RFQ 36C26024Q0396.pdf

PAGE 1 OF 1. REQUISITION NO.

2. CONTRACT NO. 3. AWARD/EFFECTIVE DATE 4. ORDER NO. 5. SOLICITATION NUMBER 6. SOLICITATION ISSUE DATE

a. NAME b. TELEPHONE NO. (No Collect Calls) 8. OFFER DUE DATE/LOCAL

TIME

9. ISSUED BY CODE 10. THIS ACQUISITION IS UNRESTRICTED OR SET ASIDE: % FOR:

SMALL BUSINESS

HUBZONE SMALL

BUSINESS

SERVICE-DISABLED

VETERAN-OWNED

SMALL BUSINESS

WOMEN-OWNED SMALL BUSINESS

(WOSB) ELIGIBLE UNDER THE WOMEN-OWNED

SMALL BUSINESS PROGRAM

EDWOSB

8(A)

NAICS:

SIZE STANDARD:

11. DELIVERY FOR FOB DESTINA-

TION UNLESS BLOCK IS

MARKED

SEE SCHEDULE

12. DISCOUNT TERMS

13a. THIS CONTRACT IS A

RATED ORDER UNDER

DPAS (15 CFR 700)

13b. RATING

14. METHOD OF SOLICITATION

RFQ IFB RFP

15. DELIVER TO CODE 16. ADMINISTERED BY CODE

17a. CONTRACTOR/OFFEROR CODE FACILITY CODE 18a. PAYMENT WILL BE MADE BY CODE

TELEPHONE NO. UEI: EFT:

PHONE: FAX:

17b. CHECK IF REMITTANCE IS DIFFERENT AND PUT SUCH ADDRESS IN OFFER

18b. SUBMIT INVOICES TO ADDRESS SHOWN IN BLOCK 18a UNLESS BLOCK BELOW IS CHECKED

SEE ADDENDUM

19. 20. 21. 22. 23. 24.

ITEM NO. SCHEDULE OF SUPPLIES/SERVICES QUANTITY UNIT UNIT PRICE AMOUNT

(Use Reverse and/or Attach Additional Sheets as Necessary)

25. ACCOUNTING AND APPROPRIATION DATA 26. TOTAL AWARD AMOUNT (For Govt. Use Only)

27a. SOLICITATION INCORPORATES BY REFERENCE FAR 52.212-1, 52.212-4. FAR 52.212-3 AND 52.212-5 ARE ATTACHED. ADDENDA ARE ARE NOT ATTACHED.

27b. CONTRACT/PURCHASE ORDER INCORPORATES BY REFERENCE FAR 52.212-4. FAR 52.212-5 IS ATTACHED. ADDENDA ARE ARE NOT ATTACHED

28. CONTRACTOR IS REQUIRED TO SIGN THIS DOCUMENT AND RETURN _______________ 29. AWARD OF CONTRACT: REF. ___________________________________ OFFER

COPIES TO ISSUING OFFICE. CONTRACTOR AGREES TO FURNISH AND DATED ________________________________. YOUR OFFER ON SOLICITATION

DELIVER ALL ITEMS SET FORTH OR OTHERWISE IDENTIFIED ABOVE AND ON ANY (BLOCK 5), INCLUDING ANY ADDITIONS OR CHANGES WHICH ARE

ADDITIONAL SHEETS SUBJECT TO THE TERMS AND CONDITIONS SPECIFIED SET FORTH HEREIN IS ACCEPTED AS TO ITEMS:

30a. SIGNATURE OF OFFEROR/CONTRACTOR 31a. UNITED STATES OF AMERICA (SIGNATURE OF CONTRACTING OFFICER)

30b. NAME AND TITLE OF SIGNER (TYPE OR PRINT) 30c. DATE SIGNED 31b. NAME OF CONTRACTING OFFICER (TYPE OR PRINT) 31c. DATE SIGNED

AUTHORIZED FOR LOCAL REPRODUCTION (REV. NOV 2021)

PREVIOUS EDITION IS NOT USABLE Prescribed by GSA - FAR (48 CFR) 53.212

7. FOR SOLICITATION

INFORMATION CALL:

STANDARD FORM 1449

SOLICITATION/CONTRACT/ORDER FOR COMMERCIAL PRODUCTS AND COMMERCIAL SERVICES

OFFEROR TO COMPLETE BLOCKS 12, 17, 23, 24, & 30

36C26024Q0396 03-13-2024

04-08-2024

17:30 PDT

Network Contracting Office 20

ATTN: V4CONT

1601 E. Fourth Plain Blvd

Bldg.17, Suite B428

Vancouver WA 98661

X

238290

$22 Million

Net 30

N/A

Department of Veterans Affairs

Boise VA Medical Center

Warehouse

500 W Fort Street

Boise ID 83702

36C260

Network Contracting Office 20

ATTN: V4CONT

1601 E. Fourth Plain Blvd

Bldg.17, Suite B428

Vancouver WA 98661

Dept of Veterans Affairs

FMS-VA-2(101)

Financial Services Center

PO BOX 149971

Austin TX 78714-9971

See CONTINUATION Page

This is a firm fixed price solicitation for elevator services

RFQ 36C26024Q0396 closes on 4/8/2024 at 1730 PST the last day for questions is 03/28/2024 at 17:30 PST

Please email Nick Price at Nicholas. Price@va.gov for all questions related to RFQ 36C26024Q0396 in writing

This contract is for base plus 4 years and is full and open competition.

There will be no site visits for RFQ 36C26024Q0396

Communication with anyone other than the listed contracting

POC will result in disqualification of your quote during the open solicitation period.

