RFQ-26-16080-GD_Interim_Mowing_Services_for_Sector_2___3.pdf

Rev 10 -2025 1

OSCEOLA COUNTY BOARD OF COUNTY COMMISSIONERS

PROCUREMENT SERVICES OFFICE

REQUEST FOR QUOTATION

Interim Mowing Services for Sector 2 & 3

RESPONDENT INFORMATION:

Company Name:

Address:

Address:

City/State/Zip County……………………………………………………………..……………..

Contact Person Phone Number Fax Number Email: ……………………………………………………………………………..

Purchase Order Delivery E-Mail: ……………………………………..

RESPONDENT SIGNATURE

Title

Date

DUE DATE: September 14, 2026, at 2:00 PM Local Time Osceola County Procurement Services Office Procurement Analyst: Daniel Gutierrez Email: d.gutierrez@osceola.org Phone Number: .......................................... 407-742-0939 Fax Number ................................................. 407-742-0901 For Office/Division: Special Assessments 1 Courthouse Square, Suite 4400 Kissimmee, Florida 34741

ISSUED DATE: August 28, 2026

RETURN BY DUE DATE AND TIME VIA FAX, MAIL OR EMAIL TO CONTACT PERSON STATED ABOVE.

Attention: Osceola County, Procurement Services Office, 1 Courthouse Square, Suite 2300, Kissimmee, FL 34741

1. Intent: The intent of this solicitation is to select a qualified firm to perform mowing, trimming, and trash pickup of Sector

2 & 3 Municipal Service Taxing Units (MSTUs) and Municipal Service Benefit Units (MSBUs) on an interim basis while a solicitation is completed for a longer-term engagement. The services described shall be performed by a landscape management contractor (herein referred to as successful Bidder) on a regularly scheduled basis as outlined. There shall be no deviation from the management specifications without prior approval from the Osceola County’s Project Manager.

2. Scope of Services. The successful Bidder shall perform interim mowing, trimming, and trash pickup of Sector 2 & 3 Municipal Service Taxing Units (MSTUs) and Municipal Service Benefit Units (MSBUs). The mowing and landscape maintenance consists of various types of mowing, weed-eating, edging, inlet/outlet cleaning of retention/detention areas, drainage systems, and common areas. This includes debris and trash removal that consists of roadway signs, litter, downed limbs, yard waste, etc. This contract has similar expectations to a residentially provided service, as it is in very active neighborhoods and the areas to be serviced are within close prominently to residential yards and homes. Some mechanical edging, sweeping or blowing of paved areas, may be required. This Agreement is based on a single, fixed price per service area, per cycle cost. The price set for each item is inclusive of all labor, supervision, materials, supplies, equipment, tools, transportation, handling, assessments, fees, and taxes, etc. The COUNTY reserves the right to add, delete or modify the scope of services or frequency of service.

A. Landscape Maintenance Supervisor: The successful Bidder shall provide a qualified individual who shall be responsible for the performance of the work within the service areas. The name of this person and an alternate, who shall act on behalf of the successful Bidder when the supervisor is unavailable, shall be designated in writing. The

RFQ-26-16080-GD

mailto:d.gutierrez@osceola.org

Rev 10 -2025 2 individual responsible for the work, or the alternate, shall be on site when the work is being performed. The successful Bidder supervisor or alternate shall have full authority to act for the successful Bidder on all matters relating to daily operation of this agreement.

B. Availability: The successful Bidder’s supervisor or alternate shall be available during normal business hours within two (2) hours to meet with COUNTY personnel to discuss problem areas.

C. Vehicle Operator Licenses: The successful Bidder shall ensure that all vehicle operators have a valid Florida operators' license for the type of vehicle being driven, prior to commencement of work.

D. Hours of Work: Most of the areas described herein are located in residential communities. The successful Bidder shall schedule the work in such, to provide the least inconvenience to occupants of buildings, residences and pedestrians.

Work may be performed by the Contractor between the hours of 7:00 a.m. and 5:00 p.m., MONDAY through THURSDAY. Fridays will be for inspection and correction of any identifiable issues. No work is to be performed on Saturdays or Sundays. During times of extended daylight hours and excessive inclement weather, work times MAY be extended from 5:00 p.m. to 6:00 p.m. with written authorization from the Project Manager. However, no work may be performed before sunrise or after sundown. Note: Special care should be taken to insure that the landscape is at its best during the holidays for example, Thanksgiving, Christmas, and Easter.

E. Liability for Injury or Damage: Inspection and approval of the successful Bidder’s equipment by the COUNTY shall not relieve the successful Bidder of responsibility or liability for injury to persons or damage to property caused by the improper operation of the equipment.

F. Personnel: The personnel who perform these services shall be under the sole responsibility of the successful Bidder.

Personnel shall be supervised at all times. The successful Bidder personnel shall be competent, experienced, courteous, neatly dressed and skilled in lawn, plant and grounds maintenance. The successful Bidder’s personnel shall present a neat appearance and be easily recognized. This may be accomplished by wearing distinctive clothing bearing the company name or by wearing appropriate badges that contain the company and employee name.

G. Clean-up Costs: During the first month of service for all work areas, the successful Bidder shall be responsible for bringing all areas specified in the agreement up to a maintenance standard. All costs of reclaiming these areas shall be included in the per cycle service cost. No additional compensation will be given to the successful Bidder to bring specified areas up to a maintainable level. All work areas shall be considered provided by the COUNTY in an “as is” condition. One time clean-up cost may be required for new service areas that may be added at a later date, and which require extensive clean-up to bring to a maintenance standard. The COUNTY will obtain quotes from awarded successful Bidder and other contactors to perform clean-up work.

