RFQ 36C26024Q0775.pdf

PAGE 1 OF 1. REQUISITION NO.

2. CONTRACT NO. 3. AWARD/EFFECTIVE DATE 4. ORDER NO. 5. SOLICITATION NUMBER 6. SOLICITATION ISSUE DATE

a. NAME b. TELEPHONE NO. (No Collect Calls) 8. OFFER DUE DATE/LOCAL

TIME

9. ISSUED BY CODE 10. THIS ACQUISITION IS UNRESTRICTED OR SET ASIDE: % FOR:

SMALL BUSINESS

HUBZONE SMALL

BUSINESS

SERVICE-DISABLED

VETERAN-OWNED

SMALL BUSINESS

WOMEN-OWNED SMALL BUSINESS

(WOSB) ELIGIBLE UNDER THE WOMEN-OWNED

SMALL BUSINESS PROGRAM

EDWOSB

8(A)

NAICS:

SIZE STANDARD:

11. DELIVERY FOR FOB DESTINA-

TION UNLESS BLOCK IS

MARKED

SEE SCHEDULE

12. DISCOUNT TERMS

13a. THIS CONTRACT IS A

RATED ORDER UNDER

DPAS (15 CFR 700)

13b. RATING

14. METHOD OF SOLICITATION

RFQ IFB RFP

15. DELIVER TO CODE 16. ADMINISTERED BY CODE

17a. CONTRACTOR/OFFEROR CODE FACILITY CODE 18a. PAYMENT WILL BE MADE BY CODE

TELEPHONE NO. UEI: EFT:

PHONE: FAX:

17b. CHECK IF REMITTANCE IS DIFFERENT AND PUT SUCH ADDRESS IN OFFER

18b. SUBMIT INVOICES TO ADDRESS SHOWN IN BLOCK 18a UNLESS BLOCK BELOW IS CHECKED

SEE ADDENDUM

19. 20. 21. 22. 23. 24.

ITEM NO. SCHEDULE OF SUPPLIES/SERVICES QUANTITY UNIT UNIT PRICE AMOUNT

(Use Reverse and/or Attach Additional Sheets as Necessary)

25. ACCOUNTING AND APPROPRIATION DATA 26. TOTAL AWARD AMOUNT (For Govt. Use Only)

27a. SOLICITATION INCORPORATES BY REFERENCE FAR 52.212-1, 52.212-4. FAR 52.212-3 AND 52.212-5 ARE ATTACHED. ADDENDA ARE ARE NOT ATTACHED.

27b. CONTRACT/PURCHASE ORDER INCORPORATES BY REFERENCE FAR 52.212-4. FAR 52.212-5 IS ATTACHED. ADDENDA ARE ARE NOT ATTACHED

28. CONTRACTOR IS REQUIRED TO SIGN THIS DOCUMENT AND RETURN _______________ 29. AWARD OF CONTRACT: REF. ___________________________________ OFFER

COPIES TO ISSUING OFFICE. CONTRACTOR AGREES TO FURNISH AND DATED ________________________________. YOUR OFFER ON SOLICITATION

DELIVER ALL ITEMS SET FORTH OR OTHERWISE IDENTIFIED ABOVE AND ON ANY (BLOCK 5), INCLUDING ANY ADDITIONS OR CHANGES WHICH ARE

ADDITIONAL SHEETS SUBJECT TO THE TERMS AND CONDITIONS SPECIFIED SET FORTH HEREIN IS ACCEPTED AS TO ITEMS:

30a. SIGNATURE OF OFFEROR/CONTRACTOR 31a. UNITED STATES OF AMERICA (SIGNATURE OF CONTRACTING OFFICER)

30b. NAME AND TITLE OF SIGNER (TYPE OR PRINT) 30c. DATE SIGNED 31b. NAME OF CONTRACTING OFFICER (TYPE OR PRINT) 31c. DATE SIGNED

AUTHORIZED FOR LOCAL REPRODUCTION (REV. NOV 2021)

PREVIOUS EDITION IS NOT USABLE Prescribed by GSA - FAR (48 CFR) 53.212

7. FOR SOLICITATION

INFORMATION CALL:

STANDARD FORM 1449

SOLICITATION/CONTRACT/ORDER FOR COMMERCIAL PRODUCTS AND COMMERCIAL SERVICES

OFFEROR TO COMPLETE BLOCKS 12, 17, 23, 24, & 30

36C260-24-AP-3702

36C26024Q0775 08-21-2024

09-16-2024

17:30 PDT

Network Contracting Office 20

ATTN: V4CONT

1601 E. Fourth Plain Blvd

Bldg.17, Suite B428

Vancouver WA 98661

X

Y

811310

$12.5 Million

Net 30

N/A

X

Department of Veterans Affairs

Roseburg VA HCS

Warehouse

913 NW Garden Valley Blvd

Roseburg, OR 97471

36C260

Network Contracting Office 20

ATTN: V4CONT

1601 E. Fourth Plain Blvd

Bldg.17, Suite B428

Vancouver WA 98661

Dept of Veterans Affairs

FMS-VA-2(101)

Financial Services Center

PO BOX 149971

Austin TX 78714-9971

See CONTINUATION Page

Elevator Maintenance services for Roseburg VA Healthcare

System. See scope of work. Firm Fixed Price

Period of Performance:

Base Year: 9-1-2024 to 8-31-2025

Option Year 1: 9-1-2025 to 8-31-2026

Option Year 2: 9-1-2026 to 8-31-2027

Option Year 3: 9-1-2027 to 8-31-2028

Option Year 4: 9-1-2028 to 8-31-2029

This requirement is 100% SDVOSB set-aside.

SDVOSB shall be certified on https://veterans.certify.sba.go and in accordance with VAAR 852.219-73.

