RFQ 36C25025Q0940.docx

36C25025Q0940

PAGE 1 OF

1. REQUISITION NO.

2. CONTRACT NO.

3. AWARD/EFFECTIVE DATE

4. ORDER NO.

5. SOLICITATION NUMBER

6. SOLICITATION ISSUE DATE

a. NAME

b. TELEPHONE NO. (No Collect Calls)

8. OFFER DUE DATE/LOCAL

TIME

9. ISSUED BY

CODE

10. THIS ACQUISITION IS

UNRESTRICTED OR

SET ASIDE:

% FOR:

SMALL BUSINESS

HUBZONE SMALL

BUSINESS

SERVICE-DISABLED

VETERAN-OWNED

SMALL BUSINESS

WOMEN-OWNED SMALL BUSINESS

(WOSB) ELIGIBLE UNDER THE WOMEN-OWNED

SMALL BUSINESS PROGRAM

EDWOSB

8(A)

NAICS:

SIZE STANDARD:

11. DELIVERY FOR FOB DESTINA-

TION UNLESS BLOCK IS

MARKED

SEE SCHEDULE

12. DISCOUNT TERMS

13a. THIS CONTRACT IS A

RATED ORDER UNDER

DPAS (15 CFR 700)

13b. RATING

14. METHOD OF SOLICITATION

RFQ

IFB

RFP

15. DELIVER TO

CODE

16. ADMINISTERED BY

CODE

17a. CONTRACTOR/OFFEROR

CODE

FACILITY CODE

18a. PAYMENT WILL BE MADE BY

CODE

TELEPHONE NO.

UEI:

EFT:

PHONE:

FAX:

17b. CHECK IF REMITTANCE IS DIFFERENT AND PUT SUCH ADDRESS IN OFFER 18b. SUBMIT INVOICES TO ADDRESS SHOWN IN BLOCK 18a UNLESS BLOCK BELOW IS CHECKED

SEE ADDENDUM

19.

20.

21.

22.

23.

24.

ITEM NO.

SCHEDULE OF SUPPLIES/SERVICES

QUANTITY

UNIT

UNIT PRICE

AMOUNT

(Use Reverse and/or Attach Additional Sheets as Necessary)

25. ACCOUNTING AND APPROPRIATION DATA

26. TOTAL AWARD AMOUNT (For Govt. Use Only) 27a. SOLICITATION INCORPORATES BY REFERENCE FAR 52.212-1, 52.212-4. FAR 52.212-3 AND 52.212-5 ARE ATTACHED. ADDENDA

ARE

ARE NOT ATTACHED.

27b. CONTRACT/PURCHASE ORDER INCORPORATES BY REFERENCE FAR 52.212-4. FAR 52.212-5 IS ATTACHED. ADDENDA

ARE

ARE NOT ATTACHED

28. CONTRACTOR IS REQUIRED TO SIGN THIS DOCUMENT AND RETURN _______________

29. AWARD OF CONTRACT: REF. ___________________________________ OFFER

COPIES TO ISSUING OFFICE. CONTRACTOR AGREES TO FURNISH AND

DATED ________________________________. YOUR OFFER ON SOLICITATION

DELIVER ALL ITEMS SET FORTH OR OTHERWISE IDENTIFIED ABOVE AND ON ANY

(BLOCK 5), INCLUDING ANY ADDITIONS OR CHANGES WHICH ARE

ADDITIONAL SHEETS SUBJECT TO THE TERMS AND CONDITIONS SPECIFIED

SET FORTH HEREIN IS ACCEPTED AS TO ITEMS:

30a. SIGNATURE OF OFFEROR/CONTRACTOR 31a. UNITED STATES OF AMERICA (SIGNATURE OF CONTRACTING OFFICER) 30b. NAME AND TITLE OF SIGNER (TYPE OR PRINT) 30c. DATE SIGNED 31b. NAME OF CONTRACTING OFFICER (TYPE OR PRINT) 31c. DATE SIGNED

AUTHORIZED FOR LOCAL REPRODUCTION

(REV. NOV 2021)

PREVIOUS EDITION IS NOT USABLE

Prescribed by GSA - FAR (48 CFR) 53.212

7. FOR SOLICITATION

INFORMATION CALL:

STANDARD FORM 1449

SOLICITATION/CONTRACT/ORDER FOR COMMERCIAL PRODUCTS AND COMMERCIAL SERVICES

OFFEROR TO COMPLETE BLOCKS 12, 17, 23, 24, & 30

541-26-1-775-0003

09-11-2025

RACHELLE J. HAMER

216-447-8300 09-17-2025 17:00

EDT

36C250 Louis Stokes Cleveland VAMC 10701 East Blvd.

