rfq-26062-OwnerRepProjectMangerPNS_TerminalExpansion.pdf

CITY OF PENSACOLA, FLORIDA

REQUEST FOR QUALIFICATIONS

SOLICITATION NO. 26-062

OWNER’S REPRESENTATIVE PROJECT MANAGER

FOR THE PENSACOLA INTERNATIONAL AIRPORT

TERMINAL EXPANSION

The City of Pensacola is requesting sealed statements of interest and qualifications from professional design-build teams experienced in providing professional commissioning agent services for the Pensacola International Airport.

Sealed and complete hardcopy qualifications with original or electronic signature, and one complete and identical electronic copy (PDF) on flash drive or CD, must be received no later than September 24, 2026, 2:30 P.M., Central time, at the following location:

City Hall (lobby) 222 West Main Street

Pensacola, Florida, 32502 Attention: Purchasing

The OUTER FACE of the sealed submittal package shall identify the respondent, the solicitation title, and the solicitation number (whether hand-delivered, mailed, or via UPS/FedEx or other courier service). Submittals received after closing time will not be accepted. Multiple submittals from the same entity will not be accepted.

Alternatively, electronic submittals may be submitted to OpenBids/Demandstar or Central Bidding. Both sites require registration and varying fees for notifications and document downloads.

Those submittals received will be opened and publicly acknowledged the following business day (September 25, 2026, 10:00 A.M., Central time) via Microsoft Teams at the following link*: Microsoft Teams submittal opening.

The solicitation will be posted to the City’s website at www.cityofpensacola.com/bids.aspx. Addenda will be posted to the City’s website.

Bidders are responsible for obtaining addenda and are advised to check the website frequently. There is no cost to view or download documents from the City website.

In order to review the project requirements, a mandatory pre-submittal meeting will be held at 2:00 P.M., Central time, September 1, 2026, at Pensacola International Airport, Public Conference Room #224, 2430 Airport Blvd Pensacola, FL 32501. (Teams or in-person, Microsoft Team Pre-Submittal Conference link) https://www.demandstar.com/app/buyers/dashboard https://www.centralauctionhouse.com/rfpc10737-city-of-pensacola.html https://www.centralauctionhouse.com/rfpc10737-city-of-pensacola.html https://teams.microsoft.com/l/meetup-join/19%3ameeting_MjJkNGUxNGItODE4NS00ZGEwLTlmZjQtOGMxNzg2ODhiNDMz%40thread.v2/0?context=%7b%22Tid%22%3a%222c65e340-c270-42f3-85c0-f94ce72e1e36%22%2c%22Oid%22%3a%22ee43ac82-7f3f-4ee7-9087-c5d0dc949018%22%7d http://www.cityofpensacola.com/bids.aspx https://teams.microsoft.com/l/meetup-join/19%3ameeting_NDIwMjJlMjAtMjFlNy00Mjk2LWFiMGEtZGY2ZGViMDM2Nzk2%40thread.v2/0?context=%7b%22Tid%22%3a%222c65e340-c270-42f3-85c0-f94ce72e1e36%22%2c%22Oid%22%3a%2268754506-4e01-4253-80e7-baf3e9b14c8e%22%7d

Any questions concerning the RFP should include the Subject Line: RFQ 26-062 - RFI, and should be addressed and submitted in writing no later than 10:00 A.M., Central time, September 11, 2026, to:

Dedria Lunderman, Purchasing Manager City of Pensacola 222 W. Main Street

Pensacola, FL 32502 purchasing@cityofpensacola.com

A tabulation of submittals will be posted to the City’s website at www.cityofpensacola.com/bids.aspx.

A Notice of Intent will be issued to respondents. This begins the protest period. Failure to file a protest within the time prescribed in section 120.57(3), Florida Statutes, or failure to post the bond or other security required by law within the time allowed for filing a bond shall constitute a waiver of proceedings under chapter 120, Florida Statutes.

The City of Pensacola adheres to the Americans with Disabilities Act and will make reasonable accommodations for access to City services, programs, and activities. Please email ADACoordinator@cityofpensacola.com or call (850) 436-5600. Requests must be made at least 48 hours in advance of the event in order to allow the City time to provide the requested services.

The City reserves the right to accept or reject any or all submittals, to waive any submittal informalities and to re-advertise for submittals when deemed in the best interest of the City.

Attest: CITY OF PENSACOLA Ericka L. Burnett D. C. Reeves City Clerk Mayor

The City of Pensacola provides equal access in employment and public services.

*Participation in a Microsoft Teams meeting requires a microphone and speakers; however, webcams are optional. Participants may join the meeting either via a PC or Smartphone. Please be sure to check the system requirements at the following link: Microsoft Teams System Requirements Check.)

