REQUEST FOR QUALIFICATIONS

Date: September 18, 2026

To: Qualified Consulting Firms Re: RFQ 26-06, Request for Qualifications for On Call Professional Services

The City of Dunwoody (City) is seeking proposals to respond to a Request for Qualifications (RFQ) from qualified consulting firms for RFQ 26-06, On Call Professional Services to provide engineering and related services for the Public Works Capital Projects and Stormwater Division.

The City reserves the right to adjust the schedule as is necessary and will be posted by Addenda.

Firms that respond to this RFQ and are determined by the City to be sufficiently qualified may be deemed eligible for a contract award and/or invited to an interview for these services. All Proposers to this RFQ are subject to instructions communicated in this document and are cautioned to completely review the entire RFQ and follow instructions carefully. The City, at its discretion, reserves the right to reject any or all RFQ responses, and to waive technicalities and informalities for any reason. Clarification of information may be requested by the city.

The City, at its sole discretion, may request formal presentations and interviews that are deemed to best meet the City’s requirements, taking into consideration all criteria listed in the RFQ. The formal presentation or interview will be at the Proposer’s expense and at the City’s designated location.

An award, if made, will be made to the responsible and responsive Proposer(s) whose proposal(s) the City determines, in its sole discretion, to be most advantageous to the City, with price and all other evaluation factors considered.

Pricing shall remain firm for the initial term of the contract. At the City’s discretion, the City may consider an annual rate adjustment upon the Contractor’s written request, subject to review, approval, and mutual written agreement.

Late proposals will not be considered. Proposals received after the deadline will be filed unopened.

Schedule of Bid Activities

RFQ No. 26-06 Issued September 18, 2026

Non-Mandatory Pre-proposal Meeting September 25, 2026, at 11:00 a.m. EST

Deadline for Submission of Written Questions October 2, 2026, at 2:00 p.m. EST

Last Day for Addendum Publication October 16, 2026, at 3:00 p.m. EST

Proposal Deadline October 23, 2026, at 12:00 p.m. EST

RFQ 26-06 REQUEST FOR QUALIFICATIONS FOR ON CALL PROFESSIONAL SERVICES

Scope of Work: Refer to Exhibit A

Questions: All questions shall be directed by email to purchasing@dunwoodyga.gov and reference RFQ 26- 06 in the subject line. See Schedule of Bid Activities Table for date and time for the Deadline for the Submission of Written Questions.

Submittal Requirements: Proposals are legal and binding when submitted. Proposals will not be accepted by facsimile or e-mail. See Schedule of Bid Activities Table for date and time for the Deadline for the Submission of the proposal to the following address:

City of Dunwoody Purchasing 4800 Ashford Dunwoody Road

2nd Floor Dunwoody, Georgia 30338

The proposal shall include one (1) sealed envelope containing a thumb drive with three (3) electronic folders. The outside of the envelope shall be clearly marked with the firm’s legal name and “RFQ 26- 06, Request for Qualifications for On-Call Professional Services. The three electronic folders shall be labeled as below and contain the following:

• Folder 1 - A technical proposal in PDF format meeting the requirements of the RFQ.

• Folder 2 - A separate Proposal Rate Schedule for each proposed Service Category, submitted in PDF format using the form provided in Appendix A. Proposal Rate Schedules will NOT be considered as part of the evaluation process; however, they will serve as the basis for establishing rates under the On-Call Professional Services Contract.

• Folder 3 - An Acknowledgement Form in PDF format utilizing the Acknowledgement Form within the RFQ. Failure to submit the Acknowledgement Form in a separate folder may result in the proposal being deemed non-responsive.

Pre-Proposal Meeting: A non-mandatory pre-proposal meeting will be held virtually via Microsoft Teams at 11:00 am on September 25, 2026, to provide interested firms an opportunity to ask for clarification on project or proposal requirements. Registration is not required but all are invited to join the meeting using the meeting login information below.

Microsoft Teams meeting Join: https://teams.microsoft.com/meet/277670466056150?p=uuAgw6A211fWaihU5v Meeting ID: 277 670 466 056 150 Passcode: Ma7f8eZ6

Questions raised during the Pre-Proposal Meeting and submitted during the Question Period will be addressed in a written addendum. Refer to the Schedule of Bid Activities table for the deadline for publication of addenda.

mailto:purchasing@dunwoodyga.gov https://teams.microsoft.com/meet/277670466056150?p=uuAgw6A211fWaihU5v

INSTRUCTIONS TO PROPOSERS

1. General Information

1.1. To ensure the proper and fair evaluation of proposals, the City highly discourages any oral communication initiated by a Proposer or its agent to an employee of the City evaluating or considering the proposal during the period of time following the issuance of the solicitation document, the opening of proposals and prior to the time a decision has been made with respect to the Contract award. An appropriate Purchasing employee of the City may initiate communication with a Proposer in order to obtain information or clarification needed to develop a proper and accurate evaluation of the proposal. Any communication initiated by Proposer during evaluation should be submitted in writing and delivered to the City of Dunwoody, Purchasing Office, 4800 Ashford Dunwoody Road, Dunwoody, Georgia 30338, or by e-mail to purchasing@dunwoodyga.gov. Unauthorized communication by the Proposer may disqualify the Proposer from consideration.

