RFQ 26-057 Well 10 Rehab Engineering Services final.pdf

REQUEST FOR QUALIFICATIONS

DESIGN OF WATER WELL 10 REHABILITATION

RFQ #26-057

Date Issued:

September 18, 2026

Electronic Statement of Qualifications Due Date:

October 12, 2026

Publicly Acknowledged via zoom:

https://us02web.zoom.us/j/81318274508?pwd=361tTKUZGhWXm5zhpQ3D6gaGBpqqF x.1

MEETING ID: 813 1827 4508

PASSCODE: 247081

DIAL IN: 1-346-248-7799

https://us02web.zoom.us/j/81318274508?pwd=361tTKUZGhWXm5zhpQ3D6gaGBpqqFx.1 https://us02web.zoom.us/j/81318274508?pwd=361tTKUZGhWXm5zhpQ3D6gaGBpqqFx.1

DISCLOSURE REQUIREMENTS

Chapter 176 of the Texas Local Government Code mandates the public disclosure of certain information concerning persons doing business or seeking to do business with the City of Bryan, including affiliations and business and financial relationships such persons may have with City of Bryan officers. An explanation of the requirements of Chapter 176, applicable forms and a complete text of the new law are available at:

http://www.bryantx.gov/purchasing-services/#vendorethics

If you are unable to obtain such information online, please contact the City of Bryan Purchasing Department via email purchasing@bryantx.gov or call (979) 209-5500.

BY DOING BUSINESS OR SEEKING TO DO BUSINESS WITH THE CITY OF BRYAN,

YOU ACKNOWLEDGE THAT YOU HAVE BEEN NOTIFIED OF THE REQUIREMENTS

OF CHAPTER 176 OF THE TEXAS LOCAL GOVERNMENT CODE AND THAT YOU

ARE SOLELY RESPONSIBLE FOR COMPLYING WITH THEM.

DISCLOSURE OF INTERESTED PARTIES

Section 2252.908 of the Government Code states that a governmental entity or state agency may not enter into certain contracts with a business entity unless the business entity submits a disclosure of interested parties to the governmental entity or state agency at the time the business entity submits the signed contract to the governmental entity or state agency. The law applies only to a contract of a governmental entity or state agency that either (1) requires an action or vote by the governing body of the entity or agency before the contract may be signed or (2) has a value of at least $1MM. The disclosure requirement applies to a contract entered into on or after January 1, 2016. The process as implemented by the Texas Ethics Commission is as follows:

1. A business entity must use the application to enter the required information on Form

1295 and print a copy of the form and a separate certification of filing that will contain a unique certification number.

2. An authorized agent of the business entity must sign the printed copy of the form and have the form notarized. The completed Form 1295 and certification of filing must be filed with the city “at the time the business entity submits the signed contract” to the city.

3. The city must notify the Commission, using the Commission’s filing application, of the receipt of the filed Form 1295 and certification of filing not later than the 30th day after the date the contract binds all parties to the contract.

For more information regarding how to file Form 1295, please click on the following link: https://www.ethics.state.tx.us/filinginfo/1295 http://www.bryantx.gov/purchasing-services/#vendorethics mailto:purchasing@bryantx.gov https://www.ethics.state.tx.us/filinginfo/1295

ADDITIONAL CERTIFICATIONS

Developer verifies that it is not engaged in business with Iran, Sudan, or a foreign terrorist organization, as prohibited by Section 2252.152 of the Texas Government Code.

Developer verifies, the extent authorized by law and as applicable under Section

2271.002 of the Texas Government Code, that for any contract that has a value of $100,000 or more, it does not, and will not for the duration of the contract, boycott Israel.

Developer verifies that neither it, nor its parent company, is (1) majority owned or controlled by individuals who are citizens of China, Iran, North Korea, or Russia, or by a company or other entity that is owned or directly controlled by the government of China, Iran, North Korea, Russia; (2) headquartered in any of those countries, as prohibited by Section 2275.0102 of the Texas Government Code.

CONFIDENTIAL INFORMATION

Any information deemed to be confidential or proprietary by Proposer should be clearly annotated on the pages where confidential or proprietary information is contained. The City cannot guarantee that it will not be required to disclose all or part of any public record under Texas Public Information Act, since information deemed to be confidential or proprietary by Proposer may not be confidential or proprietary under Texas Law, or pursuant to a Court order. Pursuant to Government Code, Chapter 552, the City must disclose certain contracting information and the law presumes that most contracting information is public. Certain types of contracting information must generally be released under the Public Information Act: overall price; price and description of items or services to be delivered; delivery and service deadlines; remedies for breach of contract; identity of the parties to the Contract; execution and effective dates; and information connected to a vendor or contractor’s performance on the Contract. Additionally, information regarding performance under the Contract, including breaches of the Contract, Contract variances, amendments, liquidated damages, and other penalties for non- performance, must generally be released under the Public Information Act.

