RFQ 36C24726Q0037.docx

36C24726Q0037

PAGE 1 OF

1. REQUISITION NO.

2. CONTRACT NO.

3. AWARD/EFFECTIVE DATE

4. ORDER NO.

5. SOLICITATION NUMBER

6. SOLICITATION ISSUE DATE

a. NAME

b. TELEPHONE NO. (No Collect Calls)

8. OFFER DUE DATE/LOCAL

TIME

9. ISSUED BY

CODE

10. THIS ACQUISITION IS

UNRESTRICTED OR

SET ASIDE:

% FOR:

SMALL BUSINESS

HUBZONE SMALL

BUSINESS

SERVICE-DISABLED

VETERAN-OWNED

SMALL BUSINESS

WOMEN-OWNED SMALL BUSINESS

(WOSB) ELIGIBLE UNDER THE WOMEN-OWNED

SMALL BUSINESS PROGRAM

EDWOSB

8(A)

NAICS:

SIZE STANDARD:

11. DELIVERY FOR FOB DESTINA-

TION UNLESS BLOCK IS

MARKED

SEE SCHEDULE

12. DISCOUNT TERMS

13a. THIS CONTRACT IS A

RATED ORDER UNDER

DPAS (15 CFR 700)

13b. RATING

14. METHOD OF SOLICITATION

RFQ

IFB

RFP

15. DELIVER TO

CODE

16. ADMINISTERED BY

CODE

17a. CONTRACTOR/OFFEROR

CODE

FACILITY CODE

18a. PAYMENT WILL BE MADE BY

CODE

TELEPHONE NO.

UEI:

EFT:

PHONE:

FAX:

17b. CHECK IF REMITTANCE IS DIFFERENT AND PUT SUCH ADDRESS IN OFFER 18b. SUBMIT INVOICES TO ADDRESS SHOWN IN BLOCK 18a UNLESS BLOCK BELOW IS CHECKED

SEE ADDENDUM

19.

20.

21.

22.

23.

24.

ITEM NO.

SCHEDULE OF SUPPLIES/SERVICES

QUANTITY

UNIT

UNIT PRICE

AMOUNT

(Use Reverse and/or Attach Additional Sheets as Necessary)

25. ACCOUNTING AND APPROPRIATION DATA

26. TOTAL AWARD AMOUNT (For Govt. Use Only) 27a. SOLICITATION INCORPORATES BY REFERENCE FAR 52.212-1, 52.212-4. FAR 52.212-3 AND 52.212-5 ARE ATTACHED. ADDENDA

ARE

ARE NOT ATTACHED.

27b. CONTRACT/PURCHASE ORDER INCORPORATES BY REFERENCE FAR 52.212-4. FAR 52.212-5 IS ATTACHED. ADDENDA

ARE

ARE NOT ATTACHED

28. CONTRACTOR IS REQUIRED TO SIGN THIS DOCUMENT AND RETURN _______________

29. AWARD OF CONTRACT: REF. ___________________________________ OFFER

COPIES TO ISSUING OFFICE. CONTRACTOR AGREES TO FURNISH AND

DATED ________________________________. YOUR OFFER ON SOLICITATION

DELIVER ALL ITEMS SET FORTH OR OTHERWISE IDENTIFIED ABOVE AND ON ANY

(BLOCK 5), INCLUDING ANY ADDITIONS OR CHANGES WHICH ARE

ADDITIONAL SHEETS SUBJECT TO THE TERMS AND CONDITIONS SPECIFIED

SET FORTH HEREIN IS ACCEPTED AS TO ITEMS:

30a. SIGNATURE OF OFFEROR/CONTRACTOR 31a. UNITED STATES OF AMERICA (SIGNATURE OF CONTRACTING OFFICER) 30b. NAME AND TITLE OF SIGNER (TYPE OR PRINT) 30c. DATE SIGNED 31b. NAME OF CONTRACTING OFFICER (TYPE OR PRINT) 31c. DATE SIGNED

AUTHORIZED FOR LOCAL REPRODUCTION

(REV. NOV 2021)

PREVIOUS EDITION IS NOT USABLE

Prescribed by GSA - FAR (48 CFR) 53.212

7. FOR SOLICITATION

INFORMATION CALL:

STANDARD FORM 1449

SOLICITATION/CONTRACT/ORDER FOR COMMERCIAL PRODUCTS AND COMMERCIAL SERVICES

OFFEROR TO COMPLETE BLOCKS 12, 17, 23, 24, & 30

679-26-1-5049-0001

09-09-2025 Elizabeth Gonzalez

(205) 554-3717 09-15-2025

12:00 PM

EDT

36C247

DEPARTMENT OF VETERANS AFFAIRS

VETERANS HEALTH ADMINISTRATION

Network Contracting Office (NCO) 7 2957 CLAIRMONT ROAD NE, Suite 1200 Atlanta GA 30329

X

Y 811490 $9 Million

N/A

DEPARTMENT OF VETERANS AFFAIR

TUSACLOOSA VAMC

3701 Loop Road

Tuscaloosa AL 35404 36C247

DEPARTMENT OF VETERANS AFFAIRS

VETERANS HEALTH ADMINISTRATION

Network Contracting Office (NCO) 7 2957 CLAIRMONT ROAD NE, Suite 1200 Atlanta GA 30329

508A Department of Veterans Affairs

FMS-VA-2(101)

Financial Services Center PO Box 149971 Austin TX 78714-0071

See CONTINUATION Page

The Contractor shall provide all labor in order to complete seamstress services and uniform issuance services for the Tuscaloosa VAMC Textile Care Processing Facility.