H. Site Conditions: It is the responsibility of the successful Bidder to visit each mowing location listed in these specifications to determine the full extent of labor, equipment and materials, which will be needed to fulfill the requirements outlined within this Agreement. Failure to do so shall not release the successful Bidder from performing the work required by these specifications.

I. Public Emergencies: It is hereby made a part of this bid that before, during, and after a public emergency, disaster, hurricane, tornado, flood, or other acts of God, Osceola County shall require a “First Priority” for goods and services.

It is vital and imperative that the health, safety, and welfare of the citizens of Osceola COUNTY are protected from any emergency situation that threatens public health and safety as determined by the COUNTY. The successful Bidder

Rev 10 -2025 3 agrees to rent/sell/lease all goods and services to the COUNTY or governmental entities on a “first priority” basis. The COUNTY expects to pay contractual prices for all products and/or services under the awarded Agreement in the event of a disaster, emergency, hurricane, tornado, flood, or other acts of God. Should the successful Bidder provide the COUNTY with products and/or services not under the awarded Agreement, the COUNTY expects to pay a fair and reasonable price for all products and/or services rendered or contracted in the event of a disaster, emergency, hurricane, tornado, flood, or other acts of God.

J. Standards of Work: The standards of service provided by the successful Bidder shall be equal to COUNTY standards and those normally expected of a competent firm engaged in the landscape maintenance/mowing service business.

The standards of service provided by the successful Bidder should result in grounds that reflect and enhance the high-quality, professional image of the surrounding areas. The successful Bidder shall complete all services for a specified service area as outlined in the service schedule agreed to between the COUNTY and the successful Bidder upon the award of the agreement. The successful Bidder shall perform services as outlined in the schedule of services for the particular area on a weekly basis. Areas to be maintained have been determined by Special Assessments and vary in size and description of work required. Pricing is not based on acreage serviced but on service to the designated service area as a unit.

At the end of each workday, the crew leader or supervisor must email a summary of the work performed that day.

This report will allow inspectors to verify the work the following day.

1) Quality Control Plan: The successful Bidder shall establish and maintain a quality control plan to ensure the requirements of the agreement are provided as specified.

2) Checklist: The COUNTY will provide a checklist to the Contractor. The Contractor shall complete a checklist for each site, showing each required function (mowing, edging, etc.) was satisfactorily completed each visit or stating why completion was not possible. The checklist should also show any problem or potential problem areas and include comments or suggestions that may enhance the appearance of the site, or which may be of general interest to the COUNTY. The checklist shall be submitted as the service is completed to the Project Manager. This checklist should be faxed to 407-742-1800 or emailed to SAinvoicing@Osceola.org by 5:00 p.m.

on a weekly basis. No payment will be made without this checklist.

3) Inspection of Services: Sites will be inspected for successful Bidder’s compliance prior to acceptance of services rendered. If deficiencies are noted, the Project Manager shall notify successful Bidder of the specific deficiencies in writing. Acceptance and payment of service will not be given until all deficiencies have been rectified or the areas showing deficiencies will be deducted from the submitted invoice prior to payment.

K. Damage to Retention/Detention Areas/ County Property: Care is to be taken at all times to prevent damage to facilities or structures on site, both public and private, including but not limited to, signage, lighting, benches, private and public fencing, sidewalks, curbing, culverts, inlet and outlet structures. Any existing damage is to be reported immediately to the Project Manager. Damage attributed to the successful Bidder or their agents, due to wrongful or negligent acts, will be repaired and deducted from payment due to the successful Bidder. Ground cover around areas to be mowed shall remain free of damage at all times. The successful Bidder shall repair at his expense any areas where tractors or smaller mowers have damaged ground cover by sliding down sloped embankments, become submerged in water saturated soil, leaving deep tire or other equipment related impressions thus forcing underlying soil or earth materials to become exposed to the surface. In cases where the weight of the mowing equipment will damage ground cover, areas inaccessible to mowing tractors or in areas where the slope is too steep to operate

Rev 10 -2025 4 landscaping equipment, grass or brush trimmers, edgers or weed whackers are expected to be used in order to comply with the specification of this Agreement.

L. Safety: The successful Bidder shall exercise proper safety procedures which are in accordance with all state, local, and OSHA regulations or standards. All materials and work performed will meet all Federal Health and Safety laws currently in effect. In addition, the successful Bidder shall provide and ensure the wearing of protective clothing, masks, eye protection, etc. as required by law, regulations, ordinances and/or manufacturer instructions for materials and equipment. The successful Bidder shall take all necessary precautions for the safety of his/her employees on the job and of the general public.

M. Traffic Flow: The successful Bidder shall maintain a clear, well-defined method of traffic control at all times while performing the work and shall be consistent with current requirements as established in FDOT standard indexes 600-

651. The successful Bidder will not be allowed to block pedestrian walkways, park benches, or impede the flow of vehicular traffic in any manner.

N. Successful Bidders Work Plan: The successful Bidder shall furnish a complete proposal of his/her plan for accomplishing the required work, including a list of the equipment and personnel intended to be used.

1) Inspection and Unsatisfactory Work: During periods of landscape maintenance operations, the successful Bidder shall daily consult with the COUNTY Special Assessments Office for inspection and tentative approval of work quality being accomplished. In the event of unsatisfactory work, the successful Bidder shall perform whatever work is necessary without additional compensation. Inspections will be performed periodically. The Contractor will also be subjected to observation by the homeowners living within the MSBU.