The requirements of Subchapter J, Chapter 552, Government Code, may apply to this RFQ and the contractor or vendor agrees that the Contract can be terminated if the contractor or vendor knowingly or intentionally fails to comply with a requirement of that subchapter.

http://www.statutes.legis.state.tx.us/GetStatute.aspx?Code=GV&Value=552

TABLE OF CONTENTS

Introduction Schedule of Events Definitions, Terms and Conditions General Information Scope of Work Special Provisions Format Requirements Statement of Qualifications and Evaluation Factors Certification/Authorization/Acknowledgment Form Client References Sample Standard Contract Exhibit C Insurance Requirements

INTRODUCTION

RFQ #26-057

DESIGN OF WATER WELL 10 REHABILITATION

The City of Bryan, Texas is requesting qualifications for Professional Engineering services from firms interested in contracting with the City for designing the re-drill of existing water well

10. The scope of work shall include see “INTENT AND SCOPE OF WORK” section. The purpose of the Request for Qualifications (RFQ) process is to identify the most qualified firm(s).

It is intended that the selected firm or team accomplish and/or supply all services outlined in this Request for Qualifications. The City may decide to award multiple blanket purchase order type contracts to different firms to maximize options for delivery of the requested services. The City has made no promises or representations and cannot offer, promise or guarantee that the selected firm(s) will be awarded any future contracts to provide additional Land Acquisition services to the City.

Electronic Statement of Qualifications (SOQ) for RFQ #26-057 will be accepted until 2:00 PM CST on October 12, 2026. Emphasis should be focused on completeness, clarity of content and responsiveness to all requirements and specifications of this RFQ and responses must not exceed a total of 25 pages, inclusive of all documents: cover page, exhibits, resumes, narratives, summaries, and tab dividers.

Electronic proposals should be uploaded in the format prescribed herein on our website at brazosbid.ionwave.net. (Please note that the City of Bryan is not responsible for high internet traffic/demand at or near the time the response packages are due and that Firms submitting their response package during peak traffic times risk their submittal not being received by the due date and time.)

Alternatively, if you choose to respond in writing, one (1) original, and one (1) electronic version (Flash-drive, etc.) of the proposal must be returned in a sealed envelope bearing the name and address of the respondent on the outside of the envelope and delivered/addressed as below:

RFQ #26-057

City of Bryan, Purchasing Department

Vicki Harris, Buyer 2611 N Earl Rudder Fwy

Bryan, Texas 77803

In order to ensure a fair and objective RFQ process and evaluation, all questions and inquiries related to this Request for Qualifications shall be addressed in writing, via the Brazos Valley Online Bidding System (http://brazosbid.ionwave.net/) or to the individual identified above.

The deadline for written questions and inquiries is September 25, 2026 @ 10:00 am. Contact with any City of Bryan employee or elected official is prohibited without prior written consent from the Purchasing Department or their designee. Firm(s) contacting any other employee(s) or elected official(s) without prior written consent, risk elimination of their submittal from further consideration.

The city believes that the data contained in this RFQ is sufficient for the preparation of a SOQ.

Requests for additional information will be considered depending on the RFQ time frame and the availability of the requested information. Such information will be submitted to all known Firms simultaneously.

http://brazosbid.ionwave.net/

SCHEDULE OF EVENTS

Release RFQ September 18, 2026

Deadline for Questions September 25, 2026

RFQ Submission Deadline October 12, 2026

SOQ Evaluations Complete October 2026

Earliest Award of Contract November 2026

DEFINITIONS, TERMS AND CONDITIONS

Definitions In order to simplify the language throughout this request for qualification, the following definitions shall apply:

CITY OF BRYAN/CITY – A Home Rule Municipal Corporation.

CITY COUNCIL – The elected officials of the City of Bryan, Texas, given the authority to exercise such powers and jurisdiction of all City business as conferred by the State Constitution and Laws.

CONTRACT – An agreement between the City and a Supplier to furnish supplies and/or services over a designated period of time during which repeated purchases are made of the commodity and/or service specified.

OFFEROR/VENDOR/FIRM/RESPONDENT – Organization offering a Statement of Qualifications in response to this RFQ.

RFQ – Request for Qualifications.

SOQ – Statement of Qualifications.

Receipt of Statement of Qualifications The submitted SOQ must be received by the Purchasing Department prior to the time and date specified. The mere fact that the SOQ was dispatched will not be considered; the Firm must ensure that the SOQ is actually delivered. SOQs received after the date and time specified in the Schedule of Events shall be returned unopened and will be considered void and unacceptable.

The City of Bryan is not responsible for lateness of mail carrier, etc., and time/date stamp in the Purchasing Department shall be the official time of receipt.

Submittals cannot be altered or amended after the closing date. Alterations made before closing must be initialed by Firm guaranteeing authenticity. Submittals may not be withdrawn after the closing date.

Submittals will be publicly acknowledged via zoom.

Submittals shall remain valid for a period of one-hundred-twenty (120) days from the date and time of the submission deadline date.

The original and one electronic version of the submittals must be included in .pdf, Word, or other standard format.