FLORIDA GOVERNMENT IN THE SUNSHINE — PUBLIC RECORDS NOTICE

Pursuant to Section 286.011, Florida Statutes, all Evaluation Committee meetings under this RFP/RFQ are subject to Florida’s Government in the Sunshine Law — open to the public, noticed in advance, and documented as public records. Each Committee member shall sign a Sunshine Law acknowledgement prior to participating. All notes, scoresheets, and written communications are public records under Chapter 119, Florida Statutes, and subject to disclosure. Members shall not communicate privately with one another or with respondents outside of a duly noticed public meeting.

mailto:purchasing@cityofpensacola.com http://www.cityofpensacola.com/bids.aspx mailto:ADACoordinator@cityofpensacola.comcor https://docs.microsoft.com/en-us/microsoftteams/hardware-requirements-for-the-teams-app https://docs.microsoft.com/en-us/microsoftteams/hardware-requirements-for-the-teams-app

SCHEDULE OF EVENTS (subject to change)

Date Activity

August 21, 2026 Publish RFQ

September 1, 2026, 2:00 p.m. Mandatory pre-submittal meeting

September 11, 2026, 10:00 a.m. Questions due

September 24, 2026, 2:30 p.m. Submittals due

September 25, 2026, 10:00 a.m. Submittal Opening

TBA

Airport Administration Large Conference Room, Suite 225 2430 Airport Blvd, Pensacola, FL 32504

Distribution of Materials for Review

TBA

Airport Administration Large Conference Room, Suite 225 2430 Airport Blvd, Pensacola, FL 32504

Evaluation Committee Meeting Ranking / Shortlisting Qualifications

TBA

Airport Administration Large Conference Room, Suite 225 2430 Airport Blvd, Pensacola, FL 32504

Evaluation Committee Meeting (optional) Oral Presentations Recommendation of Contract Award

All times are Central time.

SECURITY NOTICE

Visitors to City Hall may be required to stay in the lobby unless otherwise directed.

Late submittals will not be accepted.

GENERAL INSTRUCTIONS

A. The City reserves the right to hear oral presentations. Companies responding to the solicitation must be available for formal presentations/interviews to the Selection Committee.

B. Submittals should respond to each item noted in the Submittal Format and Evaluation Criteria in the order noted. Identify responses with the same paragraph notation as this RFQ.

C. Submittals must be typed or printed in no less than 12 point font. All corrections made by the respondent prior to the opening must be initialed and dated by the respondent. No changes or corrections will be allowed after submittals are opened.

D. Any addendum issued will be made available on the City's website at http://www.cityofpensacola.com/bids.aspx. Interested bidders are advised to check the site frequently.

E. The City of Pensacola is not liable for any costs incurred by any interested party in responding to this RFQ.

F. By responding to this RFQ you are giving permission to the City to contact anyone you name as an associate, client, sub-Consultant or reference to confirm information provided.

G. No Contingency Fees: By responding to this solicitation, each Respondent warrants that it has not and will not employ or retain any company or person, other than a bona fide employee working solely for the company, to solicit or secure an agreement pursuant to this solicitation and that it has not and will not pay or agree to pay any person, company, corporation, individual or company, other than a bona fide employee working solely for the company, any fee, commission, percentage, gift, or other consideration contingent upon or resulting from the award or making of an agreement.

Qualification Documents

Sealed qualifications must be submitted in the format outlined as part of these Instructions and General Specifications. Qualification documents include at a minimum:

• Qualification response in stated format

• Required City forms

• Acknowledgement of addenda

Modification of Qualification Documents

Notwithstanding anything else stated herein, the City reserves the right to modify the qualification documents, including the Agreement, by issuing addenda to be posted on the City’s website.

Contract Inclusions

These instructions, specifications, and statements accompanying the qualification, and the qualification itself, shall be included in the Agreement that will be entered into for this service.

http://www.cityofpensacola.com/bids.aspx

PURPOSE

The selected firm will provide comprehensive Owner's Representative and Project Management services for the Airport Terminal Expansion and Modernization Program and related enabling projects, including the Packaged Chiller Building. The consultant will serve as the Airport's trusted advisor, ensuring that project objectives related to safety, operational continuity, passenger experience, budget, schedule, quality, sustainability, and regulatory compliance are achieved while minimizing impacts to ongoing airport operations.

The construction will begin in 2027, with a target completion date of 2028.

SCOPE OF SERVICES

The Construction Project Manager (CPM) shall act as the Airport’s representative for overall management, coordination, and administration of the construction program associated with the concourse expansion and related enabling projects.

Services shall include:

Construction Program Management

• Provides overall leadership and coordination of multiple projects to manage scope, schedule, budget, stakeholder coordination, program controls, and successful delivery of the overall construction program.

Project Management

• Provides day-to-day management of individual projects, including coordination with designers and contractors, schedule and budget monitoring, contract administration, issue resolution, and project reporting.

Minimum Qualifications of Consultant

• Demonstrated experience providing construction project management, or construction representative services for airport projects.

• Experience managing projects involving multiple stakeholders, contractors, and consultants.

• Familiarity with applicable federal, state, and local regulations, permitting requirements, and funding programs.

• Personnel shall possess appropriate professional credentials, certifications, or relevant industry experience commensurate with the services provided.

• Experience with active airport environments and federally funded projects is preferred.

SUBMITTAL FORMAT & EVALUATION CRITERIA

The selection criteria and points that will be used in ranking the submittals are noted in Section B. below. Submittals shall be limited to five (5) single-sided 8 ½ x11” pages.

Page count EXCLUDES the cover, cover letter, table of contents, section dividers, attached audits and any City-provided form(s).

An Authorized Representative of the firm shall sign submittals. All information requested must be submitted. Failure to submit all information may result in a lowered evaluation score of the submittal. At its discretion, the City may waive minor discrepancies or reject submittals substantially incomplete or lacking key information.

