RFQ 36C24626Q0996.docx

36C24626Q0996

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1. REQUISITION NO.

2. CONTRACT NO.

3. AWARD/EFFECTIVE DATE

4. ORDER NO.

5. SOLICITATION NUMBER

6. SOLICITATION ISSUE DATE

a. NAME

b. TELEPHONE NO. (No Collect Calls)

8. OFFER DUE DATE/LOCAL

TIME

9. ISSUED BY

CODE

10. THIS ACQUISITION IS

UNRESTRICTED OR

SET ASIDE:

% FOR:

SMALL BUSINESS

HUBZONE SMALL

BUSINESS

SERVICE-DISABLED

VETERAN-OWNED

SMALL BUSINESS

WOMEN-OWNED SMALL BUSINESS

(WOSB) ELIGIBLE UNDER THE WOMEN-OWNED

SMALL BUSINESS PROGRAM

EDWOSB

8(A)

NAICS:

SIZE STANDARD:

11. DELIVERY FOR FOB DESTINA-

TION UNLESS BLOCK IS

MARKED

SEE SCHEDULE

12. DISCOUNT TERMS

13a. THIS CONTRACT IS A

RATED ORDER UNDER

DPAS (15 CFR 700)

13b. RATING

14. METHOD OF SOLICITATION

RFQ

IFB

RFP

15. DELIVER TO

CODE

16. ADMINISTERED BY

CODE

17a. CONTRACTOR/OFFEROR

CODE

FACILITY CODE

18a. PAYMENT WILL BE MADE BY

CODE

TELEPHONE NO.

UEI:

EFT:

PHONE:

FAX:

17b. CHECK IF REMITTANCE IS DIFFERENT AND PUT SUCH ADDRESS IN OFFER 18b. SUBMIT INVOICES TO ADDRESS SHOWN IN BLOCK 18a UNLESS BLOCK BELOW IS CHECKED

SEE ADDENDUM

19.

20.

21.

22.

23.

24.

ITEM NO.

SCHEDULE OF SUPPLIES/SERVICES

QUANTITY

UNIT

UNIT PRICE

AMOUNT

(Use Reverse and/or Attach Additional Sheets as Necessary)

25. ACCOUNTING AND APPROPRIATION DATA

26. TOTAL AWARD AMOUNT (For Govt. Use Only) 27a. SOLICITATION INCORPORATES BY REFERENCE FAR 52.212-1, 52.212-4. FAR 52.212-3 AND 52.212-5 ARE ATTACHED. ADDENDA

ARE

ARE NOT ATTACHED.

27b. CONTRACT/PURCHASE ORDER INCORPORATES BY REFERENCE FAR 52.212-4. FAR 52.212-5 IS ATTACHED. ADDENDA

ARE

ARE NOT ATTACHED

28. CONTRACTOR IS REQUIRED TO SIGN THIS DOCUMENT AND RETURN _______________

29. AWARD OF CONTRACT: REF. ___________________________________ OFFER

COPIES TO ISSUING OFFICE. CONTRACTOR AGREES TO FURNISH AND

DATED ________________________________. YOUR OFFER ON SOLICITATION

DELIVER ALL ITEMS SET FORTH OR OTHERWISE IDENTIFIED ABOVE AND ON ANY

(BLOCK 5), INCLUDING ANY ADDITIONS OR CHANGES WHICH ARE

ADDITIONAL SHEETS SUBJECT TO THE TERMS AND CONDITIONS SPECIFIED

SET FORTH HEREIN IS ACCEPTED AS TO ITEMS:

30a. SIGNATURE OF OFFEROR/CONTRACTOR 31a. UNITED STATES OF AMERICA (SIGNATURE OF CONTRACTING OFFICER) 30b. NAME AND TITLE OF SIGNER (TYPE OR PRINT) 30c. DATE SIGNED 31b. NAME OF CONTRACTING OFFICER (TYPE OR PRINT) 31c. DATE SIGNED

AUTHORIZED FOR LOCAL REPRODUCTION

(REV. NOV 2021)

PREVIOUS EDITION IS NOT USABLE

Prescribed by GSA - FAR (48 CFR) 53.212

7. FOR SOLICITATION

INFORMATION CALL:

STANDARD FORM 1449

SOLICITATION/CONTRACT/ORDER FOR COMMERCIAL PRODUCTS AND COMMERCIAL SERVICES

OFFEROR TO COMPLETE BLOCKS 12, 17, 23, 24, & 30

09-14-2026 Francine Valverde francine.valverde@va.gov 09-17-2026

12PM

EDT

Francine Valverde Department of Veterans Affairs Network Contracting Office 6 100 Emancipation Drive Hampton VA 23667

X

541380 $19 Million

NET 30

N/A

Department of Veterans Affairs

Network Contracting Office 6

Financial Services Center

PO BOX 149971

Austin TX 78714-9971 512-460-5049 512-460-5221

See CONTINUATION Page

Dental Water Line Testing for Hampton VA Medical Center

All offerors must submit the following completed and signed, with their offer VAAR 852.219-73 VA NOTICE OF LIMITATIONS ON SUBCONTRACTING CERTIFICATE OF COMPLIANCE FOR Services AND PRODUCTS JAN 2023 See Schedule