The last day for Q and A for RFQ 36C26024Q0775 is 09/07/2024 at 17:30 PM PST: to Nicholas.Price@va.gov

The site visit is scheduled for 09/05/2024 at 1300 PST at facility. Please RVSP by 08/28/2024 17:30 PST

See CONTINUATION Page

653-3640162-525-851100-2543 010050190

X X

Sandra Snediker

36C26024Q0775

Table of Contents

SECTION A

A.1 SF 1449 SOLICITATION/CONTRACT/ORDER FOR COMMERCIAL PRODUCTS

AND COMMERCIAL SERVICES

SECTION B - CONTINUATION OF SF 1449 BLOCKS

B.1 CONTRACT ADMINISTRATION DATA

B.2 PRICE/COST SCHEDULE

ITEM INFORMATION

SECTION C - CONTRACT CLAUSES

C.1 52.212-4 CONTRACT TERMS AND CONDITIONS—COMMERCIAL PRODUCTS

AND COMMERCIAL SERVICES (NOV 2023)

C.2 52.212-5 CONTRACT TERMS AND CONDITIONS REQUIRED TO IMPLEMENT

STATUTES OR EXECUTIVE ORDERS—COMMERCIAL PRODUCTS AND

COMMERCIAL SERVICES (MAY 2024)

C.3 52.217-8 OPTION TO EXTEND SERVICES (NOV 1999)

C.4 52.217-9 OPTION TO EXTEND THE TERM OF THE CONTRACT (MAR 2000) ... 32

C.5 52.252-2 CLAUSES INCORPORATED BY REFERENCE (FEB 1998)

C.6 VAAR 852.201-70 CONTRACTING OFFICER'S REPRESENTATIVE (DEC 2022)

C.7 VAAR 852.203-70 COMMERCIAL ADVERTISING (MAY 2018)

C.8 VAAR 852.219-73 VA NOTICE OF TOTAL SET-ASIDE FOR CERTIFIED

SERVICE-DISABLED VETERAN-OWNED SMALL BUSINESSES (JAN 2023)

(DEVIATION)

C.9 VAAR 852.219-75 VA NOTICE OF LIMITATIONS ON SUBCONTRACTING—

CERTIFICATE OF COMPLIANCE FOR SERVICES AND CONSTRUCTION (JAN 2023)

(DEVIATION)

C.10 VAAR 852.232-72 ELECTRONIC SUBMISSION OF PAYMENT REQUESTS

(NOV 2018)

C.11 VAAR 852.242-71 ADMINISTRATIVE CONTRACTING OFFICER (OCT 2020) . 39

SECTION D - CONTRACT DOCUMENTS, EXHIBITS, OR ATTACHMENTS

SECTION E - SOLICITATION PROVISIONS

E.1 52.204-24 REPRESENTATION REGARDING CERTAIN TELECOMMUNICATIONS

AND VIDEO SURVEILLANCE SERVICES OR EQUIPMENT (NOV 2021)

E.2 52.204-29 FEDERAL ACQUISITION SUPPLY CHAIN SECURITY ACT

ORDERS—REPRESENTATION AND DISCLOSURES (DEC 2023)

E.3 52.212-1 INSTRUCTIONS TO OFFERORS—COMMERCIAL PRODUCTS AND

COMMERCIAL SERVICES (SEP 2023)

E.4 52.212-2 EVALUATION—COMMERCIAL PRODUCTS AND COMMERCIAL

SERVICES (NOV 2021)

E.5 52.212-3 OFFEROR REPRESENTATIONS AND CERTIFICATIONS—

COMMERCIAL PRODUCTS AND COMMERCIAL SERVICES (MAY 2024)

E.6 52.233-2 SERVICE OF PROTEST (SEP 2006)

E.7 52.252-1 SOLICITATION PROVISIONS INCORPORATED BY REFERENCE (FEB

1998)

E.8 VAAR 852.233-70 PROTEST CONTENT/ALTERNATIVE DISPUTE RESOLUTION

(OCT 2018)

E.9 VAAR 852.233-71 ALTERNATE PROTEST PROCEDURE (OCT 2018)

SECTION B - CONTINUATION OF SF 1449 BLOCKS

B.1 CONTRACT ADMINISTRATION DATA

1. Contract Administration: All contract administration matters will be handled by the following individuals:

a. CONTRACTOR:

b. GOVERNMENT: Contracting Officer 36C260

Network Contracting Office 20

ATTN: V4CONT

1601 E. Fourth Plain Blvd

Bldg.17, Suite B428

Vancouver WA 98661

2. CONTRACTOR REMITTANCE ADDRESS: All payments by the Government to the contractor will be made in accordance with:

[X] 52.232-33, Payment by Electronic Funds Transfer—System For Award Management, or

[] 52.232-36, Payment by Third Party

3. INVOICES: Invoices shall be submitted in arrears:

a. Quarterly []

b. Semi-Annually []

c. Other [X] Monthly

4. GOVERNMENT INVOICE ADDRESS: All Invoices from the contractor shall be submitted electronically in accordance with VAAR Clause 852.232-72 Electronic Submission of Payment

Requests.

ACKNOWLEDGMENT OF AMENDMENTS: The offeror acknowledges receipt of amendments to the Solicitation numbered and dated as follows:

AMENDMENT NO DATE

B.2 PRICE/COST SCHEDULE

ITEM INFORMATION

ITEM

NUMBE

R

DESCRIPTION OF

SUPPLIES/SERVIC

ES

QUANTIT

Y

UNI

T UNIT PRICE AMOUNT

1.00 YR ________________

BASE + 4 YEARS CONTRACT FOR ANNUAL ELEVATOR

MAINTENANCE AND SERVICE. 9/1/2024 - 8/31/2025

Contract Period: Base POP Begin: 09-01-2024 POP End: 08-31-2025 PRINCIPAL NAICS CODE: 811310 - Commercial and Industrial Machinery and Equipment (except Automotive and Electronic) Repair and Maintenance PRODUCT/SERVICE CODE: J036 - Maintenance, Repair, and Rebuilding of Equipment - Special Industry Machinery

Additional repairs beyond routine maintenance: Work under line item 2 must be approved by the COR prior to commencement of repairs.