Cleveland OH 44106

X

334516 net/30

N/A

36C541 Department of Veterans Affair Network Contracting Activity (NCA) 10 6150 Oaktree Blvd., 3rd Floor

Independence OH 44131 36C250 Department of Veterans Affairs Network Contracting Office (NCO) 10 6150 Oak Tree Blvd., Suite 300

Independence OH 44131

36C250 Department of Veterans Affairs Financial Services Center Invoices to be Submitted Electronically www.ob10.com/us/en/veterans-affairs// e-Invoice Setup Info Phone 877-489-6135 TX 78714-9971

See CONTINUATION Page Please see Statement of Work (SOW) on page 5.

Please see Schedule on page 12.

See CONTINUATION Page

Rachelle J. Hamer Contracting Officer

Table of Contents

SECTION B - CONTINUATION OF SF 1449 BLOCKS

B.1 CONTRACT ADMINISTRATION DATA

1. Contract Administration: All contract administration matters will be handled by the following individuals:

a. CONTRACTOR:

b. GOVERNMENT: Contracting Officer 36C250 Rachelle J. Hamer Department of Veterans Affairs Network Contracting Office (NCO) 10 6100 Oak Tree Blvd., Suite 490 Independence OH 44131 Rachelle.Hamer@va.gov

2. CONTRACTOR REMITTANCE ADDRESS: All payments by the Government to the contractor will be made in accordance with:

3. INVOICES: Invoices shall be submitted in arrears:

4. GOVERNMENT INVOICE ADDRESS: All Invoices from the contractor shall be submitted electronically in accordance with VAAR Clause 852.232-72 Electronic Submission of Payment Requests.

Department of Veterans Affairs Financial Services Center Invoices to be Submitted Electronically www.ob10.com/us/en/veterans-affairs// e-Invoice Setup Info Phone 877-489-6135 TX 78714-9971

5. PROCEDURE FOR SUBMITTING DOCUMENTS TO THE DEPARTMENT OF VETERANS AFFAIRS.

a. This requirement will be awarded on all-or-none basis.

b. Quote must be good for 90 calendar days after close of this Combined Synopsis Solicitation.

c. Quotes are to be broken out to include line item pricing for each line item.

d. RESPONSES ARE DUE: Monday, September 15, 2025 at 5PM EST. Offers will only be accepted electronically via e-mail to rachelle.hamer@va.gov. Enter “RFQ 36C25025Q0940 | Urinalysis CLE” in the email subject line.

e. All quoters must be bonded and insured in order to be awarded the contract. Please submit a copy of the bond and insurance with the bid.

ACKNOWLEDGMENT OF AMENDMENTS: The offeror acknowledges receipt of amendments to the Solicitation numbered and dated as follows:

B.3 STATEMENT OF WORK (SOW)

STATEMENT OF WORK

1. CONTRACT TITLE: DxU Iris Workcell Automated Urinalysis Solution (“reagent rental” or “Cost-per-Reportable Test”)

2. BACKGROUND

The VA Northeast Ohio Healthcare System (VANEOHS) Pathology and Laboratory Medicine Service, requires a Urinalysis automated solution to streamline urinalysis workflow and testing procedures. This solution shall include equipment, installation services, reagents, consumables, maintenance/support services, and training.

Contractor will be required to provide 3rd party controls (in case manufacture controls do not meet Lab’s requirements), consumable supplies, linearity testing materials, interface to VA Vista system including hardware, software, and licensing, and costs for the DI water system (if required), training of end users, and system maintenance (including parts, labor, travel) and all shipping costs, during the term of this agreement to support Urinalysis Analyzers that are provided under this BPA.

The contractor will remove the equipment from VA premises within 60 days of the expiration of the BPA. Equipment will not be repaired or refurbished at VA expense so that it may be returned to the contractor in the same condition as received. Contractor shall retain ownership and title to the equipment.

3. SCOPE

The Contractor shall provide, under a “reagent rental” or “Cost-per-Reportable Test” basis, all equipment, installation, reagents, calibrators, controls (Contractor shall provide controls manufactured for QC use with his/her instrumentation. Contractor will be required to provide 3rd party controls (in case manufacture controls do not meet Lab’s requirements), consumable supplies, linearity testing materials, interface to VA Vista system including hardware, software, and licensing, and costs for the DI water system (if required), training of end users, and system maintenance (including parts, labor, travel) and all shipping costs, during the term of this agreement to support Urinalysis Analyzers that are provided under this BPA.

