RFQ-25-8_Solicitation_Document.pdf

RFQ-25-8

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PROFESSIONAL COASTAL ENGINEERING SERVICES

For Continuing Contract

Canaveral Port Authority 445 Challenger Road Suite 301 Cape Canaveral, FL 32920

(321) 783-7831

RFQ Issue Date: August 7, 2025_________ ___ RFQ Due Date: September 4, 202_@ 2:00 PM__ Prepared By: Canaveral Port Authority__ _ Published Date: August 5, 2025

Professional Coastal Engineering Services Continuing Services Contract for the Canaveral Port Authority

PURPOSE

The purpose of this Request for Qualifications (RFQ) is to select the most highly qualified Firm(s) to provide the requested services. Submittals will be reviewed and evaluated as to qualifications to perform the services required, by a Selection Committee consisting of Canaveral Port Authority (CPA) staff; the selection committee will make a recommendation and present it to the Canaveral Port Authority Board of Commissioners for approval.

BACKGROUND

This document shall serve to provide interested parties with specific information as to the Procedures for Selection of professional Coastal Engineering Services firm(s) where the method of compensation is a Negotiated Fee or other methods of compensation depending upon the scope of services. These services will be acquired in compliance with the Consultants Competitive Negotiations Act, Florida Statues 287.055 and it is anticipated that only one Firm will be selected.

In determining whether a Firm is qualified, the Canaveral Port Authority shall consider such factors as the ability of professional personnel; past performance; willingness to meet time and budget requirements;

location of supporting office; and recent, current, and projected workloads of the Firm.

PROJECT DESCRIPTION

The Canaveral Port Authority seeks consulting firms interested in providing professional Coastal Engineering Services as further outlined in the Scope of Services.

CPA has reevaluated the professional service needs it will have over the upcoming five to ten years and has specifically worded this RFQ so that the Port has access to the kinds of firms, talent and resources required. Current contracts allow teams based on levels of sub consultants and while some possess the skills needed, others rely on their sub consultants for what should be prime contracts. CPA wants firm(s) that have the majority of disciplines outlined as part of their own firm and not as part of an ad hoc team or as a sub consultant when embarking on certain projects. The CPA understands that not all firms will have the full capability to perform all services in-house.

CPA stresses that being selected as a continuing contract firm does not come with any guarantees of work, nor does it mean that the Port will call upon your resources. Having the contract means your Firm met certain minimum qualifications that CPA may need in the future and if the need and skill set line up, your firm could be asked for a proposal.

MINIMUM CRITERIA

As a minimum, the firms proposing shall have at least ten (10) years of specific Port and Maritime related coastal engineering experience in work of a similar nature and must provide references of at least 3 prior successful similar projects/contracts.

The firm and all subconsultants shall have an office within reasonable proximity to the Canaveral Port Authority and demonstrate that they would be able to provide services in a timely manner.

All engineering performed under this agreement must be performed domestically.

SCOPE OF SERVICES (Coastal Engineering and Inlet Management Plan)

The Scope of Work required by the Canaveral Port Authority (CPA) on a continuing contract basis to perform coastal engineering services to accomplish routine and recurring work as outlined below:

Provide professional coastal engineering and required associated services to the Canaveral Port Authority [(CPA) Port Canaveral] for the interior and adjacent waters and ocean shorelines, related to implementation of the Port Canaveral Inlet Management Plan (IMP), including but not limited to inlet sediment management, dredging, nearshore disposal of dredged sediments, navigation, jetties, inlet deepening and widening, water quality, environmental resources, boat ramps and recreational amenities at the Port and Jetty Park, bulkheads, channel embankments, sediment traps, sand bypassing, beach nourishment, shoreline improvements, and port operations & expansions, which may include:

1. Engineering analysis, computer modeling and wave/current analysis, design and planning recommendations, cost estimating, preparation of construction/bid documents;

2. Preparing applications, supporting documentation, and follow-through necessary to support and acquire Environmental Resource Permit (ERP) permits from the U.S. Army Corps of Engineers (USACE), Florida Dept. of Environmental Protection (FDEP), St. Johns Water Management District, Environmental Protection Agency, and other local, state, and federal agencies.