A. Format

Interested firms shall submit one (1) sealed and complete statement of qualifications (SOQ) with original or electronic signature. If submitting a hardcopy, it must be accompanied by one (1) complete and identical electronic copy (PDF). The SOQ shall be limited to FIVE (5) single‐sided 8‐1/2” x 11” pages with a minimum font size of 12 (the 5 pages do not include the M/WBE Utilization form and Unauthorized Alien Employee Affidavit and Signature Sheet of Memorandum of Understanding with Homeland Security for E‐Verify) or City-issued forms.

NO OTHER MATERIAL WILL BE ACCEPTED – THIS INCLUDES A COVER SHEET

OR COVER LETTER, COPY OF CERTIFICATIONS, REGISTRATIONS, etc. SOQ shall be bound by a single staple and shall not be bound in any other manner. If additional information is included in the Statement of Qualifications, it will be removed from the SOQ before distribution to the Selection Committee members.

B. Evaluation Criteria

Proposals will be evaluated using the criteria below for a total possible score of 100 points.

• Relevant Experience – 25%

• Key Personnel Qualifications – 25%

• Project Understanding and Approach – 40%

• References and Past Performance – 10%

C. Evaluation

A selection committee will rank the submittals using the evaluation sheet for the written submittals. Based upon the written submittals, the City reserves the right to hear oral presentations, and to select up to five firms to give oral presentations to the selection committee.

Consultants selected for presentations/interviews will be required to have the proposed project manager present to participate in the presentation/interview.

Presentations/interviews will be conducted in-person only. Each consultant will be allowed up to 30 minutes for a formal presentation, consisting of a reiteration of the written qualification demonstrating the consultant’s grasp of the project. The formal presentation will be followed by 15 minutes of Questions & Answers (Q&A). Any unused formal presentation time will be added to the Q&A period.

A projection system is available, but presenters are requested to bring their own laptop and flash drives containing the complete presentation and any handouts. The selection committee would prefer a PowerPoint presentation. The presentations are closed to the public. The committee deliberations following the last presentation will be open to the public.

The selection committee will make recommendations to the Mayor and/or City Council who will make the final determination regarding the selection of successful firms.

RFQ No. 26-062

Signature Sheet

The undersigned, as Respondent, does declare that no other persons other than the respondent herein named has any interest in this qualification or in the contract to be taken, and that it is made without any connection with any other person or persons submitting a qualification for the same articles, and it is in all respects fair and without collusion or fraud.

The undersigned further declares that he has carefully examined the specifications and is thoroughly familiar with their provisions and penalties. The respondent proposes and agrees if this qualification is accepted, to contract with the City of Pensacola, Florida, in the form of contract specified, to furnish all the material, equipment, machinery, tools, apparatus, labor, and means of transportation necessary to provide the services as required in the specifications.

Survey: How did you obtain this solicitation?

City of Pensacola website Central Bidding Demandstar

Other:

Signature Date:

Printed Name: Title:

Company: Address:

Telephone: City:

Fax: State: Zip:

E-mail:

FAILURE TO INCLUDE THIS FORM IN SUBMITTAL MAY DISQUALIFY THE BID.

APPENDIX A, 44 C.F.R. PART 18 – CERTIFICATION REGARDING LOBBYING

Certification for Contracts, Grants, Loans, and Cooperative Agreements

The undersigned certifies, to the best of his or her knowledge and belief, that:

1. No Federal appropriated funds have been paid or will be paid, by or on behalf of the undersigned, to any person for influencing or attempting to influence an officer or employee of an agency, a Member of Congress, an officer or employee of

Congress, or an employee of a Member of Congress in connection with the awarding of any Federal contract, the making of any Federal grant, the making of any Federal loan, the entering into of any cooperative agreement, and the extension, continuation, renewal, amendment, or modification of any Federal contract, grant, loan, or cooperative agreement.

2. If any funds other than Federal appropriated funds have been paid or will be paid to any person for influencing or attempting to influence an officer or employee of any agency, a Member of Congress, an officer or employee of Congress, or an employee of a Member of Congress in connection with this Federal contract, grant, loan, or cooperative agreement, the undersigned shall complete and submit

Standard Form-LLL, “Disclosure Form to Report Lobbying,” in accordance with its instructions.

3. The undersigned shall require that the language of this certification be included in the award documents for all subawards at all tiers (including subcontracts, subgrants, and contracts under grants, loans, and cooperative agreements) and that all subrecipients shall certify and disclose accordingly.

This certification is a material representation of fact upon which reliance was placed when this transaction was made or entered into. Submission of this certification is a prerequisite for making or entering into this transaction imposed by section 1352, title 31, U.S. Code.

Any person who fails to file the required certification shall be subject to a civil penalty of not less than $10,000 and not more than $100,000 for each such failure.

The Contractor, __________________________________, certifies or affirms the truthfulness and accuracy of each statement of its certification and disclosure, if any. In addition, the Contractor understands and agrees that the provisions of 31 U.S.C. Chap.

38, Administrative Remedies for False Claims and Statements, apply to this certification and disclosure, if any.