By submitting a SOQ, the Firm certifies that he has fully read and understands this “Request for Qualification” and has full knowledge of the scope, quantity, and quality of the services to be furnished and intends to adhere to the provisions described herein. Failure to do so will be at the Firm’s own risk, and he cannot secure relief on pleas or error. Neither law nor regulations make allowance for error of omission or commission on part of Firm.

Any submittal which does not contain all of the information requested in this RFQ will be considered incomplete and may be rejected by the City of Bryan.

The City of Bryan by statue is exempt from State Sales Tax and Federal Excise Tax, and the proposal price shall not include taxes.

The Firm shall furnish any additional information as the City of Bryan may require. The City of Bryan reserves the right to make investigation of the qualifications of the Firm(s) as they deem appropriate.

This SOQ, when properly accepted by the City of Bryan, shall constitute a contract equally binding between the successful Firm and the City of Bryan. No different or additional terms will become part of this Contract with the exception of a Change Order.

This RFQ does not commit the City of Bryan to award a contract, to pay any cost incurred in the preparation of a proposal, or to procure or contract for services.

Successful Firm agrees to extend prices and terms to all entities who have entered or will enter into joint purchasing inter-local cooperation agreement(s) with the City of Bryan.

Reservations The City reserves the right to accept or reject any or all SOQs as a result of this request, to negotiate with all qualified sources, or to cancel, in part or in its entirety, this Request for Qualifications if found in the best interest of the City. All SOQs become the property of the City of Bryan.

The City reserves the right to retain all SOQs submitted and to use any idea in a submittal regardless of whether that Firm or team is selected. Submission of an SOQ indicates acceptance by the Firm of the terms and conditions contained in this request for qualifications, unless clearly and specifically noted in the SOQ submitted and confirmed in the contract between the City of Bryan and the Firm or team selected.

The City of Bryan reserves the right to waive any informalities and technicalities and to accept the offer considered most advantageous in order to obtain the best value for the City. Causes for rejection of a submittal may include but shall not be limited to the Firm’s current violation of any City ordinance, the Firm’s current inability to satisfactorily perform the work or service, or the Firm’s previous failure to properly and timely perform its obligations under a contract with the City.

Firms may be disqualified and rejection of submittals may be recommended for any (but not limited to) of the following causes: 1) Failure to use the forms furnished by the City; 2) Lack of signature by an authorized representative on the Certification form; 3) Failure to properly complete the submittal requirements; 4) Evidence of collusion among proposers; 5) Omission of uncertified personal or company check as a proposal guarantee (if Bid Bond required); or 6) Any alteration of the language contained within the RFQ forms. City of Bryan reserves the right to waive any minor informality or irregularity.

The City reserves the right to retain all submittals and to use any idea provided regardless of whether that Firm is selected. SOQ submission indicates acceptance by the Firm of the terms and conditions contained in this RFQ, unless clearly and specifically noted in the SOQ and confirmed in the contract between the City of Bryan and the Firm selected.

The City of Bryan may conduct reference checks as needed to evaluate SOQ submissions. The City may contact those listed, and inclusion of this listing in the submittal is an agreement that the City may contact the named reference. The City reserves the right to contact other companies or individuals that can provide information to the City that will assist the City in evaluating the Firm’s capability.

Reimbursements There is no express or implied obligation for the City of Bryan to reimburse responding Firms for any expenses incurred in preparing SOQs in response to this Request for Qualifications and the City of Bryan will not reimburse responding Firms for expenses, nor will the City pay any subsequent costs associated with the provision of any additional information or presentation, or to procure a contract for these services.

Certification SOQ’s must be completed and submitted as required in this document. The Certification and Authorization form must be fully completed. Failure to submit the certification form within the sealed SOQ will result in the SOQ being rejected as non-responsive.

By submitting an RFQ, the Firm(s) certifies that he has fully read and understands this "Request for Qualifications" and has full knowledge of the scope, quantity, and quality of the services to be furnished and intends to adhere to the provisions described herein. Failure to do so will be at the Firm(s) own risk, and he cannot secure relief on pleas or error. Neither law nor regulations make allowance for error of omission or commission on part of Firm(s).

Communication The City shall not be responsible for any verbal communication between any employee of the City and any potential Firm. Only written requirements and qualifications will be considered.

Management Should there be a change in ownership or management; the contract shall be canceled unless a mutual agreement is reached with the new owner or manager to continue the contract with its present provisions and prices. This contract is nontransferable by either party.

Payment Terms Payment will be made in accordance with a negotiated fee schedule.

Negotiations During the evaluation process, City of Bryan reserves the right, where it may serve the City of Bryan’s best interest, to request additional information or clarifications from respondents. At the discretion of the City, all Firm(s) reasonably susceptible of being selected based on criteria set forth in this RFQ, may be requested to make oral presentations. Each SOQ must designate the person(s) who will be responsible for answering technical and contractual questions.

Firms will be ranked in order of preference and final contract negotiations will begin with the top ranked Firm. Should negotiations with the highest ranked Firm fail to yield a contract, or if the Firm is unable to execute said contract, negotiations will be formally ended and then commence with the second highest ranked Firm, etc.