3. Preparation of construction plans and specifications;

4. Construction management and review, including assistance with project solicitation, award, pre/post-construction notices, surveys, field-review, and permit-compliance review;

4. Pre- and post-construction physical monitoring, including beach and structure surveys and engineering reports; post-storm surveys and damage assessment reports;

5. Environmental surveys and reports, including marine turtles & shorebirds, beach lighting surveys, beach mice, fish & infaunal surveys, and invasive coastal species management;

6. Coordination with Florida Fish and Wildlife Conservation Commission, US Fish and Wildlife Service, and US Space Force for beach lighting and species management;

7. Collection and assessment of data for flushing and circulation, beach and harbor sediments;

8. Engineering assessment of littoral processes attendant to Port Canaveral Entrance and updating the Port Canaveral Inlet Sediment Budget for the inlet and adjacent ocean shorelines, and coordinating with FDEP to update the Port Canaveral Inlet Management Plan;

9. Coordinating with the Canaveral Port Authority and acting as liaison between the CPA and government agencies and others such as, Brevard County, US Army Corps of Engineers , US Space Force, US Navy, Florida Dept of Environmental Protection , and local communities for the implementation of dredging, sand bypassing, nearshore disposal, beach monitoring & management, and beach nourishment from sand bypass, upland, and offshore sources;

10. Coordinate and conduct beach compaction measurements, tilling, and escarpment removal;

11. Review of USACE plans and specifications for inlet, navigation, and beach improvements; preparing comments and revisions; and conducting review and coordination with USACE for the implementation and monitoring of the work projects;

12. Preparation of quarterly reports; preparing Local Government Funding Requests for Inlet Management; and assisting CPA with grant management and reimbursement of FDEP grants for Port Canaveral Inlet Management, and other grants to CPA as applicable;

13. Preparation of websites or outreach materials, updates, and coordination with CPA for public presentations and media briefings related to sand and environmental management at Port Canaveral.

14. Other coastal engineering-related services as assigned.

COMMUNICATIONS AND QUESTIONS

This solicitation is governed by CPA Policy POL-2016-002-PUR-3, Establishment of a Limited Communications Period with Respect to Procurement Procedures. Proposers should read this policy carefully and conduct themselves accordingly. Improper communications may result in disqualification from the solicitation process.

Failure by a potential respondent to ask questions or request changes by the dates indicated shall constitute the respondent's acceptance of the requirements set forth in this process.

Submission of all questions through VendorLink is required. No answers given in response to questions submitted shall be binding upon this solicitation process unless released in writing through VendorLink.

The deadline for questions is August 28, 2025.

SUBMITTAL REQUIREMENTS

Firms interested in providing the required professional services shall submit one (1) original, marked "ORIGINAL", and seven (7) copies, marked "COPY" of their submittal package. Also, by the specified date and time, an electronic copy (tabbed pdf format) of the submittal package must be uploaded through VendorLink. DO NOT include the financial statement information in the electronic copy uploaded to VendorLink.

DELIVERY OF QUALIFICATIONS PACKAGE

All qualification packages, whether mailed or delivered in person, shall be submitted neatly organized in bound files with divider tabs. Packages shall be submitted in a single sealed envelope or box that clearly bears on the outside, the title of the solicitation as identified below, due date and time, and the respondent’s name, address, and telephone number. Respondent shall also upload an electronic version of their qualification package to VendorLink (see Submittal Requirements section).

QUALIFICATION PACKAGE FOR: PROFESSIONAL COASTAL ENGINEERING SERVICES

for CONTINUING CONTRACT for the

CANAVERAL PORT AUTHORITY

QUALIFICATION NUMBER: RFQ-25-8

QUALIFICATION DUE DATE: September 4, 2025

QUALIFICATION PACKAGE FROM: (Name of Firm)

CONTACT: (Name of Person representing Firm)

CONTACT PHONE & E-MAIL: (Phone number & e-mail address of Contact)

Deliver To: Karen Pappas, Director Procurement Canaveral Port Authority

Maritime Purchasing Center 399 Challenger Road

Cape Canaveral, FL 32920

Hand-carried packages must be turned in at the Canaveral Port Authority, Maritime Purchasing Center, 399 Challenger Rd., Cape Canaveral, Florida 32920. The Maritime Purchasing Center is open weekdays from 8 AM to 12 Noon and from 1 PM to 5 PM.

