RFQ 36C25722Q0928.docx

PAGE 1 OF

1. REQUISITION NO.

2. CONTRACT NO.

3. AWARD/EFFECTIVE DATE

4. ORDER NO.

5. SOLICITATION NUMBER

6. SOLICITATION ISSUE DATE

a. NAME

b. TELEPHONE NO. (No Collect Calls)

8. OFFER DUE DATE/LOCAL

TIME

9. ISSUED BY

CODE

10. THIS ACQUISITION IS

UNRESTRICTED OR

SET ASIDE:

% FOR:

SMALL BUSINESS

HUBZONE SMALL

BUSINESS

SERVICE-DISABLED

VETERAN-OWNED

SMALL BUSINESS

WOMEN-OWNED SMALL BUSINESS

(WOSB) ELIGIBLE UNDER THE WOMEN-OWNED

SMALL BUSINESS PROGRAM

EDWOSB

8(A)

NAICS:

SIZE STANDARD:

11. DELIVERY FOR FOB DESTINA-

TION UNLESS BLOCK IS

MARKED

SEE SCHEDULE

12. DISCOUNT TERMS

13a. THIS CONTRACT IS A

RATED ORDER UNDER

DPAS (15 CFR 700)

13b. RATING

14. METHOD OF SOLICITATION

RFQ

IFB

RFP

15. DELIVER TO

CODE

16. ADMINISTERED BY

CODE

17a. CONTRACTOR/OFFEROR

CODE

FACILITY CODE

18a. PAYMENT WILL BE MADE BY

CODE

TELEPHONE NO.

UEI:

EFT:

PHONE:

FAX:

17b. CHECK IF REMITTANCE IS DIFFERENT AND PUT SUCH ADDRESS IN OFFER 18b. SUBMIT INVOICES TO ADDRESS SHOWN IN BLOCK 18a UNLESS BLOCK BELOW IS CHECKED

SEE ADDENDUM

19.

20.

21.

22.

23.

24.

ITEM NO.

SCHEDULE OF SUPPLIES/SERVICES

QUANTITY

UNIT

UNIT PRICE

AMOUNT

(Use Reverse and/or Attach Additional Sheets as Necessary)

25. ACCOUNTING AND APPROPRIATION DATA

26. TOTAL AWARD AMOUNT (For Govt. Use Only) 27a. SOLICITATION INCORPORATES BY REFERENCE FAR 52.212-1, 52.212-4. FAR 52.212-3 AND 52.212-5 ARE ATTACHED. ADDENDA

ARE

ARE NOT ATTACHED.

27b. CONTRACT/PURCHASE ORDER INCORPORATES BY REFERENCE FAR 52.212-4. FAR 52.212-5 IS ATTACHED. ADDENDA

ARE

ARE NOT ATTACHED

28. CONTRACTOR IS REQUIRED TO SIGN THIS DOCUMENT AND RETURN _______________

29. AWARD OF CONTRACT: REF. ___________________________________ OFFER

COPIES TO ISSUING OFFICE. CONTRACTOR AGREES TO FURNISH AND

DATED ________________________________. YOUR OFFER ON SOLICITATION

DELIVER ALL ITEMS SET FORTH OR OTHERWISE IDENTIFIED ABOVE AND ON ANY

(BLOCK 5), INCLUDING ANY ADDITIONS OR CHANGES WHICH ARE

ADDITIONAL SHEETS SUBJECT TO THE TERMS AND CONDITIONS SPECIFIED

SET FORTH HEREIN IS ACCEPTED AS TO ITEMS:

30a. SIGNATURE OF OFFEROR/CONTRACTOR 31a. UNITED STATES OF AMERICA (SIGNATURE OF CONTRACTING OFFICER) 30b. NAME AND TITLE OF SIGNER (TYPE OR PRINT) 30c. DATE SIGNED 31b. NAME OF CONTRACTING OFFICER (TYPE OR PRINT) 31c. DATE SIGNED

AUTHORIZED FOR LOCAL REPRODUCTION

(REV. NOV 2021)

PREVIOUS EDITION IS NOT USABLE

Prescribed by GSA - FAR (48 CFR) 53.212

7. FOR SOLICITATION

INFORMATION CALL:

STANDARD FORM 1449

SOLICITATION/CONTRACT/ORDER FOR COMMERCIAL PRODUCTS AND COMMERCIAL SERVICES

OFFEROR TO COMPLETE BLOCKS 12, 17, 23, 24, & 30

671-22-3-5060-0094

36C25722Q0928 05-05-2022 Sherine Brooks Sherine.Brooks@va.gov 08-09-2022

1PM

CDT

36C257

Department of Veterans Affairs VISN17 Network Contracting Activity 5441 Babcock Rd. Ste. 302 San Antonio TX 78240

X

334515 750 Employees

N/A

Kerrville VA Medical Center 3600 Memorial Blvd Kerrville TX 78028

36C257

Department of Veterans Affairs VISN17 Network Contracting Activity 5441 Babcock Rd. Ste. 302 San Antonio TX 78240

This is accomplished through the Tungsten Network located at:

http://www.fsc.va.gov/einvoice.asp This is mandatory and the sole method for submitting invoices.

(877) 353-9791

(512) 460-5540 X See CONTINUATION Page Annual & Semi-Annual Inspection & VHA Safety Device Testing

Site Visit: 07/25/2022, 9am-3pm CST Technical Questions due: 08/09/2022, 1PM CST to:

Sherine.Brooks@va.gov

See CONTINUATION Page

I Contracting Officer

Table of Contents

SECTION B - CONTINUATION OF SF 1449 BLOCKS

B.1 CONTRACT ADMINISTRATION DATA

1. Contract Administration: All contract administration matters will be handled by the following individuals:

a. CONTRACTOR:

b. GOVERNMENT 36C257 Department of Veterans Affairs VISN17 Network Contracting Activity 5441 Babcock Rd. Ste. 302 San Antonio TX 78240

2. CONTRACTOR REMITTANCE ADDRESS: All payments by the Government to the contractor will be made in accordance with:

3. INVOICES: Invoices shall be submitted in arrears:

a. Other [X] Completion of Service

4. GOVERNMENT INVOICE ADDRESS: All Invoices from the contractor shall be submitted electronically in accordance with VAAR Clause 852.232-72 Electronic Submission of Payment Requests.