The contractor will remove the equipment from VA premises within 60 days of the expiration of the BPA. Equipment will not be repaired or refurbished at VA expense so that it may be returned to the contractor in the same condition as received. Contractor shall retain ownership and title to the equipment.

The equipment provided must be new. All back-up equipment must use the same reagents and provide the same reference range as the base analyzer. ALL VA FACILITIES REQUIRE A BACK-UP ANALYZER.

4. SPECIFIC TASKS

The instrumentation shall perform all analysis for the required tests with precision as defined by the 1988 Clinical Laboratory Improvement Act (CLIA) and the Clinical and Laboratory Standards Institute (CLSI).

Operational Features

1. The instruments shall have the following basic capabilities (required):

· Demonstrated work-station consolidation.

· Must have both Automated Urine Chemistry Analyzer and Automated Urine Microscopy Analyzer together as one connected unit (must have two connected units).

· Must have an Auto-ID Barcode

· Automated Chemistry Analyzer

Must perform 12 Urine Chemistries/Tests

1) Blood

2) Bilirubin

3) Urobilinogen

4) Ketone

5) Glucose

6) Protein

7) Nitrite

8) Leukocytes

9) pH

10) Specific Gravity

11) Color

12) Clarity

· Must run > 200 samples per hour

· 50- specimen walk-away capability

· 10 tube rack system with continuous feed

· Effortless operation and increased walk-away time

· Continuous Strip Loading capability

· > 300 Urine Chemistry Strip Capacity

· > 10,000 patients record storage

· Minimal Sample Volume: 2.0 mL

· Automated Urine Microscopy Analyzer

Particles Identified by Auto Particle Recognition (APRTM) in LPF/HPF

1) RBC

2) WBC

3) Bacteria

4) Hyaline Casts

5) Pathological Casts

6) Crystals

7) Squamous Epithelial Cells

8) Non-Squamous Epithelial Cells

9) Yeast

10) WBC Clumps

11) Sperm

12) Mucus

· Ability to perform on-board dilutions

· Must have Automatic Calculation of Diluted Sample

· Must have digital images on CRT

· Must be able to run Bloody/Turbid Samples

· 50-specimen walk-away capability

· 10 tube rack system with continuous feed

· Minimal Sample Volume: 2.0mL

· Must have UTI identifiers

1) Urine Chemistries: Leukocytes and bacteria

2) Urine Microscopy: WBC, Bacteria and All Small Particles

· Must run > 100 Sample per hour with microscopic

· Ability to read bar-coded patient samples using the Vista Universal Identification system

· A mechanism to minimize sample carry over

· Minimal reagent preparation

· Multi-tasking computer system

· On-board QC package for monitoring Levy-Jennings, Mean, CV, SD

· RS 232 Interface port and required cables

· On-board electronic troubleshooting guide (not a website), site-specific operators manual and video maintenance capabilities (not a website)

· Ease of calibration with extended calibration stability and reduced calibration frequency.

· Ability to perform tests to specification as defined by CLIA 88 and CLSI standards including satisfactory CAP peer group comparisons

· Adjustable workstations to ensure ergonomically correct heights

· Methodology of tests should be well accepted

· Must be user friendly

· Minimal recurring preventative maintenance (daily, weekly, monthly)

· Minimal startup time from standby to operation

· Contractor must provide a timeline for Phase delivery of proposed equipment, installation of system and training of operators Training The vendor will provide instrument training for each site at the time of equipment installation. This shall include training on the operation of the system, data manipulation, and basic troubleshooting and repair. Training shall match the scope of each facility’s services. Training is required for the following number of individuals:

Lab Staff Training:

· 2 VA Laboratory Staff will be trained as Key Operators at no additional cost per instrument per installation

· The vendor will provide on-site in-house training for all shifts in the laboratory.

System Service/Support Service representatives will provide coverage 24 hours per day, 365 days per year.

Required support/service response within one (1) hour of notification and, if necessary, must be able to provide an on-site service within 4 hours.

24-hour hotline consultation available by telephone, 365 days per year.

On-line service link to provide electronic monitoring of system functions and proactive schedules needed maintenance prior to equipment breakdown.