The responsibility for delivering the Qualification Package to the Canaveral Port Authority on or before the stated time and date is solely the responsibility of the Proposer. The Canaveral Port Authority is not responsible for delays caused by the mail service or any other occurrence. Delivery of a package to any Canaveral Port Authority location other than the Maritime Purchasing Center does not constitute an official receipt by the Canaveral Port Authority.

Proposal time is scrupulously observed. Under no circumstances will late packages be accepted. Any late packages will be returned to the Proposer unopened. Proposer shall not include information or responses to qualification requests for more than one project in any one envelope or box.

Failure to provide the required copies and information may result in the proposal not being considered.

Each respondent should ensure that they have received and read any/all addenda and amendments to this process before submitting their proposal. All questions/answers and addenda are issued through VendorLink.

ECONOMY OF PRESENTATION

Each qualifications package shall be prepared simply and economically, providing a straightforward, concise description of the Respondent’s capabilities to satisfy the conditions and requirements of this RFQ. Submittals shall be indexed by subject, typed on letter size paper, and individually bound. Fancy bindings, colored displays, and promotional material are not desired. Elaborate and verbose proposals are discouraged. Special and elaborate printing of proposals beyond that, which is normal for your profession, is discouraged. Information in addition to that specifically requested (i.e., videotapes, photographs, in-depth Firm history, lengthy and repetitive resumes, etc.) is strongly discouraged. The information requested should be submitted in a concise, easy to read format. Emphasis in each qualifications package must be on completeness and clarity of content. To expedite the evaluation of qualifications packages, it is mandatory that Respondents follow the format and instructions contained herein. The Canaveral Port Authority is not liable or responsible for any costs incurred by any Respondent in responding to this RFQ including, without limitation, costs for presentations and/or demonstrations if requested. Applications that do not comply with the instructions, including information outlined in the Qualification Package Guidelines will not be considered. All information received will be maintained with the project file and cannot be returned.

QUALIFICATION PACKAGE GUIDELINES

1. To facilitate analysis of its qualifications package, the Respondent shall prepare its qualifications package in accordance with the instructions outlined in this section. If the Respondent’s qualifications package deviates from these instructions, such qualifications package may, in the Port’s sole discretion, be rejected. In the instance where a specific requirement(s) may not apply to the project in question, a statement must be inserted at the tab location stating the reason(s) of non-applicability.

2. The Canaveral Port Authority emphasizes that the Respondent concentrates on accuracy, completeness, and clarity of content.

3. Cross Referencing - To the greatest extent possible, each section shall be written on a stand-alone basis so that its contents may be evaluated with a minimum of cross-referencing to other sections of the qualifications package. Information required for evaluation of qualifications, which is not found in its designated section, will be assumed to have been omitted from the qualifications package.

4. Glossary of Abbreviations and Acronyms - Each section shall contain a glossary of all abbreviations and acronyms used, with an explanation for each. If no abbreviations and/or acronyms are used, then a glossary is not required.

5. Page Size and Format - Page size shall be 8.5 x 11 inches, not including foldouts. Pages shall be single-spaced, single-sided. The text size shall be 11 points or larger. Use at least three-quarter (3/4) inch margins on all sides. Pages shall be numbered sequentially. Maximum number of pages shall not exceed 20 pages (not including information in Tabs 10-18), including tables of content, text, photos, charts, glossaries and appendices. Covers and backs will not be considered part of the 20-page count. Divider tabs will not count as pages provided no additional information or company propaganda is included on those pages.

6. Legible tables, charts, graphs, and figures shall be used wherever practical to depict organizations, systems and layouts, implementation schedules, plans, etc. These displays shall be uncomplicated, legible and shall not exceed eleven (11) by seventeen (17) inches in size. Foldout pages shall fold entirely within the section, and count as two pages. Foldout pages may only be used for large tables, charts, graphs, diagrams and schematics, and not for pages of text.

7. Binding and Labeling - All sections of the qualifications package should be bound, with section tabs, which shall permit the qualifications package to lie flat when opened. Staples shall not be used.

QUALIFICATION PACKAGE GUIDELINES - TABBED SECTIONS

GENERAL REQUIREMENTS

Tab 1 General Information and Table of Contents. (non-scored)

Provide general information of the firm including Principal, contact person, address, phone, facsimile and e-mail, not to exceed 1 single sided page maximum. Any addenda received shall be noted on this page.

