RFQ 26-0013 NEW Parks and Trails Master Plan Project-final.pdf

REQUEST FOR QUALIFICATIONS

ISSUED BY

THE CITY OF DUNCANVILLE

PROCUREMENT AND CONTRACTING OFFICE, FISCAL SERVICES DEPARTMENT

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EXPIRATION OF STATEMENT OF QUALIFICATIONS SUBMISSIONS

The Respondent agrees to furnish all services at the prices negotiated, within the mutually agreeable timeline, if this proposal is accepted within ONE HUNDRED TWENTY [120] consecutive days from the date set for the receipt of statements of qualifications. All submissions shall expire on the 120th day after the submissions are opened unless the City of Duncanville requests an extension of the submissions in writing and the respondent agrees to extend such in writing.

AMENDMENTS TO SOLICITATION

Receipt of all numbered amendments to Solicitations must be acknowledged.

AMENDMENT DATED AMENDMENT DATED AMENDMENT DATED AMENDMENT DATED

A001 A002 A003 A004 A005 A006 A007 A008

STATEMENT OF QUALFICATIONS SUBMITTED BY

COMPANY NAME AS IT APPEARS ON ORGANIZATION CERTIFICATE (ISSUED BY STATE IN WHICH COMPANY WAS ORGANIZED)

STREET ADDRESS P.O. BOX NUMBER

CITY, STATE, and ZIP CODE

TELEPHONE NUMBER E-MAIL ADDRESS

RESPONSE SUBMISSION EXECUTED BY [PLEASE PRINT]

NAME AND TITLE OF PERSON AUTHORIZED TO OBLIGATE COMPANY

SIGNATURE AND DATE OF RESPONSE SUBMISSION

WITHOUT AN ORIGINAL SIGNATURE ON THIS OR OTHER DOCUMENTS BINDING THE RESPOINDENT, THE SUBMISSION WILL BE REJECTED

NOTE: AWARD OF THE CONTRACT RESULTING FROM THIS SOLICITATION WILL BE MADE TO THE SUCCESSFUL RESPONDENT BY AN AUTHORIZED WRITTEN NOTICE, WHICH MAY BE IN THE FORM OF A LETTER NOTICE OF AWARD OR A PURCHASE ORDER ISSUED BY THE CITY OF DUNCANVILLE, TX. THIS IS A SINGLE

AWARD CONTRACT.

SOLICITATION NO: RFQ 26-0013

TITLE: PARKS AND TRAILS MASTER PLAN PROJECT

DEPARTMENT: PARKS AND RECREATION

DATE ISSUED: MAY 2, 2026

An original, signed, sealed, submission of Statement of Qualifications that meets the requirements set forth below will be received at the place indicated below, until:

2:00 PM, local time, WEDNESDAY JUNE 3, 2026

NOTICE: When used in Request for Qualifications, the terms 'Offer' and 'Statement of Qualification' and ‘Offeror’ and 'Professional' are interchangeable.

STATEMENT OF QUALIFICATION DELIVERY ADDRESS:

CHIEF PROCUREMENT OFFICER

CITY OF DUNCANVILLE, TX

203 E. WHEATLAND ROAD

DUNCANVILLE, TEXAS 75116

FOR ADDITIONAL INFORMATION CONCERNING THIS SOLICITATION, CONTACT:

Elton Brock, MBA, CTCM, CTPM, CPSM, CPM Telephone: [972] 780-5058 Email: elton.brock@duncanvilletx.gov

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CITY OF DUNCANVILLE, TEXAS

RFQ: 26-0013

PARKS AND TRAILS MASTER PLAN PROJECT

203 E. Wheatland Road, Duncanville, TX 75116

SEALED STATEMENTS OF QUALIFICATIONS DUE DATE:

JUNE 3, 2026, AT 2:00 P.M. (CST)

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Contents

SECTION 1 – GENERAL INFORMATION

1.1 Background Information

1.2 Solicitation Purpose

SECTION 2 - NOTICES TO PROPOSERS

2.6 Schedule of Events

SECTION 3 - SCOPE OF SERVICES REQUIRED

SECTION 4 – REQUIREMENTS AND SUBMISSIONS

SECTION 5 - EVALUATION PROCEDURES

1. Mandatory Submission Requirements

2. Technical Qualifications (Maximum –100 Points)

SECTION 6 - INSURANCE REQUIREMENTS

SECTION 7 - OTHER INFORMATION AND REQUIREMENTS

SECTION 8 - CONTRACT CLAUSES

ATTACHMENT A – PROJECT SCOPE AND SAMPLE BILLING STATEMENT

3. Scope of Work

ATTACHMENT B – Reference Form

ATTACHMENT C – Conflict of Interest Form

ATTACHMENT C – Conflict of Interest Form

ATTACHMENT D – SAM.GOV Submission

ATTACHMENT E – Three-Year Project History

ATTACHMENT F – Texas Issued License

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SECTION 1 – GENERAL INFORMATION

1.1 Background Information

Located in Southwest Dallas County, the City of Duncanville is almost 15 minutes south of downtown Dallas and is well situated to access the Dallas/Fort Worth Metroplex. The City covers approximately 12 square miles and is easily accessible from major interstate and highway systems in North Texas, including I-35 (the NAFTA Corridor), I-20, and Highway 67. The U.S. Census Bureau 2022 population estimate was 39,413. Duncanville is a diverse and inclusive community, with a rich history and tradition of community pride and civic engagement.