1.2. The Contract, if awarded, shall not be construed to create unto the Consultant any exclusive rights with respect to any of the City’s requirements. The City may in its sole discretion award any additional or similar services to any third party, or if the Contract is for the provision of services, the City may elect to perform all or a portion of the services by its own employees.

1.3. The City of Dunwoody is committed to environmental sustainability. The city believes we have a unique opportunity to further expand our leadership in the area of environmentally preferable purchasing, and through our actions, elicit changes in the marketplace. By further incorporating environmental considerations into public purchasing, the City of Dunwoody will positively impact human health and the environment, remove unnecessary hazards from its operations, reduce costs and liabilities, and improve the environmental quality of the region. As such the city encourages the incorporation of environmental sustainability into proposals.

1.4. If the successful Proposer intends to provide any services through another company, the successful Proposer must serve as the City’s prime Contractor and shall have full responsibility to the City for all obligations under the Contract.

2. Terms and Conditions

2.1. Acknowledgement Form. The City’s terms and conditions outlined in the Proposal Documents are the basis of the final Contract with the selected Proposer, with minimal or no substantial alterations. Any exceptions to these terms must be formally documented by the Proposer in writing, accompanying the Acknowledgement of Addendum Form as located Appendix A. These exceptions should be detailed, with justifications provided for each, alongside proposed alternative language where applicable.

2.1.1. The submission of the Acknowledgement Form and the associated list of exceptions enable the City to rectify any technical or contractual inadequacies, ambiguities, or inconsistencies within the contract and related documents that may be unlawful, imprudent, overly restrictive to competition, or otherwise unsuitable. Proposers must address each term or condition individually, rather than replacing entire agreements or sets of terms. It is important to note that the Acknowledgement Form will not influence the proposal evaluation process; it serves solely as a reference for Contract Execution.

2.2. RFQ Amendments and Addendum. The City reserves the right to amend this RFQ prior to the due date. All amendments, addendum and additional information will be posted to the City’s Purchasing website, Purchasing | City of Dunwoody.

Other than during the pre-proposal meeting, the City shall not be required to provide to any Proposer verbal interpretations as to the meaning of any portion of the Proposal documents. Requests for interpretation, clarification or correction of Proposal documents, forms or other material in this Proposal Package shall be made by e-mail to purchasing@dunwoodyga.gov prior to the deadline stated in Schedule of Bid Activities. Prior to submitting the proposal, it shall be the responsibility of each Proposer to verify the issuance of addendum(s) and inclusion of the Acknowledgement of Addendum Form (See Appendix A).

2.3. Cost for Preparing Proposals. Each Proposer’s response shall be at the sole cost and expense of the Proposer and such Proposer shall have no right or claim against the City for costs, damages, loss of profits, or to recover such costs, damages, or expenses in the event the City exercises its right to reject any or all proposals or to cancel an award pursuant to a provision hereof for any reason.

2.4. Withdrawal of Proposal. No proposal may be withdrawn after it is submitted unless the Proposer makes a request in writing and such request is confirmed as received prior to the day and time set for proposals deadline. No proposal may be withdrawn after the scheduled proposal deadline for a period of sixty (60) calendar days. Any Proposer withdrawing or attempting to withdraw its proposal prior to the expiration of the sixty (60) calendar day period shall be obligated to reimburse the City for all its costs incurred in connection with such withdrawal or attempted withdrawal including, without limitation, any increased costs for procuring the goods or services from another Proposer or all costs of advertising and re-procuring the goods or services, and all attorneys’ fees, in addition to payment of City’s other damages. Proposer’s submission of a proposal shall be deemed the Proposer’s acknowledgment of and an agreement to the provisions of this Section.

2.5. Disqualification of Proposers. Any of the following causes may be considered as sufficient for the disqualification of a Proposer and the rejection of its proposal:

https://www.dunwoodyga.gov/government/departments/purchasing

• Submission of more than one proposal for the same work, or participation in more than one proposal for the same work as a partner or principal of the Proposer, by an individual, firm, partnership or corporation, under the same or different names, or by Proposers which are affiliates, either at the time of submittal, or at the time of award. For purposes of this section, the term “affiliates” means firms, partnerships, corporations or other entities under common control.

• Evidence of collusion between or among Proposers.

• Evidence, in the opinion of the City, of Proposer(s) attempting to manipulate the proposal pricing for its own benefit (e.g. pricing resulting in a failure of the City’s ability to enforce the Contract or impose the remedies intended following breach by Contractor).

• Being in arrears on any of its existing contracts with the City or in litigation with the City or having defaulted on a previous contract with the City.

• Poor, defective or otherwise unsatisfactory performance of work for the City or any other party on prior projects which, in the City's judgment and sole discretion, raises doubts as to Proposer's ability to properly perform the work.

• Any other cause which, in the City's judgment and sole discretion, is sufficient to justify disqualification of Proposer or the rejection of its proposal.