All offers due NLT 9/17/2026 12PM EST via email to francine.valverde@va.gov

See CONTINUATION Page x

Francine Valverde Contracting Officer

Table of Contents

SECTION B - CONTINUATION OF SF 1449 BLOCKS

B.1 CONTRACT ADMINISTRATION DATA

1. Contract Administration: All contract administration matters will be handled by the following individuals:

a. CONTRACTOR:

b. GOVERNMENT: Contracting Officer 36C246

Department of Veterans Affairs Network Contracting Office 6 100 Emancipation Drive Hampton VA 23667

2. CONTRACTOR REMITTANCE ADDRESS: All payments by the Government to the contractor will be made in accordance with:

3. INVOICES: Invoices shall be submitted in arrears:

4. GOVERNMENT INVOICE ADDRESS: All Invoices from the contractor shall be submitted electronically in accordance with VAAR Clause 852.232-72 Electronic Submission of Payment Requests.

ACKNOWLEDGMENT OF AMENDMENTS: The offeror acknowledges receipt of amendments to the Solicitation numbered and dated as follows:

Page 1 of Page 1 of

B.2 SCHEDULE OF SERVICES

The contractor shall provide all labor, parts, travel, tools, material, equipment, supervision and technical expertise necessary for quarterly onsite inspection and testing of Dental Water Lines at the VA Medical Center, Hampton, Virginia and the North Battlefield Outpatient Clinic. The contract Base Year period is from 1 October 2026 through September 30, 2027 with four (4) one-year Option Years through September 30, 2031. Services shall be provided in accordance with the terms and conditions listed herein.

Base Year – October 1, 2026 September 30, 2027

EA

CLIN

Monthly sampling (99 samples per quarter) and analysis, which includes collecting, lab analysis, reporting and shipping for North Battlefield Outpatient Clinic.

Option Year 1 – October 1, 2027 September 30, 2028

CLIN

Monthly sampling (99 samples per quarter) and analysis, which includes collecting, lab analysis, reporting and shipping for North Battlefield Outpatient Clinic.

Option Year 2 – October 1, 2028 September 30, 2029

CLIN

Monthly sampling (99 samples per quarter) and analysis, which includes collecting, lab analysis, reporting and shipping for North Battlefield Outpatient Clinic.

Option Year 3 – October 1, 2029 September 30, 2030

CLIN

Monthly sampling (99 samples per quarter) and analysis, which includes collecting, lab analysis, reporting and shipping for North Battlefield Outpatient Clinic.

Option Year 4 – October 1, 20230 September 30, 2031

CLIN

Monthly sampling (99 samples per quarter) and analysis, which includes collecting, lab analysis, reporting and shipping for North Battlefield Outpatient Clinic.

B.3 PERFORMANCE WORK STATEMENT

DENTAL WATER LINE TESTING

Hampton VA Medical Center Engineering Service Safety Office

1. General Requirements. Engineering Service (ENG) Safety Office requires to establish a multiple year (Base and four Option years) annual service contract to conduct mandated bacterial water line sampling (to include Cavitrons, Chairs and Mobile Units) and analysis on a monthly basis for the Hampton VA Medical Center (VAMC) Dental Service located at Building 110, 100 Emancipation Drive, Hampton, VA and at the North Battlefield Outpatient Dental Clinic. This contract is a Time and Materials Contract.

1. Upon award of contract, the Contractor will provide all transportation, shipping, water containers, testing media, tools, specialized equipment, personnel protective equipment, labor, supervision, laboratory analysis and technical expertise to accomplish all the tasks detailed below in Specific Requirements related to performing monthly mandated bacterial water line testing and analysis within Dental Suites on Dental Unit Water Lines (DUWLs).

Hampton VA Medical Center (HVAMC) 13 Chairs X 5 Lines= 65 Lines 3 Cavitrons X1 Line = 3 Lines 1 Mobile Unit X 5 Lines= 5 Lines HVAMV Annual Total= 292 Samples (Quarterly 73 samples)

North Battlefield Outpatient Clinic (NBOC) 15 Chairs X 5 Lines = 75 Lines 14 Cavitrons X 1 Line= 14 Lines 2 Mobile Units X 5 Lines = 10 Lines NBOC Annual Total= 396 Samples (Quarterly 99 Samples)

2. The Environmental Protection Agency (EPA), American Public Health Association and the American Water Works Association have defined the standard for U.S. potable water – not to exceed 500 colony forming units (CFUs) per Milliliter (Ml) of water. The Centers for Disease Control and Prevention (CDC), and the American Dental Association (ADA) have recommended DUWLs which deliver water should meet the U.S. potable water standard – not to exceed 500 CFU/Ml of water.

1.3. Period of Performance: The Base year will be upon award to 1 October 2026. Total Period of Performance, which includes four (4) Option Years, will be upon award to 30 September 2031.

2. Coordination. A Contracting Officer’s Representative (COR) from the ENG’ Safety Office will be the Hampton VAMC point-of-contact for this contract. The COR’s contact information is Michael.Rondini@va.gov.

2.1. Contractors are encouraged to conduct a site visit prior to submitting their proposal. Site visits will be formally prescheduled and pre-coordinated through the Contracting Officer (CO). Unannounced site visits will not be honored. The Federal Government will not incur any costs associated with site visits.