1.2 Solicitation Purpose

The City of Duncanville, hereinafter “City”, is seeking a professional services agreement with qualified Individuals, Firms, or Corporations, herein “Respondent”, to provide Professional Services related to the development of a comprehensive Parks, Recreation, and Trails and Open Space Master Plan the City of Duncanville, that will guide decision-making, capital investments, and operations over a 10-year planning horizon. Each respondent will be scored and ranked in accordance with the provisions of Texas Government Code 2254 (Professional Services Procurement Act). The City is seeking Statements of Qualifications (SOQ) from qualified engineering and architectural firms with experience and expertise in the technical areas identified in Exhibit A – Scope of Services: Parks and Trail Master Plan.

SECTION 2 - NOTICES TO PROPOSERS

2.1 Public Disclosure Statement of Qualification Information

Respondents are cautioned that once a Statement of Qualification is opened, all information contained therein will be available to the public unless the information is excepted from the requirements of Government Code Section 552.021 pertaining to Open Records.

The exception that allows the City to protect information that, if released, would give an advantage to a competitor or proposer does not apply after the Statement of Qualification solicitation process is complete, and the contract has been awarded. Trade secrets, commercial or financial background data, and privileged or confidential information may be excepted from public inspection. If any information contained in your written response qualifies for an exception because it falls into one of the categories above, it should be clearly marked “CONFIDENTIAL,” and the basis of your claim of confidentiality should be stated. Data so identified will be maintained as a protected record. Respondents who claim that information contained in a Statement of Qualification should be protected from public disclosure after the award of the contract may be asked to support such claim if the City receives an Open Records request for the information and requests a determination by the Attorney General.

2.2 Statement of Qualification Notification

NOTE: ANY CHANGES IN DUE DATE OR MATERIAL CHANGES FOR ANY RFQ’S/SOLICITATIONS

WILL BE POSTED ON THE C I T Y O F D U N C A N V I L L E W E B S I T E A N D

PUBLICPURCHASE.COM WEBSITE:

https://www.duncanvilletx.gov/city_hall/departments/procurement_and_contracting/current_procurement_o pportunities https://www.publicpurchase.com/gems/duncanville,tx/buyer/public/publicInfo https://www.duncanvilletx.gov/city_hall/departments/procurement_and_contracting/current_procurement_opportunities https://www.duncanvilletx.gov/city_hall/departments/procurement_and_contracting/current_procurement_opportunities http://www.publicpurchase.com/gems/duncanville%2Ctx/buyer/public/publicInfo

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It is the respondent’s responsibility to ensure that they have all pertinent information regarding this solicitation, including all amendments prior to submitting their written response. Please check the website, even after submitting a Statement of Qualification, to ensure that you have all amendments as they may be posted at any time, up to and including the day of the Statement of Qualification opening.

2.3 Communications

To ensure a transparent and competitive solicitation environment by preventing communication between City officials, employees, or representatives and parties involved in the proposing process that could create an unfair advantage to any party with respect to the award of a City contract, beginning on the day that solicitation is advertised and ending on the date that the notice of the award has been posted by the City Secretary for placement on the City Council agenda, no person or registrant shall engage in any lobbying or discussion regarding this Statement of Qualification with City officials and employees other than with the Chief Procurement Officer.

2.4 Request for Clarification

To meet the City’s schedule, it is extremely important that requests for clarification or additional information be submitted online to Elton Brock, Chief Procurement Officer, in writing by email at elton.brock@duncanvilletx.gov by the date indicated in Section 2.6 Schedule of Events of this RFQ.

In the email subject, please indicate ‘RFQ 26-0013’ DUNCANVILLE PARKS AND TRAILS MASTER PLAN PROJECT. Requests for clarifications submitted after this date may not elicit a response.

All Statement of Qualifications or requests for clarification should be sent via email to the following:

elton.brock@duncanvilltx.com, or purchasing@duncanvilletx.gov.

2.5 Notice to Proposers

Professionals are advised to become familiar with all conditions, instructions, and specifications of this RFQ.

By submitting a Statement of Qualifications, the Professional represents and warrants that it has thoroughly examined and become familiar with the scope required under this RFQ. The Professional has reviewed and inspected all materials submitted in response to this RFQ. Once the award has been made, a failure to have read the conditions, instructions, and specifications herein shall not be a reason to alter the contract or for the Professional to request additional compensation.

2.6 Schedule of Events

The following Schedule of Events represents the City’s estimate of the timetable that will be followed in connection with this solicitation:

EVENTS DATE AND/OR TIME

Release Statement of Qualifications May 2, 2026

Pre-Statement of Qualifications Meeting

May 12, 2026 TEAMS Meeting 11:00 a.m. CST

Meeting ID: 278 696 006 272 931 Passcode: Kg6c5fT6

Days to Submit Written Questions May 15, 2026, @ 5:00 p.m. (CST) mailto:elton.brock@duncanvilletx.gov mailto:elton.brock@duncanvilltx.com mailto:purchasing@duncanvilletx.gov

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Answers Provided May 20, 2026 Statement of Qualifications Due Date & Time June 3, 2026 @ 2:00 p.m. (CST) Statement of Qualifications Opening None Evaluations June/August 2026 Contract Award Date September 2026

At its sole discretion, the City reserves the right to adjust this Schedule of Events as it deems necessary.

