RFQ (3) VERBIAGE NWWP40002100150 .pdf.docx

COMBINED SYNOPSIS/SOLICITATION

NONPERSONAL SERVICES CONTRACTOR TO FURNISH ALL LABOR, MATERIALS AND EQUIPMENT NECESSARY FOR HEATING, VENTILATION, AND AIR CONDITIONING (HVAC) PREVENTATIVE MAINTENANCE FOR MULTIPLE NATIONAL WEATHER SERVICE LOCATIONS

(I) This is a combined synopsis/solicitation for commercial items prepared in accordance with the format in FAR Subpart 12.6, as supplemented with additional information included in this notice and in accordance with the simplified acquisition procedures authorized in FAR Part 13. This announcement constitutes the only solicitation; quotes are being requested and a written solicitation will not be issued.

(II) This solicitation is issued as a request for quotation (RFQ). Submit written quotes on RFQ Number

NWWP40002100150SRG.

(III) The solicitation document and incorporated provisions and clauses are those in effect through Federal Acquisition Circular 2021-05 (MAR 2021) (DEVIATION 2020-11) (AUG 2017).

(IV) This solicitation is being issued as a Total Small Business Set-Aside. The associated NAICS code is 238220. The small business size standard is $16.5 million.

(V) This combined solicitation/synopsis is for purchase of the following commercial services:

CLINS 0001 THROUGH 0008 – BASE YEAR: BASE YEAR: 10/1/2021 THROUGH 9/30/2022

NONPERSONAL SERVICES CONTRACTOR TO FURNISH ALL LABOR, MATERIALS AND EQUIPMENT NECESSARY FOR HEATING, VENTILATION, AND AIR CONDITIONING (HVAC) PREVENTATIVE MAINTENANCE FOR MULTIPLE NATIONAL WEATHER SERVICE LOCATIONS

CLINS 1001 THROUGH 1008 – OPTION YEAR 1: BASE YEAR: 10/1/2022 THROUGH 9/30/2023

NONPERSONAL SERVICES CONTRACTOR TO FURNISH ALL LABOR, MATERIALS AND EQUIPMENT NECESSARY FOR HEATING, VENTILATION, AND AIR CONDITIONING (HVAC) PREVENTATIVE MAINTENANCE FOR MULTIPLE NATIONAL WEATHER SERVICE LOCATIONS

CLINS 2001 THROUGH 2008 – OPTION YEAR 2: BASE YEAR: 10/1/2023 THROUGH 9/30/2024

NONPERSONAL SERVICES CONTRACTOR TO FURNISH ALL LABOR, MATERIALS AND EQUIPMENT NECESSARY FOR HEATING, VENTILATION, AND AIR CONDITIONING (HVAC) PREVENTATIVE MAINTENANCE FOR MULTIPLE NATIONAL WEATHER SERVICE LOCATIONS

CLINS 3001 THROUGH 3008 – OPTION YEAR 3: BASE YEAR: 10/1/2024 THROUGH 9/30/2025

NONPERSONAL SERVICES CONTRACTOR TO FURNISH ALL LABOR, MATERIALS AND EQUIPMENT NECESSARY FOR HEATING, VENTILATION, AND AIR CONDITIONING (HVAC) PREVENTATIVE MAINTENANCE FOR MULTIPLE NATIONAL WEATHER SERVICE LOCATIONS

CLINS 4001 THROUGH 4008 – OPTION YEAR 4: BASE YEAR: 10/1/2025 THROUGH 9/30/2026

NONPERSONAL SERVICES CONTRACTOR TO FURNISH ALL LABOR, MATERIALS AND EQUIPMENT NECESSARY FOR HEATING, VENTILATION, AND AIR CONDITIONING (HVAC) PREVENTATIVE MAINTENANCE FOR MULTIPLE NATIONAL WEATHER SERVICE LOCATIONS

(VI) Description of requirements is as follows:

FACE COVERINGS

COVID-19 NOTICE: NOAA is committed to taking appropriate safety precautions to support the health and well-being of our employees and affiliates in response to the COVID-19 pandemic and will continue to assess all measures necessary to mitigate risks to the spread of the disease consistent with guidance from the Centers for Disease Control and Prevention (CDC).

To help slow the spread of COVID-19, CDC recommends the use of face coverings in public settings where other social distancing measures are difficult to maintain. NOAA personnel are strongly encouraged to follow CDC and State guidelines on the use of face coverings.

All individuals inside NOAA occupied workplaces are required to wear face coverings until further notice and are encouraged to maintain social distancing guidelines. Face coverings should cover the nose and mouth, but do not need to be medical-grade masks. Face coverings can be cloth masks, scarves, and bandanas. Managers are responsible for determining social distancing practices in their individual offices.

In each instance, the Contractor agrees to continue to provide sufficient personnel to perform requirements of any critical tasks already in operation or scheduled, and shall be guided by the instructions issued by the Contracting Officer or the Director. In the event of a closure due to inclement weather, emergency or other circumstances, the contractor is instructed to contact the Director or designated official for guidance.

The Certification and Accreditation (C&A) requirements of Clause 1352.239-72 do not apply, and a Security Accreditation Package is not required. No personnel security is required as the contractor will be providing service outside of the office and shall have the same access to the building that is available to the general public.

STATEMENT OF WORK (SOW)

DEPARTMENT OF COMMERCE (DOC)

NATIONAL OCEANIC ATMOSPHERIC ADMINISTRATION (NOAA)

NATIONAL WEATHER SERVICE (NWS)

WEATHER FORECAST OFFICE WFO LOUISIANA

NONPERSONAL SERVICES CONTRACTOR TO FURNISH ALL LABOR, MATERIALS AND EQUIPMENT NECESSARY FOR HEATING, VENTILATION, AND AIR CONDITIONING (HVAC) PREVENTATIVE MAINTENANCE FOR MULTIPLE NATIONAL WEATHER SERVICE LOCATIONS

FOR WFO & WSR-88D HVAC PREVENTIVE MAINTENANCE SCHEDULE

PRIMARY POINT OF CONTACT FOR ALL LOCATIONS: MICHAEL HICKS, FACILITIES ENGINEERING TECHNICIAN (FET) AND CONTRACT OF REPRESENTATIVE.