Contract Period: Base POP Begin: 09-01-2024 POP End: 08-31-2025 PRINCIPAL NAICS CODE: 811310 - Commercial and Industrial Machinery and Equipment (except Automotive and Electronic) Repair and Maintenance

OY 1 BASE + 4 YEARS CONTRACT FOR ANNUAL

ELEVATOR MAINTENANCE AND SERVICE. OY1 9/1/2025 -

8/31/2026 Contract Period: Option 1 POP Begin: 09-01-2025

POP End: 08-31-2026 PRINCIPAL NAICS CODE: 811310 - Commercial and Industrial Machinery and Equipment (except Automotive and Electronic) Repair and Maintenance

OY 1 Additional repairs beyond routine maintenance: Work under line item 2 must be approved by the COR prior to commencement of repairs.

Contract Period: Option 1 POP Begin: 09-01-2025 POP End: 08-31-2026 PRINCIPAL NAICS CODE: 811310 - Commercial and Industrial Machinery and Equipment (except Automotive and Electronic) Repair and Maintenance

OY 2 CONTRACT FOR ANNUAL ELEVATOR

MAINTENANCE AND SERVICE.

Contract Period: Base POP Begin: 09-01-2026 POP End: 08-31-2027 PRINCIPAL NAICS CODE: 811310 - Commercial and Industrial Machinery and Equipment (except Automotive and Electronic) Repair and Maintenance

OY 2 Additional repairs beyond routine maintenance:

Contract Period: Option 2 POP Begin: 09-01-2026 POP End: 08-31-2027 PRINCIPAL NAICS CODE: 811310 - Commercial and Industrial Machinery and Equipment (except Automotive and Electronic) Repair and Maintenance

1.00 YR ________________ ________________

OY3 CONTRACT FOR ANNUAL ELEVATOR

MAINTENANCE AND SERVICE. OY3 9/1/2027 - 8/31/2028

Contract Period: Option 3 POP Begin: 09-01-2027 POP End: 08-31-2028 PRINCIPAL NAICS CODE: 811310 - Commercial and Industrial Machinery and Equipment (except Automotive and Electronic) Repair and Maintenance

OY3 Additional repairs beyond routine maintenance: Work under line item 2 must be approved by the COR prior to commencement of repairs.

Contract Period: Option 3 POP Begin: 09-01-2027 POP End: 08-31-2028 PRINCIPAL NAICS CODE: 811310 - Commercial and Industrial Machinery and Equipment (except Automotive and Electronic) Repair and Maintenance

OY4 CONTRACT FOR ANNUAL ELEVATOR

MAINTENANCE AND SERVICE

Contract Period: Option 4 POP Begin: 09-01-2028 POP End: 08-31-2029 PRINCIPAL NAICS CODE: 811310 - Commercial and Industrial Machinery and Equipment (except Automotive and Electronic) Repair and Maintenance

OY 4 Additional repairs beyond routine maintenance: Work under line item 2 must be approved by the COR prior to commencement of repairs.

Contract Period: Option 4 POP Begin: 09-01-2028 POP End: 08-31-2029 PRINCIPAL NAICS CODE: 811310 - Commercial and

Industrial Machinery and Equipment (except Automotive and Electronic) Repair and Maintenance

GRAND TOTAL ________________

DESCRIPTION/SPECIFICATIONS/WORK STATEMENT – Elevator Maintenance Contract

CONTRACTING OFFICERS REPRESENTATIVE (COR):

SCHEDULING ARRANGEMENTS: Except by special alternative arrangement, scheduled maintenance will be provided only during Contractor’s normal working hours (8:00 a.m. to 5:00 p.m.), Monday thru Friday, (excluding holidays) local site time.

LOCATION OF WORK: Roseburg VA Medical Center, 913 NW Garden Valley Blvd., Roseburg, OR 97471

SCOPE OF WORK: This section covers full maintenance, repair, and inspections, which includes emergency callback services, annual and systematic inspections, five-year load testing and preventive maintenance of each of the elevators listed in below. The Contractor shall accomplish all work needed to troubleshoot, clean, lubricate, test, adjust, repair, dismantle, and assemble, when necessary, to provide complete care and upkeep needed to maintain the elevators in good operating condition (except as excluded elsewhere in the specifications).

Maintenance tasks for each car shall be performed per the manufactures recommended intervals.

All equipment, materials, and installations shall conform to the following codes:

The American National Standard Safety Code for Elevators, Dumbwaiters, Escalators and Moving

Walks – ANSI/ASME, A17.1/CSA B44, 2007.

Guide for Inspection of Elevators, Escalators, and Moving Walks ANSI/ASME A17.2, 2007.

Manufacturer Size Type Location

Hollister-Whitney “A” 3-stop Passenger Building 2

Hollister-Whitney “B” 3-stop Passenger Building 2

Hollister-Whitney “A” 5-stop Passenger Building 1

Hollister-Whitney “B” 5-stop Passenger Building 1

Hollister-Whitney “S-1” 5-stop Passenger Building 1

Hollister-Whitney “S-2” 5-stop Passenger Building 1

Otis 2-stop Freight Building 1

Otis 2-stop Passenger Building 16

All work performed shall be within this Scope of Work to the extent it applies to the types, size and locations of the elevators listed above. The successful bidder shall provide one (1) set of O&M manuals for the above listed elevators and shall provide the preventive maintenance program for

STATEMENT OF WORK

Roseburg VA Medical Center

913 NW Garden Valley Blvd. Roseburg, OR 97471 each elevator per the manufactures O&M manuals. Both shall be provided to the COR within 30 days of acceptance of the service contract.

B.2.1. INSPECTIONS:

B.2.1.1. Maintenance Schedule/Inspections -- Preventive and recurring maintenance will be accomplished in accordance with the manufacturer’s recommendation. Completed maintenance checklists shall be furnished to the Contracting Officer’s Representative (COR) at the time of monthly billing. The following checklists from the American Society of Mechanical Engineers

(ASME) shall be used: Checklist for Inspection of Electric Elevators, Checklist for Inspection of

Hydraulic Elevators, Checklist for Inspection of Escalators and Moving Walks, and the manufactures Operation and Maintenance manuals for preventive maintenance tasks, as applicable.

B.2.1.2. All passenger and service type elevators shall be inspected monthly, and maintenance performed. A minimum of one hour, per elevator, per maintenance and inspection is required.