Contractor shall ensure they are aware of the specifications contained within the scope of work and adhere to all requirements in accordance with VHA, State and Federal regulations. Due to the critical nature of services required, the bidder is responsible for providing uninterrupted service.

Subject to WD: 2015-4609 Revision 26, July 08, 2025.

Questions shall be submitted to the Contracting Officer in writing via e-mail. Oral questions are not acceptable due to possibility of misunderstanding or misinterpretation.

The cut-off date and time for receipt of questions is September 11, 2025 @ 10:00 am EST. Questions received after this date and time may not be answered. There will be no exceptions.

See CONTINUATION Page

Elizabeth Gonzalez Contract Specialist

Table of Contents

SECTION B - CONTINUATION OF SF 1449 BLOCKS

B.1 CONTRACT ADMINISTRATION DATA

1. Contract Administration: All contract administration matters will be handled by the following individuals:

a. CONTRACTOR:

b. GOVERNMENT: Contracting Officer 36C247

DEPARTMENT OF VETERANS AFFAIRS

VETERANS HEALTH ADMINISTRATION

Network Contracting Office (NCO) 7 2957 CLAIRMONT ROAD NE, Suite 1200 Atlanta GA 30329

2. CONTRACTOR REMITTANCE ADDRESS: All payments by the Government to the contractor will be made in accordance with:

3. INVOICES: Invoices shall be submitted in arrears:

4. GOVERNMENT INVOICE ADDRESS: All Invoices from the contractor shall be submitted electronically in accordance with VAAR Clause 852.232-72 Electronic Submission of Payment Requests.

ACKNOWLEDGMENT OF AMENDMENTS: The offeror acknowledges receipt of amendments to the Solicitation numbered and dated as follows:

Page 1 of Page 1 of B.2 Statement of Work for Seamstress

A. GENERAL REQUIREMENTS

1. Title of Project: Seamstress Services at the Tuscaloosa VA Medical Center

2. Objective: Provide seamstress service and uniform issuance services for the Tuscaloosa VA Medical Center (TVAMC) Textile Care Processing Facility. Bidder is responsible for providing uninterrupted service. Due to the critical nature of services provided, if services are interrupted, the government reserves the right to immediately terminate the contract without restriction and/or requirement.

3. Scope of Work: The Contractor shall provide all labor in order to complete seamstress and the issuing uniforms for the TVAMC. The contractor shall ensure they are aware of the specifications contained within the scope of work and adhere to all requirements in accordance with VHA, State and Federal regulations. (Including but not limited to initiation of background checks). Contractor must have sufficient resources for each period of performance.

4. Background: Tuscaloosa VA Medical Center (TVAMC) provides primary care, long-term health care and mental health care services to eligible veterans in VISN 7. TVAMC is located in West Alabama. The facility is situated on a beautiful campus of 125 acres with 25 major buildings. TVAMC provides access to secondary and tertiary care services. The Medical Center provides comprehensive outpatient services in Primary Care clinics. The primary care program offers clinics in women’s health; Preservation Amputation Care and Treatment (PACT); podiatry; neurology; Visual Impairment Service Team (VIST); spinal cord injury and Geriatric Primary Care.

5. Agency Contact: Linda Cheatum, Administrative Officer, Contracting Officer’s Representative (COR); 205-554-3717. Email: Linda.Cheatum@va.gov.

7. Period of Performance:

8. Location of Services Provided: The Contractor MUST be able to perform all services on site at the Tuscaloosa VA Medical Center.

9. Hours of Work and Holidays:

The list of holidays that the VA observes are as follows:

10. Type of Contract: This shall be a firm fixed price contract.

11. Basis of Award: This Request for Quote (RFQ) is issued in accordance with FAR 12 and in conjunction with Simplified Acquisition Procedures FAR 13.5. Evaluation of price and other factors will be performed in accordance with procedures outlined in FAR 13.106-3. A single award will be made to the offeror who represents the “Best Value” utilizing comparative analysis, considering, technical, past performance, and price. To be considered technically acceptable all offerors must receive a satisfactory rating on all technical, past-performance, and price evaluation factors.

12. Technical Acceptance: The contractor shall possess the knowledge, skill and ability to operate and maintain a commercial sewing machine, button sewing machine, and thermo-press machine. The offeror shall have qualified personnel with 3 or more years of technical experience. Please submit a resume outlining relevant experience for each personnel who will perform the duties under the contract.

The contractor shall identify and recognize repairs that are needed for linen as well as sort linen and uniforms for mending as to determine if it is more feasible to repair or replace item. The offeror shall have qualified personnel with 3 or more years of technical experience. Please submit a resume outlining relevant experience for each personnel who will perform the duties under the contract.