LOCATION ONE: POINT OF CONTACT IS TBW SECONDARY, STEVE DUAIME [DOO’AIM], ELECTRONIC SYSTEMS ANALYST (ESA), PHONE: 813-645-2323, EXT. 260, STEVEN.DUAIME@NOAA.GOV.

NATIONAL WEATHER SERVICE (TBW)

2525 14th Avenue SE Ruskin, FL 33570-5468

LOCATION TWO: POINT OF CONTACT IS MLB SECONDARY, RODDEY STEVENSON, ELECTRONIC SYSTEMS ANALYST (ESA), PHONE: 321-255-0212, EXT. 260, GERARD.STEVENSON@NOOA.GOV

NATIONAL WEATHER SERVICE (MLB)

421 Croton Road Melbourne, FL 32935-6343

LOCATION THREE: POINT OF CONTACT IS JAX SECONDARY, SHANE STILL, ELECTRONIC SYSTEMS ANALYST (ESA), PHONE: 904-741-5186, EXT. 260, SHANE.STILL@NOAA.GOV

NATIONAL WEATHER SERVICE (JAX)

13701 Fang Drive Jacksonville, FL 32218-7933

A. General Description and Requirements:

Contractor service agreement for the preventative maintenance of Heating, Ventilation, and Air Conditioning (HVAC) equipment at the National Weather Service Forecast Office (WFO) and associated Weather Service Radar (WSR) sites for Ruskin, FL., Melbourne, FL., and Jackson, FL. JAX will not be bid for base year but will be bid for option years. Services include one (1) annual inspection and three (3) month preventive maintenance inspections of all HVAC systems on site. Contractor will provide all belts, filters, humidifier cannisters, and consumables required as part of the overall contract price. Inspections should be on an approximate 90-day interval. Observe all applicable OSHA safety regulations, as well as state and local safety codes and ordinances.

TASK 1: TBW

A. Items covered:

1. Operations Area - air handling units (AHU) (2) & condensing units (38AUDC16AOP6AOAOAO CARRIER UNIT)

2. Administrative Area - air handling unit (1) & condensing unit (1) (38AUDC16AOP6AOAOAO CARRIER UNIT)

3. Equipment Room – Liebert Air Handling Unit w/integrated humidifier & Air Condensing Unit.

4. Filter for air handlers

5. Humidifier for Building (1), includes cannister units

6. Radar shelter - direct expansion system (DX) (2 each 5ton Bard & 1 each 2.5ton Marvair)

7. Refrigerant lines associated with all condensing units and air handling units

8. Electric duct heaters and fan terminal units (9-12 typical)

9. Restroom exhaust fan (1)

10. Dampers (where applicable)

11. Variable air volume boxes (where applicable)

B. One annual inspection must include, but is not limited to the following items for all HVAC systems:

1. Call designated NWS Contact (Michael Hicks 682-304-7794) 24 hours in advance of annual inspection.

2. Check in with local NWS contact when arriving on site.

3. Make sure technicians have been recently screened for SARS-COVID-19 and show no symptoms of infection.

4. Clean and wash all condenser and evaporator coils.

5. Supply and replace all air filters and belts as required in all units

6. Lubricate motor and fan shaft bearings where applicable.

7. Manually inspect condenser and all fans for vibration and tightness.

8. Inspect and clean contactors and starters.

9. Inspect and tighten electrical connections.

10. Verify refrigerant charges and oil levels: fill as needed

11. Record compressor oil pressure.

12. Measure and record compressor suction pressure.

13. Measure and record compressor discharge pressure.

14. Measure and record motor current and voltage.

15. Inspect refrigeration lines for leaks and repair as needed. Repair charges will be billed separately. Record refrigerant amount and type added to system.

16. Verify and adjust the operations of compressor unloaders.

17. Supply and replace all air handler fan belts.

18. Verify humidifier operations in Liebert Units

19. Verify Building humidifier operations; clean and drain as required and replace cannister as required.

20. Clean and verify operation of all dampers.

21. Verify operation of variable air volume boxes, where applicable.

22. Clean and verify operation of exhaust fans.

23. Verify operation of duct heaters or fan terminal units.

24. Verify operation of transfer fan.

25. Verify operation of cabinet unit heaters.

26. Review PMI results verbally with NWS contact and submit inspection reports within ten (10) working days and report deficiencies to michael.hicks@noaa.gov for documentation and filing.

C. Three Preventive Maintenance Inspection Requirements:

1. Call designated NWS Contact (Michael Hicks 682-304-7794) 24 hours in advance of the preventive maintenance inspection.

2. Verify technicians have been recently screened for SARS-COVID-19 and show no symptoms of infection

3. Check in with local NWS contact when arriving on site.

4. Inspect and clean condenser and evaporator coils as needed.

5. Manually inspect condenser and air handler fans for vibration and tightness; adjust as needed.

6. Inspect tension, alignment, and general condition of all fan belts.

7. Verify operation of all panel lights

8. Verify Building humidifier operations and replace cannister as needed.

9. Verify humidifier operations in the Liebert Units.

10. Inspect condensate pans and drain lines for AHU’s.

11. Measure and record compressor suction pressures.

12. Measure and record compressor discharge pressures.

13. Verify refrigerant charge.

14. Lubricate motor and fan shaft bearings as required.

15. Supply and replace all air filters as required for all units.

16. Review PMI results verbally and in writing with NWS contact and submit inspection reports within ten (10) working days and report deficiencies to Steven.Davis@noaa.gov for documentation and filing.