Signature of Contractor’s Authorized Official Date

Name and Title of Contractor’s Authorized Official

State of Florida Affidavit Regarding the Use of Coercion for Labor and Services

Pursuant to Florida Statute 787.06(13)

Section 787.06(13) Florida Statutes requires all nongovernmental entities executing, renewing, or extending a contract with a governmental entity to provide an affidavit signed by an officer or representative of the nongovernmental entity under penalty of perjury that the nongovernmental entity does not use coercion for labor or services.

The undersigned hereby certifies that he/she is an officer or authorized representative of the vendor identified above and that said vendor does not use coercion for labor or services as defined in Section

787.06 Florida Statutes.

Florida Statute 787.06 (2)(a) “Coercion” means:

1. Using or threatening to use physical force against any person;

2. Restraining, isolating, or confining or threatening to restrain, isolate, or confine any person without lawful authority and against her or his will;

3. Using lending or other credit methods to establish a debt by any person when labor or services are pledged as a security for the debt, if the value of the labor or services as reasonably assessed is not applied toward the liquidation of the debt, the length and nature of the labor or services are not respectively limited and defined;

4. Destroying, concealing, removing, confiscating, withholding, or possessing any actual or purported passport, visa, or other immigration document, or any other actual or purported government identification document, of any person;

5. Causing or threatening to cause financial harm to any person;

6. Enticing or luring any person by fraud or deceit; or

7. Providing a controlled substance as outlined in Schedule I or Schedule II of s. 893.03 to any person for the purpose of exploitation of that person.

(2)(e) “Labor” means work of economic or financial value.

(2)(h) “Services” means any act committed at the behest of, under the supervision of, or for the benefit of another. The term includes, but is not limited to, forced marriage, servitude, or the removal of organs.

Vendor Name:

Vendor FEIN: Phone Number:

Vendor's Authorized Representative Name and Title:

Address:

City: State: ZIP:

Email Address:

Under penalties of perjury, I declare that I have read the foregoing document and that the facts stated in it are true.

By:

AUTHORIZED SIGNATURE

Print Name and Title:

Date:

52.209-5 FAR Certification Regarding Debarment, Suspension, Proposed Debarment, and Other Responsibility Matters

The Offeror certifies, to the best of its knowledge and belief, that the Offeror and/or any of its Principals:

A. Are not presently debarred, suspended, proposed for debarment, or declared ineligible for the award of contracts by any Federal agency.

B. Have not, within a three-year period preceding this offer, been convicted of or had a civil judgment rendered against them for: commission of fraud or a criminal offense in connection with obtaining, attempting to obtain, or performing a public (Federal, state, or local) contract or subcontract; violation of Federal or state antitrust statutes relating to the submission of offers; or commission of embezzlement, theft, forgery, bribery, falsification or destruction of records, making false statements, tax evasion, or receiving stolen property; and

C. Are not presently indicted for, or otherwise criminally or civilly charged by a governmental entity with, commission of any of the offenses enumerated in paragraph 1-B of this provision.

2. The Offeror has not, within a three-year period preceding this offer, had one or more contracts terminated for default by any Federal agency.

A. "Principals," for the purposes of this certification, means officers; directors; owners; partners;

and, persons having primary management or supervisory responsibilities within a business entity (e.g., general manager; plant manager; head of a subsidiary, division, or business segment, and similar positions).

This Certification Concerns a Matter Within the Jurisdiction of an Agency of the United States and the Making of a False, Fictitious, or Fraudulent Certification May Render the Maker Subject to Prosecution Under Section 1001, Title 18, United States Code.

B. The Offeror shall provide immediate written notice to the Contracting Officer if, at any time prior to contract award, the Offeror learns that its certification was erroneous when submitted or has become erroneous by reason of changed circumstances.

C. A certification that any of the items in paragraph (a) of this provision exists will not necessarily result in withholding of an award under this solicitation. However, the certification will be considered in connection with a determination of the Offeror's responsibility. Failure of the Offeror to furnish a certification or provide such additional information as requested by the Contracting Officer may render the Offeror nonresponsible.

D. Nothing contained in the foregoing shall be construed to require establishment of a system of records in order to render, in good faith, the certification required by paragraph (a) of this provision. The knowledge and information of an Offeror is not required to exceed that which is normally possessed by a prudent person in the ordinary course of business dealings.

E. The certification in paragraph (a) of this provision is a material representation of fact upon which reliance was placed when making award. If it is later determined that the Offeror knowingly rendered an erroneous certification, in addition to other remedies available to the Government, the Contracting Officer may terminate the contract resulting from this solicitation for default.

Company Name: Date:

Authorized Signature: Printed Name:

52.209-6 FAR Protecting the Government's Interest When Subcontracting with Contractors Debarred, Suspended, or Proposed for Debarment

1. The Government suspends or debars Contractors to protect the Government's interests.

The Contractor shall not enter into any subcontract in excess of $25,000 with a Contractor that is debarred, suspended, or proposed for debarment unless there is a compelling reason to do so.

2. The Contractor shall require each proposed first-tier subcontractor, whose subcontract will exceed $25,000, to disclose to the Contractor, in writing, whether as of the time of award of the subcontract, the subcontractor, or its principals, is or is not debarred, suspended, or proposed for debarment by the Federal Government.

3. A corporate officer or a designee of the Contractor shall notify the Contracting Officer, in writing, before entering into a subcontract with a party that is debarred, suspended, or proposed for debarment (see FAR 9.404 for information on the Excluded Parties List System). The notice must include the following:

A. The name of the subcontractor.

B. The Contractor's knowledge of the reasons for the subcontractor being in the

Excluded Parties List System.