2) Work Interruptions/Impediments: When work by COUNTY employees, by other successful Bidders or weather conditions of a temporary nature, prevent the successful Bidder from servicing any area, additional time will be permitted to complete the work. Grassed areas that are normally mowed which are saturated with standing water to the point where, in the opinion of the COUNTY, equipment may not be used without excessive damage to the turf, shall not be mowed when such conditions exist. These areas shall be mowed during subsequent servicing or when requested by Project Manager.

3) Inability to Maintain: At no time are any areas to be left uncut or not maintained without the express written authorization of the Project Manager. The successful Bidder is expected to notify the Project Manager when maintained areas are blocked by debris of sufficient size as not to be considered normal trash.

O. Weighted Values of Service: To facilitate service acceptance and to allow specific service additions/deletions and/or nonpayment for inadequate services, each area has been assigned weighted values by the COUNTY.

a. Mowing 40%

b. Inlet / Outlet Structure Cleaning 10%

c. Litter and Debris Removal 20%

d. Edging 10%

e. Weeding (mechanical or hand) 20%

TOTAL 100%

All invoices shall show the dates services were provided at each mowing location within the Municipal Service Benefit

Rev 10 -2025 5

Unit Service Area.

P. Payment: The area to be maintained has been predetermined and detailed within this document. Payments will be made once the services are completed and accepted by the Project Manager, provided that no deductions are being made for work not performed under the bid provisions. Payments shall be full compensation for furnishing all equipment, labor, materials, supervision, and incidental supplies necessary to complete specified landscape maintenance operations.

Q. Mowing: The successful Bidder shall accomplish mowing using equipment suitable to perform the required operations in the time frame specified. The areas to be mowed vary in size and in description of the work required in each area. The number and timing of mowing services will depend on the growth conditions of the grass during the season. Mowing shall be done to keep the grass at the specified uniform height. All St. Augustine grass shall be maintained at a maximum height of 4 inches, while Bahia grass shall be maintained at a height of 2.5 inches to 3 inches. The approved minimum mowing services expected in this bid are that all areas will be serviced as outlined on schedule. The successful Bidder shall provide with this bid a schedule of services which will be accepted or modified by Special Assessments and the successful Bidder upon the award of the agreement.

1) Mowing is generally limited to mowing areas of shoulders, front and back slopes of less than or equal to 3:1 slope, retention ponds, roadside ditch bottoms, raised median islands and various width utility strips and similar areas. Slope mowing is generally limited to slopes greater or steeper than 3:1 and are relatively inaccessible to the use of conventional mowing equipment, e.g. steep slopes, retention ponds and shores, bridges, overpass banks, canal banks, etc. These types of areas will normally require equipment specifically designed for this type of work. When slope mowing is performed, it shall incorporate the use of string trimmers to protect the integrity of the slope and prevent damage to the turf.

2) Sign posts, guardrails, trees, retention pond outfall structures, fences, shrubs, plants, light poles or other obstacles to mowing shall be hand mowed or trimmed around as necessary to present a groomed appearance.

Any damage that occurs to plants, trees, shrubs, mulched beds, tree rings etc., will be repaired or restored at no additional expense to the COUNTY. Mowing shall include, but is not limited to, mowing, edging, weeding, trimming, tree pruning, and the removal of trash and debris.

3) All grass between the boundary of the retention or detention area and the water’s edge shall be cut. Weeds, brush and tall grasses are not permitted to remain uncut along the water’s edge. This is the standard for all storm-water retention ponds.

4) The successful Bidder shall ensure all clippings are blown away from private properties and stormwater ponds.

5) Mowing of Storm-water ponds: Service shall include maintenance of retention ponds, detention areas and access easements. Areas to be mowed extend from the private property boundaries to the water’s edge.

Trimming is a requirement of the Agreement and will include, but is not limited to, along the water’s edge, along fencing, under and around guardrails or signposts, and around bushes, trees and storm-water structures. Prior to each mowing cycle, all debris and litter shall be removed and properly disposed of from embankments and access easements. When actively mowing, grass clippings shall be directed away from storm-water ponds, drainage and pipes. All inlet and outlet structures are to be maintained. Inlet and outlet structures are defined as, but not limited to, drainage pipes, culverts, control structures, energy dissipaters, sloughs, spillways, canals, flues, or any other drainage system specifically designed to force water flow into a retention or detention area

Rev 10 -2025 6 and to drain water from it. Weeds, brush and tall grass are to be cut away from all sides of the structures. This is the standard for all retention ponds. The mowing of storm-water ponds shall follow the guidelines set forth in the mowing of common areas set forth herein.

6) Mowing Contours: Mowing areas of different widths shall be connected with smooth flowing curve transitions.

All cuttings shall be performed in such a manner as to result in a stand of mowed grass or vegetation cut uniformly at a nominal height with no streaks. Where landscaping has been established or natural landscaping has been preserved, mowing shall conform to established contours.

7) At no time are any of the wetland/conservation areas to be mowed.

R. Chemicals: There will be no spraying of any area without written authorization from the COUNTY Project Manager.

The successful Bidder must be able to provide proof of license to use chemicals (Roundup) before application. The successful Bidder shall abide by all rules, laws, ordinances and statutes of the State and COUNTY having jurisdiction pertaining to the handling, storage and application of Roundup. The Contractor at his/her expense will replace plants, grass and trees damaged by the improper use of Roundup. Replacements will be the same size and type of those damaged.

S. Edging: The successful Bidder shall edge sidewalk areas, curbs and all other areas with obstacles that have a well-defined border between itself and the sod. Edging means the use of an edger only. All shrub beds, tree rings, sidewalks, curbs, landscape islands, parking lots, and all other areas with obstacle that have a well-defined border between itself and the sod, shall be edged using an edger. Edging will be required for every mowing service, unless otherwise specified.