If necessary, the City will communicate adjustments to any event in the Schedule of Events in the form of an amendment. Amendments to this RFQ will only be issued and posted on the PublicPurchase.com website.

2.7 Pricing Form and Cost to City (Please do not submit Pricing at this Stage) Pricing will be negotiated after the City Council’s award. Questions may be sent to: Elton Brock, Chief Procurement Officer at elton.brock@duncanvilletx.gov. ‘RFQ 26-0013’ DUNCANVILLE PARKS AND TRAILS MASTER PLAN PROJECT should be included in the subject line. Only firms that meet all the Statement of Qualification submission requirements and can perform the scope of services and achieve satisfactory performance of the stated deliverable and services will be notified.

2.8 Term of Engagement

This is a single-award solicitation, and a single contract will be awarded. The term of the awarded firm(s) will be an initial one (1) year or a twelve-month (12) period, or until the project has been completed in accordance with the agreed timeline, based upon satisfactory performance and the annual availability of an appropriation. All awards must be approved by the City Council.

2.9 Chief Procurement Officer (CPO)

Acceptance of services will be the responsibility of the Chief Procurement Officer (CPO). The Chief Procurement Officer is responsible for the final approval and acceptance of all submissions received.

2.10 Notices of Instruction to Respondents

A. Signature of Response for Person Authorized to Sign All written submissions shall bear an original signature, in ink, of a responsible officer or agent of the company.

Failure to sign the written submission portion of the first page of the solicitation, or to include a substitute signed document binding the Respondent will be the basis for declaring a proposal non-responsive.

B. Effective Period of Proposals Proposals should expressly state that the Statement of Qualifications submission will remain in effect until at least 120 consecutive days from the date set for the receipt of and responses may be accepted by the City of Duncanville at any time on or before such date.

C. Copies Required Paper – One (1) complete, original copy (signed) and three (3) copies, both contained in a single sealed submission. All responses shall contain identical pages on which all information and/or signatures are required.

Electronic – One (1) electronic copy on a USB or jump drive. The format of the electronic copy must be either .doc (readable by Microsoft Word 2007 or 2010) or .pdf (readable by Adobe Reader 9). The content of the electronic file shall be an exact submission of the hard copies of the proposals (i.e., documents should bear signatures, where applicable, and be filled out entirely). In the event of a

Page | 7 discrepancy/conflict between the hard copy and the electronic copy, the hard copy will govern. Do not email your proposal.

D. Statement of Qualifications Submission Instructions Proposals must be sealed when presented to the Procurement and Contracting Office, Fiscal Services at the address listed in Section E. Statement of Qualifications will be received by the City of Duncanville, TX until 2:00 P.M., local time, as stated in Section 2, 2.6 Schedule of Events.

E. Addressing Instructions The envelope containing the Statement of Qualifications submission must be addressed as follows:

City of Duncanville Procurement and Contracting Office, Fiscal Services Department 203 E. Wheatland Road Duncanville, Texas 75116 Attn: Chief Procurement Officer

Also, write the Request for Qualifications Number, Request for Qualifications Title, Proposal Title, and Proposal Opening clearly on a visible section of the envelope.

F. Labeling Proposals The Due Date and Solicitation Number must be written on the outside of the package containing the submission. The Chief Procurement Officer or designee may open any unlabeled submittal to identify it properly. Respondents are required to identify their package to protect the integrity of their submissions and to fully avail themselves of the evaluation and selection processes.

G. Respondent Delivery Responsibility Submissions received after the specified date and time will not be accepted. The Respondent accepts all responsibility for delivering its submission to the address stated above within the specified time or the Statement of Qualifications submission will be considered non-responsive and will be mailed back unopened. If the envelope does not reflect a return address, it will be opened for the sole purpose of obtaining the return address.

H. Descriptive Literature Descriptive literature, where applicable, containing the complete scope of work or other information sufficient for the City to determine compliance with the specifications may accompany each submission in DUPLICATE. If a Respondent wishes to furnish additional information more sheets may be added.

The City is not responsible for locating or securing any information that is not identified in the submission and reasonably available to the City, and the City will not be responsible for locating or securing information not included in the submission. In conducting its assessment, the City may use data provided by the Respondent and data obtained from other sources, but while the City may elect to consider data obtained from other sources, the burden of providing thorough and complete information rests with the Respondent.

I. Statement of Qualifications Submission Documents, Supporting Literature and Related Data Related data, where applicable, will be made part of the proposal. All documents, literature and related data submitted as a response become the property of the City of Duncanville, TX.

J. Minority and Women-Owned Business or Historically Underutilized Business Requirements

Contracting with small and minority businesses, women's business enterprises, and labor surplus area firms. – Small and minority businesses, women's business enterprises, and labor surplus area firms must

Page | 8 be solicited in this RFQ. If the awarded vendor is a prime awardee and may use subcontractors, the following affirmative steps are required of the prime awardee:

Placing qualified small and minority businesses and women's business enterprises on:

• solicitation lists.