C. The compelling reason(s) for doing business with the subcontractor notwithstanding its inclusion in the Excluded Parties List System.

D. The systems and procedures the Contractor has established to ensure that it is fully protecting the Government's interests when dealing with such subcontractor in view of the specific basis for the party's debarment, suspension, or proposed debarment.

Company Name

Authorized Signature

Printed Name

Date

DRUG-FREE WORKPLACE CERTIFICATE

IDENTICAL TIE QUALIFICATIONS - Pursuant to Section 287.087, Florida Statutes, preference shall be given to business with Drug-Free Workplace Programs. Whenever two or more qualifications which are equal with respect to price, quality, and service are received for the procurement of commodities or contractual services, a qualification received from a business that certifies that it has implemented a Drug-Free Workplace Program shall be given preference in the award process. Established procedures for processing tie qualifications will be followed if none of the tied vendors have a Drug-Free Workplace Program. In order to have a Drug-Free Workplace Program, a business shall:

1) Publish a statement notifying employees that the unlawful manufacture, distribution, dispensing, possession, or use of a controlled substance is prohibited in the Workplace and specifying the actions that will be taken against employees for violations of such prohibition.

2) Inform employees about the dangers of drug abuse in the Workplace, the business's policy of maintaining a Drug-Free Workplace, any available drug counseling, rehabilitation, and employee assistance programs, and the penalties that may be imposed upon employees for drug abuse violations.

3) Give each employee engaged in providing the commodities or contractual services that are under bid a copy of the statement specified in subsection (1).

4) In the statement specified in subsection (1), notify the employees that, as a condition of working on the commodities or contractual services that are under bid, the employee will abide by the terms of the statement and will notify the employer of any conviction of, or plea of guilty or nolo contendere to, any violation of Chapter 893 or of any controlled substance law of the United States or any state, for a violation occurring in the Workplace no later than five (5) days after such conviction.

5) Impose a sanction on or require the satisfactory participation in a drug abuse assistance or rehabilitation program if such is available in the employee's community, by any employee who is so convicted.

6) Make a good faith effort to continue to maintain a drug-free Workplace through implementation of this section.

AS THE PERSON AUTHORIZED TO SIGN THE STATEMENT, I CERTIFY THAT THIS

FIRM COMPLIES FULLY WITH THE ABOVE REQUIREMENTS.

Signature Printed Name

CITY OF PENSACOLA NON-COLLUSION AFFIDAVIT

STATE OF FLORIDA

COUNTY OF ESCAMBIA

, being first duly sworn, deposes and says that:

1. (S)He is of , the Respondent that has submitted the attached Qualification;

2. (S)He is fully informed respecting the preparation and contents of the attached

Qualification and of all pertinent circumstances respecting such Qualification;

3. Such Qualification is genuine and is not a collusive or sham Qualification;

4. Neither the Respondent nor anyone acting on behalf of the Respondent, including this affiant, has in any way colluded, conspired, connived, or agreed, directly or indirectly with any other Respondent, firm or person to submit a collusive or sham Qualification in connection with the Contract for which the attached Qualification has be submitted or to refrain from proposing in connection with such Contract, or has in any manner, directly or indirectly, sought by agreement or collusion or communication or conference with any other Respondent, firm or person to fix the price or prices in the attached Qualification or of any other Respondent, or to fix any overhead, profit or cost element of the Qualification price or the Qualification price of any other Respondent, or to secure through any collusion, conspiracy, connivance or unlawful agreement any advantage against the City of Pensacola, Florida or any person interested in the proposed Contract; and,

5. The price or prices quoted in the attached Qualification are fair and proper and are not tainted by any collusion, conspiracy, connivance, or unlawful agreement on the part of the Respondent or anyone acting on his/her/its behalf.

(Signature) (Title)

Subscribed and Sworn to before me of this ___ day of , 20 .

(Notary’s Signature) (Notary's Stamped or Printed Name)

Notary Public, in and for County, My commission expires:

SWORN STATEMENT UNDER SECTION 287.113(3)(a), FLORIDA STATUTES, ON PUBLIC ENTITY CRIMES

THIS FORM MUST BE SIGNED IN THE PRESENCE OF A NOTARY PUBLIC OR

OTHER OFFICER AUTHORIZED TO ADMINISTER OATHS.

1. This sworn statement is submitted with Bid, Qualification or Contract No.

for .

2. This sworn statement is submitted by [name of entity submitting sworn statement] whose business address is and (if applicable) its Federal Employer

Identification Number (FEIN) is

(If the entity has no FEIN, include the Social Security number of the individual signing this sworn statement:( .)

3. My name is and my relationship to [please print name of individual signing] the entity named above is .

4. I understand that a “public entity crime” as defined in Paragraph 287.133(1)(g), Florida Statutes, means a violation of any state or federal law by a person with respect to and directly related to the transaction of business with any public entity or with an agency or political subdivision of any other state or with the United States, including, but not limited to, any bid or contract for goods or services to be provided to any public entity or an agency or political subdivision of any other state or the United States and involving antitrust, fraud, theft, bribery, collusion, racketeering, conspiracy or material misrepresentation.