• The City has adopted a policy which addresses, among other things, the obligations of the City's employees with respect to interest in business entities, unauthorized compensation and acceptance of gifts. Please be aware that any act by a Proposer that could cause a city employee to violate the policy is sufficient cause for the denial of the right of the Proposer to propose on any contract or sell any materials, supplies, equipment, or services to the City for a period of time that is determined by the City Manager.

• A proposal may be considered irregular and may be rejected if it is improperly executed, shows omissions, alterations of form, additions not called for, unauthorized conditions, or limitations, or unauthorized alternate proposals, contract references, other certificates, affidavits, statements, or information required to be included with proposals, including, but not limited to, the Proposer's prices, or contains other irregularities of any kind.

2.6. Public Records/Public Meetings. All documents submitted to the City as a part of or in connection with a proposal may constitute public records under Georgia law regardless of any person’s claim that proprietary or trade secret information is contained therein. By submission to the City, Proposers waive any declaration that their entire response to be proprietary information. Proposals and all related correspondence are subject to the Georgia Open Records Act and may be provided to anyone properly requesting same, after contract award. The city cannot protect proprietary data submitted in vendor proposals unless provided for under the open records law. In the event, the Proposer deems certain information to be exempt from the disclosure requirements, the proposal must specify what content is considered exempt and cite the applicable provision of the law to support that assessment. In the event such information is requested under the open records law, the proposer’s assessment will be examined by the City Attorney who will make a determination. The decision to withhold or release the information will be at the City’s sole discretion.

2.7. Contract Execution. The Proposer to whom the Notice of Intent to Award is given shall, within twenty (20) business days of the date of the Notice of Intent to Award, execute and/or deliver the following to the City: the executed Contract, a copy of the Proposer’s valid business or occupational license, Certificate of Insurance and all other documents and information required by the Contract Documents.

The Contract shall not be binding upon the City until it has been executed by the City and a copy of such fully executed Contract is delivered to the Proposer. The City reserves the right to cancel the award without liability to any Proposer at any time before the Contract has been fully executed by the City and delivered to the Proposer. Accordingly, the Proposer is hereby warned that it should not commence performance or incur costs or expenses in connection with the Contract obligations until it has been delivered a final, fully executed copy of the Contract with a written Notice to Proceed.

A Proposer's failure to timely fulfill its obligations under this section shall be just cause for withdrawal of such Notice of Intent to Award. In such a case, a Notice of Intent to Award may then be issued to the next ranked Proposer or all proposals may be rejected and the RFQ re-advertised. In such event, the City shall be entitled to receive its damages and costs, including, but not limited to, its attorneys’ fees caused by or in connection with a Proposer’s failure to fulfill its obligations under this paragraph. A Proposer's liability for failing to timely fulfill the obligations stated in this paragraph shall be the same as withdrawing its proposal.

2.8. Subconsultant Contract. These Contract Documents shall not be construed as creating any contractual relationship between any subconsultant and the City. The Proposer shall be fully responsible to the City for the acts and omissions of a subconsultant and of persons employed by said subconsultant to the same extent that the Proposer is liable to the City for acts and omissions of persons directly employed by it.

2.9. Georgia Sales Tax. The city is a governmental agency and a political subdivision under Georgia law. Purchases by the City under this Contract are exempt from sales tax. City tax exempt number is not required for a municipality. No purchase made by any entity is qualified to be exempt other than those made directly by the City. The City's sales tax exemption does not apply to goods or services purchased or consumed by a Proposer for which the Proposer is deemed to be the ultimate consumer in connection with the fulfillment of its Contract obligations, and the City shall have no liability for such taxes.

2.10. Familiarity with Laws. All Proposers and Consultants are presumed to be familiar with and shall observe all Federal, State, Title VI, and local laws, ordinances, codes, rules and regulations, including, without limitation, the City's rules and regulations, that may in any way affect work herein specified. Ignorance on the part of the Proposer shall in no way relieve Proposer from any such responsibility or liability. Proposers’ compliance with requirements of O.C.G.A. 13-10-91 and Rule 300-10-1-.02, if applicable, will be attested.

2.11. Minority Business Policy. City of Dunwoody encourages all minority business enterprises to compete for, win, and receive contracts for goods, services, and construction. The City encourages all Proposers to subcontract portions of any City contract to minority business enterprises, however there is no minimum Disadvantage Business Enterprise (DBE) or Minority and Women Business Enterprise (MWBE) requirements for this project and will not be considered during the evaluation process.

2.12. Insurance. The Consultant shall obtain, maintain and furnish the City with a Certificate(s) of Insurance from licensed companies doing business in the State of Georgia with an A.M. Best Rating A-6 or higher and acceptable to the City covering:

2.12.1. Statutory Workers' Compensation Insurance Employers' Liability:

a. Bodily Injury by Accident - $500,000 each accident

b. Bodily Injury by Disease - $500,000 policy limit

c. Bodily Injury by Disease - $500,000 each employee

2.12.2. Commercial General Liability Insurance

a. $1,000,000 limit of liability per occurrence for bodily injury and property damage Owner's and Contractor's Protective with a $2,000,000 general aggregate limit.