Disclosure At the public opening, there will be no disclosure of contents to competing Firms and all SOQs will be kept confidential during the negotiation process. Except for trade secrets and confidential information which the Firm identifies as proprietary, all SOQs will be open for public inspection after the RFQ process.

Award of the Contract Award of the contract shall be based on demonstrated competence and qualifications, so long as the professional fees are consistent with, and not higher than the published recommended practices and fees of the various professional associations and do not exceed any maximums provided by state law.

Conflict of Interest Chapter 176 of the Texas Local Government Code requires an entity contracting or seeking to contract for the sale or purchase of property, goods, or services with a local governmental entity to disclose any affiliation or business relationship which might create a conflict of interest with a local government entity. The Conflict of Interest Questionnaire is available from the Texas Ethics Commission at www.ethics.state.tx.us, and completed forms must be submitted to the appropriate records administrator of the City not later than the seventh business day after the date the entity begins contract discussions or negotiations with the local governmental entity, or submits to the local governmental entity an application, response to a Request for Qualifications, Request for Proposals or Bids, correspondence, or another writing related to a potential Agreement with the local governmental entity. If responding to this RFQ, the Conflict-of-Interest Form may be submitted with the RFQ submittal. The completed forms may be mailed or hand delivered to the City Secretary at the following address: The City of Bryan, Office of the City Secretary, 300 Texas Avenue, Bryan, TX 77803. This legislation is subject to change and each entity should consult its own attorney regarding the current law. Any attempt to intentionally or unintentionally conceal a conflict of interest may result in disqualification of any response to a solicitation. The validity of the Contract is not affected solely because of failure to comply with the conflict-of-interest disclosure requirements.

Communications with The City To insure the proper and fair evaluation of the SOQ submittals, the City prohibits ex parte communication (e.g., unsolicited) initiated by the Firm(s) to the City Official or Employee evaluating or considering the SOQ submittal prior to the time an award has been made.

Communication between Firm(s) and the City will be initiated by the appropriate City Official or Employee in order to obtain information or clarification needed to develop a proper and accurate evaluation of the SOQ submittal. Ex parte communication may be grounds for disqualifying the offending Firm(s) from consideration or award of the SOQ submittal then in evaluation, or any future submittals. Ex parte communications with any elected officials will disqualify the bidder from consideration.

Unless otherwise specified, all requests for clarification or questions regarding a Solicitation must be directed to brazosbid.ionwave.net

Disclosure of Pending Litigation Each Firm(s) shall include in its proposal a complete disclosure of any material civil or criminal litigation or pending investigation which involves the Firm(s) or in which the Firm(s) has been judged guilty.

Addenda In the event of a needed change in the published documents, it is understood that all the foregoing terms and conditions and all performance requirements will apply to any published addendum.

All published addenda shall be signed and included with the Firm(s) response package as acknowledgement of the addendum. Firm(s) are responsible for obtaining all published addenda from the City of Bryan Purchasing Office or by downloading these documents from the City of Bryan website. The City assumes no responsibility for the Firm(s) failure to obtain and/or properly submit any addendum. Failure to acknowledge and submit any addendum may be cause for the SOQ to be rejected. The City’s decision to accept or reject any particular SOQ due to a failure to acknowledge and submit addenda shall be final.

http://www.brazosbid.cstx.gov/

If RFQ Submittal Results in a Contract, the Following Terms and Conditions Will Apply Firm(s) should be aware that the RFQ and the contents of the successful submittal will become a part of any subsequent contractual document that may arise from this RFQ. In case of discrepancy between the RFQ and the Firm(s) submittals, the RFQ will rule.

Award of the contract shall be based on demonstrated competence and qualifications, so long as the professional fees are consistent with, and not higher than the published recommended practices and fees of the various professional associations and do not exceed any maximums provided by state law.

In the event a new contract cannot be executed at the anniversary date of the original term or any renewal term, the contract may be renewed month-to-month until a new contract is executed.

Contracts can be cancelled, without penalty, with thirty (30) days written notice of cancellation by the City of Bryan.

The opportunity for City of Bryan to enter into contract with the successful Firm(s) will remain open for a period of one-hundred and twenty (120) days from the date and time of the proposal submission deadline date, with the same terms, conditions and negotiated fee schedule.

The City of Bryan will not accept any contract terms that require pre-payment for services, supplies, or equipment.

No oral statement of any person shall modify or otherwise change, or affect the terms, conditions, or specifications stated in the resulting contract. All Change Orders to the contract will be made in writing by the Purchasing Department for the City of Bryan.

Should there be a change in ownership or management, the Contract shall be cancelled unless a mutual agreement is reached with the new owner or manager to continue the contract with its present provisions and prices. This Contract is nontransferable by either party.

Payment will be made in accordance with a negotiated fee schedule.

All invoicing shall be submitted in duplicate to the City of Bryan. If invoices are subject to cash discount, discount period is to be taken from the date of completion of order or date of receipt of invoice, whichever occurs last regardless of whether or not correct discount terms appear on invoice. All invoices are to be paid in full within 30 days after satisfactory delivery of services and billing.