The contractor shall keep a perpetual inventory of all salvaged linen items. The offeror must have the knowledge, skill, and ability to do simple addition and subtraction in order to complete inventory reports. Please submit a resume outlining relevant experience and education of at least a high school diploma for each personnel who will perform the duties under the contract.

The contractor shall provide one (1) copy of the company business license.

13. Past Performance: The contractor shall have three (3) or more years of business experience in providing service in the operation of commercial sewing machine, button sewing machine, and thermo-press operation. Each contractor must provide three (3) company references in which your company has provided the same or similar service within the past 5 years. References should include: Name of company, point of contact, telephone number, specific work performed, and type of system equipment used.

14. Price: Price will be evaluated for fair and reasonableness. Each factor will be rated as satisfactory or unsatisfactory. Contractors will not be considered for award if they fail to provide this information.

B. GENERAL REQUIREMENTS:

1. The contractor shall make appropriate repairs to linen items, alterations and repairs to government owned uniforms as well as patient clothing as requested. (See section C for specific duties and section F for Government furnished location and property).

2. The contractor shall provide the Contracting Officer Representative (COR) with a list of contractor employees expected to enter the building. While on VA premises, all contractor personnel shall comply with the rules, regulations, and procedures governing the conduct of personnel and the operation of the facility.

3. An access badge will be given to the contractor’s employee upon entrance into VA buildings. The contractor employee must safeguard the access badge and immediately report any lost, stolen, or destroyed badges to the COR. All contract personnel must properly display their access badges. Access badges must be worn at or above the waist (facing forward). The contractor’s employees must return the access badge(s) to the COR or designee at the end of each pickup process.

4. The contractor shall be required to comply with all security policies/requirements of the TVAMC. All security policies/requirements must be met, and employees cleared prior to the contractor performing work under this contract. Employees that cannot meet the security and clearance requirement shall not be allowed to perform work under this contract.

5. It is the responsibility of the contractor’s personnel to park in the appropriate designated parking areas. Parking information shall be coordinated with each facility COR.

6. TVAMC does not validate or make reimbursement for parking violations of the contractor’s personnel under any circumstances.

7. All work is to be performed and protected from contamination in accordance with the guidelines established by the Joint Commission; Federal, State and Local ordinances and the procedure manual and quality control manual of the contractor.

C. SPECIFIC MANDATORY TASKS AND ASSOCIATED DELIVERABLES:

1. Make appropriate repairs to linen items.

2. Makes alterations and repairs to government owned uniforms (replacing buttons, zippers; lengthening, shortening pants, etc.).

3. Make alteration and repairs to patient clothing as requested.

4. Issues government owned uniforms from computer generated work orders.

5. Advise Laundry Plant Supervisors of uniforms that need to be ordered.

6. Inspect clean linen that has been placed in Fair, Ware, and Tear (FWT) cart for items that can be repaired or discarded to be recycled.

7. Prepare FWT carts for transportation back to Laundry Plant.

8. Inventory control of government owned uniforms.

9. Prepare FWT reports for Laundry Plant Manager.

10. Participate in Tuscaloosa VA Laundry Plant annual linen inventory.

Methods of Repairs:

Definitions of abbreviations for methods of repairs are as follows:

H- Hemming S-Replace snaps using snap tape

P- Patching (heat seal) B- Replacing buttons

M- Mending on sewing machine A- Alteration

Z- Repair or replace zippers (uniforms)

D. REPORTING REQUIREMENTS:

Prepare Fair, Wear, and Tear (FWT) report monthly for Laundry Plant Manager.

Report to be turned into Laundry Plant Manager the first week of each month.

E. QUALITY ASSURANCE/PERFORMANCE STANDARDS:

The Government will receive and investigate complaints from various customers located at TVAMC. All information received will be provided either verbally and/or in writing to the contractor for appropriate action.

F. GOVERNMENT RESPONSIBILITIES:

The Government shall supply all equipment and textile repair supplies. Government will also provide all transportation of linen to and from the seamstress area.

G. CONTRACTOR PERSONNEL SECURITY REQUIREMENTS:

1. The Contractor will comply with all security programs implemented by the Office of Security of Law Enforcement and Veterans Health Administration.

2. All employees of the Contractor who shall perform work at TVAMC shall undergo a security and Criminal History Background Check.

3. Employee background checks, to include checks of areas of residence for the last seven years, shall be accomplished by the Contractor at Contractor's expense for all employees. Updated rosters shall be forwarded at the end of every month to the COR as changes in personnel occur. The Contractor shall submit a copy of the background checks with any findings to the COR upon receipt. These copies will be forwarded to the TVAMC Police Service and/or the approving board who will approve any questionable records and sign off on the hiring of those records. Contractor employees shall not be permitted to work at TVAMC until the security check has been completed. Any subsequent reports from security checks prohibiting the Contractor's personnel from providing services shall be brought to the immediate attention of the COR. The Contractor shall immediately remove the employee upon notification by the Contracting Officer (CO) or COR. Removal of the employee shall not relieve the Contractor of its obligations to perform under the contract.