2.2. Work on this contract will be accomplished during the first week of each month on Tuesdays starting at 12:00 (Noon) ending at 1:00PM. Visits will be confirmed with the COR one (1) week in advance. Any testing outside the prescribed hour must be coordinated and approved through Dental Service and notify the COR.

Note: The contractor will not perform services on-site on the following holidays: New Year’s Day, Labor Day, Martin Luther King Jr.’s Birthday, Columbus Day, President’s Day, Veteran’s Day, Memorial Day, Thanksgiving Day, Independence Day and Christmas Day.

2.3. The Contractor will check-in for badging each visit/day with VA Police Service. The Contractor will check-out in the same manner no-later-than 3:30PM each visit, unless other arrangements are made with the COR.

Note: Lost Badges will result in administrative fees and fines not to exceed $50.00 USD.

2.4. The Contractor will provide the CO and COR a key personnel contact telephone listing.

3. Certifications. Contractor laboratory must be Environmental Protection Agency or appropriately certified to perform the type of environmental testing required by this contract. Certification paperwork will be kept on file in the formal contract files (i.e., Contracting Officer and COR), and validated annually in July.

4. Government-Furnished Property. The Government will not provide office space or operational facilities to the Contractor. The Contractor shall secure and maintain the necessary office space and other facilities required for the performance of this contract at his/her own expense.

5. Government Furnished Equipment. The Government will not provide tools or equipment to the Contractor. The Contractor shall furnish all tools and equipment required for the performance of this contract. If necessary, the Government (through the COR) will provide access keys to locked areas. The Contractor will pick-up and return the keys daily. The Contractor will be responsible for all costs associated with lost keys.

6. Specific Requirements. The Contractor will provide all transportation, shipping, water containers, testing media, tools, specialized equipment, personnel protective equipment, labor, supervision, laboratory analysis and technical expertise to accomplish the tasks outlined below as it relates to bacterial DUWL testing within the Dental Suite. This will be a turnkey service contract. Specifically, the Contractor will accomplish the following:

6.1. Prescheduling/Work Hours. Preschedule sampling monthly with the Dental Service and the COR to satisfy the quarterly requirement to test 100% of all DUWLs.

6.2. Respond to the Hampton VAMC on the prescheduled date and time and accomplish check-in procedures with Police Services and the COR prior to conducting any work.

6.3. Take actions and accomplish work within the Dental Suites to sample designated DUWLs (See Attachment A). Containers must be sterile, appropriate for the analysis, properly preserved, and promptly transported to the laboratory under strict chain of custody procedures.

Note: Remove all hand-pieces and other equipment reprocessed by Sterile Processing Service before drawing samples. Air-water syringe tips should be removed.

6.4. Conduct laboratory analysis for bacterial CFU per ML of water.

6.5. Results will be provided in writing (signed) and electronically via EXCEL format within five (5) business days from the date the samples were taken. Results will include all chain-of-custody documents.

6.5.1. Results will be on company letterhead.

6.5.2. Sample IDs will be identified with Room # incorporated. Chair # will be included with data results.

7.1. Retesting. Each contract year will include a separate estimated (As required) line item for retesting.

7.1.1. Any chair with a DUWL positive result greater than 500 CFU per Ml of water must be retested. All DUWLs for that chair will be retested along with an initial test on the reservoir.

7.1.2. When notified that all line treatments and cleaning are complete by Dental Service, the COR will notify the Contractor to accomplish retesting. Retesting will be conducted within 24-hours of notification or on the next business day; whichever is sooner. Retesting results will be provided within five (5) business days.

8. Non-routine Testing. Non-routine testing (outside of the monthly sampling) may be conducted as needed. Each DUWL included in the contract may require Non-routine testing.

8.1. The costing and procedures for this sampling will mirror Retesting protocols.

8.2. For Non-routine testing, the Contractor must be able to sample within 24 hours of being notified, or on the next business day; whichever is sooner.

9. Subcontracts/Subcontractors. No portion of the work shall be subcontracted without prior written consent of the CO. In the event that the Contractor desires to subcontract some part of the work specified herein, the Contractor shall furnish the CO with the names, qualifications, and experience of their proposed subcontractor(s). The Contractor shall, however, remain fully liable and responsible for the work to be done by his subcontractor(s) and shall assure compliance with all requirements of the contract.

10. Invoicing. To allow time for review and acceptance of reports, and as necessary retesting, the Contractor will invoice quarterly---In January (October-December services), April (January-March services), July (April-June services) and October (July-September services). The Contractor will use electronic invoicing per the instructions provided in the formal contract. Invoices will include as a minimum:

10.1. Standard Contractor contact information (e.g., name, address, telephone #) to include the point-of-contact submitting the invoice.

10.2. Invoice date.

10.3. Service date(s).

10.4. Complete Purchase Order Number. Invoices with wrong or incomplete purchase order numbers will be refused and returned to the Contractor for resubmission.

10.5. Contract Number.

11. Other Station Rules and Guidelines. The contractor will adhere to the following station rules.

11.1. All work will be accomplished to industry standards and compliant with the most recent Center for Disease and Prevention (CDC), Virginia, and American Dental Association (ADA) recommendations and regulations. All Dept. of Veteran Affairs, Federal, Commonwealth of Virginia laws, regulations and codes will be complied with.