Tab 2 Letter of Introduction. (non-scored)

Provide a brief profile of the Firm, including a brief history of the company which clearly identify the following in tabular or bullet points:

1. Principal or Corporate office location.

2. Lead contact for the Firm.

3. Length of time the Firm has been in business under its current name.

4. Former names of the company and the years in business under each.

5. Location of office which will be responsible for implementation of this Contract.

6. Location of other offices from which resources may be drawn.

7. State if the firm is a corporation, partnership, individual, joint venture or other.

8. State the date of incorporation or date of organization.

9. Name the corporate officers or general partners.

10. State the average annual amount of engineering/consulting work performed during the past 5 years.

Not to exceed 2 single-sided pages maximum.

Tab 3 Qualification Data – Similar Experience. (35 points)

Provide a list of keystone projects that showcase your abilities in coastal engineering design related to the defined scope of services listed in the RFQ. Clearly identify what portion or scope of work your firm performed.

Show at least 2-3 examples for the most recent five-year period. In determining which projects are more related, consider related size and complexity; how many members of the proposed team worked on the listed project; and how recently the project was completed. List the projects in priority order, with the most related project first. For each of the listed projects, provide the following information:

1. Name and location of the project.

2. Nature of the Firm’s responsibility on this project.

3. Firm's contract amount.

4. Project owner’s representative name, address, and phone number and e-mail.

5. Project Status - Percent complete/date completed/anticipated completion date.

6. Size of project.

7. Cost of project.

8. Work for which staff was responsible.

9. Listing of the Firm’s project manager and other key professionals on the listed project and note those who would be assigned to the Port's project.

Tab 4 Coastal Engineering Knowledge and Methodology. (15 points)

Write a statement of understanding showing your firm is thoroughly versed in the coastal engineering services customary to a deep-water seaport and understands the requirements from project inception to completion. Describe your firm’s methodology to implement the services required of this contract.

Tab 5 Regulatory Knowledge and Methodology. (15 points) Outline your firm’s experience in securing Army Corps, FDEP, and other regulatory project approvals with examples of difficult projects and the timelines in which you achieved full approval.

Tab 6 Organizational Chart, Resumes’, Consultants, and Current Workload. (20 points) Provide an organization chart as it relates to the project indicating key personnel, their location, and their responsibilities for this project including coordination and interaction with the Canaveral Port Authority, permitting agencies, consultants, and other Firms working on this project. Organizational chart must show the relationship to the Canaveral Port Authority.

Include any Consultants and their services which would not be performed in-house and include their location. It should be understood that it is the intent of the Canaveral Port Authority to insist that staff indicated actually execute the project. Identify the lead contact for the project and who will have signing authority for the project. Identify those individuals that would be local and those working remote.

List resumes` of key individuals to be involved in the various aspects of the Project and an explanation of each individual's role and those on any consultants. For each individual listed, provide the following information:

1. Name of Individual.

2. Years with current firm.

3. Total years in the industry.

4. Current title with company.

5. Any licenses, credentials or certifications relative to this project.

6. Role assigned to this project.

7. Project currently assigned to and anticipated completion date.

8. Past project experience with current firm for past 10 years.

9. Past project experience with other firms if they have not been employed by the current firm for the past 10 years and the role of responsibility on that project.

List the services which would not be performed in-house and the consultants who would be performing these services and their locations. If a joint venture, or prime subcontractor arrangement of two (or more) firms, the Proposer must indicate how the work shall be distributed between the associated firms. Indicate if these same consultants have worked together in the past on similar projects. Describe how the organizational structure will ensure orderly communications, distribution of information, effective coordination of activities and accountability.

List each project currently under contract or pending contract including contracts as consultant to another firm. Describe how you will meet your current contract obligations and our project(s) if selected. Identify key personnel on these projects that would be assigned to the Port's project and their current obligations and how they plan to transition over to the Port's project.

Tab 7 References. (15 points) Provide a minimum of three (3) reference letters from owner representatives for projects that your Firm has provided / is providing professional services which are similar in scope to this RFQ. Reference letters shall be current, dated within three (3) years of this solicitation. The reference from the owner representative must be provided on their letterhead, and include details regarding your Firm’s role, level of service provided, and how cost competitive your Firm was when negotiating cost proposals. Letters from Canaveral Port Authority staff shall not be considered.