• Assuring that small and minority businesses, and women's business enterprises are solicited whenever they are potential sources.

• Dividing total requirements, when economically feasible, into smaller tasks or quantities to permit maximum participation by small and minority businesses, and women's business enterprises.

• Establishing delivery schedules, where the requirement permits, which encourage participation by small and minority businesses, and women's business enterprises.

• Using the services and assistance, as appropriate, of such organizations as the Small Business Administration and the Minority Business Development Agency of the Department of Commerce, and the State of Texas Historically Underutilized Businesses Program.

• If you need assistance, you can contact the local MBDA Center in the DFW Area or choose the one closest to your community. Please use the following link:

https://www.mbda.gov/mbda-programs.

Minority-owned businesses may be eligible for contract procurement assistance with public and private sector entities from MBDA centers:

Dallas MBDA Business Center Houston MBDA Business Center 8828 N. Stemmons Freeway, Ste. 550B 3100 Main Street, Ste. 701 Dallas, TX 75247 Houston, TX 77002 214-920-2436 713-718-8974 Website:

https://www.mbdadfw.com Email:

admin1@mbdadallas.com

Website:

https://www.mbda.gov/ business-center/houston-mbda-business-center Email:

MBDA@hccs.edu

El Paso MBDA Business Center San Antonio MBDA Business Center 2401 East Missouri Avenue 501 W. Cesar E. Chavez Blvd., Ste.

3.324B El Paso, TX 79903 San Antonio, TX 78207 915-351-6232 210-458-2480 Website:

https://www.mbda.gov/busines s- center/el-paso-mbda-business-center

Website:

https://www.mbda.gov/bus iness- center/san-antonio-mbda-business-center

Email: treed@ephcc.org Email: orestes.hubbard@utsa.edu

Small and woman-owned businesses may seek assistance from SBA Women’s Business Centers:

U.S. Small Business Administration- Dallas/Fort Worth District Office 150 Westpark Way, Ste. 130 https://www.mbda.gov/mbda-programs https://www.mbdadfw.com/ mailto:admin1@mbdadallas.com https://www.mbda.gov/business-https://www.mbda.gov/business-mailto:MBDA@hccs.edu https://www.mbda.gov/business-center/el-paso-mbda-business-center https://www.mbda.gov/business-center/el-paso-mbda-business-center https://www.mbda.gov/business-https://www.mbda.gov/business-mailto:treed@ephcc.org mailto:orestes.hubbard@utsa.edu

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Euless, TX 76040 214-572-9452 Website:

https://www.sba.gov/offices/distri ct/tx/dalla s-fort-worth Email: dfwdo.email@sba.gov https://www.sba.gov/offices/district/tx/dallas-fort-worth https://www.sba.gov/offices/district/tx/dallas-fort-worth mailto:dfwdo.email@sba.gov

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K. Acknowledgement of Solicitation Amendments All Amendments will be acknowledged on the Solicitation of Qualifications form (first page of this solicitation). Failure to do so may cause the response to be rejected. It is the Respondent's responsibility to ensure that all information regarding the RFQ, including all amendments, is included in the solicitation response. Amendments may be posted at any time up to and including the due date.

L. Proposal Preparation Cost This solicitation does not commit the City of Duncanville, TX to pay any costs incurred in preparing and submitting the proposal or to contract for the services specified. This RFQ is not to be construed as a contract or a commitment of any kind, nor does it commit the City of Duncanville, TX to pay for any costs incurred in the preparation of a formal presentation, or for any costs incurred prior to the execution of a formal contract.

M. Addendum If any questions arise from the RFQ, the Professional may submit written questions to PublicPurchase.com and/or purchasing@duncanvilletx.gov, to request interpretation via email. Any interpretation documents will be made by addendum to the RFQ. All questions should be emailed to PublicPurchase.com and/or purchasing@duncanvilletx.gov no later than 5:00 pm, according to 2.6 Schedule of Events in this RFQ.

All questions that arise that require an addendum will be posted to the PublicPurchase.com website.

N. Additional Information For further procedural information concerning this Request for Proposal, contact the point of contact for contract administration (see the Communication Section for contact details).

O. Contract Performance The Respondent shall be responsible for completing all work set out in the Contract and task orders. All work is subject to inspection, evaluation, and acceptance by the City of Duncanville, TX. The City of Duncanville, TX, may employ all reasonable means to ensure that the work is progressing and being performed in compliance with the Contract.

P. Notification to Unsuccessful Respondents All awards are made by the City Council of the City of Duncanville, TX.

Q. Acceptance or Rejection of Proposals The City reserves the right to accept or reject any or all proposals, to waive all minor technicalities, and to accept the proposal or proposal determined to be the most advantageous to the City. Additionally, the City may accept a proposal subject to an exception if, in the sole judgment of the City, the proposal meets or exceeds the City’s specifications.

The City reserves the right to reject any and all proposals and is not bound to accept the lowest proposal if, in the opinion of the City Administrator, such an award would not be in the city's best interest.