No public official or City employee shall enter into a contract with the City that violates Local Government Code, Section 171.003. The Firm(s) will be required to comply with all provisions of the President’s Executive Order No. 11246 as of September 24, 1965. Firm(s) is/are advised that all contracts are subject to all legal requirements provided in the City Charter and/or applicable City Ordinances, State, and Federal Statutes.

The City of Bryan operates and is funded on a fiscal year basis; accordingly, the City of Bryan reserves the right to terminate, without liability, any contract for which funding is not available.

Renewal of contract will be in accordance with Local Government Code 271.903 concerning non-appropriation of funds for multi-year contracts.

GENERAL INFORMATION

Background

The City of Bryan, Texas, seat of Brazos County, is centrally located between Austin and Houston.

The city was incorporated in 1871 and the original square-mile town site now consists of more than 54.2 square miles. As of 2025, Bryan has an estimated population of 95,783. The community is home to Texas A&M University’s Health and Science Center, RELLIS Campus, and Blinn College, which have a combined population of over 90,000 students. The City is bordered on the north, east and west by unincorporated areas of Brazos County and on the south by the City of College Station and Texas A&M University’s main campus. The government, education, manufacturing, and healthcare sectors are the largest employers in the city.

Bryan is a home-rule city that operates under the council-manager form of government. The seven-member city council consists of a mayor and six councilmembers, with one councilmember elected at-large and the other five elected from single-member districts. The mayor and councilmembers are elected for alternating four-year terms with eight-year term limits. The City provides the full range of municipal services established by charter and state law. These services include police, fire and emergency medical services, parks and recreational facilities and programs, library services, street maintenance and construction, public improvements, general administrative services, and electrical (Bryan Texas Utilities), water, sewer, and solid waste systems.

SCOPE OF WORK

City of Bryan, Texas (hereafter referred to as the “City”) is seeking to procure the services of a qualified firm to provide engineering design services for Water Well 10 Rehabilitation.

Existing Well 10 information:

Aquifer – Simsboro Drill Date – 1954 by Layne Texas Casing size – 20 inch top casing (0 to 502 ft), 13 3/8” casing (502 to 2345ft) and 9 5/8” casing/screens from 2345 to 2947ft) Approximate ground elevation – 340 ft Well depth – 3150 feet Pump – set at 500 feet, 2000 gpm at 350 total dynamic head, 16 MQH 5 stage pump Motor – 400 HP at 1180 rpm Groundwater District Permit – 2000 gpm / 2286.53 acre-ft/year

Well 10 was utilized as a test case as part of an Aquifer Storage and Recovery project a few years back and has not been performing as it should since that time.

Most recent flow tests on September 1, 2026 showed production of only 280 gpm during this peak water use season with only 37 feet of water level above the pump.

This project involves providing services including, but not necessarily limited to the engineering design for the rehabilitation of Water Well 10 to restore it to permitted production levels. The City wishes to install a diesel powered backup generator for the rehabilitated well.

Tasks anticipated to be performed include, but are not limited to:

• Preparation of design drawings for competitive sealed proposals to hire appropriate contractors to rehabilitate and deepen Water Well 10 to restore its performance to the permitted flowrate.

• Prepare all necessary permitting with all applicable entities including the State of Texas, Brazos Valley Groundwater Conservation District, City of Bryan, etc.

• Construction Documents Preparation o Propose solutions and provide detailed construction drawings and specifications for construction.

o Prepare construction plans, project details, technical specifications, and the construction project manual.

• Cost Estimating and Phased Submittals o Generate detailed construction cost estimates at the preliminary and final design stages.

o Submit construction plans, specifications, and estimates (PS&E) at the 60%, 90%, and 100% design milestones.

o Attend a project walk-through following the 60% design submittal to gather feedback and finalize design decisions.

• Bid Phase Services o Assist with the pre-bid meeting.

o Respond to prospective bidders’ questions.

o Assist with preparation of Addenda, if required.

o Attend the bid opening.

• Construction Phase Services o Provide two (2) full-size (24”x36”) printed plan sets, four (4) half-size (11”x17”) plan sets, and a PDF file of the conformed construction plans (including Addenda).

o Assist with the pre-construction meeting.

o Review material submittals for conformance to project specifications.

o Perform periodic, critical-point inspections with field reports and photos by the design engineer.

o Attend construction progress meetings and document discussions for distribution to applicable parties.

o Coordinate with testing labs on required materials testing.

o Respond to Requests for Information (RFIs) during construction.

o Review change orders, if required.

o Attend field meetings to address construction issues, document resolutions, and provide plan revisions if necessary.

o Attend one Final Inspection upon substantial completion of construction and assist with preparing Punch List items.

o Attend a second Final Inspection upon contractor’s completion of Punch List items.

o Assist with construction closeout activities.

o Conduct an as-built survey upon project completion and provide “As-Built” drawings in PDF and .DWG formats.