5. I understand that “convicted” or “conviction” as defined in Paragraph 287.133(1)(b), Florida Statutes, means a finding of guilt or a conviction of a public entity crime, with or without an adjudication of guilt, in any federal or state trial court of record relating to charges brought by indictment or information after July 1, 1989, as a result of a jury verdict, nonjury trial, or entry of a plea of guilty or nolo contendere.

I understand that an “affiliate” as defined in Paragraph 287.133(1)(a), Florida Statutes, means:

1. A predecessor or successor of a person convicted of a public entity crime: or

3. An entity under the control of any natural person who is active in the management of the entity and who has been convicted of a public entity crime. The term “affiliate” includes those officers, directors, executives, partners, shareholders, employees, members and agents who are active in the management of an affiliate. The ownership by one person of shares constituting a controlling interest in another person, or a pooling of equipment or income among persons when not for fair market value under an arm’s-length agreement, shall be a prima facie case that one person controls another person. A person who knowingly enters into a joint venture with a person who has been convicted of a public entity crime in Florida during the preceding thirty-six

(36) months shall be considered an affiliate.

I understand that a “person” as defined in Paragraph 287.133(1)(e), Florida Statutes means any natural person or entity organized under the laws of any state or of the United States, with the legal power to enter into a binding contract and which bids or applies to bid on contracts for the provision of goods or services let by a public entity, or which otherwise transacts or applies to transact business with a public entity. The term “person” includes those officers, directors, executives, partners, shareholders, employees, members and agents who are active in management of an entity.

Based on information and belief, the statement which I have marked below is true in relation to the entity submitting this sworn statement. (Indicate which statement applies.)

Neither the entity submitting this sworn statement, nor any officers, directors, executives, partners, shareholders, employees, members or agents who are active in the management of the entity, nor any affiliate of the entity, have been charged with and convicted of a public entity crime subsequent to July 1, 1989.

The entity submitting this sworn statement, or one or more of its officers, directors, executives, partners, shareholders, employees, members or agents who are active in the management of the entity, or an affiliate of the entity, has been charged with and convicted of a public entity crime subsequent to July 1, 1989, AND [Please indicate which additional statement applies.]

There has been a proceeding concerning the conviction before a hearing officer of the State of Florida, Division of Administrative Hearings. The final order entered by the hearing officer did not place the person or affiliate on the convicted vendor list. [Please attach a copy of the final order.]

The person or affiliate was placed on the convicted vendor list. There has been subsequent proceeding before a hearing officer of the State of Florida, Division of Administrative Hearings. The final order entered by the hearing officer determined that it was in the public interest to remove the person or affiliate from the convicted vendor list.

[Please attach a copy of the final order.]

The person or affiliate has not been placed on the convicted vendor list. [Please describe any action taken by or pending with the Department of General Services.]

FEDERAL CONTRACT PROVISIONS COPELAND “ANTI-KICKBACK” ACT

(Reference: 2 CFR § 200 Appendix II(D), 29 CFR parts 3 & 5)

Contractor must comply with the requirements of the Copeland “Anti-Kickback” Act (18 USC 874 and 40 USC 3145), as supplemented by Department of Labor regulation 29 CFR part 3. Contractor and subcontractors are prohibited from inducing, by any means, any person employed on the project to give up any part of the compensation to which the employee is entitled. The Contractor and each Subcontractor must submit to the Owner, a weekly statement on the wages paid to each employee performing on covered work during the prior week. Owner must report any violations of the Act to the Federal Aviation Administration.

REQUIRED DOCUMENTS ACKNOWLEDGEMENT

ITB/RFP/RFQ #26-062

Purchasing Forms Consultant Initials

1) Signature Sheet _____

2) Appendix A, 44 C.F.R. Part 18 – Certification Regarding Lobbying _____

3) State of Florida Affidavit Regarding the Use of Coercion for Labor _____ and Services Pursuant to Florida Statute 787.06(13)

4) 52.209-5 FAR Certification Regarding Debarment, Suspension, _____

Proposed Debarment, and Other Responsibility Matters

5) 52.209-6 FAR Protecting the Government's Interest When Subcontracting _____

6) Certification Regarding Drug-Free Workplace _____

7) Non-Collusion Affidavit _____

8) Sworn Statement Under Section 287.113(3)(A), Florida Statutes, _____

On Public Entity Crimes

9) Certification of Compliance with the Copeland “Anti-Kickback” Act _____

10) Acknowledgement of addenda (signed signature pages of addenda) _____

11) Required Documents Acknowledgement Page _____

Company Name:

Authorized Officer’s Name: Title:

Signature of Officer: Date:

STATEMENT OF NO RESPONSE

ITB/RFP/IRFQ #26-062

If you are unable to submit a qualification at this time, please complete the following and return by e-mail to purchasing@cityofpenscola.com. Your choices or comments below will assist us in properly notifying you of future opportunities.