b. Blanket Contractual Liability

c. Products/Completed Operations Insurance

d. Broad Form Property Damage

e. Personal Injury coverage

f. Include Additional Insured Status for the City of Dunwoody

g. Provide Waiver of Subrogation in favor of the City of Dunwoody

2.12.3. Auto Liability Insurance

a. $1,000,000 limit of liability per occurrence for bodily injury and property damage

b. Comprehensive form covering all owned, non-owned, leased, and hired vehicles

c. If no owned autos, must provide proof of hired and non-owned auto liability

d. Include Additional Insured Status for the City of Dunwoody

e. Provide Waiver of Subrogation in favor of the City of Dunwoody

2.12.4. Umbrella Liability Insurance

a. $1,000,000 limit of liability

b. Coverage at least as broad as primary coverage as outlined under Items 1, 2 and 3 above

c. Confirm General, Automobile and Employers Liability are included as underlying policies

2.12.5. Professional Liability Insurance (Errors and Omissions)

a. $1,000,000 per claim/$1,000,000 aggregate limit

2.13. The Certificate of Insurance shall show the insurance coverage listed above and shall be filed with the City’s executed Contract. The Certificate of Insurance must contain a provision that the coverage provided under the policies will not be cancelled or modified or the limits thereunder decreased unless at least thirty (30) days prior written notice has been given to the City.

2.14. The City of Dunwoody, Georgia, and its subcontractors and affiliated companies, their officers, directors, employees shall be named on the Certificates of Insurance as additional insured and endorsed onto the policies for Comprehensive General Liability, Automobile Liability and Umbrella Liability insurance maintained pursuant to this Contract in connection with liability of the City of Dunwoody and their affiliated companies and their officers, directors and employees arising out of Contractor's operations. Copies of the endorsements shall be furnished to the City upon execution of this Agreement.

2.15. Such insurance is primary insurance and shall contain a Severability of Interest clause as respects each insured. Such policies shall be non-cancelable except on thirty (30) days written notice to the City. Any separate insurance maintained in force by the additional insured named above shall not contribute to the insurance extended by Contractor's insurer(s) under this additional insured provision.

Certificate Holder should read:

City of Dunwoody 4800 Ashford Dunwoody Road Dunwoody, GA 30338

2.16. Indemnification. Proposer shall be responsible for and shall indemnify and hold City harmless from any and all claims, demands, costs, damages and expenses of whatever nature (including, without limitation, attorney’s fees) relating to or arising from (a) Proposer’s breach of any of the representations and warranties contained herein; (b) Proposer’s failure to follow City’s specifications; (c) Proposer’s other breach of the terms hereof; or (d) any other act(s) or omissions(s) of Consultant, its employees, independent contractors, agents, and suppliers.

Technical Requirements and Proposal Instructions

3. General Contract Information

3.1. The City anticipates awarding On-Call Master Contracts to one or more qualified firms within each service category. The City will solicit quotes for individual projects using the contracted rate schedules. Task Orders will be issued on a project-by-project basis, as determined by the City.

4. Proposal Format

4.1. To facilitate a thorough and consistent evaluation, each technical proposal shall be formatted on 8½-inch by 11-inch paper using a font size no smaller than 11-point. Proposals shall be organized and numbered to correspond with the evaluation criteria in Section 5.

4.2. The cover page, tab dividers, reference projects, and required forms included in Appendix A will not count toward the nine-page limit. Supplemental materials or additional pages beyond the stated page limit, other than the excluded items listed above, will not be reviewed and may result in the proposal being deemed non-responsive to this requirement.

5. Bid Instructions

5.1. Cover Page - Each proposal shall include a Title Page. The Title Page should identify the project name, RFQ Solicitation No., the name of the firm’s full legal name, address, telephone number, and the primary contact person’s name, telephone number, and email address. All pages of the proposal must be consecutively numbered starting after the cover page not including the cover page.

5.2. Administrative Requirements

4.2.1. Basic Company Information. Company name, Company Headquarter Address.

4.2.2. Contact Information. Primary Point of Contact Name and all contact information (telephone number and email address). This will be the individual with whom the city will direct all communications.

4.2.3. Company website. (if available).

4.2.4. Georgia Addresses. Identify and provide address(es) for the office(s) located in the State of Georgia.

4.2.5. Staff. List the number and disciplines of staff members employed in each office in the State of Georgia.

4.2.6. Ownership. Provide form of ownership, including state of residency or incorporation, and number of years in business.

The Administrative Requirements is limited to one (1) page.

5.3. Project Manager and Key Team Leads Experience and Qualifications.

4.3.1. Provide an Organizational Chart that includes all proposed Service Categories limited to 1-page. An 11x17 page format may be used.

4.3.2. Provide qualifications and experience summaries for the proposed Project Manager and Key Team Leaders (KTLs), including education, professional registrations, relevant engineering experience, relevant project-management experience, and experience supporting public-sector on-call contracts and/or municipal projects.

4.3.3. Total years of relevant experience and years with the firm.

4.3.4. Representative project experience, identifying the project name, client, date of performance, the individual’s specific role, and the actual work performed.

4.3.5. Registration type, license or registration number, and state(s) of registration.

4.3.6. Other relevant information demonstrating the individual’s ability to successfully perform the requested services, such as specialized training, certifications, technical expertise, leadership roles, or experience with comparable on-call assignments.