The City of Bryan will provide any GIS data and as-built drawings that are available.

As part of contract negotiations and design phase, the selected firm shall submit an Engineer’s Opinion of Probable Construction Cost (EOPCC) for the proposed improvements

The City of Bryan requires that total design fees not exceed 7.5% of the EOPCC, consistent with internal policy and professional services contracting standards. Firms that are unable to provide full services within this requirement should not submit a Statement of Qualifications

(SOQ).

Firms should use the construction budgets provided in this RFQ as a general basis for evaluating the anticipated level of effort in planning and scoping their SOQ. No fee proposals are requested at this time. Final scope and fee will be negotiated following engineering services firm selection, in accordance with Texas Government Code 2254.

All work shall be performed in accordance with City of Bryan standards, policies, and applicable regulatory requirements. The design shall be in compliance with all applicable laws, statutes, ordinances, codes and regulations.

SPECIAL PROVISIONS

Selection Process

A selection committee composed of City staff and representatives from the Public Works Department, and any other persons shall review all submittals.

Selection shall be based on the responsible Firm(s) whose submittal(s) is determined to be the best value to the City of Bryan, considering the relative importance of the evaluation criteria listed herein.

Oral Presentations

After all submittals have been evaluated, the selection committee may require representatives of one or more of the respondents to appear and make presentations to the selection committee for the purpose of making a final evaluation and recommendation for contract award. However, the City may, in its sole discretion, award a contract without presentations, based solely on information supplied in the responses.

News Releases/Publicity

News releases, publicity releases, or advertisements relating to this engagement or the tasks or projects associated with this engagement shall not be made without prior written approval from the City.

FORMAT REQUIREMENTS

Overview

The following instructions describe the form in which SOQs must be submitted.

Responses to the following items will be used for evaluation purposes. Submittals that do not contain responses to each of the requirement items will be considered incomplete and may be rejected by the City of Bryan.

Submittal documents should provide a straightforward, concise description of the Firm’s capabilities to satisfy the requirements of this RFQ. Emphasis should be on completeness, clarity of content, and conveyance of the information requested by the City of Bryan. The requirements stated do not preclude the Firm from furnishing additional reports, functions, and costs as deemed appropriate. Emphasis should be on completeness, clarity of content, and conveyance of the information requested.

You may upload one (1) electronic submittal in the format prescribed herein on our website at http://brazosbid.ionwave.net. (Please note that the City of Bryan is not responsible for high internet traffic/demand at or near the time the response packages are due and that Firms submitting their response package during peak traffic times risk their submittal not being received by the due date and time.) However, if you choose to respond in writing, one (1) original, and one (1) electronic version (Flash drive) of the submittals should be returned in a sealed envelope bearing the name and address of the respondent on the outside of the delivery package.

Submittal Costs

The City shall not be liable for any costs incurred in the preparation, presentation, interviews, or negotiation in response to this solicitation.

Submittal Format To facilitate the review of the responses, Firms shall follow the proposal format described below.

Emphasis should be focused on completeness, clarity of content and responsiveness to all requirements and specifications of this RFQ. Responses must not exceed a total of 25 pages, inclusive of all documents: cover page, exhibits, resumes, narratives, summaries, and tab dividers.

Cover Letter Briefly introduce your firm.

TAB A Qualifications and Experience of the Design Team

1. Provide an organizational chart indicating the positions and names of the core management team which will undertake this engagement.

2. If your firm has multiple office locations, specify which location you propose to service our account.

3. Identify the project manager and each individual who will work as part of this engagement. Include resumes for each person to be assigned. Include any professional designations and affiliations, certifications and licenses, etc.

4. Describe the organization of the proposed team, detailing the level of involvement, field of expertise, and estimated hours for each member of the team.

5. Describe what city staff support you anticipate for the project.

TAB B Demonstrated Experience of the Firm and Sub-consultants

1. Describe the experience of the firm in the last 6 years in performing services in similar size and scope. Projects discussed should be similar in nature to this project. List no more than 5 projects.

2. Role of the firm in those projects, include description of project, team leader, cost of project, year of work, and contact information for agency who can respond to questions about the work.

3. Quality assurance procedures including project compliance with program requirements, codes, regulations, etc.

4. If sub-consultants proposed, provide similar information applicable to their role in this project.

TAB C Project Timeline

1. Submittals must include an overall project timeline based on the understanding of the project. Schedule should identify phases including an estimate for construction completion.

2. Timeline should include a 1-month allowance for City Council approval for design and construction contracts.

3. Timeline should take into account the design team’s workload and capacity.

Similar previously completed project timelines may be listed in this section as well, but there must be a specific timeline for this proposed project.

TAB D Methodology including technical approach and understanding of the scope of the project.

1. Indicate a clear understanding of the scope of the work, including a detailed project plan outlining major tasks and responsibilities, time frames matching the project schedule, and staff assigned for each category of the scope of work identified above.