Tab 8 Licenses. (non-scored)

Attach a copy of the Firm’s Business Occupational License and all applicable Professional Registrations from the appropriate governing board. A Firm must be properly registered at the time of its submittal to practice their profession in the State of Florida. Provide evidence that the firm and all subconsultants are licensed to conduct business in the State of Florida. Include copies of current State of Florida professional registration license renewals for the Respondent’s key professional personnel to be used on the project. Respondent shall be properly registered to practice in the State of Florida with the appropriate state board governing the services offered. The Selection Committee may verify the current status with the appropriate state board. Provide copies of all current State of Florida Department of Professional Regulation licenses or certificates.

Tab 9 Certified Minority Business Enterprise. (non-scored)

Indicate whether the firm is a certified minority business enterprise as defined by the Florida Small and Minority Business Assistance Act and provide a copy of the certification.

Tab 10 Litigation. (non-scored)

Identify all litigation and/or pending litigation your firm or consultant's firm has been a party to legal action (including arbitration, administrative proceedings, etc.) or lawsuits during the last five (5) years involving a client for claims. Include a brief legal description of the dispute and its current status. Describe the particular circumstances giving rise to the dispute and the actions which your Firm took to attempt to settle the matter prior to and after the suit being filed.

Tab 11 Insurance. (non-scored) Attach evidence of required insurance coverage or proof of insurability in the amounts defined in the Insurance Section of the Continuing Contract for Professional Services included in this solicitation document. If available, a properly completed ACORD Form is preferable. Final forms must contain the correct solicitation and/or project number and Canaveral Port Authority contact person. Identify the insurance company contracted to handle each type of insurance and their company’s AM Best rating.

Tab 12 Business Structure. (non-scored) Submit copy of State of Florida Department of State records indicating when corporation organized, corporation number, and date and status of most recent annual report.

Respondents submitting as joint ventures shall submit a copy of their joint venture agreement.

Tab 13 Non-Collusion Clause. (non-scored) Complete the non-collusion clause form included in this package.

Tab 14 Public Entity Crimes. (non-scored)

Complete the sworn statement on public entity crimes form included in this package.

Tab 15 Conflict of Interest Disclosure Form. (non-scored)

Complete the conflict-of-interest form included in this package.

Tab 16 Certificate Regarding Debarment. (non-scored)

Complete the certificate regarding debarment included in this package.

Tab 17 WOTC & WTW. (non-scored)

Acknowledge work opportunity tax credit and welfare to work tax credit included in this package.

Tab 18 Financial Statement. (non-scored)

The Proposer shall submit in a separate sealed envelope an updated financial statement for the Firm, prepared within the last twelve months, itemizing present financial resources, liabilities, and capital equipment. This will be opened and reviewed for the selected firms only by the Port's Chief Financial Officer. All financial statements will be held until contracts are awarded at which time the unopened statements will be shredded. If a Proposing firm requests that their financial statement be returned unopened, provide a stamped self-addressed envelope for its return.

TOTAL NUMBER OF POINTS: 100

(Scoring by each Evaluator is subjective. There is no model for scoring.)

SELECTION PROCESS

1. The Chief Executive Officer of the Canaveral Port Authority or designee will designate staff members that have the knowledge and expertise with this scope of work, along with other personnel to serve on a selection committee. The Selection Committee will review all proposals received on time and score the proposals in accordance with the criteria listed in this RFQ. In addition to the materials provided in the written responses to this RFQ, the Canaveral Port Authority may request additional material, information, references, interviews, or presentations from the Respondent(s) submitting qualifications packages. The Port may decide to conduct interviews instead of having formal presentations with selected Firms, should it be required or warranted. Pursuant to F.S. 287.055, for the services to be performed under this resulting contract, the Canaveral Port Authority shall evaluate current statements of qualifications and performance data on file with the Port, together with those that may be submitted by other Firms regarding the services to be performed under this resulting contract, and shall conduct discussions with, and may require presentations by, no fewer than three (3) Firms regarding their qualifications, approach to providing the services, and ability to furnish the required services. Discussions may be held between the Selection Committee and the Firms selected for interview based upon data submitted by each Firm. Firms will be notified in writing as to whether or not they have been selected and if an interview or oral presentation is required. CPA stresses that being selected as a continuing contract firm does not come with any guarantees of work, nor does it mean that the Port will call upon your resources. Having the contract means your Firm met certain minimum qualifications that CPA may need in the future and if the need and skill set line up, your firm could be asked for a proposal.

