RFQ 36C25926Q0625.docx

Request for Quote (RFQ) #36C25926Q0625: Maintenance Services for Chillers for the Department of Veterans Affairs Salt Lake City Health Care System (SLCHCS) This is a combined synopsis/solicitation for commercial products or commercial services prepared in accordance with Revolutionary FAR Overhaul (RFO) Part 12. This announcement constitutes the only solicitation. Offers are being requested and a separate written solicitation will not be issued. The Government reserves the right to make no award from this solicitation.

* The deadline for all questions is 12:00pm CST, (September 8th, 2026) All questions must be submitted in writing no later than the question cut-off date marked above. All questions will be answered officially through an amendment to the solicitation.

** Quotes are to be provided to thomas.parsons2@va.gov no later than 12:00pm CST, (September 14th, 2026).

Quotes shall not be hand carried. Faxed quotes shall not be accepted. Emailed quotes are the only method of submitted quotes (4MB email limit). The Government reserves the right to make the award solely on initial Quotes received. Offerors bear the burden of ensuring that all portions of the offer (and any authorized amendments) reach the designated office before the deadline specified in the solicitation. This RFQ shall be completed in its entirety, and signed and dated, failure shall not be considered for award.

(i) This is a Request for Quote (RFQ), and the solicitation number is (36C25926Q0625). The government anticipates awarding a firm-fixed price contract resulting from this solicitation.

(ii) This solicitation document and incorporated provisions and clauses are those in effect through Federal Acquisition Circular (FAC) 2026-01 effective March 17, 2026.

(iii) The North American Industrial Classification System (NAICS) code for this procurement is (811310 - Commercial and Industrial Machinery and Equipment (except Automotive and Electronic) Repair and Maintenance) with a business size standard of ($12.5 Million). This solicitation is Open Market Unrestricted.

(iv) Price/Cost Schedule Base Year Period: 09/23/2026 – 09/22/2027

One (1) York 500-Ton Centrifugal Magnetic Drive Chiller & VSD Model: YMC2-S1758AB; Serial: SEEM825640 (Chiller)

One (1) York 500-Ton Centrifugal Magnetic Drive Chiller & VSD Model: YMC2-S1758AB; Serial: SEEM825640 (Chiller)

Two (2) York 1000-Ton High Pressure Centrifugal Chillers & VSDs Model: YKIDK4H9-EYG; Serials: SBDM454290, SBDM454110 (Chillers #1 and #2)

Two (2) York 1000-Ton High Pressure Centrifugal Chillers & VSDs Model: YKIDK4H9-EYG; Serials: SBDM454290, SBDM454110 (Chillers #1 and #2)

Two (2) Trane Air-Cooled Chiller Units Model: CGAM 020F 2H02 AXD2 B1A1 A1AX XA1D 1A4X XXX XB3A XXXC XX Serial Number: U13B34692 and Model: RTAA 1004 YT01 A3D0 GNBF Serial Number: U09H05105

Two (2) Trane Air-Cooled Chiller Units Model: CGAM 020F 2H02 AXD2 B1A1 A1AX XA1D 1A4X XXX XB3A XXXC XX Serial Number: U13B34692 and Model: RTAA 1004 YT01 A3D0 GNBF Serial Number: U09H05105

Option Year One Period: 09/23/2027 – 09/22/2028

One (1) York 500-Ton Centrifugal Magnetic Drive Chiller & VSD Model: YMC2-S1758AB; Serial: SEEM825640 (Chiller)

One (1) York 500-Ton Centrifugal Magnetic Drive Chiller & VSD Model: YMC2-S1758AB; Serial: SEEM825640 (Chiller)

Two (2) York 1000-Ton High Pressure Centrifugal Chillers & VSDs Model: YKIDK4H9-EYG; Serials: SBDM454290, SBDM454110 (Chillers #1 and #2)

Two (2) York 1000-Ton High Pressure Centrifugal Chillers & VSDs Model: YKIDK4H9-EYG; Serials: SBDM454290, SBDM454110 (Chillers #1 and #2)