Contractor shall be responsible for any additional time required to complete all maintenance and inspections as identified in the maintenance program.

B.2.1.3. The contractor shall report to the work location, survey the repair, and provide to engineering an estimated time to repair and cost of repairs not covered in the basic service contract. The contractor shall commence repair work after notification from the contracting officer, Contracting Officer’s Representative (COR) or another designated representative. All repair work shall be in accordance with normal commercial practices using parts specified by the elevator manufacturer or items of equal or better quality. Downtime of the elevator will be kept to an absolute minimum. The contractor must notify the customer of all projected downtime and estimated time for repair.

B.2.1.4. Contractor shall, at its expense, (up to $10,000) determine the nature and extent of any work or maintenance required to restore the equipment to satisfactory service; accomplish all such work required under these specifications and provide a list of parts and amount of labor estimated to be needed for repairs not covered under these specifications. Such excluded work listings will be submitted to the Contracting Officer for review and approval. If accepted, the work will be confirmed by written purchase order prior to commencement of repairs. Work required under this contract will include, but not be limited to, a thorough check of and replacement of repair of items such as control panels, main machine governors, safeties, car hatchways, accessories in pits, relays, contacts, contact leads, switches, selectors, or associated parts.

B.2.1.5. Contractor shall schedule one (1) elevator mechanic to accompany the Elevator Safety

Contractor during his/her annual safety inspections. The elevator mechanic will perform the tests required on the buffers, safeties, governors, normal and final terminal stopping devices, emergency operation, emergency power operation and door closing force. This applies to semi-annual, annual, and five-year tests. Maintenance Contractor is responsible for making all repairs and adjustments that the Elevator Safety Contractor deems necessary for compliance with elevator codes because of the safety inspections. Maintenance Contractor must accomplish said repairs and adjustments within thirty (30) days after receipt of written notification by the VA that such repairs and adjustments are necessary. Emergency repairs will be done in accordance with

EMERGENCY CALL-BACK SERVICE.

B.2.1.6. Contractor shall maintain all elevator equipment using trained and certified persons directly employed and supervised by the Contractor. These persons will be qualified to keep the equipment properly adjusted and will use all reasonable care to maintain equipment in proper and safe operating conditions including, but not limited to, the following:

a) As needed, examine, adjust, clean, lubricate and, when conditions warrant, repair or replace machine, motor and controller parts including, but not limited to: worms, gears, thrusts, bearings, brake magnate, brake shoes, brushes, field and armature windings, commutators, rotating elements, coils, contacts, resistors, magnate frames, solid state electrical components and other electro-mechanical parts.

b) Selector and dispatching equipment relay printing circuit boards, SCR controls, condenser, transformers, contacts, leads, timing devices, computer devices and traveling cable.

c) Governor, governor sheaves and, assemble, bearings, contacts, governor jaws, governor cable and car safeties.

d) Deflector or secondary sheaves, bearings, car and counterweight buffers, car and counter-weight shoes, including rollers or gibes, top and bottom limit switches, governor tension sheaves assembly, compensating sheave assembly, hoist ropes, governor ropes, compensating ropes and chains. Load weighing equipment, car frame, car safety mechanism, platform, wooden platform flooring,

e) Door operator, clutch assembled, pick-up rollers, interlocks, hoist way doors hangers, bottom door guides, safety edges, electric eyes, astragal, auxiliary door closing devices, hatch indicators, vanes, car and hall lanterns, fixtures, power fans, position indicators, access switches and inspection stations.

f) Keep the guide rail clips properly lubricated where required. Renew guide shoe gibs or guide rollers as applicable to assure smoother and quieter operation.

g) As needed, examine all safety devices and governors, and equalize the tension on all hoisting ropes.

h) Furnish and supply manufacturer’s approved items or equal or better-quality lubricants.

I) As needed, examine, adjust, clean, lubricate, and, when conditions warrant, repair or replace pumps, pump motors, operating valves, valve motors, motor windings, leveling valves, plunger packing’s, exposed piping, hydraulic fluid tanks on hydraulic elevators and furnish hydraulic fluid.

j) Power plant, consisting of its enclosure, pump, motor, power transmission elements between the pump and motor, valves (of every kind), strainers, mufflers, gaskets, and all other accessories.

k) Entire controller and motor starter including accessories.

I) All hoist way equipment of every kind, including fastenings to the building. All electrical wiring, conduit, ducts, traveling cables, etc., from and beyond the elevator equipment of every kind to the main line disconnect switches and hoist way outlets.

m) All piping, fittings, and accessories (such as vibration dampeners, silencers, etc.) between the pumping plant and the jack unit (unless buried underground).

n) Emergency lighting, firemen’s service equipment, automatic power door operators, landing and car door hangers, landing and car door contacts, door protective devices, hoist way door interlocks, bottom door guides, manual door closer and auxiliary door closing devices.

o) Re-lamp all inoperative signals during regular examinations, all other miscellaneous equipment, materials, solid state components, etc. not mentioned above or the makeup of the complete elevator or elevators.

B.2.2. LUBRICATION/ADJUSTMENT SERVICE:

The Contractor shall furnish all lubricants, hydraulic fluid, cleaning supplies and tools necessary to perform the work described above. All lubricants shall be as recommended by the manufacturer of the equipment.

As required, the machines, brakes, motors, controllers, relay panels, selectors, leveling devices, operating devices, switches on car and hoist way, hoist way door and car door or gate operating devices, interlocks and contact guide shoes, or roller guides, guide grooves in hoist way and car door sills, hangers for all doors and car doors or gates, signal system, car safety devices, governors, tension frames and sheaves in pit shall be lubricated and adjusted in accordance with manufacturers recommendations: (See SHUTDOWN OF ELEVATORS).

All hoisting ropes shall be examined quarterly, and tension equalized, and a written report of rope condition furnished to the COR upon completion of adjustment. When Contractor’s recommendation to replace hoisting ropes is approved, the Contractor shall renew all hoisting ropes and governor ropes. The exterior of the machinery and any other parts of the equipment, subject to rust, shall be kept properly painted and presentable always. The motor windings shall be periodically treated with proper insulation compound. The guide rails shall be kept free of rust, where roller guides are used and properly lubricated where sliding guides are used. Guide shoe roller and gibs shall be renewed as required to insure smooth and satisfactory operation. All electrical wiring and conductors extending from elevators and machine rooms into the hoist ways shall be repaired and for replaced when required. Circuit breakers on main line switches, together with main line fuses, are excluded.

