RFQ-27-15-MCD Logo Table Throw Rev Posting~1.docx

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MA COMMISSION FOR THE DEAF AND HARD OF HEARING

COMMONWEALTH OF MASSACHUSETTS

40 BROAD STREET, BOSTON, MA 02109

MASS.GOV/MCDHH

MAURA T. HEALEY KIAME MAHANIAH, MD, MBA

SECRETARY

OPEOLUWA SOTONWA, LLM, LPD

COMMISSIONER

GOVERNOR

KIMBERLEY DRISCOLL

LIEUTENANT GOVERNOR

COMMONWEALTH OF MASSACHUSETTS

Massachusetts Commission for the Deaf and Hard of Hearing

REQUEST FOR QUOTATION

Logo-Printed Trade Show Table Throws Statewide Contract OFF48, Category 4

1. Procurement Overview The Massachusetts Commission for the Deaf and Hard of Hearing (MCDHH) seeks quotations from eligible vendors under Statewide Contract OFF48, Category 4, for logo-printed trade show table throws, also commonly called logo tablecloths. This RFQ is a solicitation under the statewide contract and does not create a separate departmental Request for Response.

MCDHH will purchase several logo-printed table throws. MCDHH will provide its current three-color logo artwork as a separate solicitation attachment.

2. Product Specifications MCDHH is requesting quantity-based pricing for customized table throws under Statewide Contract OFF48, Category 4. MCDHH currently anticipates purchasing between two and five table throws, with final quantity based on program needs, pricing, and Best Value.

Required Specifications

· Fits a standard rectangular trade show table 6 feet long by 3 feet wide.

· Rectangular throw with closed back.

· Navy blue (Cobalt), machine-washable fabric suitable for repeated transport and event use.

· MCDHH three-color logo printed horizontally centered on the front-facing panel, not the tabletop.

· Logo should be as large as practicable while maintaining balanced margins.

· Electronic proof showing logo size, color, and placement required for MCDHH approval before production.

3. Quote Requirements A responsive quote must include:

· Reference to Statewide Contract OFF48, Category 4 and MCDHH’s document number RFQ 27-15-MCD.

· Product name/model, fabric composition, and available navy blue/cobalt color information. Refer to standard PMS color and number if possible and applicable.

· Confirmation that the final delivered product will meet the required specifications.

· Per-unit and total pricing for two through five units. Pricing is to include creation of proofs that MCDHH will approve prior to manufacturing runs.

· Pricing must include all product and delivery costs in accordance with statewide contract OFF48; any freight charges must be identified in the quote and may not exceed the vendor’s actual freight cost.

· Lead times: Proof turnaround, production lead time, and estimated delivery time.

· Any alternate product or fabric option, clearly identified and separately priced, and the conditions under which alternate products or fabrics would be used.

· Whether a carrying case for each table throw is included; if not, separate per-case pricing.

· References: Note prior experience creating logo table throws of this type. Note, in particular, prior experience creating logo table throws for Massachusetts government agencies within the past five years.

3. Decision-Making Criteria and Award MCDHH will evaluate responsive quotations using the following criteria, listed in descending order of importance:

· Completeness of submitted quotation.

· Compliance of quotation content with all required product specifications and quotation submission requirements.

· Product value as determined by cost, composition, lead times, and any other permitted costs.

· Availability of a carrying case; extra considerations for case at no additional cost.

· Positive references from government agencies obtaining similar logo table throws.

MCDHH intends to select the responsive quotation offering the best overall value. Award is not automatically based on the lowest price. MCDHH may request clarification of a quotation but is not required to permit a Bidder to correct a material omission.

MCDHH currently anticipates purchasing between two and five logo throws. The final quantity and product option selected will be based on program needs, pricing, available quantity discounts, Best Value, and available funding.

4. Delivery and Acceptance Delivery will be made inside to a designated MCDHH location in Boston, Massachusetts. The exact ship-to address and authorized recipient will be identified in the purchase order or other ordering document.

All items must be new, free from defects, and consistent with the approved proof. MCDHH may reject or require correction or replacement of items that do not conform to the approved proof or RFQ requirements.

5. Tentative Procurement Calendar

6. COMMBUYS Registration and Vendor Activation The Bidder must maintain an active COMMBUYS registration and current contact email address throughout the solicitation. The awarded vendor must also be active in the Commonwealth’s Mosaic accounting system and have a valid Commonwealth Vendor Code before payment can be processed. Existing Commonwealth vendors should update their records when necessary, rather than submit duplicate vendor registrations.

7. Solicitation Attachments

· Attachment A: MCDHH Logo 3-color layout.pdf.

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