11.2. This is a hospital environment. The contractor and his personnel are expected to be appropriately dressed (preferably uniformed) and to conduct themselves professionally.

11.3. This is a federal facility as well as a medical center. As such, there is NO tobacco usage allowed inside any federal building or on the grounds except in designated areas. The COR will brief the contractor as to designated smoking areas prior to commencement of the contract. Failure to follow these regulations can result in removal of the worker or contractor from the facility and/or a US Magistrate’s ticket and fine.

11.4. Parking will be in designated lots. Consult with the COR as to allowable parking and material drop-off.

11.5. Any work requiring a shutdown or utility outage will be requested in advance and scheduled by the COR prior to the work being accomplished.

11.6. The contractor will coordinate his activities with the COR to identify any smoke or fire barriers that must be penetrated or disrupted as a result of this contract and shall restore the fire barrier to its rating through the use of fire-stopping. The contractor and his personnel shall be trained and certified to use and apply fire-stopping prior to its application and at the contractor’s expense.

11.7. The contractor will exercise extreme care while working to maintain the integrity of the roof in the area of his/her work. Damage to the roof by the contractor due to negligence will become the responsibility of the contractor to repair. The COR and Contractor will inspect the work site together to establish a record of preexisting faults or damage prior to the contractor commencing work.

11.8. The contractor will responsible for ensuring that all the employees and other personnel visiting the work site have and are using the appropriate Personal Protective Equipment (PPE) that addresses the particular hazards found at the site. The contractor will be responsible for the upkeep, issue, and training for the PPE used and maintaining all required documentation.

12. Government Furnished Equipment and Office Space. This is a turn-key service contract with the contractor providing all required items. The Federal Government will not provide any office space associated with these services. All contractor items required for this service will be stored and maintained off-station.

13. Key Personnel: Key personnel will be identified in the proposal and shall be considered key personnel essential for the successful completion of the work performed under the contract. The contractor agrees that such personnel shall not be removed, diverted or replaced from the work without prior written approval of the Contracting Officer. The contractor shall submit written notice of proposed personnel changes to the Contracting Officer for approval at least thirty (30) business days in advance.

14. Work Hours. The services covered by this contract shall be furnished by the contractor as defined herein. The contractor shall not be required, except in case of emergency, to furnish such services on Federal Holidays. The 10 holidays observed by the Federal Government are:

15. Site Visits. Perspective contractors are encouraged to conduct a site visit prior to submitting their proposal. Site visits must be scheduled and coordinated through the Contracting Officer. Unannounced site visits will not be honored. The Federal Government will not incur any costs associated with site visits.

Attachment A/ Scheduling and Room/Chair #

Month

Room/Chair #

Cavitron

1st

B102F - EE48966

B102X - EE45115

B102S2 - EE45119

B102G - EE48968

2nd

B102T - EE45117

B102W - EE45116

B102P - EE41698

B102H2 - EE48967

3rd

B102S1 - EE45118

B102V - EE48969

B102O - EE41697

B102R - EE45120

B102J - EE48970

Total Samples per Quarter

Rider for planned additional Chairs

QUALITY CONTROL:

The contractor shall develop and maintain an effective quality control program to ensure services are performed in accordance with this REQUIREMENT. The contractor shall develop and implement procedures to identify, prevent, and ensure non-recurrence of defective services. The contractor’s quality control program is the means by which he assures himself that his work complies with the requirement of the contract. The work performed under this contract shall be subject to audit by COR. Quality control is the exclusive responsibility of the Contractor

Performance Requirements Summary

CONTRACT ADMINISTRATION DATA:

Notwithstanding the Contractor's responsibility for total management during the performance of this contract, the administration of the contract will require maximum coordination between the Government and the Contractor.

The Contracting Officer is the only person authorized to approve changes or modify any of the requirements of this contract. The Contractor shall communicate with the Contracting Officer on all matters pertaining to contract administration. Only the Contracting Officer is authorized to make commitments or issue changes that shall affect price, quantity or quality of performance of this contract.

The COR shall be responsible for the overall technical administration of this contract as outlined in the COR Delegation of Authority.

In the event the Contractor effects any such change at the direction of any person other than the Contracting Officer without authority, no adjustment shall be made in the contract price to cover an increase in costs incurred as a result thereof.

Contracting Officer (CO)

Department of Veterans Affairs Network Contracting Activity (90C) Building 27 100 Emancipation Drive Hampton, Virginia 23667 Francine.valverde@va.gov

Contracting Officer’s Representative (COR)

Michael Rondini Department of Veterans Affairs Hampton VAMC 100 Emancipation Drive Hampton, Virginia 23667 Michael.rondini@va.gov

B.2 PRICE/COST SCHEDULE

ITEM INFORMATION

001 - Monthly sampling (73 samples per quarter) and analysis, which includes collecting, lab analysis, reporting and shipping for Hampton VA Medical Center Dental Service.

Contract Period: Base POP Begin: 10-01-2026 POP End: 09-30-2027 PRINCIPAL NAICS CODE: 541380 - Testing Laboratories and Services PRODUCT/SERVICE CODE: L046 - Technical Representative - Water Purification and Sewage Treatment Equipment UNSPSC: 70171602 - Water testing services

SIC CODE: 8734 - TESTING LABORATORIES

0002 - Monthly sampling (99 samples per quarter) and analysis, which includes collecting, lab analysis, reporting and shipping for North Battlefield Outpatient Clinic.