ACKNOWLEDGMENT OF AMENDMENTS: The offeror acknowledges receipt of amendments to the Solicitation numbered and dated as follows:

Page 1 of

STATEMENT OF WORK

1.1. Introduction: Boiler plant safety, reliability, efficiency, and equipment longevity are paramount concerns of VAMC management. Malfunctioning burners or controls can cause catastrophic events resulting in injuries and death and massive property damage. Inaccurate or inadequate data management and monitoring systems can fail to warn of unsafe or inefficient performance. Regular inspections, testing and calibration by expert technicians are an essential part of a program to address these concerns.

1.2. Services Required: Kerrville VA Medical Center currently has a requirement for a non-personal services contract to provide inspection, safety device testing, tuning, calibration services, and emergency repair service for all boilers, heat recovery steam generators, and boiler plant controls. The central plant is equipped with 3 VAPOR Corp Thermal Heaters, ORG-5937-AHK-85-LN, 3 Steam Generators, SG 38-18-6-92 Dixon Boiler Works, Deaerator Tank Model 30SS Made by Lockwood Products Inc.

1.3. Service Location: 3600 Memorial Blvd. Kerrville TX 78058.

1.4. Period of Performance: The period of performance must be a base year plus up to four (4) option years.

1.5. Type of Contract: The government will award a firm fixed-priced contract.

1.6. This “Statement of Work” describes the requirements for the inspection, testing and calibration of the boiler plant burners, controls, and instruments by qualified technicians.

2. SCOPE OF WORK

2.1. Contractor must provide all necessary labor, materials, supplies, transportation, tools/equipment, personal protective equipment, facilities, supervision, other items, and non-personal services required to perform inspection, tuning, testing, calibrating, and adjustments of all burners, boilers, HRSG, feedwater deaerator and boiler plant controls as described in this Statement of Work.

2.2. Contractor must provide all necessary labor, materials, supplies, transportation, tools/equipment, personal protective equipment, facilities, supervision, other items and non-personal services required to perform all safety device upgrades as listed in this statement of work. All safety device upgrades must be completed no later than 180 calendar days after notice to proceed is issued.

2.3. Contractor must provide qualified maintenance inspectors, labor technicians, equipment, tools, materials, parts, supplies, transportation, supervision, any other items, and non-personal services deemed necessary to perform inspection, tuning, testing, calibrating, and adjustments of all burners, boilers and boiler plant controls as specified below and in accordance with BEI testing procedures and all VA guidance.

2.4. Inspection, tuning, testing, calibrating, and adjustments of all burners, boilers and boiler plant controls must be performed every six months in accordance with a schedule provided by Kerrville VA Medical Center. The Kerrville VA Medical Center may extend the schedule for burners in limited service.

2.5. Contractor must cover all costs for calibrations of gauges, transmitters, flow meters and controls including all shipping, handling, and postage.

2.6. All materials and parts for preventative maintenance are to be paid for by the Contractor.

2.7. The Contractor shall have ready access to all parts, including unique and/or high mortality replacement parts. All parts supplied shall be compatible with existing equipment. The Contractor shall use only new Original Equipment Manufacturer (OEM) or OEM approved parts. All parts shall be of current manufacture and have complete versatility with the presently installed equipment. All parts shall perform identically to the original equipment specifications. Parts removed from another system, rebuilt and/or used, shall not be installed without specific approval by the CO and the COR. All defective parts replaced become the property of the Contractor, unless otherwise specified by the COR.

2.8. All materials and parts for corrective and/or emergency maintenance are to be paid for by the VA. The Contractor will submit a report of findings with a quote when replacement parts are needed. Upon approval and funding the Contractor can provide all parts or materials necessary for repair/s. The VA reserves the right to provide the Contractor with the necessary parts from any source the VA deems fit. All used parts are to be turned over to the boiler plant supervisor for evaluation.

3. CONTRACTOR QUALIFICATIONS:

3.1. The Contractor must have been conducting business for a minimum of 10 years with a minimum of 10 years’ verifiable experience performing boiler maintenance and repair services.

3.2. The Contractor and subcontractor(s) shall be an entity whose primary work function is in industrial, commercial, and institutional boiler maintenance and repair services. This includes servicing and repairing boiler controls and combustion/burner management systems.

3.3. The Contractor must have and maintain in good standing, a Certificate of Authorization and “R” symbol stamp from the National Board of Boiler and Pressure Vessel Inspectors for the repair and/or alteration of boilers, pressure vessels, and other pressure-retaining items.

4. TECHNICIAN QUALIFICATIONS:

4.1.1. Technicians must have completed at least a one-year trade school and have five years successful experience (verifiable) in this field. The experience must be largely with institutional and industrial boiler plants similar in design, scope, and magnitude to the Kerrville VA Medical Center plant. The COR may define and accept equivalent qualifications.

4.1.2. Technicians must demonstrate familiarity with and ready access to the most recent version of the following references:

a. NFPA 85, Boiler and Combustion Systems Hazards Code including applicable appendices

b. VHA Boiler Plant Safety Device Testing Manual

c. VHA directive 1810, Boiler and Boiler Plant Operations

d. Written recommendations of the equipment’s manufacturer.