B.2.3. PERFORMANCE: All work will commence within two (2) hours after receipt of telephonic notification unless other arrangements are made and are acceptable with the VA, after which work shall proceed progressively to accomplishment without undue delay.

B.2.4. EMERGENCY CALLBACK SERVICE: Emergency callback service shall be provided within two (2) hours of receipt of requests (telephone or otherwise) from the VA covering shutdowns or any emergency trouble arising between scheduled service calls. This callback service shall be rendered at any hour of any day of the week at no additional charge to the

Government, except when cause is other than Contractor’s responsibility. If a serviceman is not immediately available, the office receiving the call must notify the Medical Center stating the length of time of delay. They will be advised at that time if service call can be deferred. The contractor shall commence work within four (4) hours and if the job cannot be completed, due to lack of parts, he is to notify the COR, Facilities Management Service or the boiler plant. The

Government reserves the right to procure services from a non-contract source and bill the costs to the Contractor if response time from the Contractor is determined inadequate.

B.2.5. REPORT OF SERVICES: Immediately upon completion of each inspection or emergency call, a copy of the Contractor’s service report, initialed by the VA employee in charge of the equipment will be furnished to the COR. At night, weekends, or holidays, the Contractor will deliver service or repair tickets to the boiler plant.

B.2.6. SHUTDOWNS OF ELEVATORS: Shutdown of elevators for cleaning, lubrication and adjustment must be performed during off-peak hours or as determined by COR. Contractor shall notify the COR, or his/her designee, twenty-four (24) hours in advance of date scheduled for equipment shutdowns. Signs must be posted at each floor to inform personnel that elevator is down for service or repairs.

NOTE: Interruption of service by shutdown is considered to be work requiring shutdown for more than fifteen (15) minutes at any one time.

B.2.7. BREAKDOWNS: The Contractor will repair all breakdowns in full and the elevator shall be returned to service as soon as possible. NO OVERTIME OR TRAVEL TIME WILL BE CHARGED

TO THE GOVERNMENT. All callback trouble calls and repairs will be accomplished under the basic contract at no additional cost to the government.

B.2.8. PARTS TO BE FURNISHED AND INSTALLED OR REPAIRED:

The Contractor shall furnish and install or repair when and as necessary, machine hydraulic pumps, motor generators, controllers, selectors, worms, gears, thrusts, windings, commutators, hydraulic pump ‘VEE” belts and pulleys, hydraulic valve components and coils, circuits, magnet frames, relays, contractors, control fuses, cams, car door and hoist way door hangers, tracks and door guides, door operating devices, interlocks and contacts, car gates, safety devices, governors, push buttons, annunciators, hail lanterns and indicators, lamp replacements in signal systems and all other elevator signal and accessory equipment complete. All parts shall be of the original manufacturer’s design and specification or approved equal.

The Contractor shall not supply and replace incandescent or fluorescent lamps for car light fixtures; supply and replace floor covering on elevator car platform; make renewals or repairs necessitated by reason of negligence or misuse of the equipment by persons other than the

Contractor, his representatives and employees or by reason of any other cause beyond control of the Contractor, except normal wear and tear; install new attachments as may be recommended or directed by inspection firms or by Federal, State, Municipal or other Government authorities.

Any part costing less than $10,000 shall be replaced by the contractor at no additional charge to the Government. The monthly maintenance charge is understood to include the cost of such parts.

If it is necessary to replace a part that cost more than the above listed amount the contractor shall immediately notify the POC and provide a cost proposal for the part. This cost proposal shall be for the cost of the part only. The cost of the labor to install the part is understood to be included in the monthly maintenance charge.

B.2.9. INVENTORY:

Contractor shall own and maintain an efficient amount of replacement parts, by the origin manufacture or approved equal, to maintain the equipment in a first class and safe operating condition. These parts shall be made available for inspection upon request prior to award of this contract.

The inventory shall include, but not be limited to, the following:

(2) CPU I/O card rack

(2) CPU PC board

(2) I/O card rack

(2) I/O interface PC board

(1) Bi-logic output PC board

(2) Resistor boards

(4) PC timer boards

(1) Universal PC board

(1) 1000 VA transformer

(1) Pulse distribution PC

(3) Overload relays

(1) Armature cooling fan

(1) Field power distribution PCB

(1) Linear Acceleration/Decelerations PCB

(1) Precise reference PCB

(2) Multiple operation amplifier PC board

(1) Performance comparator PCB

(1) Six pulse firing PC board V

(1) Complete safety edge assembly

(1) Complete photo electric eye unit

(1) Complete Janus P40 sensor unit

(12) Door hanger rollers

(6) Reel closers

(12) Door pick-up rollers

(6) Electrical mechanical hoist way door interlocks

(6) Static floor selector switches (MFS)

(6) Magnetic leveling units

2 All diagnostic equipment, microprocessor printed circuit boards, solid-state circuitry parts and reprogramming capabilities are of the original manufacturer’s parts only.

B.2.10. CLEANING SERVICES: All parts, equipment, sheaves and beams, counterweights frame, top of cars, bottom of platforms, hatchways, pits, and machines room floors shall be kept clean.

Contractor shall clean, remove dirt, hydraulic fluid, lint, excessive grease on or about the machines, motors, controls and associated equipment and accessories. Car tops and pits are to be cleaned at least each time the machine is inspected, serviced, or repaired. Pit cleaning will include removal of rubbish, debris, spillage, and drippings. Contractor shall wipe down all machinery and keep it free of dust. Oily rags will be placed in proper type contractor furnished flammable containers, which shall be removed from the premises and disposed of weekly or when full. Maintenance contractor shall furnish at no additional expense to the government proper flammable storage cabinets for cleaning and maintenance supplies stored at the worksite.

Material safety Data Sheets (MSDS’s) shall also be maintained at the worksite for cleaning and maintenance supplies.