We have declined to respond to the solicitation for the following reason(s):

SPECIFICATIONS NATURE OF AWARD

___ Specifications too “tight” (i.e., limited ___ Insufficient time to respond to one brand or manufacturer)

___ Specifications unclear ___ Equivalent options not offered

___ Unable to meet specifications ___ Other (please explain below)

Explanation:

We request to:

______ remain in this service category for future City of Pensacola solicitations.

______ be removed from this service category and remain on the City’s solicitation list.

______ be removed from the City’s solicitation list.

Company Name: ________________________________________________________

Officer Name: _________________________________ Title: ____________________

Address: ______________________________________________________________

City: _________________________ State: _____________ Zip Code: _____________

Office: (____)__________________ Fax: (____)____________

Email: ________________________________________________________________

Signature of Officer: ____________________________ Date: ____________________ mailto:purchasing@cityofpenscola.com

QUALIFICATION NO. 26-062

EVALUATION SHEET

Name of Firm(s):

Reviewer:

Possible Points Points Given

1. Relevant Experience 25 ______

2. Key Personnel Qualifications 25 ______

3. Project Understanding and Approach 40 ______

4. References and Past Performance 10 ______

TOTAL POINTS 100

Notes

Insurance and Indemnification

Before starting and until termination of work for, or on behalf of, the CITY, the CONSULTANT and any/all sub consultants shall procure and maintain insurance of the types and to the limits specified.

The term CITY as used in this section of the Contract is defined to mean the CITY of Pensacola itself, any subsidiaries or affiliates, elected and appointed officials, employees, volunteers, representatives and agents.

Insurance shall be issued by an insurer whose business reputation, financial stability and claims payment reputation is satisfactory to the CITY for the CITY’s protection only. Unless otherwise agreed, the amounts, form and type of insurance shall conform to the following minimum requirements, Consultant understands and agrees that increased limits and/or additional types of insurance may be required depending on the scope of service.

1. WORKERS' COMPENSATION

The CONSULTANT shall purchase and maintain Worker's Compensation Insurance Coverage for all Workers' Compensation obligations as legally required. Additionally, the policy, or separately obtained policy, must include Employers Liability Coverage of at least $1,000,000 each person -accident, $1,000,000 each person - disease, $1,000,000 aggregate - disease.

2. COMMERCIAL GENERAL, AUTOMOBILE, PROFESSIONAL LIABILITY AND

UMBRELLA LIABILITY COVERAGES

The CONSULTANT shall purchase coverage on forms no more restrictive than the latest editions of the Commercial General Liability and Business Auto policies filed by the Insurance Services Office. The CITY shall be an Additional Insured for Commercial General Liability, Automobile Liability, and Umbrella Liability and such coverage shall be at least as broad as that provided to the Named Insured under the policy for the terms and conditions of this Contract. The CITY shall not be considered liable for premium payment, entitled to any premium return or dividend and shall not be considered a member of any mutual or reciprocal company. Minimum limits as outlined below must be provided, with umbrella insurance coverage making up any difference between the policy limits of underlying policies coverage and the total amount of coverage required.

Commercial General Liability coverage must be provided, including bodily injury and property damage liability for premises, operations, products and completed operations, contractual liability and independent contractors. The coverage shall be written on occurrence-type basis. Minimum limits of $5,000,000 per occurrence and in the aggregate must be provided. The City of Pensacola must be listed as an additional insured.

Business Auto Policy coverage must be provided, including bodily injury and property damage arising out of operation, maintenance or use of owned, non-owned and hired automobiles. Minimum limits of $1,000,000 CSL must be provided

Professional Liability insurance coverage must be provided to afford protection for errors and omissions arising out of services provided under, or associated with this contract.

Minimum limits of $5,000,000 per occurrence and $5,000,000 aggregate must be provided.

Umbrella Liability Insurance coverage shall not be more restrictive than the underlying insurance policy coverages. The coverage shall be written on an occurrence-type basis and the City listed as an additional insured.

CERTIFICATES OF INSURANCE

Required insurance shall be documented in the Certificates of Insurance that lists this Contract and provides that the CITY shall be notified at least thirty (30) days in advance of cancellation, nonrenewal or adverse change or restriction in coverage. If required by the CITY, the CONSULTANT shall furnish copies of the CONSULTANT's insurance policies, forms, endorsements, jackets and other items forming a part of, or relating to such policies.

Certificates shall be on the "Certificate of Insurance" form equal to, as determined by the CITY an ACORD 25. Any wording in a Certificate which would make notification of cancellation, adverse change or restriction in coverage to the CITY an option shall be deleted or crossed out by the insurance carrier or the insurance carrier's agent or employee.

The CONSULTANT shall replace any canceled, adversely changed, restricted or non-renewed policies with new policies acceptable to the CITY and shall file with the CITY Certificates of Insurance under the new policies prior to the effective date of such cancellation, adverse change or restriction. If any policy is not timely replaced, in a manner acceptable to the CITY, the CONSULTANT shall, upon instructions of the CITY, cease all operations under the Contract until directed by the CITY, in writing, to resume operations.

INSURANCE OF THE CONSULTANT PRIMARY

The CONSULTANT's required coverage shall be considered primary, and all other insurance shall be considered as excess, over and above the CONSULTANT's coverage.

The CONSULTANT's policies of coverage will be considered primary as relates to all provisions of the Contract.

LOSS CONTROL AND SAFETY

The CONSULTANT shall retain control over its employees, agents, servants and subcontractors, as well as control over its invitees, and its activities on and about the subject premises and the manner in which such activities shall be undertaken and to that end, the CONSULTANT shall not be deemed to be an agent of the CITY. Precaution shall be exercised at all times by the Consultant for the protection of all persons, including employees, and property from harm caused by negligent acts or omissions of the Consultant.