POP Begin: 10-01-2026 POP End: 09-30-2027 PRINCIPAL NAICS CODE: 541380 - Testing Laboratories and Services PRODUCT/SERVICE CODE: L046 - Technical Representative - Water Purification and Sewage Treatment Equipment

0003 - Estimated costs for Retesting and Non-routine sampling and analysis

POP Begin: 10-01-2026 POP End: 09-30-2027 PRINCIPAL NAICS CODE: 541380 - Testing Laboratories and Services PRODUCT/SERVICE CODE: L046 - Technical Representative - Water Purification and Sewage Treatment Equipment

001 - Monthly sampling (73 samples per quarter) and analysis, which includes collecting, lab analysis, reporting and shipping for Hampton VA Medical Center Dental Service.

Contract Period: Option 1 POP Begin: 10-01-2027 POP End: 09-30-2028 PRINCIPAL NAICS CODE: 541380 - Testing Laboratories and Services PRODUCT/SERVICE CODE: L046 - Technical Representative - Water Purification and Sewage Treatment Equipment

0002 - Monthly sampling (99 samples per quarter) and analysis, which includes collecting, lab analysis, reporting and shipping for North Battlefield Outpatient Clinic.

POP Begin: 10-01-2027 POP End: 09-30-2028 PRINCIPAL NAICS CODE: 541380 - Testing Laboratories and Services PRODUCT/SERVICE CODE: L046 - Technical Representative - Water Purification and Sewage Treatment Equipment

0003 - Estimated costs for Retesting and Non-routine sampling and analysis

POP Begin: 10-01-2027 POP End: 09-30-2028 PRINCIPAL NAICS CODE: 541380 - Testing Laboratories and Services PRODUCT/SERVICE CODE: L046 - Technical Representative - Water Purification and Sewage Treatment Equipment

001 - Monthly sampling (73 samples per quarter) and analysis, which includes collecting, lab analysis, reporting and shipping for Hampton VA Medical Center Dental Service.

Contract Period: Option 2 POP Begin: 10-01-2028 POP End: 09-30-2029 PRINCIPAL NAICS CODE: 541380 - Testing Laboratories and Services PRODUCT/SERVICE CODE: L046 - Technical Representative - Water Purification and Sewage Treatment Equipment

0002 - Monthly sampling (99 samples per quarter) and analysis, which includes collecting, lab analysis, reporting and shipping for North Battlefield Outpatient Clinic.

POP Begin: 10-01-2028 POP End: 09-30-2029 PRINCIPAL NAICS CODE: 541380 - Testing Laboratories and Services PRODUCT/SERVICE CODE: L046 - Technical Representative - Water Purification and Sewage Treatment Equipment

0003 - Estimated costs for Retesting and Non-routine sampling and analysis

POP Begin: 10-01-2028 POP End: 09-30-2029 PRINCIPAL NAICS CODE: 541380 - Testing Laboratories and Services PRODUCT/SERVICE CODE: L046 - Technical Representative - Water Purification and Sewage Treatment Equipment

001 - Monthly sampling (73 samples per quarter) and analysis, which includes collecting, lab analysis, reporting and shipping for Hampton VA Medical Center Dental Service.

Contract Period: Option 3 POP Begin: 10-01-2029 POP End: 09-30-2030 PRINCIPAL NAICS CODE: 541380 - Testing Laboratories and Services PRODUCT/SERVICE CODE: L046 - Technical Representative - Water Purification and Sewage Treatment Equipment

0002 - Monthly sampling (99 samples per quarter) and analysis, which includes collecting, lab analysis, reporting and shipping for North Battlefield Outpatient Clinic.

POP Begin: 10-01-2029 POP End: 09-30-2030 PRINCIPAL NAICS CODE: 541380 - Testing Laboratories and Services PRODUCT/SERVICE CODE: L046 - Technical Representative - Water Purification and Sewage Treatment Equipment

0003 - Estimated costs for Retesting and Non-routine sampling and analysis

POP Begin: 10-01-2029 POP End: 09-30-2030 PRINCIPAL NAICS CODE: 541380 - Testing Laboratories and Services PRODUCT/SERVICE CODE: L046 - Technical Representative - Water Purification and Sewage Treatment Equipment

001 - Monthly sampling (73 samples per quarter) and analysis, which includes collecting, lab analysis, reporting and shipping for Hampton VA Medical Center Dental Service.

Contract Period: Option 4 POP Begin: 10-01-2030 POP End: 09-30-2031 PRINCIPAL NAICS CODE: 541380 - Testing Laboratories and Services PRODUCT/SERVICE CODE: L046 - Technical Representative - Water Purification and Sewage Treatment Equipment

0002 - Monthly sampling (99 samples per quarter) and analysis, which includes collecting, lab analysis, reporting and shipping for North Battlefield Outpatient Clinic.