Two (2) Trane Air-Cooled Chiller Units Model: CGAM 020F 2H02 AXD2 B1A1 A1AX XA1D 1A4X XXX XB3A XXXC XX Serial Number: U13B34692 and Model: RTAA 1004 YT01 A3D0 GNBF Serial Number: U09H05105

Two (2) Trane Air-Cooled Chiller Units Model: CGAM 020F 2H02 AXD2 B1A1 A1AX XA1D 1A4X XXX XB3A XXXC XX Serial Number: U13B34692 and Model: RTAA 1004 YT01 A3D0 GNBF Serial Number: U09H05105

Option Year Two Period: 09/23/2028 – 09/22/2029

One (1) York 500-Ton Centrifugal Magnetic Drive Chiller & VSD Model: YMC2-S1758AB; Serial: SEEM825640 (Chiller)

One (1) York 500-Ton Centrifugal Magnetic Drive Chiller & VSD Model: YMC2-S1758AB; Serial: SEEM825640 (Chiller)

Two (2) York 1000-Ton High Pressure Centrifugal Chillers & VSDs Model: YKIDK4H9-EYG; Serials: SBDM454290, SBDM454110 (Chillers #1 and #2)

Two (2) York 1000-Ton High Pressure Centrifugal Chillers & VSDs Model: YKIDK4H9-EYG; Serials: SBDM454290, SBDM454110 (Chillers #1 and #2)

Two (2) Trane Air-Cooled Chiller Units Model: CGAM 020F 2H02 AXD2 B1A1 A1AX XA1D 1A4X XXX XB3A XXXC XX Serial Number: U13B34692 and Model: RTAA 1004 YT01 A3D0 GNBF Serial Number: U09H05105

Two (2) Trane Air-Cooled Chiller Units Model: CGAM 020F 2H02 AXD2 B1A1 A1AX XA1D 1A4X XXX XB3A XXXC XX Serial Number: U13B34692 and Model: RTAA 1004 YT01 A3D0 GNBF Serial Number: U09H05105

Option Year Three Period: 09/23/2029 – 09/22/2030

One (1) York 500-Ton Centrifugal Magnetic Drive Chiller & VSD Model: YMC2-S1758AB; Serial: SEEM825640 (Chiller)

One (1) York 500-Ton Centrifugal Magnetic Drive Chiller & VSD Model: YMC2-S1758AB; Serial: SEEM825640 (Chiller)

Two (2) York 1000-Ton High Pressure Centrifugal Chillers & VSDs Model: YKIDK4H9-EYG; Serials: SBDM454290, SBDM454110 (Chillers #1 and #2)

Two (2) York 1000-Ton High Pressure Centrifugal Chillers & VSDs Model: YKIDK4H9-EYG; Serials: SBDM454290, SBDM454110 (Chillers #1 and #2)

Two (2) Trane Air-Cooled Chiller Units Model: CGAM 020F 2H02 AXD2 B1A1 A1AX XA1D 1A4X XXX XB3A XXXC XX Serial Number: U13B34692 and Model: RTAA 1004 YT01 A3D0 GNBF Serial Number: U09H05105

Two (2) Trane Air-Cooled Chiller Units Model: CGAM 020F 2H02 AXD2 B1A1 A1AX XA1D 1A4X XXX XB3A XXXC XX Serial Number: U13B34692 and Model: RTAA 1004 YT01 A3D0 GNBF Serial Number: U09H05105

Option Year Four Period: 09/23/2030 – 09/22/2031

One (1) York 500-Ton Centrifugal Magnetic Drive Chiller & VSD Model: YMC2-S1758AB; Serial: SEEM825640 (Chiller)

One (1) York 500-Ton Centrifugal Magnetic Drive Chiller & VSD Model: YMC2-S1758AB; Serial: SEEM825640 (Chiller)

Two (2) York 1000-Ton High Pressure Centrifugal Chillers & VSDs Model: YKIDK4H9-EYG; Serials: SBDM454290, SBDM454110 (Chillers #1 and #2)

Two (2) York 1000-Ton High Pressure Centrifugal Chillers & VSDs Model: YKIDK4H9-EYG; Serials: SBDM454290, SBDM454110 (Chillers #1 and #2)