See CONTINUATION Page

36C26024Q0396

Table of Contents

SECTION A

A.1 SF 1449 SOLICITATION/CONTRACT/ORDER FOR COMMERCIAL PRODUCTS

AND COMMERCIAL SERVICES

SECTION B - CONTINUATION OF SF 1449 BLOCKS

B.1 CONTRACT ADMINISTRATION DATA

B.2 PRICE/COST SCHEDULE

ITEM INFORMATION

B.3 DELIVERY SCHEDULE

SECTION C - CONTRACT CLAUSES

C.1 52.212-4 CONTRACT TERMS AND CONDITIONS—COMMERCIAL PRODUCTS

AND COMMERCIAL SERVICES (NOV 2023)

C.2 52.252-2 CLAUSES INCORPORATED BY REFERENCE (FEB 1998)

C.3 52.217-8 OPTION TO EXTEND SERVICES (NOV 1999)

C.4 52.217-9 OPTION TO EXTEND THE TERM OF THE CONTRACT (MAR 2000) ... 33

C.5 VAAR 852.203-70 COMMERCIAL ADVERTISING (MAY 2018)

C.6 VAAR 852.232-72 ELECTRONIC SUBMISSION OF PAYMENT REQUESTS (NOV

2018)

C.7 VAAR 852.242-71 ADMINISTRATIVE CONTRACTING OFFICER (OCT 2020) ... 35

C.8 VAAR 852.215-70 SERVICE-DISABLED VETERAN-OWNED AND VETERAN-

OWNED SMALL BUSINESS EVALUATION FACTORS (JAN 2023) (DEVIATION)

C.9 VAAR 852.215-71 EVALUATION FACTOR COMMITMENTS (OCT 2019)

C.10 52.212-5 CONTRACT TERMS AND CONDITIONS REQUIRED TO IMPLEMENT

STATUTES OR EXECUTIVE ORDERS—COMMERCIAL PRODUCTS AND

COMMERCIAL SERVICES (DEC 2023) (DEVIATION) (JAN 2024)

SECTION D - CONTRACT DOCUMENTS, EXHIBITS, OR ATTACHMENTS

SECTION E - SOLICITATION PROVISIONS

E.1 52.212-1 INSTRUCTIONS TO OFFERORS—COMMERCIAL PRODUCTS AND

COMMERCIAL SERVICES (SEP 2023)

E.2 52.204-24 REPRESENTATION REGARDING CERTAIN TELECOMMUNICATIONS

AND VIDEO SURVEILLANCE SERVICES OR EQUIPMENT (NOV 2021)

E.3 52.204-29 FEDERAL ACQUISITION SUPPLY CHAIN SECURITY ACT

ORDERS—REPRESENTATION AND DISCLOSURES (DEC 2023)

E.4 52.252-1 SOLICITATION PROVISIONS INCORPORATED BY REFERENCE (FEB

1998)

E.5 52.212-2 EVALUATION—COMMERCIAL PRODUCTS AND COMMERCIAL

SERVICES (NOV 2021)

E.6 52.212-3 OFFEROR REPRESENTATIONS AND CERTIFICATIONS—

COMMERCIAL PRODUCTS AND COMMERCIAL SERVICES (NOV 2023)

SECTION B - CONTINUATION OF SF 1449 BLOCKS

B.1 CONTRACT ADMINISTRATION DATA

1. Contract Administration: All contract administration matters will be handled by the following individuals:

a. CONTRACTOR:

b. GOVERNMENT: Contracting Officer 36C260

Network Contracting Office 20

ATTN: V4CONT

1601 E. Fourth Plain Blvd

Bldg.17, Suite B428

Vancouver WA 98661

2. CONTRACTOR REMITTANCE ADDRESS: All payments by the Government to the contractor will be made in accordance with:

[X] 52.232-33, Payment by Electronic Funds Transfer—System For Award Management, or

[] 52.232-36, Payment by Third Party

3. INVOICES: Invoices shall be submitted in arrears:

a. Quarterly []

b. Semi-Annually []

c. Other [X] Monthly

4. GOVERNMENT INVOICE ADDRESS: All Invoices from the contractor shall be submitted electronically in accordance with VAAR Clause 852.232-72 Electronic Submission of Payment

Requests.

ACKNOWLEDGMENT OF AMENDMENTS: The offeror acknowledges receipt of amendments to the Solicitation numbered and dated as follows:

AMENDMENT NO DATE

MAINTENANCE & REPAIR SERVICE

1. MAINTENANCE & REPAIR SERVICE

A. Furnish inspection and maintenance service on all fifteen (15) passenger elevators, two (2) freight elevators, two (2) wheelchair lifts, one (1) equipment lift, and two (2) dumbwaiters identified in the Schedule of Elevators commencing fifteen (15) calendar days after contract award and continuing for one year with four option years to follow.

B. Scope of Work

1. The Contractor shall obtain all necessary licenses and/or permits required to perform the work.

2. The Contractor shall furnish all material, labor, lubricants, hydraulic fluids, supervision, tools, shipping, travel, and equipment necessary to provide full maintenance services, including all adjustments, tests, parts replacement, and repairs necessary to keep the elevators in continuous use at their initial performance ability (same speed, capacity, safety, and efficiency) as originally specified by the equipment manufacturer as modified there after. All adjustments, repairs, and modifications must be in conformance to the manufacturer guidelines and/or the following industry standards, as applicable, whichever is more stringent:

• ASME A17.1 Safety Code for Elevators and Escalators, latest edition

• ASME A17.2 Inspectors’ Manual for Elevators and Escalators, latest edition

• ASME A17.3 Safety Code for Existing Elevators and Escalators, latest edition

• ANSI/NFPA 70 National Electric Code, latest edition

• Manufacturer’s requirements and specifications on inspection, maintenance, and operation of each elevator model

3. Contractor shall have in his possession throughout the term of the contract all diagnostic equipment necessary to fully maintain, test, repair, adjust, or reprogram the systems.

4. The Contractor shall post a check chart for each elevator in each machine room in a conspicuous place. This check chart shall list each elevator component-showing schedule of manufacturer’s recommended frequency of inspection of each component on a weekly, monthly, quarterly, semi-annually, annually, or other frequency. Entries shall be to indicate the status of schedule items of maintenance work performed. The check chart shall be kept up to date at all times and must be initialed and dated by the Contractor’s employee to indicate that the work has been accomplished. Check chart shall be available for review at the COR’s request and the Contractor will physically show the COR the completed work on request.

