RFQ_32701-25-349_Amendment_1.pdf

RFQ # 32701-25-349 – Amendment # 1 Page 1 of 6

STATE OF TENNESSEE

DEPARTMENT OF ENVIRONMENT AND CONSERVATION

REQUEST FOR QUALIFICATIONS # 32701-25-349

AMENDMENT # 1

FOR TENNESSEE STATE PARKS MASTER

PLANNING

DATE: August 25, 2025

RFQ # 32701-25-349 IS AMENDED AS FOLLOWS:

1. This RFQ Schedule of Events updates and confirms scheduled RFQ dates. Any event, time, or date containing revised or new text is highlighted.

EVENT

TIME

(Central Time Zone)

DATE

(all dates are State business days)

1. RFQ Issued July 9, 2025

2. Disability Accommodation Request Deadline 5:00 p.m. July 14, 2025

3. Pre-Response Conference 11:00 a.m. July 21, 2025

4. Notice of Intent to Respond Deadline 5:00 p.m. July 22, 2025

5. Written “Questions & Comments” Deadline 5:00 p.m. July 28, 2025

6. State response to written “Questions & Comments” August 25, 2025

7. RFQ Response Deadline 5:00 p.m. September 2, 2025

8. RFQ Negotiations (if applicable) September 9, 2025

9.

State Notice of Intent to Award Released and RFQ Files Opened for Public Inspection

September 12, 2025

10. End of Protest Period September 19, 2025

11. State sends contract to Contractor for signature September 22, 2025

12. Contractor Signature Deadline September 26, 2025

2. State responses to questions and comments in the table below amend and clarify this

RFQ.

Any restatement of RFQ text in the Question/Comment column shall NOT be construed as a change in the actual wording of the RFQ document.

RFQ

SECTION

PAGE

QUESTION / COMMENT STATE RESPONSE

1.Can you talk anything about what parks may need plans?

Because not all of the parks have been publicly announced, we are currently unable to list a specific set of parks that will need plans. The locations will be spread throughout the state.

2. Will a bidders list be made available?

The procurement file, including any list of potential respondents, will be released when all evaluations are

RFQ # 32701-25-349 – Amendment # 1 Page 2 of 6

RFQ

SECTION

PAGE

QUESTION / COMMENT STATE RESPONSE

complete and a notice of intent to award is issued.

3. To clarify the $600,000 is total for all planning, not per park, correct?

Yes, that is correct. We will use the funding to complete as many plans as possible.

4. Will there be a sign-in list for attendees of this meeting shared out?

Please see response to question 2.

5. Is it possible that additional funding for Master Planning will be added in future budget years?

Yes, it is possible. At this time though, there is no guarantee additional funding will occur.

A.7 Pro Forma

3 6. After qualified firms are selected for the work can you confirm that TDEC will award for each park based only on lowest fee?

Correct

5.2 14 7. How many contractors will be selected through this process?

Up to 5. The State will contract with up to the top 5 highest scores achieving the competitive range outlined n the RFQ.

3.1 6 8. For the Cost Proposal, should this be based on the Pro Forma’s Statement of Work (Vendor Bid table) or are you looking for hourly rates for the team?

There will be no cost proposal associated with this RFQ, responses will consist solely of a technical response. References to cost proposal submissions have been removed from the RFP.

3.3 6-8 9. On page 8 (3.3.4.4-3.3.4.6), of the RFQ, it seems that the e-mail submission instructions are the same as the printed version. Are there any instructions that may need to be updated that are specific to e-mailing?

No. Email submissions have the same requirements as paper submissions.

Attachment B B.13

20 10. On page 20 under B.13., are we to estimate the number of hours that each individual will devote to the required tasks based on the Pro Forma’s Statement of Work

No. References to estimated hours of work in item B.13 of Attachment B have been removed.

Attachment B B.18

22-

11. On page 23 under B.18., the RFQ states, “The State will not review more than the number of required references indicated above.” Is it okay to request additional references to ensure that we reach the required number but knowing

Yes

RFQ # 32701-25-349 – Amendment # 1 Page 3 of 6

PAGE

QUESTION / COMMENT STATE RESPONSE

that you will maybe only review the first five that come in.

Attachment C C.1

24 12. On page 24, under C.1., for the project schedule narrative, are we to assume 10 months based on the Pro Forma Statement of Work?

Yes, 10 Months or less is our preferred timeline.

3.3 6-9 13. On the RFQ review it was stated no cost should be submitted with the initial RFQ response. Section 3.3.22 requires One (1) Cost Proposal in the form of one (1) digital document in “PDF” or “XLS” format properly recorded on a separate, otherwise blank, USB flash drive clearly labeled:

“RFQ #32701-25-349 COST

PROPOSAL” Is this a future requirement related to selected firms responding to task orders for individual parks or does this need to be part of the initial technical response?

Please see response to question 6.

Attachment B B.9 and B.10

19-

14. On items B.9 and B.10 of the RFQ, it asks us to provide statements about litigation against us or SEC investigations into us. Is it sufficient for us to make that statement ourselves? The reason we ask is that in the second paragraph of each of those sections, it says that we must be licensed to make such statements and show proof of that licensure if required by the State. We're unsure as to what sort of licensure is needed here. Are you looking for a licensed third party (e.g.

attorney) to perform research into our litigation/investigation history and if so, what type of organization would that be?

Can you give us guidance here if we need something beyond making those statements ourselves?

As noted in B.9. and B.10., “[a]ll persons, agencies, firms, or other entities that provide legal opinions regarding the Respondent must be properly licensed to render such opinions.” A license to practice law is required to render legal opinions regarding a respondent.