Two (2) Trane Air-Cooled Chiller Units Model: CGAM 020F 2H02 AXD2 B1A1 A1AX XA1D 1A4X XXX XB3A XXXC XX Serial Number: U13B34692 and Model: RTAA 1004 YT01 A3D0 GNBF Serial Number: U09H05105

Two (2) Trane Air-Cooled Chiller Units Model: CGAM 020F 2H02 AXD2 B1A1 A1AX XA1D 1A4X XXX XB3A XXXC XX Serial Number: U13B34692 and Model: RTAA 1004 YT01 A3D0 GNBF Serial Number: U09H05105

(v) Description of Requirements for the items/Services to be acquired: (Statement of Work):

Please Review the Statement of Work in a separate attachment

(vi) Delivery and acceptance are to be F.O.B Destination (RFO 52.247-34) at:

Department of Veterans Affairs VA Salt Lake City Health Care System 500 Foothill Drive Salt Lake City, UT 84148

(vii) 52.212-1, Instructions to Offerors-Commercial Items applies to this acquisition

(a) Any award made as a result of this solicitation will be made on an All or Nothing Basis.

(b) State if quoted items are available and priced through offerors existing Government-wide Acquisition Contract (GWAC), GSA Multiple Award Schedule (MAS) contract, or VA-wide Acquisition Contract.

(c) If the acquisition is set-aside for SDVOSBs/VOSBs, their socioeconomic status must be verified and visible in the SBA Small Business Certification (SBS): https://search.certifications.sba.gov/ at the time of quote submission AND award, or will be considered non-responsive, and will NOT be considered for award.

(d) Offerors are warned against contacting any VA personnel other than the Contracting Officer and Contract Specialist prior to placement of any award made resulting from this RFQ. If such contact occurs and found to be prejudicial to competing contactors, the offeror making such contact may be excluded from award considerations.

(e) All proprietary information shall be clearly and properly marked. If the Offeror submits annexes, documentation, attachments or the like, not specifically required by this solicitation, such will count against the Offeror’s page limitations unless otherwise indicated in the specific volume instructions below.

(f) All information shall be confined to the appropriate file. The offeror shall confine submissions to essential matters, sufficient to define the quote and provide an adequate basis for evaluation. Offerors are responsible for including sufficient details, in a concise manner, to permit a complete and accurate evaluation of each quote.

(g) ADDENDUM to RFO 52.212-1 INSTRUCTIONS TO OFFERORS—COMMERCIAL

Submission of quote shall include the following volumes: (I) Technical capability or quality of the item offered to meet the Government requirement; (II) – Price

Volume I - Technical capability or quality to meet the Government requirement.

1) The offeror shall submit its quote demonstrating how it meets the requirements of the Statement of Work (SOW) and solicitation, to include Other Pertinent Information or Special Considerations (see in SOW Section 4 and 5).

2) Offeror must submit proof of their EPA Refrigerant Handling Certification: All work involving refrigerant must be performed by technicians possessing current EPA Section 608 certification.

3) Contractor must provide a copy of their Utah State DOPL Contractor License for HVAC Specialty Classification H100

4) Offeror must submit proof of their ability to recorded and properly dispose of hazardous waste (including, but not limited to, used oil, coolant, refrigerant, filters, and contaminated rags) generated during maintenance in accordance with Federal, State, and VA regulations.

Volume II – Price

1) The offeror shall complete the pricing schedule provided in Section (v) above: Price/Cost Schedule. The offeror shall price the base and all option year line items.

(End of Addendum to 52.212-1)

(viii) 52.212-2, Evaluation--Commercial Items applies to this acquisition.

ADDENDUM to RFO 52.212-2 EVALUATION—COMMERCIAL ITEMS:

(a) The Government will award a contract resulting from this solicitation to the offeror responsible whose offer conforming to the solicitation will be most advantageous to the Government considering price and other factors.

(b) The following factors shall be used to evaluate quotations:

Factor I. Technical capability or quality offered to meet the Government requirement Factor II. Price Factor III. Past Performance

(c) Evaluation Approach. The Government will award a contract resulting from this solicitation to the responsible Offeror whose offer conforming to the solicitation will be most advantageous to the Government, price and other factors considered. The Government will use comparative analysis. The following factors will be used to evaluate offers:

Factor I. Technical capability or quality offered to meet the Government requirement: The quotation will be evaluated to the extent to which it can meet and/or exceed the Government’s requirements as outlined in the solicitation and based on the information requested in the instructions to quoters section of the solicitation.