4. The Government reserves the right to require removal from the job-site of any Contractor employee who endangers persons or property (e.g., under the influence of drugs, alcohol, etc.) or who is not following TVAMC Polices and who's continued presence at the facility is inconsistent with the interest of security. Further, the Government reserves the right to refuse or permit entry on the installation of any Contractor employee whom is wrongfully appropriating or disposing of Contractor or Government property. In such cases, the CO or COR or his designated representative will advise the Contractor of reason for requesting an employee's removal or withdrawing his permit to enter the installation. The Government reserves the right to confiscate any Contractor employee's ID badge. The Contractor shall forward the terminated employee's ID badge to the Contracting COR immediately upon employee's removal. Removal for such cause does not relieve the Contractor of the requirement to provide sufficient personnel to execute requirements under the contract.

5. The Tuscaloosa VA Medical Center Identification badge must be worn at all times while on the Tuscaloosa VA Medical Center’s premises.

6. Taking of photographs and/or videos are prohibited on the Tuscaloosa VA Medical Center campus.

7. Contractor personnel shall observe and comply with all rules, policies, and regulations prescribed by TVAMC and other federal authorities concerning environmental, eating/smoking areas, fire, safety, sanitation, security and possession of firearms or other lethal weapons.

8. Contractor employees shall immediately depart the facility upon completion of their duties.

9. The Contractor shall not employ aliens who do not have a valid U.S. Immigration Form 1-151, Alien Registration Card, in the performance of the work under this contract in violation of the Immigration Laws of the United States. The Contractor shall require such documentary evidence of his/her employees and take such other action as is reasonably necessary to ensure compliance with this provision.

10. All motor vehicles operated on this installation by the Contractor and their employees shall be registered with the Police Service in accordance with the installation vehicle registration procedures. Registration forms will be provided to the COR unless this process changes due to extra security measures. Employees who do not drive will not be issued a pass for family members to bring them onto post.

11. All Contractor employees/representatives entering the TVAMC shall abide by all security regulations for the facility that may be in effect during the contract period and shall be subject to such checks as may be deemed necessary to ensure that no violations occur. No employee will be permitted at the facility when such checks reveal that his/her presence would be detrimental to the security of the installation.

12. The Contractor shall obtain all local, State and Federal Government licenses, passes and permits necessary prior to commencement of services and maintain those the duration of the contract.

H. INTERFERENCE TO NORMAL FUNCTION:

Contractor may be required to interrupt their work at any time so as not to interfere with the normal functioning of the facility, including utility services, fire protection systems, and passage of facility patients, personnel, equipment and carts.

1. In the event of an emergency, contractor services may be stopped and rescheduled at no additional cost to the government.

2. Contractor personnel shall inform the COR or the designee of the need to gain access to secured areas. If access is required to secure areas, prearranged scheduling will be made with COR or designee.

I. HEALTH/PHYSICAL REQUIREMENTS:

1. The Contractor shall be responsible for all required pre-employment physical examinations and vaccinations at no additional cost to the Government. The same health policies and regulations that apply to TVAMC employees shall apply to Contractor employees.

2. The Contractor shall provide medical results for all employees, detailing compliance with health requirements to the COR for each employee at the start of the contract, for each new employee, and annually thereafter.

3. The Facility will provide emergency treatment to prevent loss of life, limb, or prevent undue suffering to the Contractor's employees working at the Tuscaloosa VA Medical Center. The Contractor shall pay for medical services provided in accordance with current policies regarding civilian emergencies for Government and Contractor.

4. Required medical surveillance examinations and treatment after initial visit, for all job-related injuries or illness shall be the responsibility of the Contractor on the Contractor's time and at the Contractor's expense.

5. Contractor employees who have accidental percutaneous (needle stick), ocular or mucous membrane exposure to blood or other body fluids will receive initial treatment at the Facility in accordance with the Tuscaloosa VA Medical Center policies. Follow up treatment shall be at the Contractor’s expense.

6. Contractor personnel who have been absent due to a potentially transmittable illness or for a period of 5 or more duty days shall present a statement from a physician that they are free from illness or disease before being allowed to return to duty. A copy of the physician's statement shall be provided to the COR.

7. The Government reserves the right to require examinations or reexaminations of any employee as determined necessary by the Medical Center Director or COR. Any such examinations shall be performed by the Government at Government expense.

8. Contractor staff shall have been screened for Hepatitis B, Varicella, immunized for Rubella, Mumps, and Measles, flu shot/flu mist, and have a Purified Protein Derivative (PPD) test or chest X-ray prior to beginning work at TVAMC and an IPPD annually. The Contractor shall present to the COR current immunization for all employees prior to their working in the facility. Hepatitis B vaccinations shall be mandatory for all Contractor personnel working in the facility. Special immunizations and biological testing may be administered by the MTF at Government expense in the event of unusual risk situations. If required by the Facility's Infection Preventionist the Government will provide serologic screening and subsequent immunization of Contractor staff.

9. Any contract personnel would need to be assessed against required physical standards and cleared by a physician through a pre-placement screening process prior to starting work.