R. Debriefing Requests A written request for a debriefing should be directed to the Chief Procurement Officer identified under Request for Clarification in Section 2, Item 2.4 within five (5) days after the date of award. Debriefing requests will be scheduled with the Chief Procurement Officer.

Only a Respondent who has submitted a Statement of Qualifications response may appeal an award decision.

mailto:purchasing@duncanvilletx.gov, mailto:purchasing@duncanvilletx.gov

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S. Protest Failure to follow the requirements of the Protest procedures established by the City of Duncanville, Texas, shall constitute a waiver of all protest rights. Protest must be made after the Council agenda has been posted and by 5 p.m. the day before the Council meeting in which the award will be made. The Respondent must write a letter to the Chief Procurement Officer, using the subject “Proposal Protest” to the address listed above. Protests must be sent by certified or registered mail or delivered in person to 203 E.

Wheatland Road, Duncanville, TX 75116.

The written protest should include ( 1) the Request for Proposal number and should clearly state, with particularity, the relevant facts believed to constitute an error in the award recommendation or desired remedy; (2) a specific identification of the statutory or regulatory provision that the Protesting Respondent alleges has been violated and the provisions entitling the Protesting Respondent to relief; 3) a specific factual description, with particularity, of each action by the City that the Protesting Respondent alleges to be a violation of the statutory or regulatory provision that the Protesting Respondent has identified pursuant to item (2) of this paragraph (mere disagreement with the decisions of City employees does not constitute grounds for protest). If there is no disputed issue of the material fact, the Protest must indicate this as well.

Only the information provided within the protest period will be considered for a response.

T. Late Submissions

Late Statement of Qualifications submissions will not be considered. Each Respondent is solely responsible for ensuring that the City receives the Statement of Qualifications response within the indicated time limit.

U. Non-appropriation

The City may cancel the contract should the current or any future City Council not appropriate funds in any fiscal year for the payment of this agreement. No penalty shall be applied in the event of any such non-appropriation. In the event of non-appropriation, the City shall give the successful respondent written notice of cancellation, and the City shall not be obligated to make any payments beyond the end of the fiscal year for which funds were appropriated (related to a subsequent fiscal year).

V. Right of Retention The City of Duncanville reserves the right to retain all Qualifications submitted and to use any ideas in a Statement of Qualification regardless of whether that Statement of Qualification is selected. Submission of a Statement of Qualification indicates acceptance by the firm of the conditions contained in this Request for Qualifications, unless clearly and specifically noted in the statement submitted and confirmed in the contract between the City of Duncanville and the firm selected.

W. Award

The Duncanville City Council is expected to award a single contract for the services requested as soon as possible.

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SECTION 3 - SCOPE OF SERVICES REQUIRED

A. Scope of Work to be Performed The professional services required for this project shall be completed in general accordance with local and federal government codes. A list of services needed to accomplish the major tasks and sub-tasks are listed below. The final scope of services will be negotiated with the selected Respondent.

Scope of services may include (but not limited to):

1. The Selected Respondent shall provide timely and professional planning documents, geotechnical investigations, design surveys, construction plans and technical specifications and contract documents, construction staking, operations and maintenance manuals and other specific services as discussed below. It is the intent of this RFQ that a consistent quality of services is provided for all Project's components.

• Attending preliminary conferences with the City, and other personnel and other interested parties regarding the Project(s). Assist the City in the preparation of applications and supporting documents for government grants, loans, or advances in connection with the Project, assist in the preparation or review of environmental assessments and impact statements; review and evaluation of the effects on the design requirements for the Project of any such statements and documents prepared by others; and assistance in obtaining approvals of authorities having jurisdiction over the anticipated environmental impact of the Project.

• Prepare a Preliminary report, which shall, as appropriate, contain schematic layouts, sketches and conceptual design criteria with appropriate exhibits to indicate the agreed-to requirements, considerations involved, and those alternate solutions available to the City, which the Professional recommends.

• Furnish and submit, on behalf of the City, the data necessary for applications for routine permits by local, state, and federal authorities (as distinguished from detailed applications and supporting documents for government grants-in-aid or for planning advances). The Professional will also prepare and submit, on behalf of the City, the data and other information as may be required by governing and rule-making authorities.

• Prepare detailed construction plans, specifications and contract documents for the construction authorized by the City in accordance with all State and Federal requirements.

• Prepare estimates for the probable construction cost of the authorized construction.

• Consult and advise the City during construction; issue all instructions to the contractor requested by the City and prepare/issue routine change orders with the City's approval. Prepare alternate designs or non-routine contract change orders that are necessary due to no fault of the Professional and upon approval of the City and other entities.

• Review samples, catalog data, schedules, shop drawings, laboratory, shop and mill test of material and equipment and other data which the contractor submits. The Professional will review and approve for conformance with the design concept, all shop drawings and other submittals as required by the Contract Documents to be furnished by contractors.

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• Obtain and review monthly and final estimates for payments to contractors and furnish any recommended payments to contractors or suppliers to the City and assemble written guarantees which may be required by the Contract Documents.

• Attend monthly meetings with the City and other entities during construction.

• Prepare an operation and maintenance manual that meets applicable guidelines for submission to the City before construction of the project is 90% complete.