B.2.11. LAMP REPLACEMENT: Car top lights, pit lights, hoist way lights, floor signal lights, exhaust fan and operational control lights are to be kept operational by the Contractor. Contractor shall check all lamps at the time of required inspection and shall immediately replace those found to be burned out. When Contractor personnel are on station, a list of known inoperative lights shall be posted in the boiler plant and the Contractor shall install new lamps before he leaves the station.

B.2.12. PERFORMANCE REQUIREMENTS:

B.2.12.1. Contractor agrees to maintain the following minimum requirements of the elevators designated below:

Speed: Plus, or minus 5% under any loading condition.

Capacity: Safety lower, stop and hold up to 125% rated load.

Leveling: Plus, or minus 3/8” under any loading condition.

Door closing time, thrust and kinetic energy shall comply with all ANSI code.

Floor to floor performance time: Per manufacturer’s specification from time door starts closing at one floor to fully opened and level on successive typical floor, regardless of loading conditions or direction of travel. If not feasible, contractor must contact the COR, Wayne Adams at 541-440-

1213 or Brandon Willis at 541-440-100 Ext 41223 with recommendations for compliance.

B.2.12.2. In accomplishing the above requirements, Contractor shall maintain a comfortable ride with smooth acceleration, retardation, and a soft stop. Door operation shall be quiet and positive with smooth checking at the stream of travel.

B.2.12.3. Perform the following test on the elevator equipment:

a) Test of the car and counterweights safeties, governors, buffers and all other safety devices. The car balance will be checked, and the governor set. If required, the governor will be recalibrated and sealed for proper tripping speed. Annual no-load and five-year full load code required testing will be complied with.

b) Code required yearly relief valve test and cylinder leakage test on all hydraulic elevators.

c) All tests performed on the elevator equipment described will be in accordance with the most recent ANSI/ASME A17.1 and A17.2 code requirements.

B.2.12.4. Check the group dispatching systems and make necessary test to ensure all circuits and time settings are properly adjusted and that the systems perform as designed and installed on an annual basis. Bi-annual testing of the fireman’s emergency service operation will be performed to assure proper operation of the system.

Elevators are fully operational 95% of the time.

Repairs are to commence within four (4) hours of notification; response to and repairs of service calls 95% of the time.

Customers are informed of expected repair time, and repair is made within 95% of the time.

B.2.13. CONTRACTOR SHALL NOT

Make renewals or repairs necessitated by reason or damage of the equipment by persons other than the Contractor, his representatives and employees or by reason by other damage beyond control of the Contractor, except under separate purchase order.

Install, without purchase order authority, new attachments as may be recommended or directed by inspection firms or by Federal, State, and Municipal or other Government authorities.

Be responsible for repair or replacement of building items, hoist way or machine room walls or floors, car enclosures, car finish, floor materials, hoist way entrance frames, doors and sills and signal fixture face plates.

Be responsible for machine and auxiliary disconnect switches, fuses and feeders to control panels.

Extreme variations in machine room (allowable variations to be between 65 degrees Fahrenheit and 95 degrees’ Fahrenheit temperature) or tampering with the elevator equipment by unauthorized personnel.

SECURITY CLAUSE: The C&A requirements do not apply, and a Security Accreditation Package is not required.

PERIOD OF CONTRACT:

BASE YEAR: 9/1/2024 - 8/31/2025,

OY1 9/1/2025 - 8/31/2026

OY2 9/1/2026 - 8/31/2027

OY3 9/1/2027 - 8/31/2028

OY4 9/1/2028 - 8/31/2029

INVOICES SHALL BE ELECTRONIC AND TRANSMITTED TO:

Financial Services Center

P.O. Box 149971

Austin, TX 78714

All invoices MUST contain the Purchase Order Number on them.

8. JUSTIFICATION: In accordance with the manufacturer’s requirements, NFPA, The Joint

Commission and local policy scheduled and unscheduled maintenance is required on this equipment.

Additionally, all service (including parts) must be equal to or greater than what the original manufacturer would provide.

PERSONNEL CLEARANCES AND PRIVACY CONSIDERATIONS: The Contractor will ensure that their personnel and subcontractor personnel meet the privacy standards as set forth by

HIPPA (Health Insurance Portability and Accountability Act of 1996) with respect personal and confidential information that they may come upon, while servicing medical equipment.

Additionally, all contracted service personnel must have training on the above-described equipment equivalent to the original manufacturers training.

DOCUMENTATION: Contractor will provide the COR with individual written reports which describe the maintenance and repair service performed on the equipment in detail. This shall include a list of all parts replaced and all services performed. Send service report to the named

COR

a. Prior to award, bidder must have a facility to include personnel, test equipment, parts inventory, training certificates, licenses and technical documentation available for inspection by VA Medical Center personnel and can show written evidence to technical qualifications of personnel, test equipment (and calibration documentation) licenses and availability of parts. Parts availability must be written documentation from either the equipment manufacturer or authorized parts supplier. In either case, bidder must be able to show the availability of parts to him/her within 24 hours after initial call. For contracts for maintenance and repair services form other than the original manufacturer or a designated representative, the Contractor will be fully responsible for obtaining all technical documentation necessary to fulfill contractual obligations.

b. The Contractor warrants that the services to be performed under this contract will be performed in a good workmanship manner and shall conform to the standards of the industry. This warranty is given expressly and in place of all other warranties, expressed or implied, statutory or otherwise, and is the only warranty given by the

Contractor.

NEGLIGENCE CLAUSE: When services and parts are required because of accident, abuse, misuse or negligence by other than the Contractor or his representative, and are not included as a part of PM inspection or service calls, such needs will be reported to the Contracting Officer’s representative along with estimates of charges. The Contracting Officer and Representative will evaluate these needs and authorize appropriate action. The parts will be installed under the terms of the contact and each invoice is to include a legible itemized list of labor charges and parts costs. The government will incur no charges for service and parts due to accident, abuse, misuse or negligence by the contractor or his representative.