5. Safety tests and other tests and inspections shall be performed by the Contractor.

Contractor shall perform all safety tests and other tests and inspections as recommended and required by ASME A17.1 LATEST EDITION AND ANSI/ASME A17.2 LATEST EDITION.

6. Contractor shall be required to attach tags after testing as specified by Code, such as at the governor-releasing carrier, oil buffer, etc.

7. Any repairs or adjustments necessary to complete a test and return the elevator to service shall be performed by the Contractor at no additional expense to the Medical Center.

8. After completion of the required tests, submit all documentation to the COR.

9. All tests or inspections that will remove the elevator from normal operation shall be scheduled in advance with the COR.

C. An adequate supply of spare parts shall be maintained at all times to ensure prompt preventive maintenance and repair services.

D. Contractor shall have all maintenance tickets signed by the COR or his/her designee.

E. The following performance levels shall be maintained at all times:

1. Contract speed and brake to brake flight time shall be maintained as originally installed and adjusted.

2. Leveling accuracy shall be maintained at all times.

3. Opening and closing times, door close torques of all cars shall at all times be maintained within the limits of ASME A17.1 Code with a minimum of stand open time consistent with traffic demands at each floor.

4. Door reversal on all elevators equipped with mechanical safety shoes shall always be initiated with the stroke of the shoe. Ensure all electric eyes or door detectors are working at all times.

5. Variable car and hall door open times shall be maintained in accordance with original field adjustments. Deviations from this will not be permitted unless requested and/or approved by the COR.

F. The Contractor shall furnish all labor, supplies, parts, and materials necessary to regularly and systematically clean, examine, adjust, lubricate as required, and if conditions warrant, repair or replace (as applicable to the individual lift/elevator and as the manufacturer dictates,) as follows:

1. Machine, worm, gear, thrust bearings, drive sheave, drive sheave shaft bearings, brake pulley, brake coil, brake contact, brake linings, and component parts.

2. Machine motor, motor generator, motor windings, rotating element, commutator, brushes, brush holders, and bearings.

3. Controller, selector and dispatching equipment, all relays, solid state components, resistors, condensers, transformers, contacts, leads, dashpots, time devices, computer devices, CRT devices, selector tape or wire, and mechanical and electrical driving equipment.

4. Governor, governor ropes, governor sheave and shaft assembly, bearings, contacts, and governor jaws.

5. Deflector or secondary sheave, bearings, car and counterweight buffers, car and counterweight guide rails, top and bottom limit switches, governor tension sheave assembly, compensating sheave assembly, and counterweight guide shoes including rollers or gibs.

6. Hoist way door interlocks, hoist way door hangers, bottom door guides, and auxiliary door closing devices.

7. Automatic power operated door operator, car door hanger, car door contact, door protective devices, load weighing equipment, car frame, car safety mechanism, platform, wood platform flooring, and car guide shoes including gibs and rollers.

8. Car operating panel(s) and equipment, hall lanterns, hall buttons, and signal devices.

9. Cab Lighting

10. Where applicable to hydraulic elevators include cylinder head, plunger exposed surfaces, plunger gland and packing, pumps, exposed piping, fittings and flexible pipe connections, operating controls, check and relief valves, valves, gages, and tanks.

11. All parts and materials shall be of the original manufacturer’s design and specification, or equal thereto. All lubricants shall be as recommended by the manufacturer.

G. The Contractor shall also:

1. Examine periodically all safety devices and governors and conduct an annual no load safety test and each fifth year perform a full load, full speed test of safety mechanism, overhead speed governors, car, and counterweight buffers. If required, the governor will be calibrated and sealed for proper tripping speed. The fifth year testing will be accomplished in fiscal year 16, fiscal year 21, etc.

2. Maintain an adequate factor of safety, to equalize the tension on all hoisting ropes, repair and replace conductor cables and hoist way and machine room wiring.

3. Keep car emergency light units in an operable condition at all times, test special emergency

(fireman’s service) service and emergency power circuits, where provided in accordance with

Code requirements.

4. Furnish lubricants specified to meet the various lubrication needs.

5. Maintain a supply of contacts, coils, leads, brushes, wiping cloths, and other minor parts in each machine room for the performance of routine preventative maintenance.

6. Maintain a complete set of current, legible schematic wiring diagrams in each elevator machine room for each elevator contained therein. To the extent that any of the required schematic wiring diagrams is not available at the time of contract award, it will be the responsibility of the Contractor to provide same at no cost to the Medical Center.

7. The Contractor shall maintain a full, legible service log in each machine room and a complete, orderly chronological file including drawings, complete part lists, and copies of all service reports. The log shall list the date and time of all maintenance service performed.

Each trouble call shall be fully described, including the nature of the call, necessary service performed, and any parts replaced. Service file shall be made available for inspection upon request, and a copy of the complete file furnished to the Boise VAMC during the first week of the last month of the normal contract term.

8. The Contractor shall maintain a separate maintenance record on each elevator and dumbwaiter. The maintenance record shall be kept in the elevator equipment room and shall be readily available for inspection by the COR or designee. The maintenance record is the property of the government and shall be turned over to the Government at the end of the contract. The maintenance record shall be a chronological file that includes the following information:

a) Date.

b) Nature of work (i.e. PMI or call back).

c) Description of work performed (contractor should be brief and concise).

d) Any indication of problems experienced.

e) Initial or signature of mechanics performing work.

9. The Contractor shall instruct his personnel that when they perform work under this contract, they shall comply with the following procedures:

a) Upon arrival at the station, the Contractor shall check in with the Maintenance Repair and Operations Supervisor (MR&O) or designee so that the VAMC will be aware of the

Contractor’s presence at the facility at all times. If work is performed on an emergency call that is after normal working hours (Monday thru Friday 8am to 4:30pm, ) then the contractor must contact either the Administrative Officer on Duty (AOD in the emergency room) or the afterhours maintenance staff on duty. (See contact information)

b) Upon each departure, Contractor will serve notice of disposition of work to the COR or designee. In addition, the contractor shall furnish a copy of a work order, service sheet, or other such written notification of services performed. Such reports shall include the following information:

• Name and address of contractor

• Name of contractor employee(s) performing the work

• Date(s) work performed and hours spent.