• Conduct, in the company of the City, a final inspection of the project for compliance with the Contract Documents and submit recommendations concerning the project status of the City's final payment to the contractor. Prior to submission of recommendation for final payment on each contract, the Engineer will submit a certificate of substantial completion of work done under that contract to the City, and others as required.

• Revise the Contract Drawings (unless redrawing is required) from as-built drawings submitted by the contractor, to show the work as constructed. The Professional will provide the City with one set of reproducible records (as-built) drawings and two sets of prints. Such drawings will be based on the resident project inspector's construction data and the construction records provided by the contractor during the construction.

• Coordinate approval and issuance of Certificate of Completion from the City and others as required.

• Conduct, within one month of its expiration, in the company of the City, a warranty inspection of the project for compliance with the Contract Documents and submit recommendations concerning project warranty issues to the City, and others as required.

B. Deliverables and Reports to be Issued (but not be limited to):

a. Prepare detailed construction plans, specifications and contract documents for the construction authorized by the City in accordance with all State and Federal requirements.

b. Prepare a Preliminary Feasibility report, which shall, as appropriate, contain schematic layouts, sketches and conceptual design criteria with appropriate exhibits to indicate the agreed-to requirements, considerations involved, and those alternate solutions available to the City, which the Professional recommends.

c. Prepare and coordinate approval of formal Contract Documents and coordinate issuance of Notice to Proceed from the TWDB.

d. Obtain and review monthly and final estimates for payments to contractors and furnish any recommended payments to contractors or suppliers to the City and assemble written guarantees which may be required by the Contract Documents.

e. Conduct, in the company of the City, a final inspection of the project for compliance with the Contract Documents and submit recommendations concerning the project status of the City's final payment to the contractor. Prior to the submission of recommendation for final payment on each contract, the Engineer will submit a certificate of substantial completion of work done under that contract to the City, and others as required.

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f. Coordinate approval and issuance of Certificate of Completion from the City and others as required.

SECTION 4 – REQUIREMENTS AND SUBMISSIONS

A. Qualification Based Submission Any firm interested in being considered for this Project is requested to submit a Statement of Qualifications on the Respondent firm’s letterhead that provides information on the points indicated below. Responding firms should refer to Section V (EVALUATION PROCEDURES) of the RFQ for additional response guidelines.

B. General Requirements

A Statement of Qualifications that lists the details of the firms’ qualifications for the services proposed, signed and submitted on an original proposal, if submitting by mail or hand delivered, shall include the following:

1. Title Page Title page showing the Request for Qualifications subject; the Respondent’s firm’s name; the name, address, and telephone number of the contact person; and the date of the statement.

2. Table of Contents The table of Contents should include an index of the statement contents and attachments with page numbers.

3. Transmittal Letter A signed letter of transmittal should contain the Respondent’s firm’s name, office address, and contact person(s) authorized to answer technical and/or contract-related questions. The letter should briefly state the proposer's understanding of the services to be provided and an overview of the professionals’ approach, the commitment to perform the work, the work previous experience of the professional, the professional’s ability to meet project schedules as identified with prior projects, the proximity to the area of the proposed Project, familiarity with the area of the proposed Project, the capacity to perform the tasks of the Project, the technical expertise of the firm and the identified staff that will be assigned to the project, a detailed list of prior projects completed along with references, and a statement of why the firm believes itself to be the most qualified firm to perform the engagement.

Please provide a discussion of any innovative techniques or methodology that the firm has utilized that have a proven history of providing responsive and cost-effective results on similar projects.

4. Executive Summary A summary of three pages or less should be provided which provides a summation of the statement.

Identify the points that make your firm uniquely qualified for this engagement.

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5. Quality Control Review Submit a copy of the report on the Respondent’s firm’s most recent quality control review, with a statement of whether that quality control review included a review of specific governmental engagements. Provide information on the results of any federal or state desk reviews or field reviews of the Respondent firm’s operations during the past three years. Provide information on the circumstances and status of any disciplinary action taken or pending against the firm during the past three years with state regulatory bodies or professional organizations.

C. Technical Qualifications Statement

1. Technical Qualifications Statement Requirements

The purpose of the Technical Statement is to demonstrate the qualifications, competence, and capacity of the firms seeking to undertake this Project for the City of Duncanville in conformity with the requirements of this Request for Qualifications. As such, the substance of the statement will carry more weight than its form or manner of presentation. The Technical Statement should demonstrate the firm's qualifications and the particular staff to be assigned to this engagement. It should also specify how the firm will meet the Request for Qualifications requirements.

The Technical portion should address all the points outlined in the Request for Qualifications. The statement should be prepared simply and economically, providing a straightforward, concise description of the proposer's capabilities to satisfy the requirements of the Request for Qualifications.

While additional data may be presented, the following subjects, items Section 4. B, Nos. 1 through 5, must be included. They represent the criteria against which the Statement of Qualification will be evaluated.

Please include a detailed list of prior similar Projects completed within the previous three (3) years.

Please include the timelines for those projects and identify any delays.

Please include a detailed list of your firm's references.