Factor II. Price: The Government will evaluate the price by adding the total of all line-item prices, including all options. The Government may use various price analysis techniques and procedures to make a price reasonableness determination. Offers that do not meet or exceed the technical capability or quality of the service offered to the Government requirement, as stated in Factor 1 shall not be selected regardless of price.

Factor III. Past Performance: The vendor offeror is not required to submit past performance references, questionnaires, or supporting documentation as part of their offer. The Government will evaluate each Offeror's past performance to assess the relative risk associated with the Offeror's likelihood of successfully performing the requirements of this solicitation. Past performance will be evaluated based on the Government's independent assessment of the Offeror's record of performance on relevant prior or ongoing contracts. The Government will independently obtain past performance information through any and all available sources, including but not limited to:

The Government reserves the right to consider past performance information from any Federal, state, local, or commercial contract the Offeror has performed that is relevant to the scope of this requirement, regardless of whether that contract is identified by the Offeror in its proposal. An Offeror with no identifiable relevant past performance history will not be evaluated favorably or unfavorably on this factor and will receive a neutral rating.

**The Government may consider an award to other than the lowest priced quoter/offeror if it’s in the best interest of the Government.**

If offeror does not provide all volumes as outlined in RFO 52.212-1 Instructions, the offer may be considered non-responsive.

The Government will evaluate offers for award purposes by adding the total price for all options to the total price for the requirement. The Government may determine that an offer is unacceptable if the option prices are significantly unbalanced. The evaluation of options does not obligate the Government to exercise the option(s).

(End of Addendum to 52.212-2)

(ix) 52.212-4, Contract Terms and Conditions--Commercial Items – applies to this acquisition Any inconsistencies in this solicitation or contract shall be resolved by giving precedence IAW 52.212-4(r). By submitting a quote, the offeror understands that quotes will not be referenced in 1449 and clauses incorporated in the solicitation will dictate the contract. All offerors shall comply with all applicable Federal, State and local laws, executive orders, rules and regulations applicable to its performance under the contract IAW RFO 52.212-4(q). The Government reserves the right to deny requests for clause changes that are not included in this solicitation should the request be inconsistent with the RFO or VAAR.

(x) The following RFO clauses are incorporated by reference:

Employee Class Monetary Wage-Fringe Benefits Statute

(xi) Additional contract requirements or terms and conditions:

52.217-8 Option to Extend Services (NOV 1999) The Government may require continued performance of any services within the limits and at the rates specified in the contract. These rates may be adjusted only as a result of revisions to the prevailing labor rates provided by the Secretary of Labor. The option provision may be exercised more than once, but the total extension of performance hereunder shall not exceed 6 months. The Contracting Officer may exercise the option by written notice to the Contractor within 30 days.

52.217-9 Option to Extend the Term of the Contract (MAR 2000)

(a) The Government may extend the term of this contract by written notice to the Contractor within 30 days provided that the Government gives the Contractor a preliminary written notice of its intent to extend at least 45 days before the contract expires. The preliminary notice does not commit the Government to an extension.

(b) If the Government exercises this option, the extended contract shall be considered to include this option clause.

(c) The total duration of this contract, including the exercise of any options under this clause, shall not exceed 5 years.

52.222-90 Addressing DEI Discrimination by Federal Contractors Addressing DEI Discrimination by Federal Contractors (Deviation DATE)

(a) Definitions. As used in this clause—

Program participation means membership or participation in, or access or admission to: training, mentoring, or leadership development programs; educational opportunities; clubs; associations; or similar opportunities that are sponsored or established by the contractor or subcontractor.

Racially discriminatory diversity, equity, and inclusion (DEI) activities means disparate treatment based on race or ethnicity in the recruitment, employment (e.g., hiring, promotions), contracting (e.g., vendor agreements), program participation, or allocation or deployment of an entity's resources.