END OF CONTRACT: Contractor guarantees that all equipment covered in this contract shall meet or exceed manufacturer’s performance specifications at the contract expiration date. At the end of the contract term and within the two weeks following the award to the new Contractor, there will be a final inspection of all equipment at which the Contractor, the new Contractor and the

Contracting Officer’s representative will be present. Any deficiencies noted will be the responsibility of the previous Contractor and shall be corrected by the terms of this contract.

TECHNICIANS PROVIDING SERVICE: All technicians providing service on this equipment

MUST be factory trained by the original manufacturer of the equipment. Documentation of this training needs to be available upon request.

SECTION C - CONTRACT CLAUSES

C.1 52.212-4 CONTRACT TERMS AND CONDITIONS—COMMERCIAL

PRODUCTS AND COMMERCIAL SERVICES (NOV 2023)

(a) Inspection/Acceptance. The Contractor shall only tender for acceptance those items that conform to the requirements of this contract. The Government reserves the right to inspect or test any supplies or services that have been tendered for acceptance. The Government may require repair or replacement of nonconforming supplies or reperformance of nonconforming services at no increase in contract price. If repair/replacement or reperformance will not correct the defects or is not possible, the Government may seek an equitable price reduction or adequate consideration for acceptance of nonconforming supplies or services. The

Government must exercise its post-acceptance rights—

(1) Within a reasonable time after the defect was discovered or should have been discovered;

and

(2) Before any substantial change occurs in the condition of the item, unless the change is due to the defect in the item.

(b) Assignment. The Contractor or its assignee may assign its rights to receive payment due as a result of performance of this contract to a bank, trust company, or other financing institution, including any Federal lending agency in accordance with the Assignment of Claims

Act (31 U.S.C. 3727). However, when a third party makes payment (e.g., use of the

Governmentwide commercial purchase card), the Contractor may not assign its rights to receive payment under this contract.

(c) Changes. Changes in the terms and conditions of this contract may be made only by written agreement of the parties.

(d) Disputes. This contract is subject to 41 U.S.C. chapter 71, Contract Disputes. Failure of the parties to this contract to reach agreement on any request for equitable adjustment, claim, appeal or action arising under or relating to this contract shall be a dispute to be resolved in accordance with the clause at Federal Acquisition Regulation (FAR) 52.233-1, Disputes, which is incorporated herein by reference. The Contractor shall proceed diligently with performance of this contract, pending final resolution of any dispute arising under the contract.

(e) Definitions. The clause at FAR 52.202-1, Definitions, is incorporated herein by reference.

(f) Excusable delays. The Contractor shall be liable for default unless nonperformance is caused by an occurrence beyond the reasonable control of the Contractor and without its fault or negligence such as, acts of God or the public enemy, acts of the Government in either its sovereign or contractual capacity, fires, floods, epidemics, quarantine restrictions, strikes, unusually severe weather, and delays of common carriers. The Contractor shall notify the

Contracting Officer in writing as soon as it is reasonably possible after the commencement of any excusable delay, setting forth the full particulars in connection therewith, shall remedy such occurrence with all reasonable dispatch, and shall promptly give written notice to the

Contracting Officer of the cessation of such occurrence.

(g) Invoice.

(1) The Contractor shall submit an original invoice and three copies (or electronic invoice, if authorized) to the address designated in the contract to receive invoices. An invoice must include—

(i) Name and address of the Contractor;

(ii) Invoice date and number;

(iii) Contract number, line item number and, if applicable, the order number;

(iv) Description, quantity, unit of measure, unit price and extended price of the items delivered;

(v) Shipping number and date of shipment, including the bill of lading number and weight of shipment if shipped on Government bill of lading;

(vi) Terms of any discount for prompt payment offered;

(vii) Name and address of official to whom payment is to be sent;

(viii) Name, title, and phone number of person to notify in event of defective invoice; and

(ix) Taxpayer Identification Number (TIN). The Contractor shall include its TIN on the invoice only if required elsewhere in this contract.

(x) Electronic funds transfer (EFT) banking information.

(A) The Contractor shall include EFT banking information on the invoice only if required elsewhere in this contract.

(B) If EFT banking information is not required to be on the invoice, in order for the invoice to be a proper invoice, the Contractor shall have submitted correct EFT banking information in accordance with the applicable solicitation provision, contract clause (e.g., 52.232-33, Payment by Electronic Funds Transfer—System for Award Management, or 52.232-34, Payment by

Electronic Funds Transfer—Other Than System for Award Management), or applicable agency procedures.

(C) EFT banking information is not required if the Government waived the requirement to pay by EFT.

(2) Invoices will be handled in accordance with the Prompt Payment Act (31 U.S.C. 3903) and Office of Management and Budget (OMB) prompt payment regulations at 5 CFR part 1315.

(h) Patent indemnity. The Contractor shall indemnify the Government and its officers, employees and agents against liability, including costs, for actual or alleged direct or contributory infringement of, or inducement to infringe, any United States or foreign patent, trademark or copyright, arising out of the performance of this contract, provided the Contractor is reasonably notified of such claims and proceedings.

(i) Payment.—

(1) Items accepted. Payment shall be made for items accepted by the Government that have been delivered to the delivery destinations set forth in this contract.

(2) Prompt payment. The Government will make payment in accordance with the Prompt

Payment Act (31 U.S.C. 3903) and prompt payment regulations at 5 CFR part 1315.

(3) Electronic Funds Transfer (EFT). If the Government makes payment by EFT, see 52.212-

5(b) for the appropriate EFT clause.

(4) Discount. In connection with any discount offered for early payment, time shall be computed from the date of the invoice. For the purpose of computing the discount earned, payment shall be considered to have been made on the date which appears on the payment check or the specified payment date if an electronic funds transfer payment is made.

(5) Overpayments. If the Contractor becomes aware of a duplicate contract financing or invoice payment or that the Government has otherwise overpaid on a contract financing or invoice payment, the Contractor shall—

(i) Remit the overpayment amount to the payment office cited in the contract along with a description of the overpayment including the—

(A) Circumstances of the overpayment (e.g., duplicate payment, erroneous payment, liquidation errors, date(s) of overpayment);

(B) Affected contract number and delivery order number, if applicable;

(C) Affected line item or subline item, if applicable; and

(D) Contractor point of contact.