2. Describe in detail any anticipated problems to completing the project and proposed solutions.

3. Describe innovative options / procedures / processes that could be utilized successfully with this project.

TAB E References

Provide references for similar scoped successful projects from three government agencies, including the name of the agency, contact name, telephone, fax and email address.

TAB F Certification page, acknowledgement of any Addenda issued and a statement of willingness to sign the City’s Standard Form of Agreement.

STATEMENT OF QUALIFICATIONS and EVALUATION FACTORS

The City will review all proposals to determine compliance with the requirements as specified in the RFQ. Only submittals which, in the opinion of the selection committee, meet the requirements of the RFQ will be further evaluated.

Submittals that pass the preliminary review will be evaluated on how well the submittal meets the needs of the City as described in the Firm’s response to each requirement listed in the RFQ. The Selection Committee will review all written submittals that meet the minimum requirements and will select what it deems to be the top two to four submittals for further review. It is important that the responses be clear and complete so that the selection committee can adequately understand all aspects of the submittals.

Information supplied in the SOQ in response to the identified project description and proposed scope of work will be evaluated upon the criteria as described below. Responses must not exceed a total of 25 pages, inclusive of all documents: cover page, exhibits, resumes, narratives, summaries, and tab dividers. The “Percent” represents the weight the City will place on evaluating each factor.

Evaluation Factors

After receipt of proposals, the City of Bryan will use the following criteria in the selection process:

If the evaluated criteria result in two or more Firms being rated equal, then the following tie procedure shall be utilized:

1. local Firms are preferred over non-local Firms; and

2. non-local Firms who associate with a local Firm for the work are preferred over non-local.

20% A Qualifications and Experience of the Design Team

25% B Demonstrated Experience of the Firm and Sub-consultants

20% C Project Timeline (including both design and construction estimate)

25% D Methodology for the design including technical approach and understanding of the project scope.

10% E References

0% F Purchasing required documents. No point value but required for a complete response.

CERTIFICATION/ACKNOWLEDGEMENT OF RESPONSE

WATER WELL 10 REHABILITATION

The undersigned certifies that he has fully read and understands this "Statement of Qualifications" and has full knowledge of the scope, quantity, and quality of the services and materials to be furnished including the Texas Ethics Commission Certificate of Interested Parties Form 1295 and intends to adhere to the provisions described herein. The undersigned also affirms they are duly authorized to submit this SOQ, that this SOQ has not been prepared in collusion with any other Vendor, and the contents of this SOQ have not been communicated to any other Vendor prior to the official opening of this SOQ. Additionally, the undersigned affirms that the Firm is willing to sign the City’s Standard Form of Agreement.

By signing below, the Firm certifies that neither the signatory, nor any co-owner of the Firm, is related to a member of the City Council of the City of Bryan within the third degree of consanguinity (blood) or within the second degree of affinity (marriage).

Signed By: _________________________________ Title:

Typed Name: _______________________ Company Name:

Phone No.: ______________________________ Fax No.:

Email:

Proposal Address:

P.O. Box or Street City State Zip Order Address:

P.O. Box or Street City State Zip Remit Address:

P.O. Box or Street City State Zip

Federal Tax ID No.: _________________________

Date:

Payment Notice: The City of Bryan has partnered with PaymentWorks to automate its vendor management process for payments related to goods and services provided to the City. This protects the financial information of payees, eliminates payment fraud, and ensures regulatory compliance.

All new vendors and/or vendor updates must be invited to register by the City of Bryan through the PaymentWorks secure site. Existing vendors will be invited to register over the next several months but this will not preclude conducting business prior to registration through PaymentWorks. For more information, please contact the City at VendorInfo@bryantx.gov mailto:VendorInfo@bryantx.gov

CLIENT REFERENCES

References: The City of Bryan will conduct reference checks as needed to evaluate SOQ’s. The City may contact those listed, and inclusion of this listing in your SOQ is agreement that the City may contact the named reference. The City reserves the right to contact other companies or individuals who can provide information to the City to assist the City in fully evaluating the Respondent.

All reference checks must show that the successful Firm is in good standing with their current and previous customers. All Firms are required to provide a minimum of five (5) references from current and recent clients of similar size and/or projects recently completed of similar size and scope. At least three (3) of these references must be from government agencies.

COMPANY NAME: ______________________________________________________

CONTACT: ____________________________________________________________

ADDRESS: ____________________________________________________________

PHONE #: _____________________________________________________________

EMAIL: _______________________________________________________________

ADDRESS: ____________________________________________________________

ADDRESS: ____________________________________________________________

ADDRESS: ____________________________________________________________

ADDRESS: ____________________________________________________________

CONTRACT FOR PROFESSIONAL SERVICES

WATER WELL 10 REHABILITATION

ENGINEER NAME

This Contract, dated , is between the City of Bryan, a Texas home-rule municipal corporation (City) and ENGINEER, a Texas corporation (Engineer), City and Engineer, in consideration of the mutual covenants set forth herein, agree as follows:

1. Scope of Services

The Engineer agrees to provide the City with professional services for the designing of the re-drill of existing water well 10, in response to RFQ #26-057, incorporated herein by reference and made part hereof. The services are more particularly described in Attachment A.