5. DESCRIPTION OF WORK

5.1. Equipment Specifications:

Thermal Heater # 1

Burner

Thermal Heater # 2

Burner

Thermal Heater # 3

Burner

Heat Recovery Steam Generator #1

NB#

Heat Recovery Steam Generator #2

NB#

Date of Manufacture:

Heat Recovery Steam Generator #3

NB#

Feedwater Deaerator

NB#

6. SAFETY DEVICE UPGRADES:

6.1. Required Task:

6.1.1. Install any missing or needed testing components to be able to accomplish testing on equipment.

6.2. All work performed must bring the safety device into compliance with the most recent revision of the VHA Boiler Plant Safety Device Testing Manual.

6.3. All piping, wiring and installation must conform to the layout shown in most recent revision of the VHA Boiler Plant Safety Device Testing Manual.

7. INSPECTION, TESTING, TUNING AND CALIBRATION REQUIREMENTS:

7.1. The inspections, testing, tuning, and calibrations must comply with:

7.1.1. The recommendations and requirements of VHA Boiler Plant Safety Devices Testing Manual, most recent edition.

7.1.2. The written recommendations of the equipment manufacturers.

7.1.3. The requirements and recommendations of NFPA 85 Boiler and Combustion Systems Hazards Code including applicable appendices.

7.1.4. Burner performance requirements in this document.

7.1.5. Written recommendations of the equipment’s manufacturer.

7.1.6. Burner performance requirements in this document.

7.2. Technicians must provide all tools and labor necessary to perform inspection, tuning, testing, calibrating, and adjustments of burners, boilers and boiler plant controls as specified below. This shall be done every six months in accordance with a schedule provided by VAMC. VAMC may extend the schedule for burners in limited service.

7.3. Technicians must be equipped with portable electronic flue gas analyzers and other test instruments necessary for the required tests and calibrations, all calibrated within 90 calendar days prior to the site visits. At facilities with programmable digital controls, the technicians must be capable of programming the controls and have the appropriate hardware and software for this.

7.4. The Contractor shall provide the COR with a copy of the current calibration certification of all test equipment which is to be used by the Contractor in the performance of this contract. Test equipment calibration shall be traceable to a national standard.

7.5. Instrumentation, monitoring and data management systems shall be calibrated every six months.

7.6. All interlocks and safety devices to be inspected, tested, and adjusted on each boiler/burner/equipment, are contained in the VHA Boiler Plant Safety Devices Testing Manual (most recent edition) along with testing procedures which must be followed.

7.7. List of instrumentation and controls to be inspected and calibrated:

7.7.1. Steam flow transmitters (all)

7.7.2. Flue gas oxygen sampling, analyzing

7.7.3. Boiler and economizer stack temperature.

7.7.4. Combustion controllers

7.7.5. Boiler outlet draft controllers

7.7.6. Boiler water level controllers

7.7.7. All tank water level indicators including the Feedwater deaerator, DI storage tank, and condensate storage tank water level controllers including overflow

7.7.8. Feedwater deaerator and condensate storage tank water level controllers including overflow

7.7.9. All pressure gauges (annually), temperature sensors and transmitters

7.7.10. The Contractor is responsible for annual calibration/re-calibration of all analog gauges. All thermometers/temperature sensors, and transmitters will be calibrated/re-calibrated every 6 months. The contractor shall employ a labeling system, for all components requiring calibration. The contractor must affix a label listing the date of calibration and the calibrating technician to each component/device calibrated. The Contractor shall supply the labels. All calibrations should be annotated in a written calibration log and

7.7.11. All signal processing and readout devices

7.8. List of interlocks and safety devices to be inspected, tested, and adjusted to meet VA and BEI Specifications:

7.8.1. Water Level Control

a. Low Water Cutoffs

b. Low Water Alarm

c. High Water Alarm

d. Overflow Drain System

7.8.2. Pressure Containment

a. Steam Safety Valves

b. Relief Valves

c. High Steam Pressure Limit Switches

7.8.3. Fuel Train Safety Devices

a. Low Pressure Fuel Cutoff Switch

b. High Pressure Fuel Cutoff Switch

c. Venting Between Automatic Gas Shutoff Valves

d. Leak Test of Automatic Fuel Shut Off Valves

e. Oil Atomizing Media Switches

f. Automatic Fuel Shutoff Valve Proof of Closure Switch

7.8.4. Burner and Air Train Safety Devices

a. The Flame Scanner

b. Low Fire Proving Switch

c. Combustion Air Pressure Switch

d. Purge Air Flow Proving Switch

e. Burner Position Switch

f. Forced Draft Motor Interlock

g. Furnace Pressure Interlock

h. Outlet Damper Position Interlock

i. Forced Draft Damper Wide-Open Pre-Purge Proving Switch

j. Pre-Purge and Post-Purge Timers

k. Igniter Timer and Main Flame Ignition Timer

l. Automatic Fuel Shutoff Valve Closure Time After Main Flame Failure

m. Automatic Fuel Shutoff Valve Closure Time After Ignition Flame Failure

n. Minimum Pilot Flame Test

o. Control Air Pressure Interlock

p. Flue Gas Re-Circulation Damper Set for Pre-Purge

q. Low Flue Gas Oxygen Level Interlock

r. Interlock of Outside Air Damper with Burner Management System

7.9. REQUIRED TASK

7.9.1. Review boiler plant log sheets and alarm and trouble reports.

7.9.2. Review records that show combustion performance (flue gas oxygen and carbon monoxide).

7.9.3. Perform overall visual inspection of systems. Verify that systems comply with referenced codes and VAMC requirements stated in this contract.

7.9.4. Test and record the operation and set points of all burner/boiler safety interlock devices in accordance with BEI testing procedures and all VA guidance. Verify that the set points and operating points are within approximately 20% of normal operating parameters. Adjust as necessary and record the new settings. The operation of an interlock device must result in burner shutdown and/or proper alarm operation.