2. Independence The firm should also list and describe the Respondent’s firm’s professional relationships involving the City of Duncanville or any of its employees or representatives, agencies, component units, or oversight units for the past five (5) years, together with a Statement of Qualification explaining why such relationships do not constitute a conflict of interest relative to performing the proposed Professional services.

In addition, the firm shall give the City of Duncanville written notice of any professional relationships entered into during the period of this agreement.

3. License to Practice in the State of Texas and SAM.GOV registration An affirmative statement should be included that the firm and all assigned key professional staff are properly licensed to practice in the State of Texas, as applicable.

SAM.gov Registration. Professional Firms must have an active registration with the System for Award Management (www.SAM.gov) AND have been cleared (not suspended or debarred). Provide proof of SAM.gov registration along with your Statement of Qualifications must be submitted.

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4. Firm Qualifications and Experience The proposer should state the size of the firm, the size of the Respondent’s firm’s staff, the location of the office from which the work on this engagement is to be performed and the number and nature of the professional staff to be employed in this engagement on a full-time basis and the number and nature of the staff to be so employed on a part-time basis.

The firm is also required to submit a copy of the report on its most recent external quality control review, with a statement whether that quality control review included a review of specific government engagements.

5. Partner, Supervisory, and Staff Qualifications and Experience The firm should identify the principal supervisory and management staff, including managing partners, managers, other supervisors and specialists, who would be assigned to this project and indicate whether each such person is licensed to practice as a professional Engineer or Architect in the State of Texas. The firm should also provide as much information regarding their experience with similar projects. The firm should also provide information of each person designated to support the Project, including information on relevant continuing professional education for the past three (3) years and membership in professional organizations relevant to the performance of this program. Indicate how the quality of staff over the term of the agreement will be assured.

Engagement partners, managers, other supervisory staff, and specialists may be changed if those personnel leave the firm, are promoted, or are assigned to another office. These personnel may also be changed for other reasons with the express prior written permission of the City of Duncanville. However, in either case, the City of Duncanville retains the right to approve or reject replacements.

Other Professional personnel may be changed at the discretion of the proposer provided that replacements have substantially the same or better qualifications or experience.

6. Similar Engagements with Other Government Entities For the Respondent firm’s office that will be assigned responsibility for the program, list the most significant engagements performed in the last three (3) years that are similar to the engagement described in this Request for Qualifications. Indicate the scope of work, date, engagement partners, total hours of the awarded project, the project timeline, and any delays associated with the identified Project. Please also submit the name and telephone number of the principal client contact for these projects.

D. Scope and Approach Notice: Respondents SHALL NOT submit any information regarding pricing, work, schedule or hours.

For the Top Ranked Firm or Firm(s) Only: After all Statements of Qualifications are submitted by the due date, received and accepted by the City, and the City conducts the evaluation process, the City will contact the TOP-RANKED FIRM OR FIRM(S) BY WRITTEN REQUEST to submit a full statement of Scope, Schedule, and Approach for the Project. The full Statement of Scope, Schedule, and Approach shall include information on how the firm will meet the Scope and Requirements for the Project, the Project Approach, the firm’s understanding of the Project, the approach regarding compliance with all Federal, and State laws, including meeting any requirements for any potential grant funding, and the approach taken to complete the project along with a project timeline. The respondent shall also identify any

Page | 17 anticipated potential project problems, the Respondent firm’s approach to resolving these problems, and any special assistance that will be requested from the City of Duncanville.

SECTION 5 - EVALUATION PROCEDURES

A. Request for Qualifications Selection Committee

Committee Review and Selection: The opening of a solicitation shall not be construed as the City’s acceptance of such as qualified and responsive. A committee of City evaluators has been established to evaluate the Solicitation Responses (“Committee”). The Committee will review each response to determine the most highly qualified Respondent(s) on the basis of demonstrated competence and qualifications using the following weighted criteria. A consensus score will be assigned to each response.

B. Review of Statements The Evaluation Selection Committee will review all statements for technical scoring and compliance with RFQ requirements.

The City of Duncanville reserves the right to retain all statements submitted and use any idea in a statement regardless of whether that statement is selected.

C. Evaluation Criteria Statements will be evaluated using the following criteria: Mandatory Elements/Technical Qualifications, Firms meeting the mandatory criteria will have their statements evaluated and scored.

The following represent the principal selection criteria which will be considered during the evaluation process:

1. Mandatory Submission Requirements

Respondents shall be firms, corporations, individuals, or partnerships normally engaged in the provision or services described herein.

Persons and firms practicing in the State of Texas must possess proper licensing and registration in accordance with Texas laws. The Respondent is licensed to practice in the State of Texas, the office address that will support the Project, and the firm’s familiarity with the area of the proposed work.

The Respondent has no conflict of interest with regard to any other work performed by the firm for the City of Duncanville.

Respondents shall include at least one registered professional engineer and one registered professional architect as Project Managers with a minimum of five (5) years of experience in providing specified services.

The Respondent’s professional personnel have received adequate continuing professional education within the preceding two (2) years to meet the legal requirements needed for the State of Texas.

The Respondent has a record of quality work identified in the list of projects completed and submitted.

The Respondent has successfully performed one or more similar projects with a comparable Texas municipality in the past three (3) years and has submitted the list of projects, which includes the timeline and any delays that occurred.