4.3.7. Full resumes for all key personnel may be included in the Appendix of the Proposal of Qualifications. Appendix resumes will not count toward the page limits;

however, they may not be considered during scoring of this section.

The Project Manager’s Experience and Qualifications narrative is limited to one (1) page.

Each Key Team Leader narrative is limited to one-half (1/2) page per individual.

5.4. Technical Approach

The Proposer’s proposed Project Manager shall provide a narrative describing the approach that will be used to manage City task orders from authorization through final completion and closeout, if awarded a contract.

The narrative shall demonstrate the Project Manager’s understanding of municipal-government expectations and processes, including familiarity with applicable City codes, policies, standards, procurement requirements, budget constraints, scope development, project scheduling, and coordination requirements.

At a minimum, the narrative shall address:

4.4.1. The Project Manager’s role and responsibilities as the City’s primary point of contact.

4.4.2. The roles and responsibilities of the design team, subconsultants, City staff, contractors, utility owners, and other stakeholders, as applicable.

4.4.3. Quality assurance/quality control procedures, communication protocols, progress reporting, and issue-resolution procedures.

4.4.4. Procedures for managing scope, schedule, budget, amendments, and deliverable review and approval.

4.4.5. Considerations unique to local-government projects, including public procurement, interdepartmental coordination, public engagement, permitting, utility coordination, regulatory compliance, and City Council or other governing-body approvals, when applicable.

4.4.6. Typical timelines and key milestones from task-order authorization through completion, including review periods, coordination activities, and project closeout.

The Technical Approach is limited to two (2) pages.

5.5. References

Using the format provided in Table 1, identify a minimum of three (3) and a maximum of five

(5) references for projects in each service category proposed in which the Prime Consultant has provided comparable services within the past five (5) years.

At least two (2) of the submitted references must be clients who can specifically address the proposed Project Manager’s performance.

For each reference, provide the contact’s name, organization, telephone number, and email address, as well as the following project information:

• Project name and location;

• Brief description of the project and services provided;

• Project completion date;

• Total project cost;

• Scope of work performed by the proposing firm;and

• Description of the project’s similarities to the services requested under this RFQ.

If the proposed Project Manager has been employed by the Prime Consultant for less than one (1) year, the Proposer shall provide additional references familiar with the Project Manager’s performance during prior employment.

The Proposer is responsible for ensuring that all reference contact information is complete, current, and accurate. References that are unresponsive or cannot be reached may adversely affect the Proposer’s evaluation score. The City reserves the right to contact references not identified in the Proposer’s RFQ submission.

The city may consider input from references and any knowledge possessed by its staff regarding the Proposer’s performance.

Table 1

A Project Owner

Project Description/Services Provided

Date of Completion or Current Project Status

Project Design Cost/ Construction Cost

Firm or Firm(s) Performing the Work

Project Similarities

References are limited to maximum of one (1) page per each project.

6. Proposal Rate Schedule

Provide a Proposal Rate Schedule identifying fully burdened hourly billing rates for all personnel classifications applicable to Service Categories 1 through 6. All the Proposer's overhead costs, including, but not limited to, costs of travel and insurance coverage, shall be included in such Proposer's cost listed in its proposal. Any anticipated increases in Proposer's costs during the term of the Contract must be reflected in its prices set forth in its proposal. The City shall not be obligated to renegotiate or increase any price for any work during the term of the Contract based on a Proposer's error or miscalculation of prices, underestimation of costs, or for any other reason. Proposers may add personnel classifications in the blank rows provided, as needed to accurately reflect their proposed staffing structure.

A Proposal Rate Schedule is not required for Service Category 7.

Rates will be adjusted annually based on the year-over-year change in the Municipal Cost Index.

Other Direct Costs (ODCs), including project-specific expenses not included in the fully burdened hourly billing rates, will be addressed and negotiated separately as part of the task proposal process for each Task Order.

7. Proposal Submission

7.1. No claim for additional compensation will be allowed which is based upon a lack of knowledge or understanding of any of the Contract Documents or the scope of work.

7.2. Any proposals received after the time and date specified in the solicitation document for the opening of the proposals will not be considered and will be returned unopened.

7.3. Each Proposal should be prepared simply and economically, avoiding the use of elaborate promotional materials beyond those sufficient to provide a complete proposal. If supplemental materials are a necessary part of the technical approach, the Proposer should reference these materials in the technical approach, identifying the document(s) and citing the appropriate section and page(s) to be reviewed.

7.4. Proposal submission shall be submitted to Dunwoody City Hall:

City of Dunwoody Purchasing 4800 Ashford Dunwoody Road

2nd Floor Dunwoody, GA 30338

Any Proposal received after the due date and time will not be evaluated. See the Schedule of Bid Activities.

7.5. Failure to meet these requirements will result in the Proposals being determined “non-responsive” and the entire submittal will be rejected. In determining the capabilities of a Proposer to perform the services specified herein, the following informational requirements must be met by the Proposer. (Note: Each item must be thoroughly addressed. Proposers taking exception to any requirements listed in this section may be found non-responsive or be subject to point deductions.)