T. Trimming Equipment: Weed, string, grass trimmers, brush and blade cutters may be used to cut in areas totally inaccessible to mowing equipment in order to meet the requirements of this bid. Inaccessible areas include, but are not limited to water’s edge, inlet and outlet structures, base of walls and fencing, tree rings, irrigation heads and systems, curbs, walkways, lighting and light poles, telephone switch boxes and poles, power transformers, and signs, in order to meet with the requirements of this agreement. However, no shaving or scalping of the grass surface is allowed.

U. Litter & Debris Removal: Litter and debris shall be removed from site during each visit. All litter and debris are to be removed prior to and upon completion of all services. Litter and debris removal includes the pickup, removal and disposal from all areas included in agreement. Litter and debris removal is to include from the ponds’ edge up to a 10 ft. reach into any body of water being serviced. Litter and debris shall include, by way of example but not limitation, bottles, glass, cans, cups, wood, paper scraps, newspapers, magazines, cardboard boxes, branches, clothes (non-excessive) and any and all other non-biodegradable materials which will give the property an objectionable appearance. It is understood that the successful Bidder shall remove any litter and debris prior to mowing that can be torn, ripped scattered or further subdivided by the mowers. The cost of litter and debris removal and disposal shall be included in the service cost.

V. Cuttings and Trimmings: Upon completion of mowing, all grass clippings that are not uniformly distributed and detract from the appearance of the property shall be removed from the site. At no time are the cuttings and clippings to be allowed to get into the retention ponds. Also, at no time, shall clippings be left by private fences. Debris shall not be blown into drains or storm drains inlets. The cost of removal and disposal of clippings and cuttings shall be included in the per cycle contract cost. All clippings shall be kept out of all paved areas, entrance areas and

Rev 10 -2025 7 waterways. Push backs of trees and overgrowth in designated areas need to be maintained. During times of slow or no grass growth during winter months more robust trimmings and push backs are expected.

W. Pruning: All trees shall be kept clear of dead, unsightly, or hazardous limbs up to ten feet (10’) in height and free of dead or cold-damaged branches. Pushbacks of trees and overgrowth in designated areas must be maintained as needed. During periods of slow or no grass growth in the winter months, more robust trimmings and pushbacks are expected. If an inspector identifies any trees requiring attention, the necessary trimming or cutting must be completed within five (5) days of notification.

X. Power Blower: The successful Bidder shall blow off all sidewalks, curbing and entrance areas after completing mowing and edging. All storm drain/grates shall be cleared of debris. When completed, the above specified areas shall be totally free of debris.

Y. Material Approval: All materials and supplies provided must be approved by the Project Manager prior to being used.

The successful Bidder shall submit a product list indicating brand name, trade name or trademark, and material safety data sheet (MSDS), within five (5) business days prior to the agreement commencement date.

Z. Changes to Services: In addition to the basic requirements, additional landscape or mowing services may be needed from time to time. Any costs associated with additional work required, beyond the scope of work specifications, shall be negotiated separately through the COUNTY Special Assessments Office. When additional services are requested, the COUNTY will request quotes from the successful Bidder. If the COUNTY determines the quote is not reasonable and or responsive, the COUNTY reserves the right to procure elsewhere.

AA. Additional Services: In addition to the basic bid requirements, additional landscape work may be needed from time to time. Any costs associated with additional work required, beyond the scope of the bid specifications, shall be negotiated separately through the Special Assessments Department. The County reserves the right to add or delete maintenance areas/locations as necessary.

BB. Equipment: All mowing equipment shall be approved by the COUNTY before it is placed into service. Safety devices shall be properly maintained at all times while the equipment is in use. The successful Bidder shall provide a detailed list of the equipment, which shall be used to provide the contracted services. All equipment listed shall be inspected by the COUNTY as part of the County’s evaluation of successful Bidder’s proposal. If the COUNTY determines that equipment is deficient in safety devices, the successful Bidder shall be notified immediately and shall remove the equipment from service until the deficiency is corrected to the satisfaction of the COUNTY. Equipment that damages turf or pavement in any way shall not be used. The successful Bidder shall be responsible for the maintenance of all their equipment. The COUNTY is not responsible for damage to any and all mowing and maintenance equipment, vehicles, or other equipment the successful Bidder uses to get to or from the job site or uses to perform the services outlined in this agreement. The COUNTY requires the successful Bidder to provide his or her own equipment as the COUNTY will not loan, lend, rent, or provide to the successful Bidder any equipment to perform this agreement. The successful Bidder shall base prices on the understanding that the COUNTY will provide no personnel, equipment, supplies or vehicles to the successful Bidder to use to perform the scope of this agreement.

1) Condition and Maintenance: The successful Bidder’s mowing equipment used must be in good repair and shall be maintained so as to produce a clean, sharp cut and uniform distribution of cuttings at all times.

2) Equipment Type and Quantity: The successful Bidder shall furnish mowing equipment of a type and quantity to

Rev 10 -2025 8 perform the work satisfactorily within the time specified herein. If, in the opinion of the COUNTY, the successful Bidder has insufficient equipment on the job to satisfactorily complete the work within the required time, the successful Bidder shall provide additional equipment as directed by the COUNTY. Certain areas require that the successful Bidder own special equipment such as bush hog, commercial mower with minimum 30” cut for hard to get places, commercial mower with 60” cut or larger, finish mower, backpack blower, weed whacker, commercial edger and utility vehicle for trash pick-up.