TASK 2: MLB

A. Items covered:

1. Operations Area - air handling units (AHU) (2) & condensing units (ELS240S4DS1Y LENNOX UNIT)

2. Administrative Area - air handling unit (1) & condensing unit (1) (ELS240S4DS1Y LENNOX UNIT )

3. Filter for air handlers

4. Humidifier for Building (1), includes cannister units

5. Radar shelter - direct expansion system (DX) (2 each 5ton Bard & 1 each 2.5ton Marvair)

6. Refrigerant lines associated with all condensing units and air handling units

7. Electric duct heaters and fan terminal units (9-12 typical)

8. Restroom exhaust fan (1)

9. Dampers (where applicable)

B. One annual inspection must include, but is not limited to the following items for all HVAC systems:

1. Call designated NWS Contact (Michael Hicks 682-304-7794) 24 hours in advance of annual inspection.

2. Check in with local NWS contact when arriving on site.

3. Clean and wash all condenser and evaporator coils.

4. Supply and replace all air filters and belts as required in all units

5. Lubricate motor and fan shaft bearings where applicable.

6. Manually inspect condenser and all fans for vibration and tightness.

7. Inspect and clean contactors and starters.

8. Inspect and tighten electrical connections.

9. Verify refrigerant charges and oil levels: fill as needed

10. Record compressor oil pressure.

11. Measure and record compressor suction pressure.

12. Measure and record compressor discharge pressure.

13. Measure and record motor current and voltage.

14. Inspect refrigeration lines for leaks and repair as needed. Repair charges will be billed separately. Record refrigerant amount and type added to system.

15. Verify and adjust the operations of compressor unloaders.

16. Supply and replace all air handler fan belts.

17. Verify Building humidifier operations; clean and drain as required and replace cannister as required.

18. Clean and verify operation of all dampers.

19. Verify operation of variable air volume boxes, where applicable.

20. Clean and verify operation of exhaust fans.

21. Verify operation of duct heaters or fan terminal units.

22. Verify operation of transfer fan.

23. Verify operation of cabinet unit heaters.

24. Review PMI results verbally with NWS contact and submit inspection reports within ten (10) working days and report deficiencies to michael.hicks@noaa.gov for documentation and filing.

C. Three Preventive Maintenance Inspection Requirements:

1. Call designated NWS Contact (Michael Hicks 682-304-7794) 24 hours in advance of the preventive maintenance inspection.

2. Verify technicians have been recently screened for SARS-COVID-19 and show no symptoms of infection

3. Check in with local NWS contact when arriving on site.

4. Inspect and clean condenser and evaporator coils as needed.

5. Manually inspect condenser and air handler fans for vibration and tightness; adjust as needed.

6. Inspect tension, alignment, and general condition of all fan belts.

7. Verify operation of all panel lights

8. Verify Building humidifier operations and replace cannister as needed.

9. Inspect condensate pans and drain lines for AHU’s.

10. Measure and record compressor suction pressures.

11. Measure and record compressor discharge pressures.

12. Verify refrigerant charge.

13. Lubricate motor and fan shaft bearings as required.

14. Supply and replace all air filters as required for all units.

15. Review PMI results verbally and in writing with NWS contact and submit inspection reports within ten (10) working days and report deficiencies to Steven.Davis@noaa.gov for documentation and filing.

TASK 3: JAX (Will not be bid for base year but bid for option years) A. Items covered:

1. Operations Area - air handling units (AHU) (2) & condensing units (38AUDC16AOP6AOAOAO CARRIER UNIT)

2. Administrative Area - air handling unit (1) & condensing unit (1) (38AUDC16AOP6AOAOAO CARRIER UNIT)

3. Equipment Room – Liebert Air Handling Unit w/integrated humidifier & Air Condensing Unit 2 each #PX029DA1A8H492.

4. Filter for air handlers

5. Humidifier for Building (1), includes cannister units

6. Radar shelter - direct expansion system (DX) (2 each 5ton Bard & 1 each 2.5ton Marvair)

7. Refrigerant lines associated with all condensing units and air handling units

8. Electric duct heaters and fan terminal units (9-12 typical)

9. Restroom exhaust fan (1)

10. Dampers (where applicable)

B. One annual inspection must include, but is not limited to the following items for all HVAC systems:

1. Call designated NWS Contact (Michael Hicks 682-304-7794) 24 hours in advance of annual inspection.

2. Check in with local NWS contact when arriving on site.

3. Make sure technicians have been recently screened for SARS-COVID-19 and show no symptoms of infection.

4. Clean and wash all condenser and evaporator coils.

5. Supply and replace all air filters and belts as required in all units

6. Lubricate motor and fan shaft bearings where applicable.

7. Manually inspect condenser and all fans for vibration and tightness.

8. Inspect and clean contactors and starters.

9. Inspect and tighten electrical connections.

10. Verify refrigerant charges and oil levels: fill as needed

11. Record compressor oil pressure.

12. Measure and record compressor suction pressure.

13. Measure and record compressor discharge pressure.

14. Measure and record motor current and voltage.

15. Inspect refrigeration lines for leaks and repair as needed. Repair charges will be billed separately. Record refrigerant amount and type added to system.

16. Verify and adjust the operations of compressor unloaders.

17. Supply and replace all air handler fan belts.

18. Verify humidifier operations in Liebert Units

19. Verify Building humidifier operations; clean and drain as required and replace cannister as required.

20. Clean and verify operation of all dampers.

21. Verify operation of variable air volume boxes, where applicable.

22. Clean and verify operation of exhaust fans.

23. Verify operation of duct heaters or fan terminal units.

24. Verify operation of transfer fan.

25. Verify operation of cabinet unit heaters.

26. Review PMI results verbally with NWS contact and submit inspection reports within ten (10) working days and report deficiencies to michael.hicks@noaa.gov for documentation and filing.