7.9.5. Operate burner(s) on each fuel from low fire to high fire and back to low fire in at least six increments and record combustion performance (flue gas oxygen, carbon monoxide, NOx where applicable), fuel train pressures, atomizing train pressures, burner pressures, stack temperatures, boiler steam output.

7.9.6. Compare the combustion performance data with VAMC requirements (see below) and previous readings. If necessary, adjust as necessary, to the fuel flow and combustion air controllers, control valves and dampers to obtain the required performance. Record the new performance data.

7.9.7. Calibrate oxygen analyzer.

7.9.8. Test/Adjust Low Oxygen Level Alarm.

7.9.9. Perform combustion analysis of boilers under gas and fuel oil operation. Calibrate/adjust fuel to air mixture.

7.9.10. Calibrate steam, oil, gas, and feed water pressure gauges and transmitters.

7.9.11. Adjust ignition electrode gap.

7.9.12. Conduct a vibration analysis of blower motors.

7.9.13. Operationally test all boiler safety devices

7.9.14. Calibrate all burner controls

7.9.15. Check vibration of burner fans

7.9.16. Check furnace pressure and test high pressure cut-out

7.9.17. Calibrate instrumentation, monitoring, control systems, and thermometers

7.9.18. Test/adjust High-steam pressure cut-out (recycle) High-steam pressure cut-out (non-recycle) Check gas vent for leaks

7.9.19. Test/adjust High-gas fuel pressure cut-off Low-gas fuel pressure cut-off

7.9.20. Test/adjust Gas fuel safety shut-off valves proof of closure Leak test gas fuel safety shut-off valves

7.9.21. Test/adjust Low-atomizing pressure for fuel oil High-fuel oil pressure cut-off

7.9.22. Test/adjust Fuel oil safety shut-off valves proof of closure Leak test fuel oil safety shut-off valves

7.9.23. Check operation of Liquid Petroleum gas pilot Low-pilot gas pressure cut-out

7.9.24. Test/adjust Forced draft fan motor interlock

7.9.25. Test/adjust Forced draft fan damper wide open for purge Boiler outlet damper wide open for purge air flow interlock

7.9.26. Test/adjust the Timing for pre-purge, Timing for post-purge and Igniter timing

7.9.27. Test/adjust Igniter Timer and Main Flame Ignition Timing

7.9.28. Low fire position interlocks Combustion air interlock

7.9.29. Main flame out; i.e., time to close valves Ignition flame out; i.e., time to close valves Minimum igniter flame test

7.9.30. Scanner not sensing ignition spark Low-oxygen alarm and/or cut-out

7.10. Required burner performance (natural gas and fuel oil):

7.10.1. Turndown (ratio of maximum and minimum firing rates): 10/1 8/1 5/1 4/1 (Refer to original burner specification).

7.10.2. Achieve, but do not exceed, boiler maximum steam flow output rating. Measure fuel input at minimum and maximum firing rates.

7.10.3. Maximum carbon monoxide: 200 parts per million (ppm)

7.10.4. Maximum NOx: _____ (Refer to original burner specification).

7.10.5. Flue gas oxygen: 2.5 – 4.2% (Up to 5.2% at loads below 40% of maximum steam output; no upper limit at minimum firing rate; oxygen can be one percentage point higher on oil firing on single-point positioning systems).

7.10.6. Flue gas oxygen (low excess air burners): 1.0 – 2.0% (Up to 2.5% at loads below 40% of maximum steam output; no upper limit at minimum firing rate; oxygen can be one percentage point higher on oil firing on single point positioning systems).

7.10.7. No visible smoke, except on heavy oil fuel maximum opacity is 20%. Comply with local emissions regulations.

7.10.8. Flames shall be stable with no pulsations, shall be retained near burner, no blow off or flashbacks, no constant flame impingement on refractory or waterwalls.

7.10.9. Verify accuracy of instrumentation listed below. Verify that all devices are properly selected for the application in terms of type, size, set point range, performance, code approval. Calibrate all instruments that are not within manufacturer’s specifications for accuracy.

7.11. All testing contained in the most current version of the VHA Boiler Safety Device Testing Manual must be performed every six months in accordance with a schedule provided by COR.

7.12. All testing is to be accomplished in accordance with the most current version of the VHA Boiler Plant Safety Device Testing Manual. All testing must be documented in detail, utilizing the testing documents in the most current version of the Boiler Plant Safety Device Testing Manual. and copies provided to the COR. Any discrepancies notated should be immediately communicated to the boiler plant operator on duty and the boiler plant supervisor at the time of discovery.

7.13. Any boiler specific requirements will be performed for each one of the 3 boilers per visit.

7.14. The Contractor is responsible for his employees while on Facility grounds including any accidents while performing the service.

7.15. All work must be in accordance with all VA specifications and requirements.

7.16. Work cannot be scheduled during heavy steam load periods.

7.17. Only one boiler at a time can be out of service for the inspection, testing and calibration procedures.

8. Unscheduled Maintenance (Emergency Repair Service):

8.1 Contractor will be required to provide unlimited full-service coverage on the equipment listed below. Coverage includes all replacement parts, installation, calibration, labor, and travel necessary to bring the listed equipment to manufacture operating specifications.

8.2 Only the CO, COR, or designated alternate has the authority to approve/request an unscheduled service call to the Contractor.

8.3 Response time - Contractor’s technician or technical support shall respond with a phone call to the COR or designee within one (1) hour after receipt of telephoned notification. A qualified technician must respond on-site a maximum of eight business (8) hours after of the initial request for service, unless specified otherwise by the COR.

8.4 Equipment shall be restored to full service within 48 hours of arriving on the job site, barring extenuating circumstances. Full service means that defective parts have been replaced with parts that meet or exceed manufacturer's original specifications, meets government’s expectations and that the equipment meets or exceeds the manufacturer's original performance specifications.