10. The position description for a Seamstress/Sewing Machine Operator sates the incumbent may sit for long periods of time; also get up and down frequently to pressing patch, move items, etc. This position requires continual movement of hands, arms and finders in placing items in position and sewing. The incumbent must be able to handle items weighing up to 10 pounds continually and occasionally up to 30 pounds.

11. According to Officer of Personnel Management (OPM) medical and physical requirements for trades and labor occupations, the applicants must be physically able to perform efficiently the duties of the position. The basis on which agencies may establish specific medical standards or physical requirements can be found in 5 CFR 339. A physical condition or impairment may be disqualifying for employment only if there is a direct relationship between the condition and the nature of the duties of the specific position to be filled. Failure to meet an established medical standard or physical requirement means that the individual is not qualified for the position unless there is sufficient evidence that he or she can perform the duties of the position safely and efficiently despite a condition that would normally be disqualifying. A physical impairment will not disqualify an applicant for appointment if the condition is compensated for by a satisfactory prosthesis, medical or mechanical aid, or by reasonable accommodation.

12. This occupation is not a VA designated during testing occupation.

J. RECORDS MANAGEMENT:

1. Upon completion or termination of the applicable contract(s) or agreement(s), return and/or destroy, at Covered Entity’s option, VA information gathered, created, received, or processed during the performance of the contract(s) or agreement(s). No data will be retained by Business Associate, or contractor, subcontractor, or other agent of Business Associate, unless retention is required by law and specifically permitted by Covered Entity. As deemed appropriate by and under the direction of Covered Entity, Business Associate shall provide written assurance that all VA information has been returned to Covered Entity or destroyed by Business Associate. If immediate return or destruction of all data is not possible, Business Associate shall notify Covered Entity and assure that all VA information retained will be safeguarded to prevent unauthorized Uses or Disclosures.

2. Prior to termination or completion of this contract, contractor/subcontractor must not destroy information received from VA, or gathered/created by the contractor in the course of performing this contract without prior written approval by the VA. Any data destruction done on behalf of VA by a contractor/subcontractor must be done in accordance with National Archives and Records Administration (NARA) requirements as outlined in VA Directive 6300, Records and Information Management and its Handbook 6300.1 Records Management Procedures, applicable VA Records Control Schedules, and VA Handbook 6500.1, Electronic Media Sanitization. Self-certification by the contractor that the data destruction requirements above have been met must be sent to the VA Contracting Officer within 30 days of termination of the contract.

K. TRAINING REQUIREMENTS:

1. The contractor shall receive orientation from the VA prior to the commencement of the first workday on privacy, information security and safety to ensure the contractor is fully aware of the agency’s population risks, privacy, information security and safety requirements. Privacy and Information Security Training is required annually for the contractor and shall be provided by the VA Privacy and Information Security Officer.

2. The contractor is responsible for ensuring that they adhere to the information accordance with the Statement of Work.

3. The contractor shall be subject to the same Federal laws, regulations, standards and VA policies as VA personnel, regarding information and information system security. These include but are not limited to:

a. Federal Information Security Management Act (FISMA)

b. Appendix III of OMB Circular A-130, and guidance and standards, available from the Department of Commerce’s National Institute of Standards and Technology (NIST).

This also includes the use of common security configurations available from NIST’s Web site at: http://checklists.nist.gov. To ensure that appropriate security controls are in place, Contractors must follow the procedures set forth in “VA Information and Information System Security/Privacy Requirements for IT Contracts” located at the following Web site: http://www.iprm.oit.va.gov.

4. The contractor will complete the required Privacy and Security Training (VA10176) annually by following the below steps and successfully completing this training. The Contractor must bring a printed copy of the training completion certificate to Environmental Management Service COR prior to the first work assignment date. All other training requirements must be submitted annually prior to the anniversary date of the required training.

· From a computer, launch a web browser and navigate to http://www.tms.va.gov

· Click the Create New User link located near the SIGN IN button

· Use your email address as ID

· Proceed by using the prompts

· Contractor will self-identify as Contractor

· Contractor will identify Mary Bailey (205-554-2000 ext. 2422) as the Point of Contact

L. BUILDING SECURITY AND KEY CONTROL:

1. The Contractor shall be provided keys to work and general areas.

2. The Contractor shall reimburse the Government for the total costs involved.

3. The Contractor shall sign a "Key Control by Activity" roster for all keys issued by the COR or their representative.

4. The Contractor shall maintain all record keeping and maintenance key control log.

5. The Contractor shall be liable for any unauthorized use of keys, or negligent employee conduct in work areas that directly results in damage, loss, or theft of Government, Staff, and Contractor property. At no time during the performance of their work shall a Contractor employee allow access to their area by another person other than their supervisor. Upon leaving any area the Contractor's staff shall turn off all lights, televisions, radios and close windows left unsecured.

6. The Contractor shall secure all work areas after completion of work.

7. If the COR is not on duty, the Administrative Officer of the Day (AOD), and Police Service shall be immediately notified of any security issue. A record shall be maintained of who was notified, the time of the incident, and what occurred. A copy of these records shall be submitted to the COR upon request. Otherwise, the COR shall immediately be notified of any security issue.