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The Respondent has submitted the list of references, which includes contact information; most references will be from the projects identified in the submission.

Submission of Respondent’s SAM.gov page.

Submission of Respondent’s Insurance coverage, (Section 6)

2. Technical Qualifications (Maximum –100 Points)

a) Expertise and Experience

(1) The Professional firm's past experience and performance on comparable government projects demonstrate successful delivery of services to meet the Scope of Services. The Respondent shall provide a representative list of similar completed projects in the past five

(5) years with a scale and complexity similar to the project(s) being considered by the City.

The list shall include Project name and location, services provided, information whether the respondent was the prime or a sub consultant, project status, total cost, client name, and contact person, history of meeting schedules, and history of accomplishing services within the established budget, including planned vs. actual. (30 Points)

(2) The quality of the Respondent firm’s professional personnel (Project Team) to be assigned to the engagement and the quality of the Respondent firm’s management support personnel to be available for technical consultation. (20 Points)

(3) Experience obtaining and working with Federal/State/EPA/ or TWDB grant funding for Governmental Projects. Knowledge of applicable Local, State, and Federal regulations regarding the successful delivery of the services identified in the Scope of the Project.

(20 Points)

(4) Ability to perform additional services, adequacy of administrative controls, and the capacity to provide technical support throughout the Project term. Knowledge of local issues in the City of Duncanville, and the surrounding Region. (20 Points)

(5) Submission of applicable References (from your submission of projects completed)

(10 Points)

D. Final Selection The Evaluation Selection Committee will review all statements and recommend to the City Council the most advantageous statement received for consideration and/or approval; however, the City Council may select a respondent other than the one recommended by the evaluation team.

E. Right to Reject Statements The City reserves the right to reject any or all responses, delete any portion of the response, accept any response deemed most advantageous, or waive any irregularities or informalities in the response received that best serves the interest and at the sole discretion of the City.

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F. Interviews

The City may or may not hold interviews. Respondents may be required to make an oral presentation to the Committee to further present their qualifications. These presentations will provide the Respondent the opportunity to clarify their qualifications and ensure a mutual understanding of the services to be provided and the approach to be used.

SECTION 6 - INSURANCE REQUIREMENTS

6.1 Insurance Requirements for Professionals

Respondents should confer with their respective insurance carriers or brokers to determine in advance of statement submission the availability of prescribed insurance certificates and endorsements. Failure to comply with the insurance requirements may disqualify an award. Upon award, all insurance requirements shall become contractual obligations that the Professionals shall have a duty to maintain throughout the course of this contract. Without limiting any of its other obligations or liabilities, the Professionals shall provide and maintain until the contracted work has been completed and accepted by the City, the minimum insurance coverage as indicated hereinafter.

The Company’s insurance coverage shall be primary insurance with respect to the City, its officers, agents, and employees, including the City. Any insurance or self-insurance maintained by the City, its officials, agents, and employees shall be considered in excess of the Company’s insurance and shall not contribute to it. Further, the Company shall include all subcontractors as additional insured under its commercial general liability policies or shall furnish separate certificates and endorsements for each subcontractor. All coverage for subcontractors shall be subject to the requirements stated herein.

6.2 Professional Liability Insurance

Professional liability insurance with limits not less than $500,000 per claim with respect to negligent acts, errors, or omissions in connection with professional services is required under this Agreement.

If using a commercial vehicle coverage will also be required:

Business Automobile Policy (BAP)

Combined Single Limits: $2,000,000

Coverage for “Any Auto.”

Coverage must be on an occurrence form.

The City, its officials and employees are to be added as Additional Insured to liability policies.

After notification of award, the Professional(s) shall file with the City's Procurement and Contracting Office satisfactory certificates of insurance. The insurance requirements may not be modified or waived after the Statement opening unless a written exception has been submitted with the Statement. Professional(s) shall not commence any work or deliver any material until Professional(s) receives notification that the contract has been accepted, approved, and signed by the City. All insurance policies obtained in satisfaction of these requirements shall comply with the following general specifications and shall be maintained in compliance with these general specifications throughout the duration of the Contract, or longer, if so noted:

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1. Each policy shall be issued by a company authorized to do business in the State of Texas with an A.M. Best rating of at least A – VII. Insurance carriers must be licensed and admitted to doing business in the State of Texas.

2. Any deductibles or self-insured retention shall be declared in the statement. If requested by the City, the insurer shall reduce or eliminate such deductibles or self-insured retention with respect to the City, its officials, agents, employees, and volunteers; or, the Professional shall procure a bond guaranteeing payment of losses and related investigations, claim administration and defense expenses.

3. All policies shall be endorsed to provide thirty (30) days prior written notice of cancellation, non-renewal, or reduction in coverage.

4. Should any of the required insurance be provided under a claims-made form, Professional shall maintain such coverage continuously throughout the term of this contract and, without lapse, for a period of three years beyond the contract expiration, such that occurrences arising during the contract term which give rise to claims made after expiration of the contract shall be covered.

Should any of the required insurance be provided under a form of coverage that includes a general annual aggregate limit providing for claims investigation or legal defense costs to…