(b) In connection with the performance of work under this contract, the Contractor agrees as follows:

(1) The Contractor will not engage in any racially discriminatory DEI activities;

(2) The Contractor will furnish all information and reports, including providing access to books, records, and accounts, as required by the Contracting Officer, for purposes of ascertaining compliance with this clause;

(3) In the event of the Contractor's or a subcontractor's noncompliance with this clause, this contract may be canceled, terminated, or suspended in whole or in part, and the Contractor or subcontractor may be declared ineligible for further Government contracts;

(4) The Contractor will report any subcontractor's known or reasonably knowable conduct that may violate this clause to the Contracting Officer and take any appropriate remedial actions directed by the Contracting Officer; and

(5) The Contractor will inform the Contracting Officer if a subcontractor sues the Contractor and the suit puts at issue, in any way, the validity of this clause.

(6) The Contractor recognizes that compliance with the requirements of this clause are material to the Government's payment decisions for purposes of 31 U.S.C. 3729(b)(4).

(c) The Contractor must include the substance of this clause, including this paragraph (c), in subcontracts at any tier, including those for commercial products and commercial services, except those where the place of delivery or performance is outside the United States.

(End of clause)

52.223-2 REPORTING OF BIOBASED PRODUCTS UNDER SERVICE AND CONSTRUCTION CONTRACTS (NOV 2025) (DEVIATION)

(a) Definitions. As used in this clause— BioBased product means a product determined by the U.S. Department of Agriculture (USDA) to be a commercial product or industrial product (other than food or feed) that is composed, in whole or in significant part, of biological products, including renewable domestic agricultural materials and forestry materials, or that is in an intermediate ingredient or feedstock. The term includes, with respect to forestry materials, forest products that meet biobased content requirements, notwithstanding the market share the product holds, the age of the product, or whether the market for the product is new or emerging. (7 U.S.C. 8101) (7 CFR 4270.2).

USDA-designated product category means a generic grouping of biobased products that are listed by USDA in a procurement guideline (7 CFR part 4270) and for which USDA has provided minimum biobased content standards (see https://www.biopreferred.gov/resources/categories.html).

(b) Requirement. The Contractor shall—

(1) Report to https://www.sam.gov, with a copy to the Contracting Officer, on the product types and dollar value of any biobased products in USDA designated product categories purchased by the Contractor during the previous Government fiscal year, between October 1 and September 30; and

(2) Submit this report no later than—

(i) October 31 of each year during contract performance; and

(ii) At the end of contract performance.

52.223-23 SUSTAINABLE PRODUCTS (NOV 2025) (DEVIATION)

(a) Definitions. As used in this clause— Sustainable products means—

(1) A product that contains recovered material designated by the EPA under the Comprehensive Procurement Guidelines (42 U.S.C. 6962) (40 CFR part 247) (https://www.epa.gov/smm/comprehensive-procurement-guideline-cpg-program#products).

(2) An energy-efficient product or low standby power device (42 U.S.C. 8259b) (10 CFR part 436, subpart C) (https://www.energy.gov/femp/search-energy-efficient-products, https://www.energystar.gov/products?s=mega, and https://www.energy.gov/femp/low-standby-power-product-list).

(3) A biobased product that meets the content requirements of the USDA under the BioPreferred® program (7 U.S.C. 8102) (7 CFR Part 4270) (https://www.biopreferred.gov/)

(4) A substance identified in the EPA’s Significant New Alternatives Policy (SNAP) program as a safe alternative to an ozone-depleting substance (42 U.S.C. 7671l) (40 CFR part 82, subpart G) (https://www.epa.gov/snap/unacceptable-and-acceptable-substitutes-tables).

(b) Requirements. The Government has identified in the statement of work or elsewhere in the contract the sustainable products that are required during the performance of this contract. The Contractor shall ensure that it provides sustainable products as required by this contract, when the products are—

(1) Delivered to the Government;

(2)Furnished for use by the Government;

(3) Incorporated into the construction of a public building or public work; or

(c) Furnished for use in performing services under this contract, where the cost of the products is a direct cost to this contract.