POP Begin: 10-01-2030 POP End: 09-30-2031 PRINCIPAL NAICS CODE: 541380 - Testing Laboratories and Services PRODUCT/SERVICE CODE: L046 - Technical Representative - Water Purification and Sewage Treatment Equipment

0003 - Estimated costs for Retesting and Non-routine sampling and analysis

POP Begin: 10-01-2030 POP End: 09-30-2031 PRINCIPAL NAICS CODE: 541380 - Testing Laboratories and Services PRODUCT/SERVICE CODE: L046 - Technical Representative - Water Purification and Sewage Treatment Equipment

B.3 DELIVERY SCHEDULE

0001-4003

Department of Veterans Affairs 100 Emancipation Dr.

Point of Contact:

COR Michael Rondini Michael.rondini@va.gov

SECTION C - CONTRACT CLAUSES

C.1 52.212-4 CONTRACT TERMS AND CONDITIONS—COMMERCIAL PRODUCTS AND COMMERCIAL SERVICES (OCT 2025) (DEVIATION)

(a) Definitions. The clause at Federal Acquisition Regulation (FAR) 52.202-1, Definitions, is incorporated by reference.

(b) Inspection/Acceptance. The Contractor shall only tender for acceptance those items that conform to the requirements of this contract. The Government reserves the right to inspect or test any supplies or services that have been tendered for acceptance. The Government may require repair or replacement of nonconforming supplies or reperformance of nonconforming services at no increase in contract price. If repair/replacement or reperformance will not correct the defects or is not possible, the Government may seek an equitable price reduction or adequate consideration for acceptance of nonconforming supplies or services. The Government must exercise its post acceptance rights—

(1) Within a reasonable time after the defect was discovered or should have been discovered; and

(2) Before any substantial change occurs in the condition of the item, unless the change is due to the defect in the item.

(c) Assignment. The Contractor or its assignee may assign its rights to receive payment due as a result of performance of this contract to a bank, trust company, or other financing institution, including any Federal lending agency in accordance with the Assignment of Claims Act (31 U.S.C. 3727). However, when a third party makes payment (e.g., use of the Governmentwide commercial purchase card), the Contractor may not assign its rights to receive payment under this contract.

(d) Changes. Changes in the terms and conditions of this contract may be made only by written agreement of the parties.

(e) Disputes. This contract is subject to 41 U.S.C. chapter 71, Contract Disputes. Failure of the parties to this contract to reach agreement on any request for equitable adjustment, claim, appeal or action arising under or relating to this contract shall be a dispute to be resolved in accordance with the clause FAR 52.233-1, Disputes, which is incorporated in this contract by reference. The Contractor shall proceed diligently with performance of this contract, pending final resolution of any dispute arising under the contract.

(f) Excusable delays. The Contractor shall be liable for default unless nonperformance is caused by an occurrence beyond the reasonable control of the Contractor and without its fault or negligence. Examples of occurrences include acts of God or the public enemy, acts of the Government in either its sovereign or contractual capacity, fires, floods, epidemics, quarantine restrictions, strikes, unusually severe weather, and delays of common carriers. When an excusable delay occurs, the Contractor shall—

(1) Notify the Contracting Officer in writing as soon as possible;

(2) Remedy the delay as quickly as possible; and

(3) Notify the Contracting Officer when the occurrence is over.

(g) Invoice. The Government will handle invoices according to the Prompt Payment Act (31 U.S.C. 3903) and 5 CFR part 1315. The Contractor shall submit invoices to the address designated in the contract to receive invoices. An invoice must include the information required by 5 CFR part 1315.9(b).

(h) Patent indemnity. The Contractor shall indemnify the Government and its officers, employees, and agents against liability, including costs, for actual or alleged direct or contributory infringement of, or inducement to infringe, any United States or foreign patent, trademark, or copyright, arising out of the performance of this contract, provided the Contractor is reasonably notified of such claims and proceedings.

(i) Payment—

(1) Items accepted. Payment shall be made for items accepted by the Government that have been delivered to the delivery destinations set forth in this contract.

(2) Prompt payment. The Government will make payment in accordance with the Prompt Payment Act (31 U.S.C. 3903) and prompt payment regulations at 5 CFR part 1315.

(3) Discount. In connection with any discount offered for early payment, time shall be computed from the date of the invoice. For the purpose of computing the discount earned, payment shall be considered to have been made on the date that appears on the payment check or the specified payment date if an electronic funds transfer payment is made.

(4) Overpayments. If the Contractor becomes aware of a duplicate contract financing or invoice payment or that the Government has otherwise overpaid on a contract financing or invoice payment, the Contractor shall—

(i) Remit the overpayment amount to the payment office cited in the contract along with a description of the overpayment including the—

(A) Circumstances of the overpayment (e.g., duplicate payment, erroneous payment, liquidation errors, date(s) of overpayment);

(B) Affected contract number and delivery order number, if applicable;

(C) Affected line item or subline item, if applicable;

(D) Contractor point of contact; and

(ii) Provide a copy of the remittance and supporting documentation to the Contracting Officer.

(5) Interest.

(i) All amounts that become payable by the Contractor to the Government under this contract shall bear simple interest from the date due until paid unless paid within 30 days of becoming due. The interest rate shall be the interest rate established by the Secretary of the Treasury as provided in 41 U.S.C. 7109, which is applicable to the period in which the amount becomes due, as provided in (i)(6)(v) of this clause, and then at the rate applicable for each six-month period as fixed by the Secretary until the amount is paid.