C. Three Preventive Maintenance Inspection Requirements:

1. Call designated NWS Contact (Michael Hicks 682-304-7794) 24 hours in advance of the preventive maintenance inspection.

2. Verify technicians have been recently screened for SARS-COVID-19 and show no symptoms of infection

3. Check in with local NWS contact when arriving on site.

4. Inspect and clean condenser and evaporator coils as needed.

5. Manually inspect condenser and air handler fans for vibration and tightness; adjust as needed.

6. Inspect tension, alignment, and general condition of all fan belts.

7. Verify operation of all panel lights

8. Verify Building humidifier operations and replace cannister as needed.

9. Verify humidifier operations in the Liebert Units.

10. Inspect condensate pans and drain lines for AHU’s.

11. Measure and record compressor suction pressures.

12. Measure and record compressor discharge pressures.

13. Verify refrigerant charge.

14. Lubricate motor and fan shaft bearings as required.

15. Supply and replace all air filters as required for all units.

16. Review PMI results verbally and in writing with NWS contact and submit inspection reports within ten (10) working days and report deficiencies to Steven.Davis@noaa.gov for documentation and filing.

B. Emergency and Non-Scheduled Service:

1. Response time for non-scheduled HVAC emergency service shall be on a same-day.

C. Qualifications and Experience:

1. Each bidder shall provide a description of the company’s experience maintaining mechanical HVAC equipment, electrical power, and controls. Minimum five years HVAC maintenance experience is required.

2. NWS equipment shall be maintained by a "primary" technician and designated alternate to prevent unfamiliar personnel being dispatched in emergency situations when possible.

G. Facility Inspection:

1. Prior to bid submittals, each bidder will be given the opportunity to inspect the HVAC equipment.

H. Payment:

1. Payment for scheduled HVAC maintenance described above will be paid following each inspection.

I. Contract Duration:

1. Contract duration shall be for one year, with four additional one-year periods to be Exercised at the option of the Government.

2. The contract period shall begin on Oct 1, 2021 of each calendar year and terminate on September 30, 2022 of the following year.

J. Points of Contact

Primary all locations: Michael Hicks, Facilities Engineering Technician (FET) and Contract of Representative

TBW Secondary: Steve Duaime [Doo’aim], Electronic Systems Analyst (ESA), Phone: 813-645-2323, ext. 260, Email: steven.duaime@noaa.gov

MLB Secondary: Roddey Stevenson, Electronic Systems Analyst (ESA), Phone: 321-255-0212, ext. 260, Email: gerard.stevenson@nooa.gov

JAX Secondary: Shane Still, Electronic Systems Analyst (ESA), Phone: 904-741-5186, ext. 260, Email: shane.still@noaa.gov

STANDARD CLAUSES

A. Compliance

The Contractor shall comply with all local, state, and Federal environmental, health, and safety regulations while conducting this work. In addition, the Contractor shall ensure that all work is compliant with all applicable codes and be responsible for all licenses, permits and fees required to complete this project.

A. Disposal

The Contractor will be required to properly remove, recycle or dispose of all waste material

B. Guidelines

The Preventive Maintenance shall follow the guidelines stated in the Statement of Work. All modifications must be submitted and approved by the Contracting Officer.

C. Hours of Operation

Work shall be performed between 8:00am & 4:30pm Monday thru Friday unless otherwise approved by the local office personnel. Contractor agrees to observe all Federal Holidays, and any other day off work designated by Federal Statute, Executive Order, or Presidential Proclamation:

New Year’s Day, Labor Day, Columbus Day, Veteran's Day, Thanksgiving, Christmas, Memorial Day, Presidents Day, Independence Day & Martin Luther King Day.

D. Facility Access A sign in sheet shall be completed each day before any preventive maintenance begins. The sign in book is located in the building at the front desk.

E. Government Contact The Contracting Officer Representative (COR) will serve as the Government’s point of contact for all submissions.

F. Documents The Government does not warrant that any documents provided as attachments to be free from discrepancies, ambiguities, errors, omissions, or changing conditions. It is the responsibility of the Contractor to confirm existing conditions and resolve discrepancies between documents.

SAFETY EMERGENCY PLAN AND

A. The Contractor shall observe and institute all applicable OSHA safety requirements and procedures to prevent accidents and injuries to both Contractor and Government employees including 40 CFR 1926 Subpart M for fall protection requirements.

B. The Contractor shall designate one person as Safety Coordinator for purposes of communication between the Contractor and the National Weather Service COR and site POC’s

C. Contractor shall provide a Safety Plan and Procedure to protect employees from being injured while on the job site.

D. Contractor shall provide an Emergency Plan and Procedure to provide immediate care for an employee injured while on the job site. Submit plan to the Contracting Officer for review and approval.

GOVERNMENT PROVIDED MATERIALS AND/OR SERVICES

A. EXCLUSIONS:

Unless otherwise indicated elsewhere in this SOW, the Government will provide no data, materials, equipment and/or services to the Contractor. Any and all research required to fulfill the SOW described herein, shall be the responsibility of the Contractor. The Government retains the right to request the Contractor to acquire additional information on behalf of the Government.

B. WARRANTY:

The Government does not warrant that any documents provided as attachments to be free from discrepancies, ambiguities, errors, omissions, or changing conditions. It is the responsibility of the Contractor to confirm existing conditions and resolve discrepancies between documents.

***All submittals shall become the property of the U.S. Government***

INVOICING:

The vendor will bill on a monthly basis in arrears.