• Brief description of work performed, including PMI’s and identification of equipment worked on.

• Signature of contractor’s employee(s) and signature of MR&O Supervisor or designee.

• If the report is not submitted it will indicate that no inspection or maintenance was performed and payment may be withheld and/or delayed.

10. Periodically clean hoist way including all equipment located in or moving through the hoist way, car top, car sling, safeties, appliances, pits, sills, door tracks, and hangers. Clean as needed machine room floors.

H. No maintenance for card reader system is required by this contract.

I. No device shall be acceptable that will not give full satisfaction without excessive maintenance and attention. If it becomes evident during the guarantee period following replacement of a device, that the device is not functioning properly or in accordance with manufacturer’s or specification requirements, or if in the opinion of Contracting Officer, excessive maintenance and attention must be employed to keep the device operational, the device shall be removed and new device meeting all requirements shall be installed as part of work until satisfactory operation of installation is obtained. Period of guarantee shall start a new for such parts from date of completion of each new installation performed, in accordance with foregoing requirements. Any components which may have suffered substantial life cycle reduction or damage due to redundant failure shall also be provided with extended guarantees.

J. Work excluded: The following work is specifically excluded from this contract.

1. Repair or replacement made necessary due to negligence or misuse of the equipment by persons other than the Contractor, his representatives, or his employees. The COR or designee must approve in advance any extra charge work attributed to vandalism or misuse.

No invoice will be paid without prior approval. Any repairs due to misuse or negligence shall be billed according to the labor rate specified in the pricing schedule. Parts will be billed at actual invoiced cost plus a 10% markup.

2. Installation of new attachments, which may be required or recommended by insurance agencies or Government Authorities.

3. Repairs or replacement of cab enclosure, hoist way enclosures, door frames and sills, machine room lighting, and cab tile or carpet.

4. Replacement of underground hydraulic piping or hydraulic cylinder.

5. For the purpose of clarification, any item not specifically excluded shall be considered the

Contractor’s responsibility.

6. All travel costs associated with the performance of this contract are the responsibility of the contractor and are provided at no additional cost to the Government as part of this contract.

Travel costs are defined as but are not limited to: time and vehicle costs for personnel in travel to and from job site for all duties outlined in this specification, normal shipping charges on any parts or materials covered by this contract, costs associated with the normal shipping of parts or equipment out for repair that are covered under this contract, etc.

K. Except for emergency callback service, the Contractor shall perform all work during regular working hours of regular working days 8:00 a.m. to 4:30 p.m. Monday through Friday, excluding

Federal holidays, unless specifically instructed otherwise by the COR.

1. Emergency Callback Service shall be provided 24 hours a day, seven days per week.

L. The Contractor shall provide callback services for each elevator as follows: Callback service is defined as requests for each individual elevator, either during or after normal working hours, to correct any elevator problem or condition, which needs attention. Callbacks during normal working hours consists of responding to the Boise VAMC to each individual elevator service call and taking corrective action at the site within 1 hour for passenger entrapments, 2 hour for all other service calls. Callbacks are not to take time away from preventive maintenance and other requirements required under this contract. Equipment malfunctions shall be corrected the same day that the service call was issued. If circumstances beyond the contractor’s control preclude resolution of the problem that day, the COR must be notified with an explanation of the delay.

1. The Contractor shall have service tickets on each service call signed by COR or designee.

Service ticket shall identify the respective piece of equipment, description of problem, description of corrective measures taken, and date and time unit was returned to regular service. Service tickets for overtime or extra charge work must be signed and a copy left with the COR. Failure to do so will result in non-payment for extra charge work.

2. Emergency service or repairs authorized by the COR, which occur after the normal hours of operation, shall be accomplished at the overtime-hourly rates specified in the pricing schedule. The Medical Center will be responsible for premium portion of the overtime rate only. All overtime service calls shall be handled by one mechanic only unless approved in advance by the COR. If regular timework must be carried over and the Contractor wishes to continue to work beyond the Medical Center’s normal hours of operation, authorization for overtime work must be obtained from the COR before proceeding.

3. Medical Center shall not be responsible for incidental charges including, but not limited to, parking, tolls, mileage, phone, etc., on straight time or overtime work.

4. Contractor shall notify the COR or designee by telephone or in person after completion of each regular time service call and notify at least one of the following: Medical Center Police, Medical Center After Hours Maintenance Mechanic, or the MR&O Supervisor on overtime calls.

M. Under no circumstances will any shutdown or breakdown last longer than five (5) working days

(40 working hours), from initial notification to the Contractor, without prior approval of the COR.

N. All tests, inspections, or maintenance repairs that will remove an elevator from service shall be scheduled in advance with the COR.

O. The Contractor shall comply with the following procedures when an elevator is removed from service for any reason:

1. Notify Facility Management Service, MR&O Supervisor, either by phone (208-891-5308), or in person, before removing elevator from service. If work requires more than one day, daily notification will be made. Notify Facility Management Service when placing the elevator back in service. Contractor’s employees shall turn in Elevator Report Forms, which will furnish the information to the MR&O Supervisor, Facility Management Service.

P. The Contractor shall immediately notify the COR in writing of the existence or the development of any defects in, or repairs required to, the elevator, which the Contractor considers are not covered by the contract and shall furnish a written estimate, when requested, of the cost. Final determination of responsibility will be by mutual agreement between the Contracting Officer and the Contractor.

Q. When planned work requires an elevator to be taken out of service, the Contractor is requested, when possible, to use the Federal holidays listed below.

New Year’s Day

Martin Luther King’s Birthday

Washington’s Birthday Memorial Day

Memorial Day

Juneteenth

Independence Day

Labor Day

Columbus Day

Veterans Day

Thanksgiving Day

Christmas Day

R. Inspection

1. Periodic inspections of the elevators required by the National American Standard Safety

Code for Elevators and Escalators (Latest Edition) will be performed under separate contract in accordance with existing Boise VAMC Policy. Upon completion of a routine inspection, the

Contractor will be furnished with an inspection report listing deficiencies for which he is responsible to repair within 30 days. Items marked emergency should be corrected immediately. Under no circumstances, will the Contractor allow reported deficiencies to go uncorrected beyond the contract period.