8.5 Technicians responding for unscheduled emergency service must report to the Supervisor, Central Plant Supervisor, or designee (after hours). Upon completion of service/repair the technician shall again report to that person.

9. GENERAL REQUIREMENTS

9.1. Contract Administration: The Contracting Officer is the only person authorized to approve changes or modify any of the requirements under this contract. The Contractor must communicate with the Contracting Officer on all matters pertaining to contract administration. Only the Contracting Officer is authorized to make commitments or issue changes that will affect price, quantity, or quality of performance of this contract. In the event the Contractor effects any such change at the direction of any person other than the Contracting Officer, the change must be considered to have been made without authority and no adjustment will be made in the contract price to cover any increase in costs incurred as a result thereof. All changes to the contract will be issued via an amendment and/or modification in writing from the Contracting Officer to the Contractor.

9.2. Invoices: Invoices are to be submitted electronically; either monthly or quarterly, in arrears of the start of the services that were performed. Electronic invoices can be submitted at no additional cost at the VA Vendor Information System (VIS) The COR is responsible for acceptance of services and/or the processing of receiving reports for the services provided to the government.

9.2.1. Payments for services rendered will only be processed after the COR has verified and approved the invoice for services performed and accepted.

9.3. Contracting Officer Representative (COR): The COR will be identified by a separate letter. The COR monitors all technical aspects of the contract and assists in contract administration. A letter of designation issued to the COR, a copy of which will be provided to the Contractor, states the responsibilities and limitations of the COR, especially regarding changes in cost or price, estimates or changes in delivery dates. The COR is not authorized to change any of the terms and conditions of the resulting order.

9.3.1. The COR will clarify technical points or supply relevant technical information, but no requirements in this scope of work may be altered as a sole result of such verbal clarification."

9.3.2. Contractor Responsibilities: The Contractor must exercise extreme care to avoid damaging Government property such as buildings, equipment, trees, shrubs, or turf. Any damage to Government property by the Contractor must be repaired by the Contractor to its original condition at no additional cost to the Government.

9.3.3. The Contractor must be familiar with all terms, conditions, and requirements herein contained in this document.

9.3.4. The Contractor must ensure that all materials are new, free from defects, and imperfections.

9.3.5. The Contractor must be responsible for obtaining and coordinating the services of all third-party Contractors/entities performing other services on site as part of the contract to ensure the expected quality, timely delivery, and documented final product.

9.3.6. The Contractor must provide all necessary equipment and materials to protect personnel, furnishings, equipment, piping, and building from damage and or injury; Contractor must move, remove, and/or replace movable items as necessary and must replace any item damaged due to work performed under this contract, equal to its original installation, and/or finish at no additional cost to the government.

9.3.7. The Contractor must be responsible for safeguarding all government equipment, information and property provided to Contractor personnel while performing the services described herein.

9.3.8. The Contractor must not perform any service that will result in additional charges without prior approval from the Contracting Officer.

9.4. Work Stoppage/Delays: The Contracting Officer must be notified at the earliest time available, but no later than the next business day, via email of the Contractor's knowledge of any conditions which may adversely affect the Contractor's ability to perform under the terms and conditions as stated in the specifications of this requirement. For example, union strikes, vehicle problems, licenses, or anything that might jeopardize the terms and conditions of this contract should be reported to the Contracting Officer.

9.5. Schedule of Work: The Contractor must provide at least 14 calendar days’ notice to the Contracting Officer’s Representative (COR) prior to performing the work. The Contractor must schedule/coordinate all work with COR and must be conducted when the COR or his/her designate is available on site to monitor the work.

9.6. Hours of Work: Normal hours of operation for The Kerrville VA Medical Center are 8:00AM to 4:30 PM Monday through Friday except for Federal Holidays. If the Contractor desires to work on Saturday, Sunday, holidays, or outside the project site’s normal working hours the Contractor must submit a written request for approval to the COR at least five (5) calendar days prior to the proposed start of such work. When a holiday falls on a Sunday, the following Monday must be observed as a legal holiday. When a holiday falls on a Saturday, the preceding Friday is observed as a legal holiday by U.S. Government agencies. Also, included, would be any other day specifically declared by the President of the United States of America to be a National Holiday. Federal holidays include:

9.7. Workmanship: All work under this contract must conform to the following:

9.7.1. The Contractor at no additional cost to the Government must correct all work not meeting specifications.

9.7.2. All work must be performed by persons fully qualified and competent in the trade/work they perform. The government reserves the right to request training certificates and credentials from the Contractor at any time during this contract through written request by the Contracting Officer Representative (COR).

9.8. Daily Progress Reports: The Contractor must provide a detailed daily field report of work accomplished the previous calendar day no later than 9:00 AM PST to COR.

9.9. Working Conditions: The buildings and the surrounding site areas will be occupied, and Government operations will continue a normal, temporary or restricted basis for the duration of the contract. The Contractor must take all precautions to ensure that their operations are conducted in a manner so as not to interfere with facility operations of the Kerrville VA Medical Center. The Contractor must execute work in a safe manner and must not subject personnel to unsafe conditions. The Contractor must isolate the work site(s) by provide safety barricades, devices, and equipment to protect personnel and property and repair any damage caused by construction operations. The Contractor must take all precautions to protect the building and its occupants during the construction period.

9.10. Clean-Up: Accumulation of trash, paper, wood shavings, sawdust, excelsior, boxes, and other packing materials will be cleaned up as often as necessary and must remove all debris from the property at the end of each work day.

9.11. Government Furnished Services: Temporary electrical power and water may be provided by the Government at no cost to the Contractor from existing lines and sources at the site locations that are determined necessary for the performance of services described herein. The characteristics and source locations may be verified by a visit to the site. All other use of government equipment and/or utilities is prohibited unless authorized by the COR.