The Contractor hereby agrees to observe the following Federal holidays, plus any other day off work designated by Federal Statute, by Executive Order, or by Presidential proclamation:

When any holiday falls on a Saturday, the preceding Friday is observed; when any holiday falls on a Sunday, the following Monday is observed. All personnel assigned to this contract shall limit their observation of holidays to those set forth above.

In each instance, the Contractor agrees to continue to provide sufficient personnel to perform requirements of any critical tasks already in operation or scheduled, and shall be guided by the instructions issued by the Contracting Officer or the MIC. In the event of a site dismissal or closure due to weather, emergency or other circumstances, the contractor is instructed to contact the MIC or Alternate MIC for guidance.

(VII) Services to be provided for the following period of performance at the National Oceanic & Atmospheric Administration (NOAA), National Weather Service Forecast Office (WFO) Office for three offices listed in the scope.

BASE YEAR: 10/1/2021 THROUGH 9/30/2022

OPTION YEAR 1: 10/1/2022 THROUGH 9/30/2023

OPTION YEAR 2: 10/1/2022 THROUGH 9/30/2023

OPTION YEAR 3: 10/1/2022 THROUGH 9/30/2023

OPTION YEAR 4: 10/1/2022 THROUGH 9/30/2023

(VIII) FAR 52.212-1 INSTRUCTIONS TO OFFERORS-COMMERCIAL ITEMS (JUN 2020)(DEVIATION 2019-03)(JUNE 2019)(DEVIATION 2020-07)(MAY 2020), APPLIES TO THIS ACQUISITION.

(a) North American Industry Classification System (NAICS) code and small business size standard. The NAICS code(s) and small business size standard(s) for this acquisition appear elsewhere in the solicitation. However, the small business size standard for a concern which submits an offer in its own name, but which proposes to furnish an item which it did not itself manufacture, is 500 employees.

(b) Submission of offers. Submit signed and dated offers to the office specified in this solicitation at or before the exact time specified in this solicitation. Offers may be submitted on the SF 1449, letterhead stationery, or as otherwise specified in the solicitation. As a minimum, offers must show— (1)The solicitation number;

(2)The time specified in the solicitation for receipt of offers;

(3)The name, address, and telephone number of the offeror;

(4)A technical description of the items being offered in sufficient detail to evaluate compliance with the requirements in the solicitation. This may include product literature, or other documents, if necessary;

(5)Terms of any express warranty;

(6)Price and any discount terms;

(7)“Remit to” address, if different than mailing address;

(8)A completed copy of the representations and certifications at FAR 52.212-3 (see FAR 52.212-3(b) for those representations and certifications that the offeror shall complete electronically);

(9)Acknowledgment of Solicitation Amendments;

(10)Past performance information, when included as an evaluation factor, to include recent and relevant contracts for the same or similar items and other references (including contract numbers, points of contact with telephone numbers and other relevant information); and (11)If the offer is not submitted on the SF 1449, include a statement specifying the extent of agreement with all terms, conditions, and provisions included in the solicitation. Offers that fail to furnish required representations or information, or reject the terms and conditions of the solicitation may be excluded from consideration.

(c) Period for acceptance of offers. The offeror agrees to hold the prices in its offer firm for 30 calendar days from the date specified for receipt of offers, unless another time period is specified in an addendum to the solicitation.

(d) Product samples. When required by the solicitation, product samples shall be submitted at or prior to the time specified for receipt of offers. Unless otherwise specified in this solicitation, these samples shall be submitted at no expense to the Government, and returned at the sender’s request and expense, unless they are destroyed during preaward testing.

(e) Multiple offers. Offerors are encouraged to submit multiple offers presenting alternative terms and conditions, including alternative line items (provided that the alternative line items are consistent with subpart 4.10 of the Federal Acquisition Regulation), or alternative commercial items for satisfying the requirements of this solicitation. Each offer submitted will be evaluated separately.

(f)Late submissions, modifications, revisions, and withdrawals of offers.

(1) Offerors are responsible for submitting offers, and any modifications, revisions, or withdrawals, so as to reach the Government office designated in the solicitation by the time specified in the solicitation. If no time is specified in the solicitation, the time for receipt is 4:30 p.m., local time, for the designated Government office on the date that offers or revisions are due.

(2) (i)Any offer, modification, revision, or withdrawal of an offer received at the Government office designated in the solicitation after the exact time specified for receipt of offers is “late” and will not be considered unless it is received before award is made, the Contracting Officer determines that accepting the late offer would not unduly delay the acquisition; and- (A)If it was transmitted through an electronic commerce method authorized by the solicitation, it was received at the initial point of entry to the Government infrastructure not later than 5:00 p.m. one working day prior to the date specified for receipt of offers; or (B)There is acceptable evidence to establish that it was received at the Government installation designated for receipt of offers and was under the Government’s control prior to the time set for receipt of offers; or (C)If this solicitation is a request for proposals, it was the only proposal received.

(ii)However, a late modification of an otherwise successful offer, that makes its terms more favorable to the Government, will be considered at any time it is received and may be accepted.

(3)Acceptable evidence to establish the time of receipt at the Government installation includes the time/date stamp of that installation on the offer wrapper, other documentary evidence of receipt maintained by the installation, or oral testimony or statements of Government personnel.

(4)If an emergency or unanticipated event interrupts normal Government processes so that offers cannot be received at the Government office designated for receipt of offers by the exact time specified in the solicitation, and urgent Government requirements preclude amendment of the solicitation or other notice of an extension of the closing date, the time specified for receipt of offers will be deemed to be extended to the same time of day specified in the solicitation on the first work day on which normal Government processes resume.