(ii) The Government may issue a demand for payment to the Contractor upon finding a debt is due under the contract.

(iii) Final decisions. The Contracting Officer will issue a final decision as required by FAR part 33 if—

(A) The Contracting Officer and the Contractor are unable to reach agreement on the existence or amount of a debt within 30 days;

(B) The Contractor fails to liquidate a debt previously demanded by the Contracting Officer within the timeline specified in the demand for payment unless the amounts were not repaid because the Contractor has requested an installment payment agreement; or

(C) The Contractor requests a deferment of collection on a debt previously demanded by the Contracting Officer (see FAR part 32).

(iv) If a demand for payment was previously issued for the debt, the demand for payment included in the final decision shall identify the same due date as the original demand for payment.

(v) Amounts shall be due at the earliest of the following dates:

(A) The date fixed under this contract.

(B) The date of the first written demand for payment, including any demand for payment resulting from a termination for cause.

(vi) The interest charge shall be computed for the actual number of calendar days involved beginning on the due date and ending on-

(A) The date on which the designated office receives payment from the Contractor;

(B) The date of issuance of a Government check to the Contractor from which an amount otherwise payable has been withheld as a credit against the contract debt; or

(C) The date on which an amount withheld and applied to the contract debt would otherwise have become payable to the Contractor.

(vii) The interest charge made under this clause may be reduced under the procedures for interest credits prescribed in FAR part 32 in effect on the date of this contract.

(j) Risk of loss. Unless the contract specifically provides otherwise, risk of loss or damage to the supplies provided under this contract shall remain with the Contractor until, and shall pass to the Government upon—

(1) Delivery of the supplies to a carrier, if transportation is f.o.b. origin; or

(2) Delivery of the supplies to the Government at the destination specified in the contract, if transportation is f.o.b. destination.

(k) Taxes. The contract price includes all applicable Federal, State, and local taxes and duties.

(l) Termination for the Government's convenience. The Government reserves the right to terminate this contract, or any part hereof, for its sole convenience. In the event of such termination, the Contractor shall immediately stop all work and shall immediately cause any and all of its suppliers and subcontractors to cease work. Subject to the terms of this contract, the Contractor shall be paid a percentage of the contract price reflecting the percentage of the work performed prior to the notice of termination, plus reasonable charges the Contractor can demonstrate to the satisfaction of the Government using its standard record keeping system, have resulted from the termination. The Contractor shall not be required to comply with the cost accounting standards or contract cost principles for this purpose. This paragraph does not give the Government any right to audit the Contractor's records. The Contractor shall not be paid for any work performed or costs incurred which reasonably could have been avoided.

(m) Termination for cause. The Government may terminate this contract, or any part hereof, for cause in the event of any default by the Contractor, or if the Contractor fails to comply with any contract terms and conditions, or fails to provide the Government, upon request, with adequate assurances of future performance. The Government will send a cure notice to the Contractor, unless the reason for the termination is late delivery. In the event of termination for cause, the Government shall not be liable to the Contractor for any amount for supplies or services not accepted, and the Contractor shall be liable to the Government for any and all rights and remedies provided by law. If it is determined that the Government improperly terminated this contract for default, such termination shall be deemed a termination for convenience.

(n) Title. Unless specified elsewhere in this contract, title to items furnished under this contract shall pass to the Government upon acceptance, regardless of when or where the Government takes physical possession.

(o) Warranty. The Contractor warrants and implies that the items delivered under this contract are merchantable and fit for use for the particular purpose described in this contract.

(p) Limitation of liability. Except as otherwise provided by an express warranty, the Contractor will not be liable to the Government for consequential damages resulting from any defect or deficiencies in accepted items.

(q) Compliance with laws unique to Government contracts. The Contractor agrees to comply with 31 U.S.C. 1352 relating to limitations on the use of appropriated funds to influence certain Federal contracts; 40 U.S.C. chapter 37, Contract Work Hours and Safety Standards; 41 U.S.C. chapter 87, Kickbacks; 49 U.S.C. 40118, Government-financed air transportation; and 41 U.S.C. chapter 21 relating to procurement integrity.

(r) Order of precedence. Any inconsistencies in this solicitation or contract shall be resolved by giving precedence in the following order:

(1) The schedule of supplies/services.

(2) The Disputes, Payments, Invoice, Compliance with Laws Unique to Government Contracts, and Unauthorized Obligations paragraphs of this clause;

(3) Other contract clauses incorporated in the solicitation or contract;

(4) Addenda to this solicitation or contract,

(5) Solicitation provisions incorporated in the solicitation.

(6) Other paragraphs of this clause.

(7) Other documents, exhibits, and attachments; and

(8) The specification.

(s) Unauthorized obligations.

(1) Except as stated in paragraph (s)(2) of this clause, when any supply or service acquired under this contract is subject to any End User License Agreement (EULA), Terms of Service (TOS), or similar legal instrument or agreement, that includes any clause requiring the Government to indemnify the Contractor or any person or entity for damages, costs, fees, or any other loss or liability that would create an Anti-Deficiency Act violation (31 U.S.C. 1341), the following shall govern:

(i) Any such clause is unenforceable against the Government.