9.12. Quality Assurance: The COR reserves the right to conduct any inspections or perform any tests deemed necessary at any time during the execution of the contract to determine conformance with the requirements of all applicable specifications.

10. ADDITIONAL REQUIREMENTS

10.1. Smoking: is strictly prohibited in and around all facilities, near flammable liquids and highly combustible materials. Smoking is only authorized in designated smoking areas.

10.2. Security: All Contractor personnel must report to the Police Service at the Facility and sign in prior to performing work and sign out after completion of work each day. All non-VA personnel must wear security badge in plain sight above the waist during the entire time he/she is on Government property. I.D. badges must have an identification picture and must state the name of the individual and the company he/she represents. The Contractor is to coordinate with the COR to obtain the I.D. badge from the Police Service. The Contractor is to provide a list of all Contractor personnel who must be performing service on this project. Contractors found on Government property without an I.D. badge will be immediately removed from VA property by VA Police.

10.3. Parking: It is the responsibility of the Contractor’s personnel to park only in designated parking areas. The Kerrville VA Medical Center of STVHCS will not waive or make reimbursement for parking violations of the Contractor’s personnel under any circumstances. Contractor vehicles found parked in VA parking lots will be issued a United States District Court Violation Notice and immediately removed and banned from VA property.

10.4. Osha 10 & 30 -Hour Training Course: All Contractor personnel are required to have the OSHA 10-hour Construction Safety training certification. The safety manager and/or superintendent must have the 30-hour construction safety course certification. Proof of certification must be always on site.

11. DELIVERABLES

11.1 Proof of Insurance: Due 10 Calendar days after Notice of Award

11.2 Calibration Certificates: Certificate of Calibration for all testing equipment that requires calibration prior to each site visit. Calibration must have been performed no more than 90 calendar days prior to performing work.

11.3 Proof of “R” Stamp: Valid Certificate of Authorization and “R” symbol stamp from the National Board of Boiler and Pressure Vessel Inspectors

11.4 Technical Capability Statement: Provide a technical capability statement demonstrating how all requirements of the scope of work will be met. This must address past experience in conducting equipment and performance testing in compliance with the VA safety device testing manual on at least 5 sites within the past 3 years. Please provide a maximum 5-page capability statement.

11.5 Past performance References: please provide three references for contract of similar scope and magnitude to be evaluated, the Contractors Past Performance shall also be reviewed in CPARs. Contractors with no past performance will be rated as neutral.

12. WARRANTY: Contractor must warrantee work to be free of defects and workmanship for a period a minimum of 1-year (365 calendar days), unless specified otherwise in the specs, from both the manufacturer and installer including parts and labor to include normal, premium or holidays hours. The Warranty period must start on the date of acceptance by the VA. All warranties will be transferred to the VA.

13. ACCEPTANCE

13.1 For the purposes of Warranty and payment for the work performed at the location, government “Acceptance” will be provided by the VA upon the completion of all the following:

13.1.1. The Contractor has satisfactorily performed all requirements as described in this Statement of Work.

14. CONFIDENTIALITY AND NONDISCLOSURE

14.1 The preliminary and final deliverables and all associated working papers, application source code, and other material deemed relevant by the VA which has been generated by the Contractor in the performance of this Order are the exclusive property of the U.S. Government and must be submitted to the COR at the conclusion of the contract.

14.2 The Contracting Officer will be the sole authorized official to release verbally or in writing, any data, the draft deliverables, the final deliverables, or any other written or printed materials pertaining to this contract. No information must be released by the Contractor. Any request for information relating to this contract presented to the Contractor must be submitted to the CO for response.

14.3 Press releases, marketing material or any other printed or electronic documentation related to this project, must not be publicized without the written approval of the CO.

14.4 To the extent that the work under this contract requires that the Contractor be given access to proprietary business, technical or financial information belonging to the Government or other companies, the Contractor must treat such information as proprietary business sensitive and agrees not to appropriate such information to its own use or to disclose such information to third parties unless specifically authorized by the CO in writing. A mutually agreed to agreement for exchange of sensitive information or nondisclosure agreement may be required.

15. GENERAL REQUIREMENTS FOR PRIVACY INFORMATION:

15.1 Information Systems Officer, Information Protection: The Contractor will not have access to VA information system, computers, networks nor will they have access to online resources and information belonging to the government while in the performance of the services described in the Statement of Work.

15.2 Privacy Officer: The Contractor will not have access to Patient Health Information (PHI), nor will they have the capability of accessing patient information during the services provided to the VA.

15.3 Records Manager: There will be no federal records created, maintained, used or dispositioned with this contract; regardless of format [paper, electronic, etc.] or mode of transmission [e-mail, fax, etc.].

End Statement of Work

B.2 PRICE/COST SCHEDULE

ITEM INFORMATION

Annual & Semi Annual VHA Safety Device Testing IAW the Statement Of Work.

Contract Period: Base POP Begin: 10-01-2022 POP End: 09-30-2024

Annual & Semi Annual VHA Safety Device Testing IAW the Statement Of Work.

Contract Period: Option 1 POP Begin: 10-01-2023 POP End: 09-30-2024

Annual & Semi Annual VHA Safety Device Testing IAW the Statement Of Work.

Contract Period: Option 2 POP Begin: 10-01-2024 POP End: 09-30-2025

Annual & Semi Annual VHA Safety Device Testing IAW the Statement Of Work.

Contract Period: Option 3 POP Begin: 10-01-2025 POP End: 09-30-2026

Annual & Semi Annual VHA Safety Device Testing IAW the Statement Of Work.