15. [We] would like to request a copy/sample of the master contract at your earliest

Please see Pro Forma document.

This is the master contract.

RFQ # 32701-25-349 – Amendment # 1 Page 4 of 6

PAGE

QUESTION / COMMENT STATE RESPONSE

possible convenience for proposal consideration.

3. Delete RFQ section 3.3 in its entirety and insert the following in its place (any sentence or paragraph containing revised or new text is highlighted, removed text is struck through):

3.3 Response Format

3.3.1 A Respondent must ensure that the original response meets all form and content requirements detailed within this RFQ.

3.3.2 A Respondent must submit their response as specified in one of the two formats below.

3.3.2.1 Technical Response

One (1) original Technical Response in the form of one (1) digital document in “PDF” format properly recorded on its own otherwise blank, USB flash drive clearly labeled:

“RFQ #32701-25-349 TECHNICAL RESPONSE ORIGINAL”

and one (1) copy of the Technical Response each in the form of one (1) digital document in “PDF” format properly recorded on its own otherwise blank, USB flash drive labeled:

“RFQ #32701-25-349 TECHNICAL RESPONSE COPY”

If not emailed, then the sealed customer references will be the only paper documents.

3.3.4.2 Cost Proposal:

One (1) Cost Proposal in the form of one (1) digital document in “PDF” or “XLS” format properly recorded on a separate, otherwise blank, USB flash drive clearly labeled:

“RFQ #32701-25-349 COST PROPOSAL”

An electronic or facsimile signature, as applicable, on the Cost Proposal is acceptable.

3.3.3. A Respondent must separate, seal, package, and label the documents and copies for delivery as follows:

3.3.3.1. The Technical Response and copies must be placed in a sealed package that is clearly labeled:

“DO NOT OPEN… RFQ # 32701-25-349 TECHNICAL RESPONSE FROM

[RESPONDENT LEGAL ENTITY NAME]”

3.3.3.2. The Cost Proposal must be placed in a separate, sealed package that is clearly

“DO NOT OPEN… RFQ # 32701-25-349 COST PROPOSAL FROM

RFQ # 32701-25-349 – Amendment # 1 Page 5 of 6

3.3.3.3. The separately, sealed Technical Response and Cost Proposal components may be enclosed in a larger package for mailing or delivery, provided that the outermost package is clearly labeled:

“RFQ # 32701-25-349 SEALED RESPONSE FROM [RESPONDENT LEGAL

ENTITY NAME]”

3.3.3.4. Any Respondent wishing to submit a Response in a format other than digital may do so by contacting the Solicitation Coordinator.

3.3.4. E-mail Submission

3.3.4.1. Technical Response

The Technical Response document should be in the form of one (1) digital document in “PDF” format or other easily accessible digital format attached to an e-mail to the Solicitation Coordinator. Both the subject and file name should be clearly identified as follows:

“RFQ #32701-25-349 TECHNICAL RESPONSE”

The customer references should be delivered by each reference in accordance with RFQ Attachment F. Reference Questionnaire.

3.3.4.2. Cost Proposal:

The Cost Proposal should be in the form of one (1) digital document in “PDF” or “XLS” format or other easily accessible digital format attached to an e-mail to the Solicitation Coordinator. Both the subject and file name should be clearly identified as follows:

“RFQ #32701-25-349 COST PROPOSAL”

An electronic or facsimile signature, as applicable, on the Cost Proposal is acceptable.

3.3.4.3. For e-mail submissions, the Technical Response and Cost Proposal documents must be dispatched to the Solicitation Coordinator in separate e-mail messages. For digital media submissions, a Respondent must separate, seal, package, and label the documents and copies for delivery as follows:

3.3.4.4. The Technical Response and copies must be placed in a sealed package that is clearly labeled:

“DO NOT OPEN… RFQ # 32701-25-349 TECHNICAL RESPONSE FROM

3.3.4.5. The Cost Proposal must be placed in a separate, sealed package that is clearly

“DO NOT OPEN… RFQ # 32701-25-349 COST PROPOSAL FROM

3.3.4.6. The separately, sealed Technical Response and Cost Proposal components may be enclosed in a larger package for mailing or delivery, provided that the outermost package is clearly labeled:

RFQ # 32701-25-349 – Amendment # 1 Page 6 of 6

“RFQ # 32701-25-349 SEALED TECHNICAL RESPONSE & SEALED COST

PROPOSAL FROM [RESPONDENT LEGAL ENTITY NAME]”

3.3.4.7. Any Respondent wishing to submit a Response in a format other than digital may do so by contacting the Solicitation Coordinator.

3.3.5. A Respondent must ensure that the State receives a response no later than the Response Deadline time and date detailed in the RFQ Section 2, Schedule of Events at the following address:

Kyle Villagomez 312 Rosa L Parks Ave 3rd Floor Nashville, TN 37243 615-532-1339 Kyle.Villagomez@tn.gov

4. Delete RFQ Attachment B Item B.13 in its entirety and insert the following in its place (any sentence or paragraph containing revised or new text is highlighted, removed text is struck through):

Provide a personnel roster listing the names of key people who the Respondent will assign to perform tasks required by this RFQ along with the estimated number of hours that each individual will devote to the required tasks tasks the individual will perform. Follow the personnel roster with a resume for each of the people listed. The resumes must detail the individual’s title, education, current position with the Respondent, and employment history

5. RFQ Amendment Effective Date. The revisions set forth herein shall be effective upon release.

All other terms and conditions of this RFQ not expressly amended herein shall remain in full force and effect.