(5)Offers may be withdrawn by written notice received at any time before the exact time set for receipt of offers. Oral offers in response to oral solicitations may be withdrawn orally. If the solicitation authorizes facsimile offers, offers may be withdrawn via facsimile received at any time before the exact time set for receipt of offers, subject to the conditions specified in the solicitation concerning facsimile offers. An offer may be withdrawn in person by an offeror or its authorized representative if, before the exact time set for receipt of offers, the identity of the person requesting withdrawal is established and the person signs a receipt for the offer.

(g) Contract award (not applicable to Invitation for Bids). The Government intends to evaluate offers and award a contract without discussions with offerors. Therefore, the offeror’s initial offer should contain the offeror’s best terms from a price and technical standpoint. However, the Government reserves the right to conduct discussions if later determined by the Contracting Officer to be necessary. The Government may reject any or all offers if such action is in the public interest; accept other than the lowest offer; and waive informalities and minor irregularities in offers received.

(h) Multiple awards. The Government may accept any item or group of items of an offer, unless the offeror qualifies the offer by specific limitations. Unless otherwise provided in the Schedule, offers may not be submitted for quantities less than those specified. The Government reserves the right to make an award on any item for a quantity less than the quantity offered, at the unit prices offered, unless the offeror specifies otherwise in the offer.

(i)Availability of requirements documents cited in the solicitation.

(1) (i)The GSA Index of Federal Specifications, Standards and Commercial Item Descriptions, FPMR Part 101-29, and copies of specifications, standards, and commercial item descriptions cited in this solicitation may be obtained for a fee by submitting a request to-

GSA Federal Supply Service Specifications Section Suite 8100 470 East L’Enfant Plaza, SW Washington, DC 20407 Telephone (202) 619-8925 Facsimile (202) 619-8978.

(ii)If the General Services Administration, Department of Agriculture, or Department of Veterans Affairs issued this solicitation, a single copy of specifications, standards, and commercial item descriptions cited in this solicitation may be obtained free of charge by submitting a request to the addressee in paragraph (i)(1)(i) of this provision. Additional copies will be issued for a fee.

(2)Most unclassified Defense specifications and standards may be downloaded from the following ASSIST websites:

(i)ASSIST ( https://assist.dla.mil/online/start/).

(ii)Quick Search ( http://quicksearch.dla.mil/).

(iii)ASSISTdocs.com (http://assistdocs.com).

(3)Documents not available from ASSIST may be ordered from the Department of Defense Single Stock Point (DoDSSP) by- (i)Using the ASSIST Shopping Wizard (https://assist.dla.mil/wizard/index.cfm);

(ii)Phoning the DoDSSP Customer Service Desk (215) 697-2179, Mon-Fri, 0730 to 1600 EST; or (iii)Ordering from DoDSSP, Building 4, Section D, 700 Robbins Avenue, Philadelphia, PA 19111-5094, Telephone (215) 697-2667/2179, Facsimile (215) 697-1462.

(4)Nongovernment (voluntary) standards must be obtained from the organization responsible for their preparation, publication, or maintenance.

(j) Unique entity identifier. (Applies to all offers exceeding $10,000.00, and offers at any dollar level if the solicitation requires the Contractor to be registered in the System for Award Management (SAM).) The Offeror shall enter, in the block with its name and address on the cover page of its offer, the annotation “Unique Entity Identifier” followed by the unique entity identifier that identifies the Offeror's name and address. The Offeror also shall enter its Electronic Funds Transfer (EFT) indicator, if applicable. The EFT indicator is a four-character suffix to the unique entity identifier. The suffix is assigned at the discretion of the Offeror to establish additional SAM records for identifying alternative EFT accounts (see subpart 32.11) for the same entity. If the Offeror does not have a unique entity identifier, it should contact the entity designated at www.sam.gov for unique entity identifier establishment directly to obtain one. The Offeror should indicate that it is an offeror for a Government contract when contacting the entity designated at www.sam.gov for establishing the unique entity identifier.

(k)[Reserved]

(l) Debriefing. If a post-award debriefing is given to requesting offerors, the Government shall disclose the following information, if applicable:

(1)The agency’s evaluation of the significant weak or deficient factors in the debriefed offeror’s offer.

(2)The overall evaluated cost or price and technical rating of the successful and the debriefed offeror and past performance information on the debriefed offeror.

(3)The overall ranking of all offerors, when any ranking was developed by the agency during source selection.

(4)A summary of the rationale for award;

(5)For acquisitions of commercial items, the make and model of the item to be delivered by the successful offeror.

(6)Reasonable responses to relevant questions posed by the debriefed offeror as to whether source-selection procedures set forth in the solicitation, applicable regulations, and other applicable authorities were followed by the agency.

NOTICE TO OFFERORS: Instructions for submitting quotations under this request for quote must be followed. Failure to provide all information to aid in the evaluation may be considered non-responsive. Offers that are non-responsive may be excluded from further evaluation and rejected without further notification to the offeror.

Quotes shall be fully executed and returned on the Standard Form (SF) 18 or your own company quote form and any acknowledgements of solicitation amendments on the SF 30. Submit quotations to the office specified in this solicitation at or before the time specified in the solicitation. Email quotes are acceptable (preferred) and can be sent to Suzanne Romberg-Garrett, email suzanne.garrett@noaa.gov.

At a minimum the contractor shall provide the following information:

"THE GOVERNMENT DOES NOT ACCEPT RESPONSIBILITY FOR NON-RECEIPT OF QUOTES. IT IS THE CONTRACTOR'S RESPONSIBILITY TO REQUEST AND RECEIVE A CONFIRMATION OF THE QUOTE RECEIPT".

CAR 1352.215-72 INQUIRIES (APR 2010)

Offerors must submit all questions concerning this solicitation in writing to Suzanne.Garrett@NOAA.GOV. Questions should be received no later than 4:00 P.M. MDT/MST, June 8, 2021. Any responses to questions will be made in writing via email, without identification of the questioner, and will be included in an amendment to the solicitation. Even if provided in other form, only the question responses included in the amendment to the solicitation will govern performance of the contract.