7.5.1. Document Submittals Required:

1. Proposal Forms

2. Acknowledgement of Addendum((s)

3. Contractor Affidavit under O.C.G.A. § 13-10-91(b)(1)

4. O.C.G.A. § 50-36-1(e) (2) Affidavit Verifying Status for City Public Benefit

5. Acknowledgement of Sample Contract with list of exceptions

6. Category Selection for Consideration Form

7. GDOT Area Classification Form

8. Proposal Rate Schedule Form

8. Evaluation of Proposal

8.1. Contract Documents. If an award is made, the completed Proposal Forms shall constitute a part of the Contract Documents and will be incorporated in the final Contract between the City and the successful Proposer. All blank spaces in the Proposal Forms shall be filled in legibly and correctly in ink or type.

8.2. Notice of Intent of Award. Unless all proposals are rejected, a Notice of Intent to Award is expected to be provided within sixty (60) calendar days from the opening of proposals to the responsible and responsive Proposer(s) submitting the proposal deemed to be most advantageous to the City, price and other factors being considered.

8.3. After reviewing the proposals, the city reserves the right to select finalist firms and request a presentation/interview as determined in its best interest. This presentation/interview will be at the Proposer’s expense and at a city determined site. Interview responses, and performance, along with the written proposal will become part of Proposer’s submission to be evaluated pursuant to the evaluation criteria.

8.4. Initial Classification of Proposals as Responsive or Non-responsive. All Proposals will initially be classified as either “responsive” or “non-responsive”.

Proposals may be found non-responsive any time during the evaluation process or contract negotiation if any of the required information is not provided; the submitted price is found to be excessive or inadequate as measured by criteria stated in the RFQ; or the Proposal is not within criteria or format described and required in the RFQ. If a Proposal is found to be non-responsive, it will not be considered further.

8.5. Evaluation of Proposals. All responsive Proposals will be evaluated based on stated evaluation criteria. In scoring against stated criteria, the City may consider such factors as accepted industry standards and a comparative evaluation of all other qualified RFQ responses in terms of differing price, quality, and contractual factors. These scores will be used to determine the most advantageous offering to the City.

8.6. City’s Rights Reserved. Issuance of the RFQ in no way constitutes a commitment by the City to award and execute a contract. Upon determination such actions would be in its best interest, the City, in its sole discretion, reserves the right to:

• cancel or terminate this RFQ;

• reject any or all Proposals received in response to this RFQ;

• waive any undesirable, inconsequential, or inconsistent provisions of this

RFQ which would not have significant impact on any proposal;

• not award if it is in the best interest of the City not to proceed with contract execution; or

• if awarded, terminate any contract if the City determines adequate City funds are not available.

The City reserves the right to reject any or all proposals, to waive any irregularity or informality in a proposal, and to accept or reject any item or combination of items, when to do so would be to the advantage of the City. It is also within the right of the City to reject proposals that do not contain all elements and information requested in this document. The City reserves the right to cancel this RFQ at any time. The City will not be liable for any cost/losses incurred by the Proposers throughout this process.

8.7. The City may make such investigations as deemed necessary to determine the ability of the Proposer to provide the supplies and/or perform the services specified.

8.8. All responsive RFQ responses will be evaluated based on stated evaluation criteria.

In scoring against stated criteria, the City may consider such factors as accepted industry standards and a comparative evaluation of all other qualified RFQ responses in terms of quality and contractual factors. These scores will be used to determine the most advantageous offering to the City.

8.9. Administrative Review

8.9.1. The Proposals will be reviewed by the Purchasing Department for the following administrative requirements:

• Submitted by deadline

• Technical Submission of Proposals

• All required documents are submitted

• All documents requiring an original signature or notarization have been signed and notarized

8.10. Selection Criteria

Proposals which pass the administrative review will then be reviewed by the Selection Committee to ensure all requirements are addressed satisfactorily. The following outlines the process to be utilized by the Selection Committee.

1. The Selection Committee will review the Technical Proposals of the firms who submit for this project.

2. The Selection Committee’s highest ranked firm(s) will be presented to City Council for approval. City Council has the final authority for selection of the highest ranked firm.

3. The Selection Committee will evaluate the quality and completeness of each technical submittal as it addresses each requirement of the RFQ. The RFQ carries a total weight of 100 points. Technical submittals will be evaluated and scored in categories. Each category is assigned a maximum point value.

4. Firms will be evaluated and rated based on the criteria below (listed by relative importance, in descending order):

Service Categories 1 through 7

• Project Manager and Key Team Leads Qualifications and Experience – 50

• Technical Approach – 30

• References - 20

After consideration of the above criteria, the value of each proposal will be compared against the other qualified proposals. The city is most interested in obtaining proposals that demonstrate an understanding of the city’s needs and provide the expertise that meets or exceeds the requirements of this RFQ.

Exhibit A

Scope of Work for RFQ 26-06 Request for Qualifications for On-Call Professional Services

Project Description The City of Dunwoody is seeking qualified firms to provide professional engineering and related services under annual, on-call professional services agreements, in accordance with the terms and conditions of this Request for Qualifications (RFQ).

The City intends to use a qualifications-based selection process to select one or more firms in each service category. The City anticipates executing on-call consulting agreements with the selected firms for an initial one-year term, with annual renewal options for a total contract duration not to exceed three (3) years.