3) Statement of Inspection: All successful Bidders are hereby required to conduct a site inspection to familiarize themselves with the areas to personally inspect the various areas and conditions associated with this project. All successful Bidders must include with their submittal Attachment “A”, Statement of Inspection with your bid submittal.

4) Obligations of the Successful Bidder: It is understood that the successful Bidder shall provide and pay for all labor, tools, materials, permits, equipment, transportation, supervision, and any and all other items or services, of any type whatsoever, which are necessary to fully complete and deliver the services requested by the COUNTY, and shall not have the authority to create, or cause to be filed, any liens for labor and/or materials on, or against, the COUNTY, or any property owned by the COUNTY.

5) County Responsibility:

a) Provide a designated set-up area for the successful Respondent to deliver all necessary materials and equipment required for this project;

b) Provide access to the work area;

c) Provide electrical service as required;

d) The County shall make the facility available for evaluation and inspection accompanied by a County

Representative by calling the Project Manager to schedule an appointment; and,

e) Appointments will be given on a first come, first serve basis based on availability and will be given between the hours of 8:00 A.M. and 3:00 P.M., Monday through Friday.

6) Public Emergencies: It is hereby made a part of this bid that before, during, and after a public emergency, disaster, hurricane, tornado, flood, or other acts of God, Osceola County shall require a “First Priority” for goods and services. It is vital and imperative that the health, safety, and welfare of the citizens of Osceola County are protected from any emergency that threatens public health and safety as determined by the County. The Respondent agrees to rent/sell/lease all goods and services to the County or governmental entities on a “first priority” basis. The County expects to pay contractual prices for all products and/or services under the awarded Agreement in the event of a disaster, emergency, hurricane, tornado, flood, or other acts of God. Should the Respondent provide the County with products and/or services not under the awarded Agreement, the County expects to pay a fair and reasonable price for all products and/or services rendered or contracted in the event of a disaster, emergency, hurricane, tornado, flood, or other acts of God.

7) Estimated Quantities: As stewards of public funds, the County maintains all adopted budgetary parameters in the performance of its contracts. The ability of the successful Respondent to maintain a sense of fiscal responsibility shall be favorably considered in the evaluation of submittals. Quantities noted in this Request for Quotes are estimates only and are intended as a guide in submitting the bid and in no way obligate the County to purchase this amount. The actual quantities purchased under this bid may be more or may be less.

8) Award. The County shall select the lowest quote that is most responsive to the needs of the County as outlined herein. The Respondent’s price response shall be accompanied by a detailed description of the service required

Rev 10 -2025 9 to be offered.

9) Price Submittal: In accordance with the terms, conditions and specifications, I/we, as authorized signatory to commit the firm, do hereby accept in total all the terms and conditions stipulated and referenced in this RFQ document and hereby submits the following prices for RFQ-26-16080-GD, Interim Mowing Services for Sector 2 & 3, as follows:

Sector 2

Item MSTU/MSBU Name Tract Pond ID Cost Per Cycle Estimated Number of

Cycles

Extended Price (Number of Cycles

X Cost Per Cycle

1 Adriane Park A 456 $ 9 $

2 Amberly Park A, G 435 $ 26 $

3 Anorada Front Entrance 341 $ 9 $

4 Brighton Place A 243/Dry Bottom Pond $ 9 $

5 Country Crossing A 489 $ 11 $

6 Eagle Bay B 490 $ 10 $

7 Eagle Bay H 491 $ 10 $

8 Eagle Bay I 492 $ 10 $

9 Eagle Bay K 493 $ 10 $

10 Eagle Bay 494 $ 10 $

11 Eagle Bay 341 $ 10 $

12 Fish Lake B 812 $ 11 $

13 Heritage Key Villas (dry bottom pond) JJ 389 - Dry Bottom

Pond $ 10 $

14 Heritage Key Villas E 775 $ 10 $

15 Heritage Key Villas F 776 $ 10 $

16 Heritage Key Villas (DB) A 777 $ 10 $

17 Hilliard Place A 605 $ 11 $

18 Monica Terrace A 453 $ 9 $

19 Monica Terrace B 474 $ 9 $

Rev 10 -2025 10

Sector 2 (Continued)

Item MSTU/MSBU Name Tract Pond ID Cost Per Cycle Estimated Number of

Cycles

Extended Price (Number of Cycles

X Cost Per Cycle

20 Moreland Estates A 527 $ 10 $

21 Morningside Village 583 $ 11 $

22 Morningside Village 586 $ 11 $

23 Morningside Village (drainage ditch) 634 - Drainage $ 11 $

24 Morningside Village (drainage ditch) 635/636 - Drainage $ 11 $

25 Morningside Village (drainage ditch) 637/638 - Drainage $ 11 $

26 Morningside Village (drainage ditch) 639/640 - Drainage $ 11 $

27 Morningside Village (drainage ditch) 641/642 - Drainage $ 11 $

28 Neptune Shores B 187 - Dry Bottom Pond $ 9 $

29 North Shore Village J 560 $ 10 $

Pebble Point (dry bottom pond, common area)

A 236 DBP/Com Area $ 26 $

31 Pebble Point (drainage) slope, Risemen Ct)

Drainage Slope 237 Risemen Ct $ 26 $

32 Pebble Point B 518 $ 26 $

33 Pebble Point C 517 $ 26 $

34 Pebble Point D 519 $ 26 $

35 Quail Ridge A1 512 $ 26 $

36 Quail Ridge A2 513 - Comm Area $ 26 $

37 Quail Ridge B 550 $ 26 $

38 Quail Ridge D 549 $ 26 $

39 Quail Ridge H 552 $ 26 $

Quail Ridge (area between pond ID's 549 and 552)