Site Visit: All Bidders are strongly encouraged to make a site visit to inspect all proposed work and to acquire all necessary site information to properly prepare the Bid Proposal. Failure of the Contractor to visit the site and acquire all necessary site information to properly prepare the quote shall not be acceptable cause to justify a later request for additional costs after Contract Award. Any questions that come up at the site visit must be provided to Suzanne Romberg-Garrett via email at suzanne.garrett@noaa.gov. No questions will be answered on site.

RFQ FAR 52.237-1 SITE VISIT (APR 1984)

Vendors are urged and expected to inspect the site where services are to be performed and to satisfy themselves regarding all general and local conditions that may affect the cost of contract performance, to the extent that the information is reasonably obtainable. In no event shall failure to inspect the site constitute grounds for a claim after contract award.

If you wish to have a site visit, an escort is required. You will need to get with a Point of Contact for each location and set up a site visit.

TBW Steve Duaime [Doo’aim], Electronic Systems Analyst (ESA), Phone: 813-645-2323, ext. 260, Email: steven.duaime@noaa.gov

NATIONAL WEATHER SERVICE (TBW)

2525 14th Avenue SE Ruskin, FL 33570-5468

MLB Roddey Stevenson, Electronic Systems Analyst (ESA), Phone: 321-255-0212, ext. 260, Email: gerard.stevenson@nooa.gov

NATIONAL WEATHER SERVICE (MLB)

421 Croton Road Melbourne, FL 32935-6343

JAX Secondary: Shane Still, Electronic Systems Analyst (ESA), Phone: 904-741-5186, ext. 260, Email: shane.still@noaa.gov

NATIONAL WEATHER SERVICE (JAX)

13701 Fang Drive Jacksonville, FL 32218-7933

MAKE SURE TO GET AN ACKNOWLEDGEMENT OF YOUR SITE VISIT TIME.

To work on this site, no security badging is required, but for a site visit, all vendor(s) will need to present identification and identifying themselves and check in with the Weather Forecast Office staff at the vehicle gate to be permitted access to the site to complete the work (outside).

NOTE: NOT ATTENDING THE SITE VISIT WILL NOT BE AN ACCEPTABLE CAUSE TO JUSTIFY A LATER REQUEST FOR ADDITIONAL FUNDS.

(IX) FAR 52.212-2 EVALUATION – COMMERCIAL ITEMS (OCT 2014), applies to this acquisition. Offers will be evaluated based on price and the factors set forth in paragraph (a) the Government will award a contract resulting from this solicitation to the responsible offeror whose offer conforming to the solicitation will be most advantageous to the Government, price and other factors considered. Award will be Lowest Priced Technically Acceptable (LPTA). All factors have the same value:

1. Price - Lowest Priced Technically Acceptable.

2. Past Performance - Quotes shall include at least two references relevant to the Offeror’s performance to provide the service being solicited.

References must include the company name and contact person’s name, phone number and email. The Government will use its discretion to determine the sources of past performance information used in the evaluation, and the information may be obtained from references provided by the Offeror, the agency’s knowledge of contractor performance, other government agencies or commercial entities, or past performance databases, and will be based on responsiveness, quality, and customer services. This will be a PASS/FAIL

3. You company must be able to respond to “WILL NOT DOES NOT” questions in FAR 52.204-25 provided in this package.

4. Provide a copy of your insurance. Do not purchase for the site specific insurance unless you are awarded the contract.

A written notice of award or acceptance of an offer, mailed or otherwise furnished to the successful offeror within the time for acceptance specified in the offer, shall result in a binding contract without further action by either party. Before the offer’s specified expiration time, the Government may accept an offer (or part of an offer), whether or not there are negotiations after receipt, unless written notice of withdrawal is received before award.

(X) THE OFFEROR MUST SUBMIT A COMPLETED COPY OF THE PROVISION AT FAR 52.212-3 OFFEROR REPRESENTATIONS AND CERTIFICATIONS-COMMERCIAL ITEMS (FEB 2021) (DEVIATION 2020-11) (AUG 2020) The Offeror shall complete only paragraph (b) of this provision if the Offeror has completed the annual representations and certification electronically in the System for Award Management (SAM) accessed through https://www.sam.gov. If the Offeror has not completed the annual representations and certifications electronically, the Offeror shall complete only paragraphs (c) through (v)) of this provision.

(a) Definitions. As used in this provision— “Covered telecommunications equipment or services” has the meaning provided in the clause 52.204-25, Prohibition on Contracting for Certain Telecommunications and Video Surveillance Services or Equipment.

Economically disadvantaged women-owned small business (EDWOSB) concern means a small business concern that is at least 51 percent directly and unconditionally owned by, and the management and daily business operations of which are controlled by, one or more women who are citizens of the United States and who are economically disadvantaged in accordance with 13 CFR part 127. It automatically qualifies as a women-owned small business eligible under the WOSB Program.

Forced or indentured child labor means all work or service—

(1) Exacted from any person under the age of 18 under the menace of any penalty for its nonperformance and for which the worker does not offer himself voluntarily; or

(2) Performed by any person under the age of 18 pursuant to a contract the enforcement of which can be accomplished by process or penalties.

Highest-level owner means the entity that owns or controls an immediate owner of the offeror, or that owns or controls one or more entities that control an immediate owner of the offeror. No entity owns or exercises control of the highest level owner.

Immediate owner means an entity, other than the offeror, that has direct control of the offeror. Indicators of control include, but are not limited to, one or more of the following: ownership or interlocking management, identity of interests among family members, shared facilities and equipment, and the common use of employees.