2. The Contractor shall provide all labor and material to perform work in accordance with ASME

A17.1, ASME A17.2, ASME A17.3, and ANSI/NFPA 70 standards for annual, 6 month, and five year (traction only) tests. The Contractor shall perform tests at the date and time specified by the VAMC. Inspection of work shall be conducted by an independent inspector contracted by the VAMC. Maintenance contractor performs actual test.

S. Testing

1. The following services will be performed at intervals specified in the American National

Standard Safety Code for Elevators and Dumbwaiters. The maintenance Contractor will furnish personnel to perform the 1 (one) year, and the 5 (five) year safety load test, (including weights), at no additional cost to the Medical Center. Scheduling of all tests will be handled through the COR. A Medical Center’s Contractor, authorized by the Boise VAMC, will witness all tests for the Medical Center, Boise VAMC personnel, as required; will be available for the tests.

2. The Contractor shall make available the uninterrupted services of at least one employee to accompany the inspector during the course of any inspection.

3. The yearly car safeties, governor and oil buffer tests, and inspections shall be complied with as per A17.1 and this specification, in the presence of the COR and his/her representative.

4. The five-(5) year safety and buffer tests as required by the American National Standard

Safety Code for Elevators and Dumbwaiters, (A17.1 and A17.2) are to be performed by the

Contractor.

5. Within six (6) months prior to the termination of this contract, a representative of the COR shall make a thorough inspection of all equipment covered under this contract. The

Contractor shall correct all defects found within thirty (30) calendar days. The Contractor shall notify the COR in writing that the deficiencies have been corrected and that a re-inspection can be made.

6. The inspectors used by the Medical Center on this contract may or may not work for the

Medical Center. An outside company may be used to perform inspections as a representative of the Medical Center, if so desired, by the COR.

T. The following schedule for the five-year load test is required in fiscal year 2021:

Item Location Car

No.

Type Capacity Make Date Drive

1. Bldg. 85 PH3 1 Passenger 4000 ThyssenKrupp 2009 Traction

2. Bldg. 85 PH3 2 Passenger 4000 ThyssenKrupp 2009 Traction

3. Bldg. 85 PH2 3 Freight 5000 Dover 1976 Traction

4. Bldg. 77 PH1 -- Freight 2500 Otis 1963 Traction

5. Bldg. 123 -- Pass/Auto 3500 Schindler 2014 Traction

NOTE: THE WORD “ELEVATOR” IN THIS SOLICITATION SHALL INCLUDE ALL ELEVATORS,

DUMBWAITERS, LIFTS, ETC., TO BE SERVICED UNDER THIS CONTRACT.

U. The following schedule for the annual test (with pressure testing) year load test is required:

Type Capacity Make Date Drive

1. Bldg. 46 -- Equipment lift

2000 HY Lift 1994 Hydraulic

2. Bldg. 67 -- Pass/Auto 4000 Delaware 2016 Hydraulic

3. Bldg. 8 -- Pass/Auto 2100 Dover 1986 Hydraulic

4. Bldg. 110 -- Pass/Auto 4000 Dover 1989 Hydraulic

5. Bldg. 114 -- Pass/Auto 4000 Schindler 2001 Hydraulic

6. Bldg. 115 -- Pass/Auto 2100 ThyssenKrupp 2007 Hydraulic

7. Bldg. 27 -- Pass/Auto 4000 ThyssenKrupp 2010 Hydraulic

8. Bldg. 117 -- Pass/Auto 4000 Schindler 2012 Hydraulic

9. Bldg. 33 -- Pass/Auto 4000 Abell 2013 Hydraulic

10. Bldg. 122 -- Pass/Auto 5000 ThyssenKrupp 2015 Hydraulic

11. Bldg. 126 -- Pas/Auto 2500 Schindler 2019 Hydraulic

12. Bldg. VBA/RO -- Pass/Auto 2500 TKE 2022 Hydraulic

V. Scheduled Maintenance Requirements

1. The Contractor shall be responsible for establishing an effective system for accomplishing scheduled and unscheduled maintenance, including a backlog listing of work to be accomplished. The scheduling system and backlog listing shall be available for inspection by the COR at any time.

2. Regular routine maintenance examination shall be performed at a frequency of not less than monthly for all equipment.

3. PMI’s are to be performed during administrative hours on the same day of each week. The contractor shall submit, at the beginning of the contract, to the MR&O Supervisor, the day of the week he/she intends on performing the required PMI. If the day falls on a holiday the contractor shall perform the required PMI’s on the next business day following the holiday.

The contractor shall notify the MR&O Supervisor if he/she intends on changing the PMI day or if he/she cannot perform the PMI on schedule.

4. PMI’s should ensure a safe and efficient level of operation, and all work relative to cleaning, lubricating, adjustment, or part replacement of equipment that is necessary for the desired level of operation shall be performed by the Contractor. Each contract year, all items which rely on cleaning, lubrication, or routine part replacement shall receive such service at least once as indicated by service report. Any PMI required by the Equipment Manufacturer, and/or applicable laws, regulations, rules, ordinances, codes, etc, but not specifically identified by the Government, shall be performed by the Contractor at no additional cost to the Government. In addition, the contractor shall perform the following preventive maintenance and all necessary cleaning, lubricating, and adjusting pursuant to such maintenance at the frequencies identified. Frequencies shall be modified if deemed necessary by the COR or designee.

5. The Contractor is responsible for replacement of all light bulbs, including lights in elevator shafts on top and bottom of cars, hoist way crawl spaces, etc. This shall include all lights inside the elevator cabs.

6. The Contractor shall, during regular PMI visits, retrieve any objects such as key, wallets, glasses, etc. dropped in elevator pit by occupants of the building. Such objects shall be turned over to VA Police personnel.