Service Categories

1. Roadway Design including Intersection Improvements

2. Bicycle and Pedestrian Facility Design

3. Traffic Signal Design including Traffic Analysis and Studies for Stand Alone Projects

4. Stormwater Management and Engineering for Stand Alone Projects

5. Landscape Design for Stand Alone Projects

6. Surveying and Subsurface Utility Engineering for Stand Alone Projects

7. Right of Way Services for Federally and Locally Funded Projects

a. Right of Way Appraisals

b. Right of Way Acquisition

Firms may submit qualifications for, and may be selected in, more than one service category. To be considered responsive to this RFQ, firms must complete and submit the Proposing Category Form (See Appendix A Proposal Forms) identifying each category for which they seek consideration.

The City reserves the right to assign task orders among the selected firms at its sole discretion.

When a need for services arises, the City may request competitive quotes from selected firms within the applicable service category. The City also reserves the right to negotiate directly with one or more selected on-call consultants.

The City will execute an on-call master services agreement with each selected prime consultant.

For individual task orders requiring specialized services beyond the prime consultant’s in-house capabilities, the prime consultant may propose qualified subconsultants appropriate to the task order scope, schedule, budget, and technical requirements. The intent of this approach is to provide the prime consultant with flexibility to best serve city needs over the contract period. The City may request additional qualifications, documentation, and/or resumes to confirm that proposed subconsultants are qualified to perform the assigned work.

Proposers must submit qualifications as a single legal entity. Joint submissions or team proposals that identify one firm as the prime consultant and one or more firms as subconsultants will be deemed non-responsive and will not be considered. This requirement does not prohibit the selected prime consultant from proposing subconsultants for specific task orders following award of the On-Call Master Contract, subject to the City’s review and approval.

For each project, the City will request a cost proposal from one or more firms, which may result in the execution of a Task Order Agreement. For each Task Order Agreement, the prime consultant shall designate a single Project Manager to serve as the City’s primary point of contact and to coordinate the work of the prime consultant and any City-approved subconsultants. The Task Order cost proposal shall be based on the contracted rate schedule with a not to exceed cost.

Each cost proposal request will identify the project scope, required technical qualifications, deliverables, and any supporting documentation necessary for the consultant to prepare a lump-sum fee proposal. The lump-sum fee proposal shall be itemized by task using the hourly rates established in the executed On-Call Master Contract Agreement.

The City will review each cost proposal and may accept, reject, or negotiate the proposed scope and fee with the selected On-Call Consultant. Upon the City’s acceptance of the scope and fee, the City will issue a Task Order Agreement and a project Notice to Proceed (NTP).

Example Projects may include but are not limited to:

• Shared Use Path or Cycle Track Design

• Sidewalk Design

• Safety and Traffic Calming Improvements

• Traffic Studies

• Stormwater Basin Analysis

• Minor Stormwater Improvements

• Property Survey

• SUE

Technical Scope of Services

The projects will be funded using federal grants and/or the City’s budget. Accordingly, the projects will comply with all applicable Federal, State, and City regulations. All engineering and design services shall be in accordance with all applicable guidelines of the current edition of the following:

a. American Association of State Highway and Transportation Officials (AASHTO) Guide for the Development of Bicycle Facilities,

b. American Association of State Highway and Transportation Officials (AASHTO) A Policy on Geometric Design of Highways and Streets,

c. ANSI/IES RP8-25 – Recommended Practice: Lighting Roadway and Parking Facilities

d. National Association of City Transportation Officials (NACTO) Guidance,

e. American Disability Act (ADA),

f. Manual on Uniform traffic Control Devices (MUTCD),

g. Georgia Soil and Water Conservation Commission (GSWCC) Manual for Erosion and

Sediment Control in Georgia,

h. City of Dunwoody Design Requirements for Transportation Infrastructure Projects,

i. City Stormwater Infrastructure Feasibility Policy for Linear Transportation Projects,

j. City of Dunwoody Code of Ordinances,

k. City of Dunwoody Standards and Construction Details,

l. GDOT Standards and Details,

m. GDOT Standard Specifications for the Construction of Transportation Systems

n. Georgia Stormwater Management Manual (GSMM)

All designs shall be prepared by/or under the direct supervision of licensed design professionals. A Professional licensed to practice in the State of Georgia, shall seal the final plans. Their seal on the drawings shall represent certification that the design meets all applicable codes, is of good engineering practice and standards, and includes no Design Exception or Design Variances unless approved by the City.

Category Qualifications

The Proposer shall meet the GDOT Prequalification listed below under each of the applicable Service Categories. Include GDOT’s current Notice of Professional Consultant Qualification by Area Class in the appendix to the Proposal of Qualifications.

1. Roadway Design including Intersection Improvements Provide professional design services and develop engineering plans for transportation improvements within the Georgia Department of Transportation (GDOT) Prequalification Area Classes identified below. Services may include the planning, design, and preparation of construction documents for improvements to the City’s transportation system, including urban roadways, highway structures, and stormwater facilities and systems.