Hardware/Software Features:

The instrument shall have:

· Universal interface configuration, to connect to VA Vista laboratory package for computerized patient record, vendor will provide for any required additional software, licenses, cards or programming.

· Back-up instruments are required for every laboratory in VISN10 and must be an appropriate fit.

· UPS (un-interruptible power supply) must be supplied by the vendor. Maintenance and repair at no cost to the government during contract.

Support Features:

The vendor shall provide all equipment, reagents, calibrators, controls, supplies, consumables/disposable items, parts, accessories, shipping costs, and any other item required to establish fully operational Chemistry testing systems. Shipping costs shall be borne by the contractor and shall be included in the offer. This shall include performance of all validation studies: precision, method comparison with the current instrumentation, accuracy (recovery), linearity (reportable range), calibration verification, verification of reference interval, and determination of sensitivity and specificity.

If any future expansion of testing occurs, the contractor will perform all required studies mentioned above.

The vendor shall perform all statistical analysis and report data in an organized, clearly comprehensible format. The vendor shall assist with refence ranges to include handling of data with appropriate software to establish reference intervals.

The vendor shall provide software upgrades to maintain the integrity of the system and state-of-the-art technology at no additional charge to the Government. These shall be provided as they become commercially available and at the same time as they are being provided to commercial customers.

The vendor shall provide all ancillary support equipment to fully operate the instrumentation as defined in these specifications. Remote access for system troubleshooting will be provided only through a VPN interface. Modems are no longer considered acceptable by the VA informational Security Office. Contractor will provide all universal interface equipment, etc., to interface equipment with VA Vista Laboratory package. The vendor shall provide all software required to establish a fully operational interface to Vista. This shall include testing and validation of accurate data exchange. Maintenance and support of the interface to Vista will be provided Maintenance and support of the interface to Vista will be provided continuously by the vendor. All medical center facilities will be interfaced.

VISN10 Laboratories require separate interfaces for both primary and back-up instrumentation.

The vendor is responsible for providing everything required for the installation, implementation, and operation of the interface right up to the universal interface box, including the software license fee that may be required each time an instrument is added to existing universal interface system (e.g., ports, cables, cards, software, licenses, etc.). If there are any software upgrades available for the instrument during its life, or changes in the VA Medical Centers computerized systems, the vendor is responsible for seeing that the interface can accommodate any changes in the data stream going to or from the VA computerized patient record system and system in general.

In addition, the vendor shall include all ancillary components that are customarily sold or provided with the model or equipment proposed or needed by the lab for efficient operation, e.g., starter kits, tables/stands, etc. The vendor shall provide each VA facility with a CD of their procedure manual or an on-line computer manual in the instrument software. The procedure manual shall be formatted in accordance with current, approved CLSI guidelines.

Any parts, reagents, or equipment recalled that results in the analyzers not being useable, the vendor shall provide an alternative analyzer that still meets the SOW parameters, including all support needed for the analyzer to be able to use, or will reimburse the VA for expenses related to sending out tests that would have normally been performed on the analyzer until the analyzer is useable.

5. Performance Monitoring The COR will verify that the equipment is delivered in accordance with the contract and listed deliverables. The COR will ensure that all deliverables are acceptable for use and application and proper form, fit, and function.

6. Place of Performance.

Louis Stokes Cleveland VA Medical Center Pathology & Laboratory Medicine Service 113(W) 10701 East Blvd.

Cleveland, Ohio 44106 Attn: Laboratory Manager

7. Period of Performance

8. Delivery Schedule.

Reagents and supplies will be shipped within 24 hours after receipt of an order. On or about the first day of each month, the contractor will ensure that each site is furnished with sufficient consumable supplies to produce a volume of tests equal to that stated in the Delivery Order.

Each VA Medical Center will issue their own purchase order to the contractor. A list of individuals authorized to place offered for VISN10 facilities will be provided at the time of BPA award.

Orders for reagents, QC products, consumable supplies, etc. Will be delivered 24 hours after receipt of an order, without additional costs to the Government. All shipments must be complete. Partial shipments shall be minimal and permitted only with prior approval of the lab manager, before shipping occurs. Partial shipments received without approval will be considered as failure to supply adequate inventory and will result in default. In addition, failure to reserve adequate inventory will result in default.

The contractor must furnish a designated point of contract for placing orders and billing issues.

The VA delivery terms are FOB DESTINATION for all shipments, deliveries, installations, and training.

