RFQ 262369380326_ 2026 FIFA World Cup Municipal Funding~1.docx

Request for Quotes Template for Service Engagements

RFQ File Name/Title: Local Public Health Funding for FIFA 2026 World Cup Community Events

RFQ File Number: 262369380326 Object Code: P01

Purchasing Department: Office of Local and Regional Health

Engagement Team Leader/ Contact Person: Diana Acosta, Assistant Director of Shared Services

Email: Diana.C.Acosta@mass.gov

1. Description Or Purpose of Engagement:

The Office of Local and Regional Health (OLRH) is seeking municipalities hosting FIFA 2026 World Cup public viewing or fan-based community events (e.g. watch parties- organized public viewing events where matches are shown in parks, community centers, or other public spaces) in need of one-time funding (up to $15,000 per community event ) to support local public health (LPH), including but not limited to: LPH staffing, translation, supplies, and handwashing station rentals.

Eligible municipalities must also be qualified vendors on Master Service Agreement #236938- Public Health Services at the Local and Regional Level.

Funding will be awarded on a rolling basis until all funding is expended.

2. Whether Single Or Multiple Contractors Are Required For Engagement(s)

|_| Single Contractor

|X| Multiple Contractors.

3. Indicate Engagement Performance and Business Specifications:

Scope of Service

In order to support LPH operations during FIFA 2026 municipal events, OLRH is seeking municipalities hosting FIFA 2026 World Cup events in need of one-time funding to assist with the purchase and/or procurement of the below:

Allowable Expenses

· Local public health staffing beyond existing staffing levels (e.g. over time or consultants) to support FIFA community events. For example, contracted inspectors to inspect increased food truck presence.

· Condoms

· Aloe vera lotion/cream

· Rental of handwashing stations

· Cooling/misting tents

· Contracted inspectors

· Translation services

Municipalities may propose additional allowable expenses in their responses with justification; all proposed expenses are subject to OLRH final approval. All requested costs must be related to FIFA community events.

4. Instructions for Submission of Responses

Municipalities must submit the following as their complete response package:

1) Application form

2) Proposed budget template

a. Including FY26 (June 1-June 30, 2026) and FY27 (July 1-July 31, 2026)

Performance Requirements and Engagement Monitoring

Recipients must expend funding in alignment with their budgets;

Payment through Electronic Funds Transfer (EFT) is required for any engagement awarded through this solicitation.

All funds must be incurred by July 31, 2026 (as all FIFA related activities will occur prior to that date). All unspent funding as of 9/31/2026 must be returned to the Department of Public Health.

4. Expected Duration of Engagement

Anticipated Initial Duration up to: __3__months; ____ year(s)

Anticipated Renewal Options: __0__ options to renew for _____ year(s) each option

Final End Date of this Engagement: ________9/30/2026________________ (equals the initial duration plus all renewal options)

5. Anticipated Expenditures, Funding Or Compensation For Expected Duration

Dollar Amount

Estimated annualized amount $10,000 – $30,000

Will Federal Funds be used to fund any part of Engagement(s)?

1. Confidentiality Agreement: will be required at time of engagement.

|_| Yes |X| No

If yes is checked, a copy of the confidentiality agreement is posted in attachments for informational purposes only. You do not need to sign and return it with your response.

2. Estimated Procurement Calendar

Times are Eastern Standard/Daylight Savings (US), as displayed on the COMMBUYS system clock. Bidders are responsible for checking the Bid record, including Q&A for Procurement Calendar updates.

RFQ Release Date

June 5. 2026

Deadline for Submission of RFQ Q&A.1

June 10, 2026

12:00 PM

Please email questions directly to Diana.C.Acosta@mass.gov

Deadline for Submission of Responses Also known as the BID Opening Date in COMMBUYS

June 12, 2026

Responses will be reviewed on a rolling basis until all available funding is expended.

5:00 PM

Please email responses directly to Diana.C.Acosta@mass.gov

Anticipated Engagement Start Date

June 15, 2026

1All Questions must be received in writing. Questions can be sent by email no later than the date and time indicated in the Procurement Calendar. All questions should be sent to the email listed in the calendar and should include the RFQ title and number in the subject of the email. All Questions with answers will be posted on the COMMBUYS Attachment section for this procurement.

7. COMMBUYS Support

A link to a job aid on How to Submit a Quote on COMMBUYS COMMBUYS Resource Information at www.mass.gov/osd/commbuys Email: Send inquiries to the COMMBUYS OSD Help Desk at OSDHelpDesk@mass.gov Telephone: Call the COMMBUYS Help Desk at 1-888-627-8283 or 617-720-3197. The Help Desk is staffed from 8:00 AM to 5:00 PM Monday through Friday Eastern Standard or Daylight time, as applicable, except on federal and state holidays.

Technical assistance is available during the procurement process. Every effort is made to respond to inquiries within one business day.

Bidders are advised that COMMBUYS will be unavailable during regularly scheduled maintenance hours of which all users will be notified.

RFQ Standard Template 1-2026