2. Payment

The City shall pay the Engineer as set forth in Attachment A. Except in the event of a duly authorized change order, approved by the City in writing, the total cost of all professional services and expenses provided under this Contract may not exceed $

3. Time of Performance

A. All work and services provided under this Contract must be completed according to the Specifications described in Exhibit A.

B. Term of Contract. This contract shall become effective from date of approval by the City. It shall remain in full force and effect with firm fixed prices, subject to funding, for a period of twelve (12) months.

C. Extension of Contract. The City shall have the option of extending this contract for three (4) additional terms to be extended twelve (12) months at a time. The renewal will be under the same terms and conditions as the original contract.

4. Warranty, Indemnification, and Release

A. As an experienced and qualified professional, the Engineer warrants that Engineer will perform all services under this Contract, including but not limited to providing information, design preparation of drawing, designation or selection of materials and equipment and selection and supervision of personnel, (1) with the professional skill and care ordinarily provided by competent Engineer practicing in the same or similar locality and under the same or similar circumstances and professional license; and (2) as expeditiously as is prudent considering the ordinary professional skill and care of a competent Engineer. Approval of the City shall not constitute, or be deemed, a release of the responsibility and liability of the Engineer, its employees, agents, or associates for the exercise of skill and diligence to promote the accuracy and competency of their designs, information, plans, specifications or any other document, nor shall the City's approval be deemed to be the assumption of responsibility by the City for any defect or error in the aforesaid documents prepared by the Engineer, its employees, associates, agents, or subcontractors.

B. The Engineer shall promptly correct any defective designs or specifications furnished by the Engineer at no cost to the City. The City's approval, acceptance, use of, or payment for, all or any part of the Engineer's services hereunder or of the project itself shall in no way alter the Engineer's obligations or the City's rights hereunder.

C. In all activities or services performed hereunder, the Engineer is an independent contractor and not an agent or employee of the City. The Engineer and its employees are not the agents, servants, or employees of the City. As an independent contractor, the Engineer shall be responsible for the professional services and the final work product contemplated under this Contract. Except for materials furnished by the City, the Engineer shall supply all materials, equipment, and labor required for the professional services to be provided under this Contract. The Engineer shall have ultimate control over the execution of the professional services. The Engineer shall have the sole obligation to employ, direct, control, supervise, manage, discharge, and compensate all of its employees or subcontractors, and the City shall have no control of or supervision over the employees of the Engineer or any of the Engineer’s subcontractors.

D. The Engineer must at all times exercise reasonable precautions on behalf of, and be solely responsible for, the safety of its officers, employees, agents, subcontractors, licensees, and other persons, as well as their personal property, while in the vicinity of locations where services are performed. It is expressly understood and agreed that the City shall not be liable or responsible for the negligence of the Engineer, its officers, employees, agents, subcontractors, invitees, licensees, and other persons.

E. Responsibility for damage claims (indemnification): Engineer shall indemnify and save harmless the City and all its officers, agents, and employees from all suits, actions, or claims of any character, name and description brought for or on account of any injuries or damages received or sustained by any person or persons or property resulting from the Engineer’s negligent act, intentional tort, intellectual property infringement or failure to pay a subcontractor or supplier, or by or on account of any claims or amounts recovered under the Workmen’s Compensation Law or any other law, ordinance, order or decree arising therefrom, and his sureties shall be held until such suit or suits, action or actions, claim or claims for injury or damages as aforesaid shall have been settled and satisfactory evidence to the effect furnished the City. Engineer shall indemnify and save harmless the City, its officers, agents and employees in accordance with this indemnification clause only for that portion of the damage caused by Engineer’s negligence, intentional tort, intellectual property infringement or failure to pay a subcontractor or supplier. Engineer shall reimburse City for its reasonable attorney’s fees in proportion to Engineer’s liability for any such claim.

F. Release. The Engineer releases, relinquishes, and discharges the City, its officers, agents, and employees from all claims, demands, and causes of action of every kind and character, including the cost of defense thereof, for any injury to, sickness or death of the Engineer or its employees and any loss of or damage to any property of the Engineer or its employees that is caused by or alleged to be caused by, arises out of, or is in connection with the Engineer's negligent performance of the work. Both the City and the Engineer expressly intend that this release shall apply regardless of whether said claims, demands, and causes of action are covered, in whole or in part, by insurance.

5. Insurance Requirement

Engineer agrees to have and maintain the policies set forth in the insurance requirements attached as Attachment B. All policies, endorsements, certificates, and/or binders shall be subject to approval by the City as to form and content. These requirements are subject to amendment or waiver only if so, approved in writing by the City. A lapse in any required coverage shall be a breach of this Contract.

6. Termination

A. The City or Engineer may terminate this Contract at any time upon thirty (30) calendar days’ written notice. Upon the receipt of such notice, the Engineer shall discuss with the City what will be accomplished within the thirty (30) calendar day timeframe and document this in an exit strategy that…