9. Government Holidays:

National holidays observed by the Federal Government are as follows:

If a holiday falls on Sunday, the following Monday will be observed as the National Holiday. When a holiday falls on a Saturday, the preceding Friday is observed as a National Holiday by the U.S. Government agencies. Also, included would be any day specifically declared by the President.

B.3 PRICE/COST SCHEDULE

ITEM INFORMATION

Base Year Contract for cost per reportable urinalysis testing. Period of performance 10-1-2025 to 9-30-2026 Contract Period: Base POP Begin: 10-01-2025 POP End: 09-30-2026 PRINCIPAL NAICS CODE: 334516 - Analytical Laboratory Instrument Manufacturing PRODUCT/SERVICE CODE: 6640 - Laboratory Equipment and Supplies

MANUFACTURER PART NUMBER (MPN): TEST

NATIONAL STOCK NUMBER: TEST

LOCAL STOCK NUMBER: TEST

10001

Cost per reportable urinalysis testing Contract Period: Option 1 POP Begin: 10-01-2026 POP End: 09-30-2027 PRINCIPAL NAICS CODE: 334516 - Analytical Laboratory Instrument Manufacturing PRODUCT/SERVICE CODE: 6640 - Laboratory Equipment and Supplies

MANUFACTURER PART NUMBER (MPN): TEST

20001

Cost per reportable urinalysis testing Contract Period: Option 2 POP Begin: 10-01-2027 POP End: 09-30-2028 PRINCIPAL NAICS CODE: 334516 - Analytical Laboratory Instrument Manufacturing PRODUCT/SERVICE CODE: 6640 - Laboratory Equipment and Supplies

MANUFACTURER PART NUMBER (MPN): TEST

30001

Cost per reportable urinalysis testing Contract Period: Option 3 POP Begin: 10-01-2028 POP End: 09-30-2029 PRINCIPAL NAICS CODE: 334516 - Analytical Laboratory Instrument Manufacturing PRODUCT/SERVICE CODE: 6640 - Laboratory Equipment and Supplies

MANUFACTURER PART NUMBER (MPN): TEST

40001

Cost per reportable urinalysis testing Contract Period: Option 3 POP Begin: 10-01-2029 POP End: 09-30-2030 PRINCIPAL NAICS CODE: 334516 - Analytical Laboratory Instrument Manufacturing PRODUCT/SERVICE CODE: 6640 - Laboratory Equipment and Supplies

MANUFACTURER PART NUMBER (MPN): TEST

B.4 DELIVERY SCHEDULE

10001

20001

30001

40001

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SECTION C - CONTRACT CLAUSES

C.1 FSS RFQ INTRODUCTORY LANGUAGE

The terms and conditions of the contractor's FSS contract (including any contract modifications) apply to all Blanket Purchase Agreements (BPA) and task or delivery orders issued under the contract as a result of this RFQ. When a lower price has been established, or when the delivery terms, FOB terms, or ordering requirements have been modified by the BPA or task/delivery order, those modified terms will apply to all purchases made pursuant to it and take precedence over the FSS contract. Any unique terms and conditions of a BPA or order issued under the contract that are not a part of the applicable FSS contract will govern. In the event of an inconsistency between the terms and conditions of a BPA or task/delivery order and the Contractor's FSS terms, other than those identified above, the terms of the FSS contract will take precedence.

C.2 VAAR 852.208-70 SERVICE-DISABLED VETERAN-OWNED AND VETERAN-OWNED SMALL BUSINESS EVALUATION FACTORS – ORDERS or BPAs (JAN 2023) (DEVIATION)

(a) In an effort to increase contracting opportunities for Veterans, depending on the evaluation factors included in the solicitation, VA will evaluate responses received based on the schedule Contractor’s certified service-disabled veteran-owned small business/veteran-owned small business (SDVOSB/VOSB) status; and/or their proposed use of certified SDVOSB/VOSB listed in the SBA certification database on the SBA Veteran Small Business Certification Program portal at https://veterans.certify.sba.gov/ (see 13 CFR 128) as subcontractors or teaming partners.

(b) To receive credit under this clause a contractor or subcontractor must be listed, at time of submission of offer/quotes and at time of award, as certified SDVOSB/VOSB in the SBA certification database on the SBA Veteran Small Business Certification Program portal at https://veterans.certify.sba.gov/ (see 13 CFR 128) and be otherwise eligible in accordance with SBA size Standards for the acquisition and limitations on subcontracting requirements set forth in SBA regulations (see 13 CFR 121, 125 and 128.).