(ii) Provide a copy of the remittance and supporting documentation to the Contracting

Officer.

(6) Interest.

(i) All amounts that become payable by the Contractor to the Government under this contract shall bear simple interest from the date due until paid unless paid within 30 days of becoming due. The interest rate shall be the interest rate established by the Secretary of the

Treasury as provided in 41 U.S.C. 7109, which is applicable to the period in which the amount becomes due, as provided in (i)(6)(v) of this clause, and then at the rate applicable for each six-month period as fixed by the Secretary until the amount is paid.

(ii) The Government may issue a demand for payment to the Contractor upon finding a debt is due under the contract.

(iii) Final decisions. The Contracting Officer will issue a final decision as required by 33.211 if—

(A) The Contracting Officer and the Contractor are unable to reach agreement on the existence or amount of a debt within 30 days;

(B) The Contractor fails to liquidate a debt previously demanded by the Contracting Officer within the timeline specified in the demand for payment unless the amounts were not repaid because the Contractor has requested an installment payment agreement; or

(C) The Contractor requests a deferment of collection on a debt previously demanded by the Contracting Officer (see 32.607-2).

(iv) If a demand for payment was previously issued for the debt, the demand for payment included in the final decision shall identify the same due date as the original demand for payment.

(v) Amounts shall be due at the earliest of the following dates:

(A) The date fixed under this contract.

(B) The date of the first written demand for payment, including any demand for payment resulting from a default termination.

(vi) The interest charge shall be computed for the actual number of calendar days involved beginning on the due date and ending on—

(A) The date on which the designated office receives payment from the Contractor;

(B) The date of issuance of a Government check to the Contractor from which an amount otherwise payable has been withheld as a credit against the contract debt; or

(C) The date on which an amount withheld and applied to the contract debt would otherwise have become payable to the Contractor.

(vii) The interest charge made under this clause may be reduced under the procedures prescribed in FAR 32.608-2 in effect on the date of this contract.

(j) Risk of loss. Unless the contract specifically provides otherwise, risk of loss or damage to the supplies provided under this contract shall remain with the Contractor until, and shall pass to the Government upon:

(1) Delivery of the supplies to a carrier, if transportation is f.o.b. origin; or

(2) Delivery of the supplies to the Government at the destination specified in the contract, if transportation is f.o.b. destination.

(k) Taxes. The contract price includes all applicable Federal, State, and local taxes and duties.

(l) Termination for the Government's convenience. The Government reserves the right to terminate this contract, or any part hereof, for its sole convenience. In the event of such termination, the Contractor shall immediately stop all work hereunder and shall immediately cause any and all of its suppliers and subcontractors to cease work. Subject to the terms of this contract, the Contractor shall be paid a percentage of the contract price reflecting the percentage of the work performed prior to the notice of termination, plus reasonable charges the

Contractor can demonstrate to the satisfaction of the Government using its standard record keeping system, have resulted from the termination. The Contractor shall not be required to comply with the cost accounting standards or contract cost principles for this purpose. This paragraph does not give the Government any right to audit the Contractor's records. The

Contractor shall not be paid for any work performed or costs incurred which reasonably could have been avoided.

(m) Termination for cause. The Government may terminate this contract, or any part hereof, for cause in the event of any default by the Contractor, or if the Contractor fails to comply with any contract terms and conditions, or fails to provide the Government, upon request, with adequate assurances of future performance. In the event of termination for cause, the Government shall not be liable to the Contractor for any amount for supplies or services not accepted, and the

Contractor shall be liable to the Government for any and all rights and remedies provided by law. If it is determined that the Government improperly terminated this contract for default, such termination shall be deemed a termination for convenience.

(n) Title. Unless specified elsewhere in this contract, title to items furnished under this contract shall pass to the Government upon acceptance, regardless of when or where the Government takes physical possession.

(o) Warranty. The Contractor warrants and implies that the items delivered hereunder are merchantable and fit for use for the particular purpose described in this contract.

(p) Limitation of liability. Except as otherwise provided by an express warranty, the Contractor will not be liable to the Government for consequential damages resulting from any defect or deficiencies in accepted items.

(q) Other compliances. The Contractor shall comply with all applicable Federal, State and local laws, executive orders, rules and regulations applicable to its performance under this contract.

(r) Compliance with laws unique to Government contracts. The Contractor agrees to comply with 31 U.S.C. 1352 relating to limitations on the use of appropriated funds to influence certain

Federal contracts; 18 U.S.C. 431 relating to officials not to benefit; 40 U.S.C. chapter 37, Contract Work Hours and Safety Standards; 41 U.S.C. chapter 87, Kickbacks; 49 U.S.C. 40118, Fly American; and 41 U.S.C. chapter 21 relating to procurement integrity.

(s) Order of precedence. Any inconsistencies in this solicitation or contract shall be resolved by giving precedence in the following order:

(1) The schedule of supplies/services.

(2) The Assignments, Disputes, Payments, Invoice, Other Compliances, Compliance with

Laws Unique to Government Contracts, and Unauthorized Obligations paragraphs of this clause;

(3) The clause at 52.212-5.

(4) Addenda to this solicitation or contract, including any license agreements for computer software.

(5) Solicitation provisions if this is a solicitation.

(6) Other paragraphs of this clause.

(7) The Standard Form 1449.

(8) Other documents, exhibits, and attachments

(9) The specification.

(t) [Reserved]

(u) Unauthorized Obligations.

(1) Except as stated in paragraph (u)(2) of this clause, when any supply or service acquired under this contract is subject to any End User License Agreement (EULA), Terms of Service

(TOS), or similar legal instrument or agreement, that includes any clause requiring the

Government to indemnify the Contractor or any person or entity for damages, costs, fees, or any other loss or liability that would create an Anti-Deficiency Act violation (31 U.S.C. 1341), the following shall govern:

(i) Any such clause is unenforceable against the Government.

(ii) Neither the Government nor any Government authorized end user shall be deemed to have agreed to such clause by virtue of it appearing in the EULA, TOS, or similar legal instrument or agreement.