M. SAFETY:

1. The Contractor shall exercise all standard safety precautions (e.g., warning signs, interruption of work, phasing of work, etc.) to allow safe passage of patients/residents, visitors, staff, equipment, or carts in work areas. Appropriate clothing and appropriate personal protective equipment shall be worn as required.

2. ACCIDENT REPORTING: In the event an accident occurs on the Department of Veterans Affairs property or involving Government personnel or property, the contractor shall contact the VA Police immediately. A report shall be provided to the Contracting Officer and COR in writing that shall include the following:

(1) the time and date of occurrence

(2) the place of occurrence

(3) a list of personnel directly involved

(4) a narrative or description of the accident to include chronological order of the accident and circumstances; (5) corrective action to prevent future occurrences.

The Contractor shall submit accident reports on a VHA Incident Report form. A copy of all accidents shall be furnished within 3 working days to the COR where a copy will be kept in the contract files and who, in turn, will forward it to the Tuscaloosa VA Medical Center Safety Officer.

N. OPERATING, HANDLING AND CLEANING OF GOVERNMENT FURNITURE AND EQUIPMENT:

1. The Contractor shall not move modular furniture assemblies, non-medical equipment and extremely heavy equipment as required in executing duties. If the Contractor feels that they might cause damage to furniture or equipment, the Contractor shall contact the COR and explain the circumstances in writing before moving those items.

2. The Contractor shall be liable for damages incurred while moving or handling equipment/furniture including damage to any part of the building structure if negligence is implicated. Furthermore, the Contractor shall be liable for damage to Government property or work areas caused as a direct result of Contractor negligence, equipment, or supplies.

B.3 PRICE/COST SCHEDULE

ITEM INFORMATION

Seamstress work VA and laundry services.

Contract Period: Base POP Begin: 10-01-2025 POP End: 09-30-2026

Seamstress work VA and laundry services.

Contract Period: Option 1 POP Begin: 10-01-2026 POP End: 09-30-2027

Seamstress work VA and laundry services.

Contract Period: Option 2 POP Begin: 10-01-2027 POP End: 09-30-2028

Seamstress work VA and laundry services.

Contract Period: Option 3 POP Begin: 10-01-2028 POP End: 09-30-2029

Seamstress work VA and laundry services.

Contract Period: Option 4 POP Begin: 10-01-2029 POP End: 09-30-2030

B.4 DELIVERY SCHEDULE

TUSCALOOSA VAMC

3701 LOOP ROAD

TUSCALOOSA, AL 35404

USA

205-554-3717 linda.cheatum@va.gov

12.00

12.00

12.00

12.00

SECTION C - CONTRACT CLAUSES

C.1 52.212-4 CONTRACT TERMS AND CONDITIONS—COMMERCIAL PRODUCTS AND COMMERCIAL SERVICES (NOV 2023)

(a) Inspection/Acceptance. The Contractor shall only tender for acceptance those items that conform to the requirements of this contract. The Government reserves the right to inspect or test any supplies or services that have been tendered for acceptance. The Government may require repair or replacement of nonconforming supplies or reperformance of nonconforming services at no increase in contract price. If repair/replacement or reperformance will not correct the defects or is not possible, the Government may seek an equitable price reduction or adequate consideration for acceptance of nonconforming supplies or services. The Government must exercise its post-acceptance rights—

(1) Within a reasonable time after the defect was discovered or should have been discovered; and

(2) Before any substantial change occurs in the condition of the item, unless the change is due to the defect in the item.

(b) Assignment. The Contractor or its assignee may assign its rights to receive payment due as a result of performance of this contract to a bank, trust company, or other financing institution, including any Federal lending agency in accordance with the Assignment of Claims Act (31 U.S.C. 3727). However, when a third party makes payment (e.g., use of the Governmentwide commercial purchase card), the Contractor may not assign its rights to receive payment under this contract.

(c) Changes. Changes in the terms and conditions of this contract may be made only by written agreement of the parties.

(d) Disputes. This contract is subject to 41 U.S.C. chapter 71, Contract Disputes. Failure of the parties to this contract to reach agreement on any request for equitable adjustment, claim, appeal or action arising under or relating to this contract shall be a dispute to be resolved in accordance with the clause at Federal Acquisition Regulation (FAR) 52.233-1, Disputes, which is incorporated herein by reference. The Contractor shall proceed diligently with performance of this contract, pending final resolution of any dispute arising under the contract.

(e) Definitions. The clause at FAR 52.202-1, Definitions, is incorporated herein by reference.

(f) Excusable delays. The Contractor shall be liable for default unless nonperformance is caused by an occurrence beyond the reasonable control of the Contractor and without its fault or negligence such as, acts of God or the public enemy, acts of the Government in either its sovereign or contractual capacity, fires, floods, epidemics, quarantine restrictions, strikes, unusually severe weather, and delays of common carriers. The Contractor shall notify the Contracting Officer in writing as soon as it is reasonably possible after the commencement of any excusable delay, setting forth the full particulars in connection therewith, shall remedy such occurrence with all reasonable dispatch, and shall promptly give written notice to the Contracting Officer of the cessation of such occurrence.