Contract Period: Option 4 POP Begin: 10-01-2026 POP End: 09-30-2027

SECTION C - CONTRACT CLAUSES

C.1 52.252-2 CLAUSES INCORPORATED BY REFERENCE (FEB 1998)

This contract incorporates one or more clauses by reference, with the same force and effect as if they were given in full text. Upon request, the Contracting Officer will make their full text available. Also, the full text of a clause may be accessed electronically at this/these address(es):

http://www.acquisition.gov/far/index.html http://www.va.gov/oal/library/vaar/

(End of Clause)

C.2 52.212-5 CONTRACT TERMS AND CONDITIONS REQUIRED TO IMPLEMENT STATUTES OR EXECUTIVE ORDERS—COMMERCIAL PRODUCTS AND COMMERCIAL SERVICES (MAY 2022)

(a) The Contractor shall comply with the following Federal Acquisition Regulation (FAR) clauses, which are incorporated in this contract by reference, to implement provisions of law or Executive orders applicable to acquisitions of commercial products and commercial services:

(1) 52.203-19, Prohibition on Requiring Certain Internal Confidentiality Agreements or Statements (JAN 2017) (section 743 of Division E, Title VII, of the Consolidated and Further Continuing Appropriations Act, 2015 (Pub. L. 113-235) and its successor provisions in subsequent appropriations acts (and as extended in continuing resolutions)).

(2) 52.204–23, Prohibition on Contracting for Hardware, Software, and Services Developed or Provided by Kaspersky Lab and Other Covered Entities (NOV 2021) (Section 1634 of Pub. L. 115–91).

(3) 52.204–25, Prohibition on Contracting for Certain Telecommunications and Video Surveillance Services or Equipment. (NOV 2021) (Section 889(a)(1)(A) of Pub. L. 115–232).

(4) 52.209-10, Prohibition on Contracting with Inverted Domestic Corporations (NOV 2015).

(5) 52.233-3, Protest After Award (Aug 1996) (31 U.S.C. 3553).

(6) 52.233-4, Applicable Law for Breach of Contract Claim (Oct 2004) (Public Laws 108-77 and 108-78 (19 U.S.C. 3805 note)).

(b) The Contractor shall comply with the FAR clauses in this paragraph (b) that the Contracting Officer has indicated as being incorporated in this contract by reference to implement provisions of law or Executive orders applicable to acquisitions of commercial products and commercial services:

[] (1) 52.203–6, Restrictions on Subcontractor Sales to the Government (JUN 2020), with Alternate I (NOV 2021) (41 U.S.C. 4704 and 10 U.S.C. 2402).

[] (2) 52.203–13, Contractor Code of Business Ethics and Conduct (NOV 2021) (41 U.S.C. 3509).

[] (3) 52.203–15, Whistleblower Protections under the American Recovery and Reinvestment Act of 2009 (JUN 2010) (Section 1553 of Pub. L. 111-5). (Applies to contracts funded by the American Recovery and Reinvestment Act of 2009.)

[X] (4) 52.204–10, Reporting Executive Compensation and First-Tier Subcontract Awards (JUN 2020) (Pub. L. 109–282) (31 U.S.C. 6101 note).

[] (5) [Reserved] [] (6) 52.204–14, Service Contract Reporting Requirements (OCT 2016) (Pub. L. 111–117, section 743 of Div. C).

[] (7) 52.204–15, Service Contract Reporting Requirements for Indefinite-Delivery Contracts (OCT 2016) (Pub. L. 111–117, section 743 of Div. C).

[X] (8) 52.209–6, Protecting the Government’s Interest When Subcontracting with Contractors Debarred, Suspended, or Proposed for Debarment. (NOV 2021) (31 U.S.C. 6101 note).

[] (9) 52.209-9, Updates of Publicly Available Information Regarding Responsibility Matters (Oct 2018) (41 U.S.C. 2313).

[] (10) [Reserved] [] (11) 52.219–3, Notice of HUBZone Set-Aside or Sole-Source Award (SEP 2021) (15 U.S.C. 657a).

[] (12) 52.219–4, Notice of Price Evaluation Preference for HUBZone Small Business Concerns (SEP 2021) (if the offeror elects to waive the preference, it shall so indicate in its offer) (15 U.S.C. 657a).

[] (13) [Reserved] [] (14)(i) 52.219-6, Notice of Total Small Business Set-Aside (NOV 2020) (15 U.S.C. 644).

[] (ii) Alternate I (MAR 2020) of 52.219-6.

[] (15)(i) 52.219-7, Notice of Partial Small Business Set-Aside (NOV 2020) (15 U.S.C. 644).

[] (ii) Alternate I (MAR 2020) of 52.219-7.

[] (16) 52.219-8, Utilization of Small Business Concerns (Oct 2018) (15 U.S.C. 637(d)(2) and (3)).

[] (17)(i) 52.219–9, Small Business Subcontracting Plan (NOV 2021) (15 U.S.C. 637(d)(4)).

[] (ii) Alternate I (NOV 2016) of 52.219-9.

[] (iii) Alternate II (NOV 2016) of 52.219-9.

[] (iv) Alternate III (JUN 2020) of 52.219–9.

[] (v) Alternate IV (SEP 2021) of 52.219–9.

[] (18)(i) 52.219-13, Notice of Set-Aside of Orders (MAR 2020) (15 U.S.C. 644(r)).

[] (ii) Alternate I (MAR 2020) of 52.219-13.

[] (19) 52.219–14, Limitations on Subcontracting (SEP 2021) (15 U.S.C. 657s).

[] (20) 52.219-16, Liquidated Damages—Subcontracting Plan (SEP 2021) (15 U.S.C. 637(d)(4)(F)(i)).

[] (21) 52.219–27, Notice of Service-Disabled Veteran-Owned Small Business Set-Aside (SEP 2021) (15 U.S.C. 657f).

[X] (22) (i) 52.219–28, Post-Award Small Business Program Rerepresentation (SEP 2021) (15 U.S.C. 632(a)(2)).