L Area between 549 & 552 $ 26 $

Rev 10 -2025 11

Item MSTU/MSBU Name Tract Pond ID Cost Per Cycle Estimated Number of

Cycles

Extended Price (Number of Cycles

X Cost Per Cycle

41 Raintree at Spring Lake Village P1 537 $ 10 $

42 Raintree at Spring Lake Village P1A 539 $ 10 $

43 Raintree at Spring Lake Village P2 538 $ 10 $

44 Raintree Park-Bear Bay Park: Mowing

Commo n Areas

Playground, Basketball Court, &

Soccer Fields $ 26 $

45 Raintree Park (Strafford Park, Bridgewater) A 570 $ 26 $

46 Raintree Park (Strafford Park, Bridgewater) B 571 $ 26 $

47 Raintree Park (Strafford Park, Bridgewater) C1, D1 572 $ 26 $

48 Raintree Park (Strafford Park, Bridgewater) C2 573 $ 26 $

49 Raintree Park (Strafford Park, Bridgewater) C3 574 (one pond) $ 26 $

50 Raintree Park (Strafford Park, Bridgewater) D2 584 $ 26 $

51 Raintree Park (Strafford Park, Bridgewater) J 585 $ 26 $

52 Raintree Park (Strafford Park, Bridgewater) 521 $ 26 $

53 Regal Oak Shores Unit 8 B 514 $ 9 $

54 Regal Oak Shores Unit 8 C 515 $ 9 $

55 Regal Oak Shores Unit 8 516 $ 9 $

56 Saratoga Park C 529 $ 9 $

57 Saratoga Park D 530 $ 9 $

58 Saratoga Park 4C 531 $ 9 $

59 Saratoga Park 532 $ 9 $

60 Silver Lake Drive 540 $ 11 $

Rev 10 -2025 12

Item MSTU/MSBU Name Tract Pond ID Cost Per Cycle Estimated Number of

Cycles

Extended Price (Number of Cycles

X Cost Per Cycle

61 Silver Lake Estates Unit 2 P1 528 $ 11 $

62 Tierra del Sol A 407 $ 11 $

63 Vacation Villas (west dry bottom pond) K 617 West Dry Bttm $ 9 $

64 Vacation Villas Pond 786 $ 9 $

65 Valencia Woods 823 $ 11 $

66 Winners Park (south end of Celency Ct.) 101 - Pond at South end of Celeny court $ 11 $

Winners Park (Celency Ct. drainage easement along ROW)

100 - Celeny Court Drainage Easement along ROW $ 11 $

Additional Services: Sod installation, minor erosion repair, fish barrier/structure repair, etc.

Subtotal - Sector 2 $

Sector 3

Item MSTU/MSBU Name Tract Pond ID Cost Per Cycle Estimated Number of

Cycles

Extended Price (Number of Cycles

X Cost Per Cycle

1 CJs Landing Service District A 601 $ 11 $

2 Cornelius Place 1 B 555 $ 10 $

3 Cornelius Place 2 A 554 $ 10 $

4 Fryer Oaks (DB) A 68 $ 11 $

5 Hammock Point Unit Two C 426 $ 11 $

6 Hammock Point Unit Two D 424 $ 11 $

7 Hammock Pointe A 425 $ 11 $

8 Hickory Hollow Unit Three A 450 $ 26 $

Rev 10 -2025 13

Sector 3 (Continued)

Item MSTU/MSBU Name Tract Pond ID Cost Per Cycle Estimated Number of

Cycles

Extended Price (Number of Cycles

X Cost Per Cycle

9 Hickory Hollow Unit Three C 451 $ 26 $

10 Hidden Pines A 445 $ 10 $

11 Hunters Ridge (DB) A 244 $ 26 $

12 Hunters Ridge B 520 $ 26 $

13 Live Oaks Estates (DB) A 932 $ 11 $

14 Live Oaks Estates C 553 $ 11 $

15 Lost Lake Estates A 446 $ 6 $

16 Narcoossee Half Acres Unit Two A 473 $ 11 $

17 Pine Grove Estates (DB) N/A 791 $ 10 $

Additional Services: Sod installation, minor erosion repair, fish barrier/structure repair, etc.

Subtotal for Section 3 $

TOTAL QUOTE PRICE $

Additionally, please respond to the following questions by placing a check mark () on the appropriate answer:

Item Question Response

YES

Response

NO

1. Did you include a copy of your Certificate of Liability Insurance (COI) with your quote submittal?

2. Did you complete and include Attachment “A”, IRS Form W-9, Request for Taxpayer Identification Number and Certification?

Rev 10 -2025 14

(1) The County will not consider alternates to the items listed above. If alternates are offered, the County will have the sole and unilateral right to reject the alternate and purchase from vendor providing compliant items. Delivery time will be a factor in the evaluation of this Request for Quotation.

(2) All prices quoted shall remain firm for period of one (1) year after the due date of the quotation.

(3) Unit Price Accuracy: Please check the stated unit prices before submitting your quote; as no change in prices will be allowed after the due date and time. All prices and notations must be in ink or typewritten. In cases of the extended price irregularities, unit prices will prevail. Please note that the County reserves the right to clarify and correct extended price amount errors.

(4) Osceola County is exempt from Sales Tax. Certificate No. 85-8013132398C-5.

(5) Osceola County’s Federal Excise Tax Exempt Certificate No. 59-6000780.