(c) A certified SDVOSB listed in the SBA certification database schedule holder will receive full credit, and a certified VOSB listed in the SBA certification database schedule holder will receive partial credit for the SDVOSB/VOSB status evaluation factor.

(d) Offerors other than SDVOSBs or VOSBs proposing to use certified SDVOSBs/VOSBs listed in the SBA certification database as subcontractors/teaming partners, will receive some consideration under this evaluation factor. To receive consideration, offerors must provide in their proposals:

(1) The name(s) and contact information of the certified SDVOSB(s)/VOSB(s) listed in the SBA certification database with whom they intend to team or subcontract.

(2) A brief description of the proposed team or subcontractor(s) arrangement.

(3) The approximate dollar value of the proposed teaming arrangements or subcontract(s).

(4) Evidence of teaming partner/ subcontractor’s listing in the SBA certification database.

(e) Pursuant to 38 U.S.C. 8127(g), any business concern that is determined by VA to have willfully and intentionally misrepresented a company’s SDVOSB/VOSB status is subject to debarment for a period of not less than five years. This includes the debarment of all principals in the business.

(End of Clause)

C.3 VAAR 852.208-71 SERVICE-DISABLED VETERAN-OWNED AND VETERAN-OWNED SMALL BUSINESS EVALUATION FACTOR COMMITMENTS-ORDERS AND BPAS (JAN 2023) (DEVIATION)

(a) The Contractor agrees, if selected on the basis of having certified service-disabled veteran-owned small business (SDVOSB) or veteran-owned small business (VOSB) status (see 13 CFR 128), to comply with the eligibility requirements in subpart 819.70, including the limitation on subcontracting requirements at 13 CFR 125.6.

(b) The Contractor agrees, if selected for award on the basis of teaming/subcontracting in accordance with 852.208–70, Service-Disabled Veteran-Owned and Veteran-Owned Small Business Evaluation Factors—Orders and BPAs, to use the evaluated firm(s) as proposed or if approved by contracting officer to substitute one or more certified SDVOSB/VOSB listed in the SBA certification database for work of the same or similar value.

(c) Pursuant to 38 U.S.C. 8127(g), any business concern that is determined by VA to have willfully and intentionally misrepresented a company’s SDVOSB/VOSB status is subject to debarment for a period of not less than five years. This includes the debarment of all principals in the business.

(End of Clause)

C.4 VAAR 852.211-72 TECHNICAL INDUSTRY STANDARDS (NOV 2018)

(a) The Contractor shall conform to the standards established by: as to .

(b) The Contractor shall submit proof of conformance to the standard. This proof may be a label or seal affixed to the equipment or supplies, warranting that the item(s) have been tested in accordance with the standards and meet the contract requirement. Proof may also be furnished by the organization listed above certifying that the item(s) furnished have been tested in accordance with and conform to the specified standards.

(c) Offerors may obtain the standards cited in this provision by submitting a request, including the solicitation number, title and number of the publication to:

(d) The offeror shall contact the Contracting Officer if response is not received within two weeks of the request.

(End of Clause)

C.5 VAAR 852.242-71 ADMINISTRATIVE CONTRACTING OFFICER (OCT 2020)

The Contracting Officer reserves the right to designate an Administrative Contracting Officer (ACO) for the purpose of performing certain tasks/duties in the administration of the contract. Such designation will be in writing through an ACO Letter of Delegation and will identify the responsibilities and limitations of the ACO. A copy of the ACO Letter of Delegation will be furnished to the Contractor.

(End of Clause)

C.6 52.252-2 CLAUSES INCORPORATED BY REFERENCE (FEB 1998)

This contract incorporates one or more clauses by reference, with the same force and effect as if they were given in full text. Upon request, the Contracting Officer will make their full text available. Also, the full text of a clause may be accessed electronically at this/these address(es):

(End of Clause)

C.7 VAAR 852.232-72 ELECTRONIC SUBMISSION OF PAYMENT REQUESTS (NOV 2018)

(a) Definitions. As used in this clause—

(1) Contract financing payment has the meaning given in FAR 32.001;

(2) Designated agency office means the office designated by the purchase order, agreement, or contract to first receive and review invoices. This office can be contractually designated as the receiving entity. This office may be different from the office issuing the payment;

(3) Electronic form means an automated system transmitting information electronically according to the accepted electronic data transmission methods and formats identified in paragraph (c) of this clause. Facsimile, email, and scanned documents are not acceptable electronic forms for submission of payment requests;

(4) Invoice payment has the meaning given in FAR 32.001; and

(5) Payment request means any request for contract financing payment or invoice payment submitted by the contractor under this contract.