[] (ii) Alternate I (MAR 2020) of 52.219–28.

[] (23) 52.219–29, Notice of Set-Aside for, or Sole-Source Award to, Economically Disadvantaged Women-Owned Small Business Concerns (SEP 2021) (15 U.S.C. 637(m)).

[] (24) 52.219–30, Notice of Set-Aside for, or Sole-Source Award to, Women-Owned Small Business Concerns Eligible Under the Women-Owned Small Business Program (SEP 2021) (15 U.S.C. 637(m)).

[] (25) 52.219-32, Orders Issued Directly Under Small Business Reserves (MAR 2020) (15 U.S.C. 644(r)).

[] (26) l(26) 52.219–33, Nonmanufacturer Rule (SEP 2021) (15 U.S.C. 657s).

[X] (27) 52.222-3, Convict Labor (June 2003) (E.O. 11755).

[X] (28) 52.222–19, Child Labor—Cooperation with Authorities and Remedies (JAN 2022) (E.O. 13126).

[X] (29) 52.222-21, Prohibition of Segregated Facilities (APR 2015).

[X] (30)(i) 52.222–26, Equal Opportunity (SEP 2016) (E.O. 11246).

[] (ii) Alternate I (FEB 1999) of 52.222-26.

[] (31)(i) 52.222–35, Equal Opportunity for Veterans (JUN 2020) (38 U.S.C. 4212).

[] (ii) Alternate I (JULY 2014) of 52.222-35.

[X] (32)(i) 52.222–36, Equal Opportunity for Workers with Disabilities (JUN 2020) (29 U.S.C. 793).

[] (ii) Alternate I (JULY 2014) of 52.222-36.

[] (33) 52.222–37, Employment Reports on Veterans (JUN 2020) (38 U.S.C. 4212).

[] (34) 52.222-40, Notification of Employee Rights Under the National Labor Relations Act (DEC 2010) (E.O. 13496).

[X] (35)(i) 52.222-50, Combating Trafficking in Persons (NOV 2021) (22 U.S.C. chapter 78 and E.O. 13627).

[] (ii) Alternate I (MAR 2015) of 52.222-50 (22 U.S.C. chapter 78 and E.O. 13627).

[] (36) 52.222-54, Employment Eligibility Verification (MAY 2022). (E. O. 12989). (Not applicable to the acquisition of commercially available off-the-shelf items or certain other types of commercial products or commercial services as prescribed in FAR 22.1803.)

[] (37)(i) 52.223-9, Estimate of Percentage of Recovered Material Content for EPA-Designated Items (May 2008) (42 U.S.C.6962(c)(3)(A)(ii)). (Not applicable to the acquisition of commercially available off-the-shelf items.)

[] (ii) Alternate I (MAY 2008) of 52.223-9 (42 U.S.C. 6962(i)(2)(C)). (Not applicable to the acquisition of commercially available off-the-shelf items.)

[] (38) 52.223-11, Ozone-Depleting Substances and High Global Warming Potential Hydrofluorocarbons (JUN 2016) (E.O. 13693).

[] (39) 52.223-12, Maintenance, Service, Repair, or Disposal of Refrigeration Equipment and Air Conditioners (JUN 2016) (E.O. 13693).

[] (40)(i) 52.223-13, Acquisition of EPEAT®-Registered Imaging Equipment (JUN 2014) (E.O.s 13423 and 13514).

[] (ii) Alternate I (OCT 2015) of 52.223-13.

[] (41)(i) 52.223-14, Acquisition of EPEAT®-Registered Televisions (JUN 2014) (E.O.s 13423 and 13514).

[] (ii) Alternate I (JUN 2014) of 52.223-14.

[] (42) 52.223-15, Energy Efficiency in Energy-Consuming Products (MAY 2020) (42 U.S.C. 8259b).

[] (43)(i) 52.223-16, Acquisition of EPEAT®-Registered Personal Computer Products (OCT 2015) (E.O.s 13423 and 13514).

[] (ii) Alternate I (JUN 2014) of 52.223-16.

[X] (44) 52.223–18, Encouraging Contractor Policies to Ban Text Messaging While Driving (JUN 2020) (E.O. 13513).

[] (45) 52.223-20, Aerosols (JUN 2016) (E.O. 13693).

[] (46) 52.223-21, Foams (JUN 2016) (E.O. 13693).

[] (47) (i) 52.224-3, Privacy Training (JAN 2017) (5 U.S.C. 552a).

[] (ii) Alternate I (JAN 2017) of 52.224-3.

[] (48) 52.225-1, Buy American—Supplies (NOV 2021) (41 U.S.C. chapter 83).

[] (49)(i) 52.225-3, Buy American—Free Trade Agreements—Israeli Trade Act (NOV 2021) (41 U.S.C. chapter 83, 19 U.S.C. 3301 note, 19 U.S.C. 2112 note, 19 U.S.C. 3805 note, 19 U.S.C. 4001 note, Pub. L. 103-182, 108-77, 108-78, 108-286, 108-302, 109-53, 109-169, 109-283, 110-138, 112-41, 112-42, and 112-43.

[] (ii) Alternate I (JAN 2021) of 52.225-3.

[] (iii) Alternate II (JAN 2021) of 52.225-3.

[] (iv) Alternate III (JAN 2021) of 52.225-3.

[] (50) 52.225–5, Trade Agreements (OCT 2019) (19 U.S.C. 2501, et seq., 19 U.S.C. 3301 note).

[X] (51) 52.225-13, Restrictions on Certain Foreign Purchases (FEB 2021) (E.O.'s, proclamations, and statutes administered by the Office of Foreign Assets Control of the Department of the Treasury).

[] (52) 52.225–26, Contractors Performing Private Security Functions Outside the United States (OCT 2016) (Section 862, as amended, of the National Defense Authorization Act for Fiscal Year…