7. The Contractor must maintain the efficiency, safety, and speeds specified in the contract or as designated by the manufacturer of the elevators at all times; including acceleration, retardation, contact speed in feet per minute, with or without full load, floor to floor time, and door opening and closing time.

W. Non-emergency services/repairs shall be completed at the time of inspections unless the

Contractor requests, in writing, and obtains approval to perform repair work at a later date and time. The COR or designee shall be provided written notice in a timely manner. Contractor shall provide and complete a monthly PM check chart to indicate whether key items were found that required maintenance and the nature of service performed. The check charts shall be completed and remain in the elevator machine room when work has been completed for the day.

X. The Contractor shall provide an additional qualified journeyman mechanic at the Medical Center from 8:00 a.m. to 4:30 p.m. if normal maintenance requires two journeymen to accomplish the maintenance schedule and assist in repairs, inspections, and adjustments.

Y. Experience Requirements

1. Supervision: The Contractor shall arrange for satisfactory supervision of the contract work.

The Contractor, or his on-site supervisors, shall be available at all times when the contract work is in progress to receive notices, reports, or request from the Contracting Officer or the

COR.

3. Qualifications of Elevator Mechanics: All maintenance personnel directly engaged in the work to be accomplished under the contract shall possess, prior to their employment in a journeyman mechanic’s capacity on this contract, at least 4 (four) years of recent (within the last 6 years) experience in the operations and maintenance of the kind of elevators to be maintained under this contract.

5. In addition to the above requirements, the Contractor shall have a minimum of 5 (five) years' successful experience in maintaining equipment identical or similar to the equipment covered by this contract. Each contract submission offer shall provide, as part of the offer, references for the previous 5 (five) years experience. The written references shall include, as a minimum, the name, address and telephone numbers of the specific companies and key personnel contacts.

Z. Condition of Equipment

1. Upon contract award, the contractor accepts "as is" all elevator equipment specified in the contract. Failure to inspect the elevators, prior to contract award, will not relieve the contractor from performing services/repairs in accordance with the strict intent and meaning of the specifications at no additional cost to the VA. Contractors should inspect the premises prior to submitting their offers in order to be fully aware of the scope of services required.

AA. Uniforms

1. The Contractor shall require all employees, including supervisors, to wear distinctive uniform clothing for ready identification, and assure that every employee is in uniform no later than the time specified by the COR, or otherwise no later than 10 working days from the date an employee first enters on duty. The uniform shall have the Contractor’s name, easily identifiable, affixed thereon in a permanent manner such as a badge or monogram.

AB. Safety

1. The Contractor shall adhere to all OSHA, EPA, NFPA Life Safety Codes, and all other regulator requirements.

2. In performance of this contract, the Contractor shall follow VAMC safety policy and standard for safe work practices, and take such safety precautions as the Safety Officer or designee may determine to be reasonably necessary to protect the lives and health of occupants of the building. The Contractor shall comply with VAMC smoking policy, which areas allows smoking in designated areas only.

3. Patient, employee, visitors, and contractor personnel safety shall be maintained at all times.

The contractor is responsible for the occupational safety and health of his/her employees.

The Contractor shall comply with all applicable OSHA safety and health standards. The

Contractor shall replace all safety guards, equipment, devices, etc. removed to service or repair the elevator immediately after completion of work or when leaving the job unattended.

4. The Contractor shall submit to the Contracting Officer, prior to the start of the contract, the

Material Safety Data Sheets (MSDS) for all potentially hazardous materials (lubricants, cleaners, working fluids, etc.) to be used in the facility in performance of the contract, and will not use, in the facility, such materials which have not been so cleared in advance with the

VAMC. MSDS/SDS for new chemicals shall be furnished concurrently with arrival of the chemical on site. The Contractor shall maintain a copy of all MSDS/SDS at the chemical storage site in a location accessible to VAMC personnel to assure compliance with all laws and requirements regarding the “Right to Know” law.

5. The Contractor is responsible to identify, provide, and maintain all personal protective equipment required to perform the duties outlined in the contract. In addition, the contractor is responsible for identifying and providing all applicable safety programs (i.e. lockout/tag out, confined space entry, universal precautions, etc.) required in the performance of work.

Training on required safety programs and the proper use of PPE’s shall be provided, and documentation maintained by the contractor.

6. The Contractor shall obtain a Hot Work Permit from Facility Management Service whenever soldering, welding, using a cutting torch, or other open flame, spark, or heat producing equipment. The contractor is required to follow ALL requirements outlined for the issuance of the Hot Work Permit.

7. The Contractor shall be notified of any non-compliance with the pervious provisions. The contractor shall, after receipt of such notice, immediately correct the condition and notify the

Contracting Officer in writing that the condition has been corrected. If, in the opinion of the

Safety Officer or designee, the condition is life threatening, he/she shall instruct the contractor to stop work until the condition has been corrected. If the Contractor fails or refuses to comply promptly, the Contracting Officer may issue and order halting of all or any part of the work, and Contractor may be held in default. The Contractor bears all costs of stop work time and correcting safety hazards.

8. The contractor shall provide within ten (10) working days after receipt of this contract a detailed listing of the following information:

a) Safety program/procedures to be followed by the contractor’s personnel in the performance of their duties and when such procedures are required.

b) Listing of personal protective equipment(s) required to be utilized by the contractor’s personnel in the performance of their duties. Also when equipment will be required.

c) Material Safety Data Sheet (MSDS’S), Safety Data Sheet (SDS’s) for any chemical(s) utilized by the contractor in the performance of this contract.

9. Contractor is responsible for the supervision of all their employees while on government property. It is the Contractor’s responsibility to assure compliance with the scope of work and requirements referenced in this contract. Provisions provided in the scope of work are not intended to relieve the Contractor of this responsibility.

AC. Injury or Accident

1. Contractor shall submit a written report to the VAMC within five (5) work days of any incident of a major malfunction, accident, or injury involving an elevator. The report shall state the cause, what and when repairs and tests were or are to be made to correct the cause of the incident.