(b) Electronic payment requests. Except as provided in paragraph (e) of this clause, the contractor shall submit payment requests in electronic form. Purchases paid with a Government-wide commercial purchase card are considered to be an electronic transaction for purposes of this rule, and therefore no additional electronic invoice submission is required.

(c) Data transmission. A contractor must ensure that the data transmission method and format are through one of the following:

(1) VA’s Electronic Invoice Presentment and Payment System at the current website address provided in the contract.

(2) Any system that conforms to the X12 electronic data interchange (EDI) formats established by the Accredited Standards Center (ASC) and chartered by the American National Standards Institute (ANSI).

(d) Invoice requirements. Invoices shall comply with FAR 32.905.

(e) Exceptions. If, based on one of the circumstances in this paragraph (e), the Contracting Officer directs that payment requests be made by mail, the Contractor shall submit payment requests by mail through the United States Postal Service to the designated agency office. Submission of payment requests by mail may be required for—

(1) Awards made to foreign vendors for work performed outside the United States;

(2) Classified contracts or purchases when electronic submission and processing of payment requests could compromise the safeguarding of classified or privacy information;

(3) Contracts awarded by contracting officers in the conduct of emergency operations, such as responses to national emergencies;

(4) Solicitations or contracts in which the designated agency office is a VA entity other than the VA Financial Services Center in Austin, Texas; or

(5) Solicitations or contracts in which the VA designated agency office does not have electronic invoicing capability as described above.

(End of Clause)

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SECTION D - CONTRACT DOCUMENTS, EXHIBITS, OR ATTACHMENTS

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SECTION E - SOLICITATION PROVISIONS

E.1 52.204-24 REPRESENTATION REGARDING CERTAIN TELECOMMUNICATIONS AND VIDEO SURVEILLANCE SERVICES OR EQUIPMENT (NOV 2021) The Offeror shall not complete the representation at paragraph (d)(1) of this provision if the Offeror has represented that it ‘‘does not provide covered telecommunications equipment or services as a part of its offered products or services to the Government in the performance of any contract, subcontract, or other contractual instrument’’ in paragraph (c)(1) in the provision at 52.204–26, Covered Telecommunications Equipment or Services—Representation, or in paragraph (v)(2)(i) of the provision at 52.212–3, Offeror Representations and Certifications–Commercial Products and Commercial Services. The Offeror shall not complete the representation in paragraph (d)(2) of this provision if the Offeror has represented that it ‘‘does not use covered telecommunications equipment or services, or any equipment, system, or service that uses covered telecommunications equipment or services’’ in paragraph (c)(2) of the provision at 52.204–26, or in paragraph (v)(2)(ii) of the provision at 52.212–3.

(a) Definitions. As used in this provision— Backhaul, covered telecommunications equipment or services, critical technology, interconnection arrangements, reasonable inquiry, roaming, and substantial or essential component have the meanings provided in the clause 52.204–25, Prohibition on Contracting for Certain Telecommunications and Video Surveillance Services or Equipment.

(b) Prohibition. (1) Section 889(a)(1)(A) of the John S. McCain National Defense Authorization Act for Fiscal Year 2019 (Pub. L. 115–232) prohibits the head of an executive agency on or after August 13, 2019, from procuring or obtaining, or extending or renewing a contract to procure or obtain, any equipment, system, or service that uses covered telecommunications equipment or services as a substantial or essential component of any system, or as critical technology as part of any system. Nothing in the prohibition shall be construed to—

(i) Prohibit the head of an executive agency from procuring with an entity to provide a service that connects to the facilities of a third-party, such as backhaul, roaming, or interconnection arrangements; or

(ii) Cover telecommunications equipment that cannot route or redirect user data traffic or cannot permit visibility into any user data or packets that such equipment transmits or otherwise handles.