Inverted domestic corporation, means a foreign incorporated entity that meets the definition of an inverted domestic corporation under 6 U.S.C. 395(b), applied in accordance with the rules and definitions of 6 U.S.C. 395(c).

Manufactured end product means any end product in product and service codes (PSCs) 1000-9999, except—

(1) PSC 5510, Lumber and Related Basic Wood Materials;

(2) Product or Service Group (PSG) 87, Agricultural Supplies;

(3) PSG 88, Live Animals;

(4) PSG 89, Subsistence;

(5) PSC 9410, Crude Grades of Plant Materials;

(6) PSC 9430, Miscellaneous Crude Animal Products, Inedible;

(7) PSC 9440, Miscellaneous Crude Agricultural and Forestry Products;

(8) PSC 9610, Ores;

(9) PSC 9620, Minerals, Natural and Synthetic; and

(10) PSC 9630, Additive Metal Materials.

Place of manufacture means the place where an end product is assembled out of components, or otherwise made or processed from raw materials into the finished product that is to be provided to the Government. If a product is disassembled and reassembled, the place of reassembly is not the place of manufacture.

Predecessor means an entity that is replaced by a successor and includes any predecessors of the predecessor.

Reasonable inquiry has the meaning provided in the clause 52.204-25, Prohibition on Contracting for Certain Telecommunications and Video Surveillance Services or Equipment.

Restricted business operations means business operations in Sudan that include power production activities, mineral extraction activities, oil-related activities, or the production of military equipment, as those terms are defined in the Sudan Accountability and Divestment Act of 2007 (Pub. L. 110-174). Restricted business operations do not include business operations that the person (as that term is defined in Section 2 of the Sudan Accountability and Divestment Act of 2007) conducting the business can demonstrate—

(1) Are conducted under contract directly and exclusively with the regional government of southern Sudan;

(2) Are conducted pursuant to specific authorization from the Office of Foreign Assets Control in the Department of the Treasury, or are expressly exempted under Federal law from the requirement to be conducted under such authorization;

(3) Consist of providing goods or services to marginalized populations of Sudan;

(4) Consist of providing goods or services to an internationally recognized peacekeeping force or humanitarian organization;

(5) Consist of providing goods or services that are used only to promote health or education; or

(6) Have been voluntarily suspended. “Sensitive technology”— Sensitive technology—

(1) Means hardware, software, telecommunications equipment, or any other technology that is to be used specifically—

(i) To restrict the free flow of unbiased information in Iran; or

(ii) To disrupt, monitor, or otherwise restrict speech of the people of Iran; and

(2) Does not include information or informational materials the export of which the President does not have the authority to regulate or prohibit pursuant to section 203(b)(3)of the International Emergency Economic Powers Act (50 U.S.C. 1702(b)(3)).

Service-disabled veteran-owned small business concern—

(1) Means a small business concern—

(i) Not less than 51 percent of which is owned by one or more service-disabled veterans or, in the case of any publicly owned business, not less than 51 percent of the stock of which is owned by one or more service-disabled veterans; and

(ii) The management and daily business operations of which are controlled by one or more service-disabled veterans or, in the case of a service-disabled veteran with permanent and severe disability, the spouse or permanent caregiver of such veteran.

(2) Service-disabled veteran means a veteran, as defined in 38 U.S.C. 101(2), with a disability that is service connected, as defined in 38 U.S.C. 101(16).

Small business concern—

(1) Means a concern, including its affiliates that is independently owned and operated, not dominant in the field of operation in which it is bidding on Government contracts, and qualified as a small business under the criteria in 13 CFR part 121 and size standards in this solicitation.

(2) Affiliates, as used in this definition, means business concerns, one of whom directly or indirectly controls or has the power to control the others, or a third party or parties control or have the power to control the others. In determining whether affiliation exists, consideration is given to all appropriate factors including common ownership, common management, and contractual relationships. SBA determines affiliation based on the factors set forth at 13 CFR 121.103.

Small disadvantaged business concern, consistent with13 CFR 124.1002, means a small business concern under the size standard applicable to the acquisition, that—

(1) Is at least 51 percent unconditionally and directly owned (as defined at 13 CFR 124.105) by—

(i) One or more socially disadvantaged (as defined at13 CFR 124.103) and economically disadvantaged (as defined at 13 CFR 124.104) individuals who are citizens of the United States; and

(ii) Each individual claiming economic disadvantage has a net worth not exceeding $750,000 after taking into account the applicable exclusions set forth at 13 CFR124.104(c)(2); and

(2) The management and daily business operations of which are controlled (as defined at 13.CFR 124.106) by individuals, who meet the criteria in paragraphs (1)(i) and (ii) of this definition.

Subsidiary means an entity in which more than 50 percent of the entity is owned—

(1) Directly by a parent corporation; or

(2) Through another subsidiary of a parent corporation Successor means an entity that has replaced a predecessor by acquiring the assets and carrying out the affairs of the predecessor under a new name (often through acquisition or merger). The term “successor” does not include new offices/ divisions of the same company or a company that only changes its name. The extent of the responsibility of the successor for the liabilities of the predecessor may vary, depending on State law and specific circumstances.

Veteran-owned small business concern means a small business concern—

(1) Not less than 51 percent of which is owned by one or more veterans (as defined at 38 U.S.C. 101(2)) or, in the case of any publicly owned business, not less than 51 percent of the stock of which is owned by one or more veterans; and

(2) The management and daily business operations of which are controlled by one or more veterans.

Women-owned small business (WOSB) concern eligible under the WOSB Program (in accordance with 13 CFR part 127), means a small business concern that is at least 51 percent directly and unconditionally owned by, and the management and daily business operations of which are controlled by, one or more women who are citizens of the United States.

Women-owned small business concern means a small business concern—