AD. Quality Control Program

1. The Contractor shall provide/establish a complete quality control program to assure the requirements of the contract are provided as specified. Within ten (10) working days prior to the starting date of the contract, the Contractor shall submit a copy of the program to the COR for approval. The program shall include, but not be limited to, the following:

a. An inspection system covering all the services described in the contract. A checklist used in inspecting contract performance during regularly scheduled or unscheduled inspections. The name(s) of the individual(s) who will perform the inspection.

b. The checklist shall include every area of the Contractor’s operation as well as every task required to be performed.

c. A system for identifying and correcting deficiencies in the quality of services before the level of performance becomes unacceptable and/or the Medical Center inspectors point out the deficiencies.

d. A file of all inspections conducted by the Contractor and the corrective action taken. This documentation shall be made available to the Medical Center upon request, at any time during the term of the contract.

AE. Emergency Telephone Numbers

1. The Contractor shall provide the COR with pertinent emergency telephone numbers, in order to summon assistance in case an emergency develops. At least one of the emergency telephone numbers shall be manned twenty-four (24) hours per day. This information shall be provided in writing to the COR, prior to the contract start date.

AF. Information Relating to Conduct of Contractor’s Employees

1. The Contractor shall prohibit employees from disturbing papers on desks, opening desk drawers or cabinets, or using telephones or office equipment provided for official Medical

Center use.

2. Contractor shall require his employees to comply with the instructions pertaining to conduct and other regulations called to the Contractor’s attention by the CO/COR, Federal Protective

Officers, Inspectors, etc.

AG. General Information

1. The Contractor shall immediately notify the CO and the COR of the existence of, or the development of any significant defects or repairs (over $2,500) in which the contractor considers they are not responsible for under the terms of the contract, and shall furnish the

COR an estimate of the cost to make necessary repairs. The Contracting Officer reserves the right to make final determination of the responsibility. The contacting officer also reserves the right to solicit the services of other contractors to make said repairs.

2. The Government reserves the right to perform emergency repairs to any elevator which is disabled if, in the Government’s opinion, it jeopardizes patient or employee safety.

3. The Contractor shall ensure that the elevator pits(s) and elevator machine room(s) are kept clean and free from dirt and debris. Contractor shall clean and vacuum all hoist way(s), pit(s) and machine rooms once a month to remove dust and debris accumulation.

4. The Contractor shall require his employees to comply with all VA rules and regulations pertaining to the conduct of his employees while on station. Particular attention is drawn to the fact that the Boise VAMC is a NO SMOKING Facility. Smoking is not permitted in any building (including Penthouses and elevator pits).

5. Contractor shall have use of station telephones to make business calls related to Medical

Center’s equipment. Misuse of this privilege will necessitate the need to require the contractor to use public telephones.

END

SCHEDULE OF ELEVATORS

Type Capacity Make Date Drive

1. Bldg. 85-PH3 (EQ#1557) 1 Pass/Auto 5000 ThyssenKrupp 2009 Traction

2. Bldg. 85-PH3 (EQ#1558) 2 Pass/Auto 5000 ThyssenKrupp 2009 Traction

3. Bldg. 85-PH2 (EQ#1559) 3 Freight 5500 Dover 1976 Traction

5. Bldg. 85-308 (EQ#1561) -- Dumbwaiter -- D.A. Matot 1976 Traction

6. Bldg. 77-PH1 (EQ#1562) -- Freight 4000 Otis 1963 Traction

7. Bldg. 46-101A (EQ#9059) -- Equipment

Lift

3500 HY Lift 1994 Hydraulic

8. Bldg. 67-G21 (EQ#43859) -- Pass/Auto 4500 Delaware 2016 Hydraulic

9. Bldg. 28-101 (EQ#1567) -- Dumbwaiter -- Atlas 1987 Traction

10. Bldg. 8-107 (EQ#1873) -- Pass/Auto 3000 Dover 1986 Hydraulic

11. Bldg. 110-G35 (EQ#4326) -- Pass/Auto 4000 Dover 1989 Hydraulic

12. Bldg. 24-STG4 (EQ#8599) -- Wheelchair

Lift

-- National

Wheel O

Vator

1994 Chain

Drive

13. Bldg. 23-102 (EQ#8600) -- Wheelchair

Lift

-- National

Wheel O

Vator

1994 Chain

Drive

14. Bldg. 114-108 (EQ#12492) -- Pass/Auto 4000 Schindler 2001 Hydraulic

15. Bldg. 115-117 (EQ#18576) -- Pass/Auto 4000 ThyssenKrupp 2007 Hydraulic

16. Bldg. 27-G19A

(EQ#29749)

-- Pass/Auto 5000 ThyssenKrupp 2010 Hydraulic

17. Bldg. 117-120 (EQ#30950) -- Pass/Auto 4000 Schindler 2012 Hydraulic

18. Bldg. 33-G01A

(EQ#35115)

-- Pass/Auto 4000 Abell 2013 Hydraulic

19. Bldg. 122 100A-122

(EQ#38906)

-- Pass/Auto 5000 ThyssenKrupp 2015 Hydraulic

NOTE: THE WORD “ELEVATOR” IN THIS SOLICITATION SHALL INCLUDE ALL ELEVATORS,

DUMBWAITERS, LIFTS, ETC., TO BE SERVICED UNDER THIS CONTRACT.

1. SPECIAL CONDITIONS

A. QUALIFICATION OF BIDDERS

1. Upon request of the Government, Bidder shall be able to show evidence of his reliability, ability, and experience by furnishing; (1) A list of personnel who will perform work under the contract showing the length and type of experience of such personnel and (2) the names and addresses of other concerns and/or Government Agencies for which prior comparable services were rendered by the bidder.

2. Ability to meet the experience requirements and the adequacy of the information submitted will be considered by the Contracting Officer in determining the responsibility of the bidder.

B. QUALIFICATIONS OF MECHANICS

1. All work under this contract shall be performed by an Elevator Mechanic. Elevator Mechanic

Helpers or Probationary Helpers will be allowed to assist in maintaining specified equipment only in the presence of an Elevator mechanic. Helpers will only be allowed to work by themselves if performing lubrication or cleaning service.