(2) Section 889(a)(1)(B) of the John S. McCain National Defense Authorization Act for Fiscal Year 2019 (Pub. L. 115–232) prohibits the head of an executive agency on or after August 13, 2020, from entering into a contract or extending or renewing a contract with an entity that uses any equipment, system, or service that uses covered telecommunications equipment or services as a substantial or essential component of any system, or as critical technology as part of any system. This prohibition applies to the use of covered telecommunications equipment or services, regardless of whether that use is in performance of work under a Federal contract. Nothing in the prohibition shall be construed to—

(i) Prohibit the head of an executive agency from procuring with an entity to provide a service that connects to the facilities of a third-party, such as backhaul, roaming, or interconnection arrangements; or

(ii) Cover telecommunications equipment that cannot route or redirect user data traffic or cannot permit visibility into any user data or packets that such equipment transmits or otherwise handles.

(c) Procedures. The Offeror shall review the list of excluded parties in the System for Award Management (SAM) (https://www.sam.gov) for entities excluded from receiving federal awards for “covered telecommunications equipment or services.”

(d) Representations. The Offeror represents that—

(1) It [ ] will, [ ] will not provide covered telecommunications equipment or services to the Government in the performance of any contract, subcontract or other contractual instrument resulting from this solicitation. The Offeror shall provide the additional disclosure information required at paragraph (e)(1) of this section if the Offeror responds “will’’ in paragraph (d)(1) of this section; and

(2) After conducting a reasonable inquiry, for purposes of this representation, the Offeror represents that— It [ ] does, [ ] does not use covered telecommunications equipment or services, or use any equipment, system, or service that uses covered telecommunications equipment or services. The Offeror shall provide the additional disclosure information required at paragraph (e)(2) of this section if the Offeror responds “does’’ in paragraph (d)(2) of this section.

(e) Disclosures. (1) Disclosure for the representation in paragraph (d)(1) of this provision. If the Offeror has responded “will’’ in the representation in paragraph (d)(1) of this provision, the Offeror shall provide the following information as part of the offer:

(i) For covered equipment—

(A) The entity that produced the covered telecommunications equipment (include entity name, unique entity identifier, CAGE code, and whether the entity was the original equipment manufacturer (OEM) or a distributor, if known);

(B) A description of all covered telecommunications equipment offered (include brand; model number, such as OEM number, manufacturer part number, or wholesaler number; and item description, as applicable); and

(C) Explanation of the proposed use of covered telecommunications equipment and any factors relevant to determining if such use would be permissible under the prohibition in paragraph (b)(1) of this provision.

(ii) For covered services—

(A) If the service is related to item maintenance: A description of all covered telecommunications services offered (include on the item being maintained: Brand; model number, such as OEM number, manufacturer part number, or wholesaler number; and item description, as applicable); or

(B) If not associated with maintenance, the Product Service Code (PSC) of the service being provided; and explanation of the proposed use of covered telecommunications services and any factors relevant to determining if such use would be permissible under the prohibition in paragraph (b)(1) of this provision.

(2) Disclosure for the representation in paragraph (d)(2) of this provision. If the Offeror has responded “does’’ in the representation in paragraph (d)(2) of this provision, the Offeror shall provide the following information as part of the offer:

(i) For covered equipment—

(A) The entity that produced the covered telecommunications equipment (include entity name, unique entity identifier, CAGE code, and whether the entity was the OEM or a distributor, if known);

(B) A description of all covered telecommunications equipment offered (include brand; model number, such as OEM number, manufacturer part number, or wholesaler number; and item description, as applicable); and

(C) Explanation of the proposed use of covered telecommunications equipment and any factors relevant to determining if such use would be permissible under the prohibition in paragraph (b)(2) of this provision.

(ii) For covered services—

(A) If the service is related to item maintenance: A description of all covered telecommunications services offered (include on the item being maintained: Brand; model number, such as OEM number, manufacturer part number, or wholesaler number; and item description, as applicable); or

(B) If not associated with maintenance, the PSC of the service being provided; and explanation of the proposed use of covered telecommunications services and any factors relevant to determining if such use would be permissible under the prohibition in paragraph (b)(2) of this provision.

(End of Provision)

E.2 52.252-1 SOLICITATION PROVISIONS INCORPORATED BY REFERENCE (FEB 1998)

This solicitation incorporates one or more solicitation provisions by reference, with the same force and effect as if they were given in full text. Upon request, the Contracting Officer will make their full text available. The offeror is cautioned that the listed provisions may include blocks that must be completed by the offeror and submitted with its quotation or offer. In lieu of submitting the full text of those provisions, the offeror may identify the provision by paragraph identifier and provide the appropriate information with its quotation or offer. Also, the full text of a solicitation provision may be accessed electronically at this/these address(es):

(End of Provision)