(ii) Neither the Government nor any Government-authorized end user shall be deemed to have agreed to such clause by virtue of it appearing in the EULA, TOS, or similar legal instrument or agreement. If the EULA, TOS, or similar legal instrument or agreement is invoked through an “I agree” click box or other comparable mechanism (e.g., “click-wrap” or “browse-wrap” agreements), execution does not bind the Government or any Government authorized end user to such clause.

(iii) Any such clause is deemed to be stricken from the EULA, TOS, or similar legal instrument or agreement.

(2) Paragraph (s)(1) of this clause does not apply to indemnification by the Government that is expressly authorized by statute and specifically authorized under applicable agency regulations and procedures.

(t) Comptroller General examination of record. This paragraph applies if this contract was awarded using other than sealed bid procedures and is in excess of the simplified acquisition threshold on the date of award of this contract.

(1) The Comptroller General of the United States, or an authorized representative of the Comptroller General, shall have access to and right to examine any of the Contractor’s directly pertinent records involving transactions related to this contract.

(2) The Contractor shall make available at its offices, at all reasonable times, the records, materials, and other evidence for examination, audit, or reproduction, until 3 years after final payment under this contract or for any shorter period specified in FAR part 4, longer period required by statute, or periods specified in other clauses of this contract. If this contract is completely or partially terminated, the records relating to the work terminated shall be made available for 3 years after any resulting final termination settlement. Records relating to appeals under the disputes clause or to litigation or the settlement of claims arising under or relating to this contract shall be made available until such appeals, litigation, or claims are finally resolved.

(3) As used in this clause, records include books, documents, accounting procedures and practices, and other data, regardless of type and regardless of form. This clause does not require the Contractor to create or maintain any record that the Contractor does not maintain in the ordinary course of business or pursuant to a provision of law.

(u) Incorporation by reference. The Contractor’s representations and certifications, including those completed electronically via the System for Award Management (SAM), are incorporated by reference into the contract.

(End of Clause) ADDENDUM to FAR 52.212-4 CONTRACT TERMS AND CONDITIONS—COMMERCIAL PRODUCTS AND COMMERCIAL SERVICES Clauses that are incorporated by reference (by Citation Number, Title, and Date), have the same force and effect as if they were given in full text. Upon request, the Contracting Officer will make their full text available.

The following clauses are incorporated into 52.212-4 as an addendum to this contract:

C.2 52.217-8 OPTION TO EXTEND SERVICES (NOV 1999)

The Government may require continued performance of any services within the limits and at the rates specified in the contract. These rates may be adjusted only as a result of revisions to prevailing labor rates provided by the Secretary of Labor. The option provision may be exercised more than once, but the total extension of performance hereunder shall not exceed 6 months. The Contracting Officer may exercise the option by written notice to the Contractor within 30 days.

(End of Clause)

C.3 52.217-9 OPTION TO EXTEND THE TERM OF THE CONTRACT (MAR 2000)

(a) The Government may extend the term of this contract by written notice to the Contractor within 30 days; provided that the Government gives the Contractor a preliminary written notice of its intent to extend at least 60 days before the contract expires. The preliminary notice does not commit the Government to an extension.

(b) If the Government exercises this option, the extended contract shall be considered to include this option clause.

(c) The total duration of this contract, including the exercise of any options under this clause, shall not exceed five (5) years.

(End of Clause)

C.4 52.222-42 STATEMENT OF EQUIVALENT RATES FOR FEDERAL HIRES (MAY 2014)

In compliance with the Service Contract Labor Standards statute and the regulations of the Secretary of Labor (29 CFR Part 4), this clause identifies the classes of service employees expected to be employed under the contract and states the wages and fringe benefits payable to each if they were employed by the contracting agency subject to the provisions of 5 U.S.C.5341 or 5332.

This Statement is for Information Only:

It is not a Wage Determination

(End of Clause) C.5 52.222-90 ADDRESSING DEI DISCRIMINATION BY FEDERAL CONTRACTORS (DEVIATION APR 2026) (a)Definitions. As used in this clause— Program participation means membership or participation in, or access or admission to: training, mentoring, or leadership development programs; educational opportunities; clubs; associations; or similar opportunities that are sponsored or established by the contractor or subcontractor.

Racially discriminatory diversity, equity, and inclusion (DEI) activities means disparate treatment based on race or ethnicity in the recruitment, employment (e.g., hiring, promotions), contracting (e.g., vendor agreements), program participation, or allocation or deployment of an entity's resources.

(b) In connection with the performance of work under this contract, the Contractor agrees as follows:

(1) The Contractor will not engage in any racially discriminatory DEI activities;

(2) The Contractor will furnish all information and reports, including providing access to books, records, and accounts, as required by the Contracting Officer, for purposes of ascertaining compliance with this clause;

(3) In the event of the Contractor's or a subcontractor's noncompliance with this clause, this contract may be canceled, terminated, or suspended in whole or in part, and the Contractor or subcontractor may be declared ineligible for further Government contracts;

(4) The Contractor will report any subcontractor's known or reasonably knowable conduct that may violate this clause to the Contracting Officer and take any appropriate remedial actions directed by the Contracting Officer; and

(5) The Contractor will inform the Contracting Officer if a subcontractor sues the Contractor and the suit puts at issue, in any…