(End of clause)

852.204-70 Personnel Identity Verification of Contractor Personnel (MAR 2026)

(a) The Contractor shall comply with current Department of Veterans Affairs policy for personal identity verification of all employees performing under this contract when physical access to VA facilities, and/or logical access to VA information and VA information systems is required.

(b) The Contractor shall insert this clause in all subcontracts when the subcontractor’s employees will require physical access to VA facilities and/or logical access to VA information and VA information systems.

(End of clause)

852.204-72 Personnel Identity Verification of Contractor Personnel (MAR 2026)

(a) Definitions. As used in this clause –

VA Information system is the same as information system and means, pursuant to 38 U.S.C. 5727, a discrete set of information resources organized for the collection, processing, maintenance, use, sharing, dissemination, or disposition of information whether automated or manual.

VA sensitive information means all VA data, on any storage media or in any form or format, which requires protection due to the risk of harm that could result from inadvertent or deliberate disclosure, alteration, or destruction of the information and includes sensitive personal information. The term includes information where improper use or disclosure could adversely affect the ability of VA to accomplish its mission, proprietary information, records about individuals requiring protection under various confidentiality provisions such as the Privacy Act and the HIPAA Privacy Rule, and information that can be withheld under the Freedom of Information Act. Examples of VA sensitive information include the following: individually-identifiable medical, benefits, and personnel information; financial, budgetary, research, quality assurance, confidential commercial, critical infrastructure, investigatory, and law enforcement information; information that is confidential and privileged in litigation such as information protected by the deliberative process privilege, attorney work-product privilege, and the attorney client privilege; and other information which, if released, could result in violation of law or harm or unfairness to any individual or group, or could adversely affect the national interest or the conduct of Federal programs.

(b) General. Contractor personnel assigned to work for or on behalf of VA must undergo a background investigation commensurate with the risk and sensitivity level designation associated with the work to be performed at the level indicated in the contract. The Contractor and subcontractors shall comply with VA Directive/Handbook 0710, Personnel Security and Suitability Program, which can be accessed at: https://vaww.va.gov/vapubs/index.cfm

(c) Risk and Sensitivity Levels. The following table identifies the risk and sensitivity levels that apply to any personnel providing services under this contract.

*VA Administrations, organizations and staff offices will use the OPM Position Designation Tool.

Positions/Tasks Designated as Non-Sensitive Positions - Tier 1/Low Risk

N/a

Positions/Tasks Designated as Non-Sensitive Positions- Tier 2/Mod Risk

N/a

Positions/Tasks Designated as Non-Sensitive Positions - Tier 4/High Risk

N/a

Security clearances are granted to individuals with a specific requirement for access to classified material (for example, Confidential, Secret and Top Secret). Contractor personnel that are required to obtain a security clearance will be subject to a Tier 3 or Tier 5 investigation. The following sensitivity designations have been assigned for the identified Tier 3 and Tier 5 required by this contract:

Tier 3: Not Applicable

Tier 5: Not Applicable

(d) Fitness. The results from a background investigation are used to determine if an individual’s fitness is sufficient for that individual to perform work for or on behalf of VA in the position identified in this contract. Contractor fitness determinations are made in accordance with 5 CFR Part 731.202.

Fitness requirements for employment are separate and distinct from job qualifications. If a Contractor or subcontractor employee is found to be unsuitable or unfit to provide services under this contract, the Contractor shall immediately remove the employee from working on this contract and take those necessary steps that restrict the employee’s logical access to VA data, information, VA sensitive information, or information technology or VA information systems containing such data or information.

The Contractor shall advise the employee that they are not permitted to access any VA controlled building or real property in relation to this contract.

The removal of an unfit Contractor or subcontractor employee does not alleviate the Contractor from satisfying the requirements of this contract. The Government will not reimburse the Contractor for any costs associated with the recruitment/replacement of an employee or subcontractor employee who is found to be unfit.

