made on an as needed basis throughout the period of performance not to exceed stated totals within the schedule without a supplemental agreement between the Contractor and Contracting Officer in accordance with 52.212-4(c) and 52.217-6. All shipping shall be inclusive of prices within the schedule and FOB Destination.

(vii) The provision at 52.212-1, Instructions to Offerors – Commercial Items, applies to this solicitation.

Addenda:

All offeror quotes for this solicitation must be received electronically through email to Anthony Dela Cruz at Anthony.delacruz@va.gov no later than Tuesday, May 31st, 2022, 4:00 PM PST. Ensure to reference solicitation number 36C26222Q0734 within subject line of the email. Any offeror quotes received after the prescribed date/time shall be considered non-responsive and will not be considered for award.

Any questions regarding this solicitation must be received electronically through email to Anthony Dela Cruz at Anthony.delacruz@va.gov no later than Thursday, May 26th, 2022, 4:00 PM PST. Ensure to reference solicitation number 36C26222Q0734 within subject line of the email.

Offerors shall submit the following via email:

1. Offeror shall fill out Attachment B. Schedule, column 0 “Unit Price” for item number 1-53.

a. Provide quote for item number 1-53.

b. If providing an equivalent product, offerors shall either provide information regarding how their product meets the salient characteristics of item number 1-53 or alternatively may state where in the offeror’s overall submission that information can be found. See 52.211-6 for additional information.

2. The offeror shall provide verification that their items are not Gray Market. Offeror shall be an OEM, authorized dealer, authorized distributor, authorized reseller, verified by an authorization letter or other documents from the OEM. If these documents are not provided, the offer will not be considered for award.

(viii) 52.212-2 Evaluation -- Commercial Items (Oct 2014) The Government will award a contract resulting from this solicitation to the responsible offeror whose offer conforming to the solicitation will be most advantageous to the Government, price, and past performance considered.

Price: The Government will determine price reasonableness based on competitive offers received. Offers will be evaluated side-by-side comparison of the offerors proposed prices. Lowest priced quotation that meets all salient characteristics and (any other stated requirements listed on Attachment A and B).

Past Performance.

Note: The award will be made to the offeror that is responsive, responsible and whose offer is most advantageous to the Government. The Government reserves the right to consider an offer other than the lowest price that provides additional benefit(s).

Acceptability of supplies/services shall be established by review of each submitted quotation by the designated evaluator(s) and verification that any equal-to items meet the salient characteristics included in this solicitation. Submissions to this solicitation must show clear, compelling, and convincing evidence that equal-to items meet all the salient characteristics (see Attachment A and B). Offers that include any items that are not determined as Brand Name or Equal shall result in an unacceptable offer. See 52.211-6 Brand Name or Equal for additional information.

(End of Provision)

(ix) To facilitate the award process, all offers shall include a statement regarding the terms and conditions herein as follows:

“The terms and conditions in the solicitation are acceptable to be included in the award document without modification, deletion or addition.”

OR

“The terms and conditions in the solicitation are acceptable to be included in the award document with the exception deletion, or addition of the following:”

Offerors shall list exception(s) and rationale for the exception(s), if any.

(x) Must include a completed copy of the provision at 52.212-3 -- Offeror Representations and Certifications -- Commercial Items, with this solicitation or ensure SAM.gov is updated with current information.

(xi) The clause at 52.212-4, Contract Terms and Conditions -- Commercial Items, applies to this acquisition.

(xii) The clause at 52.212-5, Contract Terms and Conditions Required To Implement Statutes Or Executive Orders -- Commercial Items, applies to this acquisition.

(xiii)The following clauses apply:

52.211-6 - Brand Name or Equal (Aug 1999)

(a) If an item in this solicitation is identified as “brand name or equal,” the purchase description reflects the characteristics and level of quality that will satisfy the Government’s needs. The salient physical, functional, or performance characteristics that “equal” products must meet are specified in the solicitation.

(b) To be considered for award, offers of “equal” products, including “equal” products of the brand name manufacturer, must—

(1) Meet the salient physical, functional, or performance characteristic specified in this solicitation;

(2) Clearly identify the item by—

(i) Brand name, if any; and

(ii) Make or model number;

(3) Include descriptive literature such as illustrations, drawings, or a clear reference to previously furnished descriptive data or information available to the Contracting Officer; and

(4) Clearly describe any modification the offeror plans to make in a product to make it conform to the solicitation requirements. Mark any descriptive material to clearly show the modification.

(c) The Contracting Officer will evaluate “equal” products on the basis of information furnished by the offeror or identified in the offer and reasonably available to the Contracting Officer. The Contracting Officer is not responsible for locating or obtaining any information not identified in the offer.

(d) Unless the offeror clearly indicates in its offer that the product being offered is an “equal” product, the offeror shall provide the brand name product referenced in the solicitation.

(End of clause) 52.217-6 - Option for Increased Quantity (Mar 1989) The Government may increase the quantity of supplies called for in the Schedule at the unit price specified. The Contracting Officer may exercise the option by written notice to the Contractor within 10 Days before period of performance end not to exceed a 50% of any single line item within Attachment B. Delivery of the added items shall continue at the same rate as the like items called for under the contract unless the parties otherwise agree.

(End of clause) 52.217-8 - Option to Extend Services.

As prescribed in 17.208(f), insert a clause substantially the same as the following: Option to Extend Services (NOV 1999) The Government may require continued performance of any services within the limits and at the rates specified in the contract. These rates may be adjusted only as a result of revisions to prevailing labor rates provided by the Secretary of Labor. The option provision may be exercised more than once, but the total extension of performance hereunder shall not exceed 6 months. The Contracting Officer may exercise the option by written notice to the Contractor 30 days before period of performance end.

(End of clause)

Grey Market Items.

(a) Gray market items are Original Equipment Manufacturers (OEM) goods sold through unauthorized channels in direct competition with authorized distributors. This procurement is for new OEM medical supplies, medical equipment and/or services contracts for maintenance of medical equipment (i.e., replacement parts) for VA Medical Centers. No remanufactures or gray market items will be acceptable.

(b) Vendor shall be an OEM, authorized dealer, authorized distributor or authorized reseller for the proposed medical supplies, medical equipment and/or services contracts for maintenance of medical equipment (i.e., replacement parts), verified by an authorization letter or other documents from the OEM, such that the OEM’s warranty and service are provided and maintained by the OEM. All software licensing, warranty and service associated with the medical supplies, medical equipment and/or services contracts for maintenance of medical equipment shall be in accordance with the OEM terms and conditions.

(c) The delivery of gray market items to the VA in the fulfillment of an order/award constitutes a breach of contract. Accordingly, the VA reserves the right to enforce any of its contractual remedies. This includes termination of the contract or, solely at the VA’s election, allowing the Vendor to replace, at no cost to the Government, any remanufactured or gray market item(s) delivered to a VA medical facility upon discovery of such items.

(End of clause) The following clauses shall also apply:

contractors debarred, suspended, or proposed for debarment Aug 2013

The following provisions shall also apply:

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(xiv) The full text of a clause and provision may be accessed electronically at the following:

http://www.acquisition.gov/comp/far/index.html http://www.va.gov/oal/library/vaar/index.asp

Combined Synopsis/Solicitation Notice