(6) If you are offering pricing which is based on other entity or agency solicitation pricing, clearly state so and include a copy of the applicable solicitation with your submittal.

(7) Please read the terms and conditions listed below, complete the requested information, and sign in the space provided above.

(8) If not submitting a quotation, please indicate “NO BID” and return this form.

Critical Data:

(1) Bids must be submitted on the form furnished by the County and in accordance with the specifications and in the quantities desired. Offers submitted that modify the form, specifications and/or quantities furnished by the County may be disqualified. Offers submitted on any other format may also be disqualified.

(2) It is the Respondent’s responsibility to assure that the bid is received by the Procurement Analyst noted above at the OSCEOLA COUNTY PROCUREMENT SERVICES OFFICE, 1 COURTHOUSE SQUARE, SUITE 2300, KISSIMMEE, FLORIDA 34741, no later than date and time noted herein. You may submit your quote by fax, mail, or email to the Procurement Analyst no later than the due date and time indicated above. Any bid received after this due date and time will not be accepted or considered. No offers will be accepted or received in any other Osceola County office.

(3) Please email questions regarding this quotation only to the Procurement Services Office Representative no later than 2:00 PM Local Time on Monday, September 7, 2026. Any interpretations, clarifications, or changes made will be in the form of written addenda issued by the Procurement Services Office.

(4) Pursuant to Section 3.3-3 of the Osceola County Administrative Code, lobbying is strictly prohibited.

(5) Please note that all documents sent to the County as part of this Request for Quotation are considered a Public

Record of Osceola County as prescribed by Chapter 119, Florida Statutes.

(6) Respondent must submit a copy of their Certificate of Insurance with their quote.

(7) Any order resulting from this Request for Quotation shall be subject to the attached General Terms and Conditions and all applicable laws, policies, and codes.

Rev 10 -2025 15

ATTACHMENT “A”

Rev 10 -2025 16

GENERAL TERMS AND CONDITIONS - READ CAREFULLY

All questions relating to this Request for Quotation must be directed to Osceola County Procurement Services at 407- 742-0900.

RESERVED RIGHTS OF THE COUNTY

The County reserves the right to unilaterally cancel this Request for Quotation, at its sole discretion.

WRITTEN COMMUNICATIONS

The terms and conditions of this Request for Quotation shall not be modified verbally. All communication shall be in writing.

LICENSES

A current Local Business Tax Receipt (formerly known as Occupational License) is required by any vendor doing business with Osceola County.

QUALITY

All materials or services furnished on this order must be as specified and subject to County inspection within a reasonable time after delivery at destination. Variations in materials or services from those specified in this order must not be made without prior written authority from the Procurement Services Director. Material rejected will be returned and shall be done at the vendor’s sole risk and expense.

QUANTITY/PRICE

The quantity of materials ordered, or the prices specified must not be exceeded without written authority first being obtained from the Procurement Services Office.

INDEMNITY

The Vendor hereby agrees to indemnify and save harmless the County, its officers, agents and employees from and against any and all liability, claims, demands, damages, fines, fees, expenses, penalties, suits, proceedings, actions, and cost of actions, including attorney’s fees for trial and on appeal, of any kind and nature arising or growing out of or in any way connected with the performance of this Agreement whether by act or omission of the Vendor, its agents, servants, employees, or others, or because of or due to the mere existence of this Agreement between the parties.

PATENT/COPYRIGHT HOLD HARMLESS

The Vendor shall pay all royalties and assume all costs arising from the use of any invention, design, process, materials, equipment, product or device which is the subject of patent rights or copyrights. Vendor shall, at its own expense, hold harmless and defend the County against any claim, suit or proceeding brought against the County, which is based upon claim, whether rightful or otherwise, that the goods or services, or any part thereof, furnished under this Purchase Order, constitute an infringement of any patent or copyright of the United States. The Vendor shall pay all damages and costs awarded against the County.

PACKING

If awarded a purchase order or Agreement, all invoices and package lists must clearly be marked with shipper’s name, address and Purchase Order Number. Charges are not allowed for boxing, crating or special deliveries unless previously agreed upon in writing.

DELIVERY

All materials must be shipped F.O.B. Destination. The County will not pay freight or expense charges, except by previous agreement. In the event of the County agreeing to F.O.B. Shipping Point, the VENDOR must PREPAY SHIPPING CHARGES AND ADD TO INVOICE. Delivery must be effected within the time stated on Purchase Order. The County reserves the right to cancel this order and purchase elsewhere if the Vendor fails to meet the delivery date specified on Purchase Order. Deliveries shall be made between 8:30 am and 3:00 pm on regular working days unless otherwise stated. Transport deliveries must be unloaded and ready for inspection prior to 3:00 pm. In case of default by the Vendor, the County may procure the articles or services covered by this order from other sources and hold the Vendor responsible for any additional cost occasioned thereby.

MATERIAL SAFETY DATA SHEET

As necessary, the Vendor agrees to furnish the County with a current Material Safety Data Sheet (MSDS) on or before delivery of each and every hazardous chemical or substance purchased which is classified as toxic under Chapter 422, Florida Statutes. Appropriate labels and MSDS’s shall be provided for all shipments. Send a copy of the MSDS’s and other pertinent data to Osceola County Procurement Services and include same with product delivery.

OSHA REQUIREMENT

The Vendor hereby guarantees the County that all materials, supplies, and equipment as listed on the resulting Purchase Order shall meet the requirements, specifications and standards as provided under the U.S. Department of Labor Occupational Safety and Health Act of 1970, as from time to time amended and in force at data hereof.