C. INVOICES AND PAYMENT

1. Invoices will be submitted monthly in arrears to the Government office designated in the solicitation.

D. TYPE OF CONTACT

1. VAMC will award a single “firm-fixed price/definite quantity contract” pursuant to this solicitation for commercial items. The contract will contain (1) base year and four (4) renewable option years. VAMC shall determine (based on integrated assessment of each contractors technical and price proposals) the individual proposal judged to be the most advantageous to the Government.

B.2 PRICE/COST SCHEDULE

ITEM INFORMATION

ITEM

NUMBE

R

DESCRIPTION OF

SUPPLIES/SERVIC

ES

QUANTIT

Y

UNI

T UNIT PRICE AMOUNT

12.00 MO ________________

MAINTENANCE & REPAIR SERVICE of elevators IAW SOW

BASE YEAR

Contract Period: Base POP Begin: 04-15-2024 POP End: 04-14-2025 PRINCIPAL NAICS CODE: 238290 - Other Building Equipment Contractors PRODUCT/SERVICE CODE: J039 - Maintenance, Repair, and Rebuilding of Equipment - Materials Handling Equipment

MAINTENANCE & REPAIR SERVICE of elevators IAW SOW

OPTION YEAR 1

Contract Period: Option 1 POP Begin: 04-15-2025 POP End: 04-14-2026 PRINCIPAL NAICS CODE: 238290 - Other Building Equipment Contractors

MAINTENANCE & REPAIR SERVICE of elevators IAW SOW

OPTION YEAR 2

Contract Period: Option 2 POP Begin: 04-15-2026 POP End: 04-14-2027 PRINCIPAL NAICS CODE: 238290 - Other Building Equipment Contractors

MAINTENANCE & REPAIR SERVICE of elevators IAW SOW

OPTION YEAR 3

Contract Period: Option 3 POP Begin: 04-15-2027 POP End: 04-14-2028 PRINCIPAL NAICS CODE: 238290 - Other Building Equipment Contractors

12.00 mo ________________

MAINTENANCE & REPAIR SERVICE of elevators IAW SOW

OPTION YEAR 4

Contract Period: Option 4 POP Begin: 04-15-2028 POP End: 04-14-2029 PRINCIPAL NAICS CODE: 238290 - Other Building Equipment Contractors

GRAND TOTAL ________________

B.3 DELIVERY SCHEDULE

ITEM

NUMBER SHIPPING INFORMATION QUANTITY

DELIVERY

DATE

ALL

CLINS

SHIP TO: Department of Veterans Affairs Boise VA Medical Center 500 West Fort Street Boise, ID 83702 4501

USA

Base Plus 4 years

IAW POP

SECTION C - CONTRACT CLAUSES

C.1 52.212-4 CONTRACT TERMS AND CONDITIONS—COMMERCIAL

PRODUCTS AND COMMERCIAL SERVICES (NOV 2023)

(a) Inspection/Acceptance. The Contractor shall only tender for acceptance those items that conform to the requirements of this contract. The Government reserves the right to inspect or test any supplies or services that have been tendered for acceptance. The Government may require repair or replacement of nonconforming supplies or reperformance of nonconforming services at no increase in contract price. If repair/replacement or reperformance will not correct the defects or is not possible, the Government may seek an equitable price reduction or adequate consideration for acceptance of nonconforming supplies or services. The

Government must exercise its post-acceptance rights—

(1) Within a reasonable time after the defect was discovered or should have been discovered;

and

(2) Before any substantial change occurs in the condition of the item, unless the change is due to the defect in the item.

(b) Assignment. The Contractor or its assignee may assign its rights to receive payment due as a result of performance of this contract to a bank, trust company, or other financing institution, including any Federal lending agency in accordance with the Assignment of Claims

Act (31 U.S.C. 3727). However, when a third party makes payment (e.g., use of the

Governmentwide commercial purchase card), the Contractor may not assign its rights to receive payment under this contract.

(c) Changes. Changes in the terms and conditions of this contract may be made only by written agreement of the parties.

(d) Disputes. This contract is subject to 41 U.S.C. chapter 71, Contract Disputes. Failure of the parties to this contract to reach agreement on any request for equitable adjustment, claim, appeal or action arising under or relating to this contract shall be a dispute to be resolved in accordance with the clause at Federal Acquisition Regulation (FAR) 52.233-1, Disputes, which is incorporated herein by reference. The Contractor shall proceed diligently with performance of this contract, pending final resolution of any dispute arising under the contract.

(e) Definitions. The clause at FAR 52.202-1, Definitions, is incorporated herein by reference.

(f) Excusable delays. The Contractor shall be liable for default unless nonperformance is caused by an occurrence beyond the reasonable control of the Contractor and without its fault or negligence such as, acts of God or the public enemy, acts of the Government in either its sovereign or contractual capacity, fires, floods, epidemics, quarantine restrictions, strikes, unusually severe weather, and delays of common carriers. The Contractor shall notify the

Contracting Officer in writing as soon as it is reasonably possible after the commencement of any excusable delay, setting forth the full particulars in connection therewith, shall remedy such occurrence with all reasonable dispatch, and shall promptly give written notice to the

Contracting Officer of the cessation of such occurrence.

(g) Invoice.

(1) The Contractor shall submit an original invoice and three copies (or electronic invoice, if authorized) to the address designated in the contract to receive invoices. An invoice must include—

(i) Name and address of the Contractor;

(ii) Invoice date and number;

(iii) Contract number, line item number and, if applicable, the order number;

(iv) Description, quantity, unit of measure, unit price and extended price of the items delivered;

(v) Shipping number and date of shipment, including the bill of lading number and weight of shipment if shipped on Government bill of lading;

(vi) Terms of any discount for prompt payment offered;

(vii) Name and address of official to whom payment is to be sent;

(viii) Name, title, and phone number of person to notify in event of defective invoice; and

(ix) Taxpayer Identification Number (TIN). The Contractor shall include its TIN on the invoice only if required elsewhere in this contract.

(x) Electronic funds transfer (EFT) banking information.

(A) The Contractor shall include EFT banking information on the invoice only if required elsewhere in…