(e) Identification Cards. The Government will provide a Personal Identification Verification (PIV) card or other identification card, as necessary, to fit Contractor personnel who require physical access to VA facilities and/or logical access to VA data, information, VA sensitive information, or information technology or VA information systems containing such data or information. Contractor and subcontractor personnel shall prominently display their PIV/identification card on their persons while working at a VA facility and shall present their PIV/identification card for inspection upon request by a VA official. The Contractor must surrender the employee or subcontractor employee’s PIV/identification card in accordance with the requirements set forth in Directive/Handbook 0735 when any of the following events occur:

1. When no longer needed for contract performance.

2. Upon completion of the Contractor/subcontractor employee’s employment.

3. Upon contract completion or termination.

(f) Lost/stolen. Immediately upon detection, the Contractor shall report a lost or stolen PIV/identification card to the Government authorities as identified in Directive/Handbook 0735. Within 48 hours of reporting the lost/stolen PIV/identification card, the Contractor shall submit to the Program Manager an incident report that describes the relevant facts and circumstances regarding the loss/theft. If the loss/theft was reported by the Contractor to the local police, the Contractor shall further submit a copy of the final police report to the Program Manager within 48 hours of the report being made available by the local police department. The Government will not reimburse the Contractor for any costs that result from lost/stolen PIV/identification card(s).

(g) Regular Reporting. The Contractor shall submit a status report to PIV Sponsor within 5 working days after the end of each calendar quarter and as requested by the Government in order to initiate contract closeout procedures. The report must provide the status of each contractor/subcontractor employee who is required to have a PIV/identification card during the performance of the contract. The report shall identify the Contractor and the contract number, and list the following status for each contractor/subcontractor employee who holds a PIV/identification card under this contract:

1. Contractor/subcontractor employee name.

2. Name of VA facility where Contractor/subcontractor employee works, if applicable.

3. Date background check submitted for Contractor/subcontractor employee.

4. Date PIV/identification card issued to Contractor/subcontractor employee.

5. Contractor/subcontractor employee’s PIV/identification card number, as applicable.

6. Date Contractor/subcontractor employee no longer has need for PIV/identification card.

7. Date Contractor notified VA that PIV/identification card is no longer required.

8. Date Contractor returned PIV/identification card was returned to VA.

(h) Flow down of clause. The Contractor shall include the substance of this clause in subcontracts, third-party agreements, and BAA’s, in which subcontractors, third-party servicers/employees, and business associates will perform functions where they will have physical access to a VA facility or logical access to VA data, information, VA sensitive information, or information technology or VA information system containing such data or information.

(End of clause)

VAAR 852.222-71 COMPLIANCE WITH EXECUTIVE ORDER 13899 (DEVIATION)(APR 2025)

(a) The contractor shall comply with Executive Order 13899, Combating Anti-Semitism, pursuant to Title VI of the Civil Rights Act of 1964 (Title VI), 42 U.S.C. 2000d et seq.

(b) The contractor shall timely disclose, in writing, to the Contracting Officer, whenever, in connection with the award, performance, or closeout of this contract or any subcontract thereunder, the Contractor has credible evidence that a principal, employee, agent, or subcontractor of the Contractor has committed a violation under Executive Order 13899, Combatting Anti-Semitism pursuant to the Civil Rights Act of 1964 (Title VI), 42 U.S.C. 2000d et seq.

(c) The contractor shall include the terms and conditions of this clause in every subcontract or purchase order so that these terms will be binding on every subcontractor or vendor.

(End of clause)

852.252-70, Provisions and Clauses Applicable to VA Acquisition of Commercial Items:

VAAR Clauses are incorporated by reference as follows:

RFO 52.252-1 Solicitation Provisions Incorporated by Reference The following provisions or clauses incorporated by reference in this solicitation must be completed by the offeror or prospective contractor and submitted with the quotation or offer. Copies of these provisions or clauses are available on the Internet at the web sites provided in the provision at RFO 52.252-1, Solicitation Provisions Incorporated by Reference. Copies may also be obtained from the contracting officer.

http://www.acquisition.gov/far/index.html https://www.acquisition.gov/vaar The following RFO provisions are to be incorporated by reference:

(xii) The Defense Priorities and Allocations System (DPAS) does not apply.

(xiii) Date and Time offers are due to thomas.parsons2@va.gov no later than 12:00pm CST, (September 14th, 2026).

(xiv) Name and email of the individual to contact for information regarding the solicitation:

Thomas Parsons at thomas.parsons2@va.gov