Potential improvements may include operational and safety enhancements, such as:

• Addition or modification of turn lanes;

• Roundabouts;

• Vertical and/or horizontal roadway realignment;

• New traffic signal design and installation;

• Traffic signal upgrades and related intersection improvements; and

• Associated drainage, stormwater-management, utility-coordination, and roadway-design improvements.

3.02 Two-Lane or Multi-lane urban Roadway Design

3.03 Multi-Lane Urban Roadway Widening and Reconstruction

3.12 Hydraulic and Hydrological Studies (Roadway)

2. Bicycle and Pedestrian Facility

Provide professional design services and develop engineering plans, as assigned, within the GDOT Prequalification Area Classes identified below. Services shall support implementation of the City’s transportation system and Trails Master Plan by advancing pedestrian, bicycle, and shared-use improvements.

Potential project types may include:

• Sidewalks and pedestrian-accessibility improvements;

• Shared-use paths and sidepaths;

• Cycle tracks and other separated bicycle facilities;

• On-street bicycle facilities, including bike lanes and buffered bike lanes;

• Multi-use trails, greenways, and trail connections;

• Pedestrian crossings, intersection improvements, and related safety enhancements; and

• Associated drainage, grading, traffic control, utility coordination, landscaping, and construction-document preparation.

3.13 Facilities for Bicycles and Pedestrians

3. Traffic Signal Design including Traffic Analysis and Studies for Stand Alone Projects

Provide traffic engineering services, as assigned, within the GDOT Prequalification Area Classes identified below. Services may include the planning, design, modification, reconstruction, and replacement of traffic signals at existing and proposed signalized intersections.

Design services shall include preparation of construction plans, specifications, and cost estimates for new traffic signals, signal modifications, signal upgrades, and related intersection improvements. Services may also include traffic-signal equipment design, communications and detection systems, pedestrian signal improvements, traffic-control plans, and coordination with applicable utility providers and regulatory agencies.

All traffic engineering studies shall include, as applicable:

• Traffic signal warrant analyses;

• Operational and traffic-impact analyses;

• Safety analyses, including crash-data review and identification of potential countermeasures; and

• Recommendations supporting the proposed traffic signal or intersection improvement.

1.1 Traffic Analysis

3.06 Traffic Operations Studies

3.07 Traffic Operations Design

4. Stormwater Management and Engineering for Stand Alone Projects

Provide engineering and design support for various stormwater capital improvement projects, as well as support for planning, implementation, maintenance, and regulatory compliance of stormwater infrastructure and related environmental initiatives.

The City of Dunwoody, Georgia is a Phase II Municipal Separate Storm Sewer System (MS4) permit holder under the National Pollutant Discharge Elimination System (NPDES) program.

Primary objectives of the NPDES program include maintaining the City’s stormwater infrastructure and reducing flood frequency and pollutant loads to receiving waters by using effective site planning, design, and stormwater management techniques.

Services may include, but are not limited to, the following:

• Planning, Modeling & Watershed Studies o Stormwater Master Planning, SWMM, and Hydrologic/Hydraulic (H&H) Studies o Watershed Assessment and Project Prioritization o Floodplain Analysis, HEC-RAS Modeling, and FEMA Map Revision Submittals

(CLOMR/LOMR)

o Feasibility Assessments for Stormwater Retrofits o Water Quality and Source Assessments

• Engineering & Infrastructure Design o Stormwater Conveyance, Culvert Repair, and Drainage System Rehabilitation

Design o Green Infrastructure and Low-Impact Development (GI/LID) Design o Structural BMP Retrofit Design o Landscape and Planting Plans for Stormwater Facilities

• Environmental, Permitting & Regulatory Compliance o Wetland and Stream Delineations, Environmental Studies, and Biological

Assessments o Local, State (GA EPD), and Federal (USACE) Permitting Support o MS4 Program Support (Illicit Discharge Assistance, BMP Monitoring/Reporting, and Public Education/Outreach) o Federal and State Grant Program Application and Management Assistance

• Construction Administration & Field Support o Construction Administration and Maintenance Assessments o Submittal Reviews and Response to Requests for Information (RFIs) o Emergency Response Assistance and Post-Storm Field Assessments

5. Landscape Design for Stand Alone Projects

Provide professional landscape architectural services for linear transportation corridors and site-specific public improvements. Services shall support functional, safe, attractive, drought-resistant, and low-maintenance public environments while coordinating with roadway, pedestrian, bicycle, trail, stormwater, utility, and right-of-way improvements.

Landscape services may address the following:

a. Streetscape and Corridor Enhancements o Street trees, shrubs, perennials, turf, mulch, and seasonal plantings;

o Gateway features, medians, roundabouts, and intersection enhancements;

and o Planting designs that complement adjacent residential neighborhoods, commercial areas, parks, civic facilities, and other surrounding land uses.

b. Pedestrian Comfort and Multimodal Access o Tree canopy and shade along sidewalks, sidepaths, transit stops, trails, and bicycle facilities;

o Landscape layouts that maintain pedestrian clear zones, required sight distances, and ADA-accessible routes; and o Buffering between pedestrians or bicyclists and vehicular traffic, where feasible.

c. Safety, Visibility, and Infrastructure Coordination o Plant selection and placement that preserves required visibility at intersections, driveways,…