RFQ 27FAC1270127 Move Services for office relocation of Department of Public Health bid version.docx

REQUEST FOR QUOTE FOR MOVE SERVICES (RFQ)

THE COMMONWEALTH OF MASSACHUSETTS

Executive Office of Health and Human Services (EOHHS) EHS Facilities

This order is placed under Statewide Contract FAC 127. All the terms and conditions of the Statewide Contract FAC 127 are incorporated herein and made a part hereof. Conflicting or additional terms, conditions or agreements shall be superseded and void.

This move involves the office relocation for: DEPARTMENT OF PUBLIC HEALTH

Current Address: 250 Washington Street, Boston MA 02108 New Address: 100 Cambridge Street, Boston, MA 02114 Additional Address related to move Note: This is a phased move and the first of three phases

RFQ RFQ 27FAC1270127

Move Services for office relocation of Department of Public Health object code: JJ2 Bid number: BD-27-1031-ADMIN-ADM01-131470

Is a surplus removal required from the current address 250 Washington Street, Boston MA 02108? YES |_| / NO |_| Note:

A certified payroll record must be submitted with the invoice.

The Commonwealth of Massachusetts is self-insured and is not purchasing additional insurance.

Move Components Requested:

☐ Component #1: Office Relocation Inventory for DPH EHS - see Addendum A ☐ Component #2: Surplus removal Inventory - see Addendum B & C

CONTACT INFORMATION:

Submission Deadline: Wednesday, July 22, 2026

All responses must be submitted via Commbuys by Wednesday, July 22, 2026 ON 1:00 p.m..

The bid process will be closed at that time and all bids received after that will not be considered.

· A vendor site visit for this move will be conducted on Monday, July 20th,2026 at 10:00 a.m..

· Q and A deadline is Monday, July 20th, 2026 at 4 pm.

Please remember to include the dollar amount of your bid on the “quote total” column of the header information page. Please be sure to attach the detailed breakdown of your bid using the attachment portion on the header page.

DETAILS:

The day(s) of the move are linked to contractual agreements, and a construction schedule is firm at the time of this quote. The vendor will agree to these dates, knowing there may be construction delays:

This move shall be completed in no more than thirty (30)

The vendor must be responsible for all permits and regulatory requirements.

The move must be conducted in a safe and secure manner.

General packing services are not requested.

The vendor will not be responsible to disconnect or unplug computers or equipment.

Origin:

Address/location: 250 Washington Street, Boston MA 02108

Passenger Elevator available

Masonite Sheets to be located

Loading dock available

Destination 1:

Address/location: 100 Cambridge Street, Boston, MA 02114 Passenger Elevator available

Masonite Sheets to be located

Loading dock available

Destination 2:

Address/location: 67 Forest Street, Marlborough, MA 0175267 Forest Street, Marlborough, MA 01752 Passenger Elevator available

Masonite Sheets to be located

Loading dock available

Destination 3:

Address/location:

Passenger Elevator available

Masonite Sheets to be located

Loading dock available

Special Handling Requirements:

Installer and tools:

Preparation Materials:

Moving vendor will not need to provide: Labels for this move are already with the agencies already the labels breakdown is detailed below:

Labels Location

Surplus removal at 250 Washington Street, Boston

Moving Crates/Computer Bags/Bubble Wrap

· Please schedule to have the moving crates and the rest of the materials delivered to 250 Washington Street, Boston MA 02108, on . The crates and materials can be picked up at 100 Cambridge Street, Boston, MA 02114on for a day rental.

· Broom Swept Services are required at 250 Washington Street, Boston MA 02108 by the conclusion of the Surplus Removal (12:00 P.M.).

· Electrician to be hired by mover to remove forty-five (45 total for all phases) electrical whips & make safe.

· Modular decommissioning needed for 464 (total for all phases) cubicles (knockdown & removal).

· Tools needed to decomission modular and executive desks (five).

· THIS IS A NIGHT MOVE at destination, ALL WORK MUST BE COMPLETED AFTER 5:00 P.M.for the final phase of this move. The freight elevator schedule at 250 Washington Street is determined by the landlord.

· A Parking permit from the City of Boston is needed to park trucks on Devonshire Street (to access freight elevator to DPH Space).

· Phases of the move are as follows - dates to be negotiated with winning bidder & landlord approved elevator operation hours:

· Phase 1 - 4th & 5th floor removal - July 27, 2026 - August 10, 2026

· Phase 2 - 1st & 3rd floors - August 24, 2026

· Phase 3 - Phase 4 - 2nd floor & move to Cambridge Street - September 14, 2026-November 20, 2026

· Dates are subject to freight elevator availability provided by the landlord.

· Please include costs for all supplies & Move materials in your bid

Inventory:

Addendum A identifies the type and quantities of DPH office furnishings and equipment to be relocated to 100 Cambridge Street, Boston, MA 02114

Addendum B identifies the type and quantities of EHS office furnishings and equipment to be relocated to100 Cambridge Street, Boston, MA 02114 100 Cambridge Street, Boston, MA 02114

Addendum C identifies the type and quantities of DPH, EHS office furnishings and equipment to be relocated to Surplus

Vendor Shall Provide:

1. Prevailing Wage Sheets (to become part of the Scope of Work) Your bid will not be considered without the wage sheets.

2. Primary Contact Information for both working hours and after working hours

3. Cost Estimate 4.

Evaluation Criteria:

1. Mandatory requirements

1. Cost Evaluation

After the quotes have been received and reviewed, DPH &EHS will make their selection and notification notices will be emailed out. EOHHS reserves the right to amend the scope of work with the awarded bidder prior to the actual move date and the awarded bidder agrees to negotiate in good faith all amendments to the scope of work.

All quotes are to be “not to exceed” and are final.

Addendum A

Inventory count of equipment included in the relocation from 250 Washington Street, Boston surplus removal

250 Washington St, Boston to Surplus

Office Furniture

Other Items

Addendum B

Inventory count of equipment included in the relocation from 250 Washington Street to DPH Marlboro 67 Forest Street, Marlbrough, MA 01752

250 Washington to Marlborough, 67 Forest Street

Office Furniture

Other Items

Addendum C

Inventory count of equipment included in the relocation from to

Office Furniture

Other Items

Month: JULY Year: 2026

JULY

RFQ In CommBUYS

Vendor Site Visit 250 Washington St, Boston

BIDS DUE IN COMM-BUYS

DPH Washington St, Boston Phase 1

DPH Washington St, Boston Phase 1

NOTE:

Key Information

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