COMPLIANCE TO LAWS, GUIDELINES, REGULATIONS

The Vendor must comply with all applicable state, federal and local laws and regulations etc. This includes but is not necessarily limited to DOT, OSHA, EPA and DEP.

AWARD

The County reserves the right to reject any or all parts of this solicitation, waive technicalities and to award to most responsive, responsible Respondent, as in the best interest of the County.

Rev 10 -2025 17

Failure of a Vendor that is awarded a Purchase Order to deliver according to the Purchase Order or to comply with any of the terms and conditions therein may disqualify the Vendor from receiving future orders.

PAYMENT TERMS

Payment terms are net 30 days upon delivery and acceptance. Osceola County pays in accordance with the Prompt Payment Act – Section 218.70, Florida Statutes.

APPLICABLE LAW, VENUE AND JURY TRIAL

The laws of the State of Florida shall govern all aspects of this order. In the event it is necessary for either party to initiate legal action regarding this order, venue shall lie in Osceola County, Florida. The parties hereby waive their right to trial by jury in any action, proceeding or claim, arising out of this order, which may be brought by either of the parties hereto.

AUDITING, RECORDS AND INSPECTIONS

The Vendor shall keep books, records, and accounts of all activities, related to this order, in compliance with generally accepted accounting procedures. If required, books, records, and accounts related to the performance of this order shall be open to inspection during regular business hours by an authorized representative of the County and shall be retained by the Vendor, for a period of three (3) years after termination or completion of the services or until the full County audit is complete, whichever comes first. The County shall retain the right to audit the books during the three-year retention period. All books, records, and accounts related to the performance of this order shall be subject to the applicable provisions of the Florida Public Records Act, chapter 119, Florida Statutes. The County also has the right to conduct an audit within sixty (60) days from the effective date of this order to determine whether the Vendor has the ability to fulfill its contractual obligations to the satisfaction of the County. The County has the right to terminate this order based upon the findings in this audit without regard to any notice requirement for termination.

WARRANTY

The Vendor agrees to provide a full warranty to the County for all materials and services which it provides hereunder for one full year following the date of delivery or completion of services. In the event that the Vendor is called to perform warranty work, the Vendor will be responsible for all costs incurred in repairing the areas under warranty. If it is determined that new problem areas have appeared, which were not areas repaired by the Vendor under the Scope of Services set forth herein, the County will be responsible for the costs incurred in repairing the new areas. The manufacturer’s warranty on materials received and installed shall extend for the full warranty period.

INSURANCE

The Vendor shall have at a minimum the insurance limits listed hereunder; however, the County reserves the unilateral and sole right to modify said limits when the type of product or services requested merit a modification of the insurance limits listed herein. The Vendor shall submit a copy of their Certificate of Liability Insurance with their quote submittal.

1. AUTOMOBILE PUBLIC LIABILITY: $1,000,000.00 Combined Single Limit

2. GENERAL LIABILITY - One Million Dollars ($1,000,000.00),

a. Damage to Rented Premises – Fifty Thousand Dollars ($50,000) any single occurrence,

b. Medical Expense – Five Thousand Dollars ($5,000) any one person

c. Personal & Advertising Injury – One Million Dollars ($1,000,000)

3. GENERAL AGGREGATE - One Million Dollars ($1,000,000)

4. EXCESS/UMBRELLA COVERAGE – One Million Dollars ($1,000,000)

5. PRODUCTS COMPLETED OPERATIONS LIABILITY

AGGREGATE – One Million Dollars ($1,000,000.00) (only if a product is being provided)

6. WORKER’S COMPENSATION: covering the statutory obligation for all persons engaged in the performance of the Work required hereunder and Employers’ Liability insurance with limits not less than $1,000,000 per occurrence.

Evidence of qualified self-insurance status will suffice for this subsection. In case any class of employees engaged in hazardous work under an agreement at the site of the project is not protected under the Workers’ Compensation statue, the successful Respondent/Contractor shall provide, and cause each subcontractor to provide, adequate insurance satisfactory to the County, for the protection of its employees not otherwise protected.

Upon award, the Vendor shall name Osceola County Board of County Commissioners as a Certificate Holder and shall maintain the coverage limits set forth during the entire term of performing services under this award.

LOCAL SMALL BUSINESS ENTERPRISE PROGRAM

Osceola County Board of County Commissioners has established a Local Small Business Enterprise Program (LSBE) to enhance contracting and procurement opportunities for small business enterprises headquartered in Osceola County. The County strongly encourages participation of LSBE in contracting and subcontracting opportunities and has established a 25% participation goal. Should a certified Osceola County LSBE bid on a solicitation issued by the County and submit a bid that is within 5% of the lowest bid, whether or not that Respondent is the next lowest Respondent, the LSBE may be deemed the lowest Respondent if the Respondent agrees to reduce its bid to match the bid or quote of the lowest Respondent. The LSBE will have three (3) business days to respond in writing to the County’s match request. If the lowest LSBE does not elect to

Rev 10 -2025 18 reduce its bid, then the next lowest LSBE will be given the opportunity to match the bid or quote using the process stated above, providing that Respondent is also within five percent (5%) of the lowest bid or quote.

No contract awarded to an LSBE under this section shall be assigned or subcontracted in any manner that permits more than fifty percent (50%) of the dollar value of the contract to be performed by an entity or entities that are not Osceola County LSBE as defined in Chapter 3 of the Administrative Code.

Respondents using subcontractors must include a list of subcontractors, which identifies which firms are LSBE and the proposed percentage of the dollar value of the contract to be performed by each firm.

During the term of the agreement, Contractors using Subcontractors will be required to report on the…