HOLD HARMLESS

The Consultant shall indemnify and hold harmless the City of Pensacola, its officers and employees, from any and all liabilities, damages, losses, and costs, including, but not limited to, reasonable attorney’s fees, to the extent caused by the negligence, recklessness or intentional wrongful misconduct of the Consultant and persons employed or utilized by the Consultant in the performance of the contract. The Consultant’s obligation shall not be limited by, or in any way to, any insurance coverage or by any provision in or exclusion or omission from any policy of insurance.

PAY ON BEHALF OF THE CITY

The CONSULTANT agrees to pay on behalf of the CITY, as well as provide a legal defense for the CITY, both of which will be done only if and when requested by the CITY, for all claims as described in the Hold Harmless paragraph. Such payment on the behalf of the CITY shall be in addition to any and all other legal remedies available to the CITY and shall not be considered to be the CITY's exclusive remedy.

GOVERNING LAW AND VENUE

This Contract is governed and construed in accordance with laws of the State of Florida.

The law of the State of Florida shall be the law applied in the resolution of any claim, actions or proceedings arising out of the Contract. Venue for any claim, actions or proceedings arising out of this Contract shall be Escambia County, Florida.

GENERAL CONDITIONS

To ensure acceptance, all respondents submitting qualifications to the City of Pensacola shall be governed by the following conditions, attached specifications, and qualification form(s) unless otherwise specified. Qualifications not submitted on the qualification form(s) provided shall be rejected, and qualifications not complying with these conditions will be subject to rejection. Multiple submittals from the same entity will not be accepted.

1. Alternate Solutions: During the drafting of written specifications, a sincere effort is made to describe items or services best suited to the needs of the City. However, the City invites qualifications with alternate solutions to the objectives set forth in the specifications, unless a particular specification is expressly identified as mandatory.

2. Approved Equivalents or Equals: Any manufacturer's names, trade names, brand names, model numbers, etc. listed in the specifications are for information only and not intended to limit competition. The respondent may offer any brand for which he is an authorized representative which meets or exceeds the specifications as written. If the qualification is based on an "approved equivalent or equal" item(s) or service(s), supportive information in the form of the manufacturer's printed literature or brochures, sketches, diagrams, and/or complete specifications must accompany the qualification.

The respondent must explain in detail the reasons why the proposed equivalent or equal will meet specifications and not be considered an exception thereto. The City of Pensacola reserves the right to determine acceptance of proposed equivalent or equal item(s) or service(s).

3. Award Determination to be Based on Best Interest of City: There is no obligation on the part of the City to award a contract to any respondent. The City reserves the right to award a contract to or negotiate a contract with a responsible respondent submitting the most responsive or best alternative qualification for a resulting contract which is most advantageous to and in the best interest of the City. The City shall be the sole judge of the qualification and the resulting contract, and its decision shall be final.

4. Qualification ( RFQ) Bond: None.

5. E-Verify System (Mandatory): In compliance with the provisions of F.S. 448.095, the parties to this contract and any subcontractors engaged in the performance of this contract hereby certify that they have registered with and shall use the E-Verify system of the United States Department of Homeland Security to verify the work authorization status of all newly hired employees, within the meaning of the statute.

6. Exceptions to Specifications: In order that equal consideration be given in evaluating qualifications, any exceptions to or deviations from the specifications as written must be noted and fully explained. The Mayor or City Council is the final authority in determining the acceptability of any exceptions to specifications.

7. Governing Law: The laws of the State of Florida shall be the laws applied in the resolution of any action, claim or other proceeding arising out of this contract.

8. Interpretations: All questions concerning the specifications or conditions shall be directed in writing to the Purchasing Office at least ten (10) days prior to submittal deadline, unless otherwise instructed on the Request for Qualifications Page. Inquiries must refer to the proposed item(s) or service(s) and the date of the qualification submittal deadline. Interpretations will be made in the form of an addendum placed on the City’s website. The City shall not be responsible for any other explanation or interpretation.

9. Legal Requirements: All applicable provisions of Federal, State, County, and local laws including all ordinances, rules, and regulations shall govern the development, submittal and evaluation of all qualifications received in response to these specifications, and shall govern any and all claims between person(s) submitting a qualification response hereto and the City of Pensacola, by and through its officers, employees and authorized representatives. A lack of knowledge by the respondent concerning any of the aforementioned shall not constitute a cognizable defense against the legal effect thereof.

The respondent agrees that it will not discriminate on the basis of race, creed, color, national origin, sex, age or disability.

10. Licenses, Registration and Certificates: Each respondent shall possess at the time of submitting its qualification all licenses, registrations and certificates necessary to engage in the business of contracting (or special contracting if the work to be performed necessitates a particular type of specialty contractor) in the City of Pensacola.

Respondent must also possess all licenses, registrations and certificates necessary to comply with federal, state and local laws and regulations. The awarded respondent shall be registered at the time of contract execution as an active vendor with the Florida Department of State, Division of Corporations (www.sunbiz.org).

11. Mistakes: Respondents are expected to examine the conditions, scope of work, extensions, and all instructions pertaining to the item(s) or service(s) involved. Failure to do so will be at the respondent’s risk. Unit prices proposed will govern in award.

12. Payment of Invoices: The City of Pensacola issues checks for payment of invoices on the 10th of each…