(g) Invoice.

(1) The Contractor shall submit an original invoice and three copies (or electronic invoice, if authorized) to the address designated in the contract to receive invoices. An invoice must include—

(i) Name and address of the Contractor;

(ii) Invoice date and number;

(iii) Contract number, line item number and, if applicable, the order number;

(iv) Description, quantity, unit of measure, unit price and extended price of the items delivered;

(v) Shipping number and date of shipment, including the bill of lading number and weight of shipment if shipped on Government bill of lading;

(vi) Terms of any discount for prompt payment offered;

(vii) Name and address of official to whom payment is to be sent;

(viii) Name, title, and phone number of person to notify in event of defective invoice; and

(ix) Taxpayer Identification Number (TIN). The Contractor shall include its TIN on the invoice only if required elsewhere in this contract.

(x) Electronic funds transfer (EFT) banking information.

(A) The Contractor shall include EFT banking information on the invoice only if required elsewhere in this contract.

(B) If EFT banking information is not required to be on the invoice, in order for the invoice to be a proper invoice, the Contractor shall have submitted correct EFT banking information in accordance with the applicable solicitation provision, contract clause (e.g., 52.232-33, Payment by Electronic Funds Transfer—System for Award Management, or 52.232-34, Payment by Electronic Funds Transfer—Other Than System for Award Management), or applicable agency procedures.

(C) EFT banking information is not required if the Government waived the requirement to pay by EFT.

(2) Invoices will be handled in accordance with the Prompt Payment Act (31 U.S.C. 3903) and Office of Management and Budget (OMB) prompt payment regulations at 5 CFR part 1315.

(h) Patent indemnity. The Contractor shall indemnify the Government and its officers, employees and agents against liability, including costs, for actual or alleged direct or contributory infringement of, or inducement to infringe, any United States or foreign patent, trademark or copyright, arising out of the performance of this contract, provided the Contractor is reasonably notified of such claims and proceedings.

(i) Payment.—

(1) Items accepted. Payment shall be made for items accepted by the Government that have been delivered to the delivery destinations set forth in this contract.

(2) Prompt payment. The Government will make payment in accordance with the Prompt Payment Act (31 U.S.C. 3903) and prompt payment regulations at 5 CFR part 1315.

(3) Electronic Funds Transfer (EFT). If the Government makes payment by EFT, see 52.212-5(b) for the appropriate EFT clause.

(4) Discount. In connection with any discount offered for early payment, time shall be computed from the date of the invoice. For the purpose of computing the discount earned, payment shall be considered to have been made on the date which appears on the payment check or the specified payment date if an electronic funds transfer payment is made.

(5) Overpayments. If the Contractor becomes aware of a duplicate contract financing or invoice payment or that the Government has otherwise overpaid on a contract financing or invoice payment, the Contractor shall—

(i) Remit the overpayment amount to the payment office cited in the contract along with a description of the overpayment including the—

(A) Circumstances of the overpayment (e.g., duplicate payment, erroneous payment, liquidation errors, date(s) of overpayment);

(B) Affected contract number and delivery order number, if applicable;

(C) Affected line item or subline item, if applicable; and

(D) Contractor point of contact.

(ii) Provide a copy of the remittance and supporting documentation to the Contracting Officer.

(6) Interest.

(i) All amounts that become payable by the Contractor to the Government under this contract shall bear simple interest from the date due until paid unless paid within 30 days of becoming due. The interest rate shall be the interest rate established by the Secretary of the Treasury as provided in 41 U.S.C. 7109, which is applicable to the period in which the amount becomes due, as provided in (i)(6)(v) of this clause, and then at the rate applicable for each six-month period as fixed by the Secretary until the amount is paid.

(ii) The Government may issue a demand for payment to the Contractor upon finding a debt is due under the contract.

(iii) Final decisions. The Contracting Officer will issue a final decision as required by 33.211 if—

(A) The Contracting Officer and the Contractor are unable to reach agreement on the existence or amount of a debt within 30 days;

(B) The Contractor fails to liquidate a debt previously demanded by the Contracting Officer within the timeline specified in the demand for payment unless the amounts were not repaid because the Contractor has requested an installment payment agreement; or

(C) The Contractor requests a deferment of collection on a debt previously demanded by the Contracting Officer (see 32.607-2).

(iv) If a demand for payment was previously issued for the debt, the demand for payment included in the final decision shall identify the same due date as the original demand for payment.

(v) Amounts shall be due at the earliest of the following dates:

(A) The date fixed under this contract.

(B) The date of the first written demand for payment, including any demand for payment resulting from a default termination.

(vi) The interest charge shall be computed for the actual number of calendar days involved beginning on the due date and ending on—

(A) The date on which the designated office receives payment from the Contractor;

(B) The date of issuance of a Government check to the Contractor from which an amount otherwise payable has been withheld as a credit against the contract debt; or

(C) The date on which an amount withheld and applied to the contract debt would otherwise have become payable to the Contractor.

(vii) The interest charge made under this clause may be reduced under the procedures prescribed in FAR 32.608-2 in effect on the date of this contract.

(j) Risk of loss. Unless the contract specifically provides otherwise, risk of loss or damage to the supplies provided under this contract shall remain with the Contractor until, and shall pass to the Government upon:

(1) Delivery of the supplies to a carrier, if transportation is f.o.b. origin; or

(2) Delivery of the supplies to the Government at the destination specified in the contract, if transportation is f.o.b. destination.

(k) Taxes. The contract price includes all applicable Federal, State, and local taxes and duties.

(l) Termination for the Government's convenience. The Government reserves the right to terminate this contract, or any part hereof, for its sole convenience. In the event of such termination, the Contractor shall immediately stop all work hereunder and shall immediately cause any and all of its suppliers and subcontractors to cease work. Subject to the terms of this contract, the Contractor shall be paid a percentage of the contract price reflecting the percentage of the work performed prior to the notice of termination, plus reasonable charges the Contractor can demonstrate to the satisfaction of the Government using its standard record keeping system, have resulted from the termination. The Contractor shall not be required to comply with the cost accounting standards or contract cost principles for this purpose. This paragraph does not give the Government any right to audit the Contractor's records. The Contractor shall not be paid for any work performed or costs incurred which reasonably could have been avoided.

(m) Termination for cause. The Government may terminate this contract, or any part hereof, for cause in the event of any default by the Contractor, or if the Contractor fails to comply with any contract terms and conditions, or fails to provide the Government, upon request, with adequate assurances of future performance. In the event of termination for cause, the Government shall not be liable to the Contractor for any amount for supplies or services not accepted, and the Contractor shall be liable to the Government for any and all rights and remedies provided by law. If it is determined that the Government improperly terminated this contract for default, such termination shall be deemed a termination for convenience.

(n) Title. Unless specified elsewhere in this contract, title to items furnished under this contract shall pass to the Government upon acceptance, regardless of when or where the Government takes physical possession.

(o) Warranty. The Contractor warrants and implies that the items delivered hereunder are merchantable and fit for use for the particular purpose described in this contract.

(p) Limitation of liability. Except as otherwise provided by an express warranty, the Contractor will not be liable to the Government for consequential damages resulting from any defect or deficiencies in accepted items.

(q) Other compliances. The Contractor shall comply with all applicable Federal, State and local laws, executive orders, rules and regulations applicable to its performance under this contract.

(r) Compliance with laws unique to Government contracts. The Contractor agrees to comply with 31 U.S.C. 1352 relating to limitations on the use of appropriated funds to influence certain Federal contracts; 18 U.S.C. 431 relating to officials not to benefit; 40 U.S.C. chapter 37, Contract Work Hours and Safety Standards; 41 U.S.C. chapter 87, Kickbacks; 49 U.S.C. 40118, Fly American; and 41 U.S.C. chapter 21 relating to procurement integrity.

(s) Order of precedence. Any inconsistencies in this solicitation or contract shall be resolved by giving precedence in the following order:

(1) The schedule of supplies/services.

(2) The Assignments, Disputes, Payments, Invoice, Other Compliances, Compliance with Laws Unique to Government Contracts, and Unauthorized Obligations paragraphs of this clause;

(3) The clause at 52.212-5.

(4) Addenda to this solicitation or contract, including any license agreements for computer software.

(5) Solicitation provisions if this is a solicitation.

(6) Other paragraphs of this clause.

(7) The Standard Form 1449.

(8) Other documents, exhibits, and attachments

(9) The specification.

(t) [Reserved]

(u) Unauthorized Obligations.

(1) Except as stated in paragraph (u)(2) of this clause, when any supply or service acquired under this contract is subject to any End User License Agreement (EULA), Terms of Service (TOS), or similar legal instrument or agreement, that includes any clause requiring the Government to indemnify the Contractor or any person or entity for damages, costs, fees, or any other loss or liability that would create an Anti-Deficiency Act violation (31 U.S.C. 1341), the following shall govern:

(i) Any such clause is unenforceable against the Government.

(ii) Neither the Government nor any Government authorized end user shall be deemed to have agreed to such clause by virtue of it appearing in the EULA, TOS, or similar legal instrument or agreement. If the EULA, TOS, or similar legal instrument or agreement is invoked through an “I agree” click box or other comparable mechanism (e.g., “click-wrap” or “browse-wrap” agreements), execution does not bind the Government or any Government authorized end user to such clause.

(iii) Any such clause is deemed to be stricken from the EULA, TOS, or similar legal instrument or agreement.

(2) Paragraph (u)(1) of this clause does not apply to indemnification by the Government that is expressly authorized by statute and specifically authorized under applicable agency regulations and procedures.

(v) Incorporation by reference. The Contractor’s representations and certifications, including those completed electronically via the System for Award Management (SAM), are incorporated by reference into the contract.

(End of Clause) ADDENDUM to FAR 52.212-4 CONTRACT TERMS AND CONDITIONS—COMMERCIAL PRODUCTS AND COMMERCIAL SERVICES Clauses that are incorporated by reference (by Citation Number, Title, and Date), have the same force and effect as if they were…