2. The Canaveral Port Authority, at its sole discretion, may ask any Respondent to make an oral presentation and/or demonstration without charge to the Port. The Canaveral Port Authority reserves the right to require any Respondent to demonstrate to the satisfaction of the Canaveral Port Authority that the Respondent has the fiscal and technical ability to furnish the service(s) or product(s) as proposed. The demonstration must satisfy the Port, and the Canaveral Port Authority shall be the sole judge of compliance.

3. The Canaveral Port Authority reserves the right to conduct discussions with any Respondent(s) who has (have) a realistic possibility of Contract award.

4. Respondents are cautioned not to assume that they will be asked to make a presentation and should include all pertinent and required information in their original qualifications package.

5. Following the interviews the Respondents will be evaluated, based on their submission, references, and presentation. A final ranking of Respondents will be determined based on their interview or presentation.

6. Once the Selection Committee has ratified the final rankings, the Canaveral Port Authority Board of Commissioners shall engage, or authorize one or more persons to engage, the selected firms, in negotiations for purposes of executing a Contract. In doing so, the Canaveral Port Authority Board of Commissioners or its designee shall determine and negotiate compensation that is fair, competitive, and reasonable for the services to be supplied.

7. Should the Canaveral Port Authority Board of Commissioners or its designee be unable to negotiate a satisfactory Contract with any of the selected firms, at a price the Canaveral Port Authority Board of Commissioners or its designee determines to be fair, competitive and reasonable, the Canaveral Port Authority Board of Commissioners or its designee shall formally terminate negotiations and then undertake a new solicitation.

GUIDELINES – INFORMAL INTERVIEWS/ORAL PRESENTATIONS

The Selection Committee may require oral presentations of the short listed firm who will be notified of the schedule for the formal presentation, questions and answers, and setup and breakdown. Informal Interviews/Oral Presentations will be scored on the points listed below and will not be combined with the previous score.

Interview agendas will be entirely at the discretion of the prospective Firm with an emphasis delineating why/how your Firm’s strength/performance on three (3) similar projects positively impacted the success of the project with regards to the following subjects:

General Presentation Quality- (10 points) Presentations are expected to be of high quality and professional. The Port Authority considers the presentations a key opportunity to become familiar with all project team members. Presentation time should be appropriately allocated to include all members of the proposed project team and allow sufficient time for interaction with all team members. Presenting teams should focus on the team’s collaborative ability to effectively answer questions from the selection committee members.

Overall Approach and Methodology- (40 points) Detailed discussion related to the approach and methodology to be used to implement the required services.

The evaluation and ranking of oral presentation will be used to prepare the final ranking and recommendations by the Selection Committee to the Board.

Total Number of Points: 50

TERMS AND CONDITIONS

1. CPA has the sole discretion and reserves the right to cancel this RFQ, to reject any and all submittals, to waive any and all informalities and/or irregularities, or to re-advertise with either the identical or revised specifications, if it is deemed to be in the best interest of the Canaveral Port Authority to do so.

2. CPA reserves the right to make award to the response deemed to be most advantageous to the Port.

3. CPA reserves the right to award the Contract to the next most qualified Firm if the successful Firm does not begin the contracted services within the prescribed fifteen (15) days or if an acceptable fee cannot be negotiated.

4. The successful Firm shall not discriminate against any person in accordance with federal, state, or local law.

5. CPA reserves the right to award the Contract to a single Firm or make multiple awards to multiple Firms.

6. Firms will be notified in writing as to whether or not they have been selected for this Contract.

7. By submitting a proposal on this solicitation, Respondents agree to the General Terms and Conditions provided at the end of the RFQ document.

INSURANCE REQUIREMENTS

Insurance, Licenses and Certificates

The Firm agrees to provide and maintain at all times during the term of any agreement resulting from this RFQ, or for such longer periods as may be required, without cost or expense to the Canaveral Port Authority, policies of insurance insuring the Firm against any and all claims, demands, or causes of action whatsoever, for injuries received or damage to property relating to the performance of duties, services and/or obligations of the Firm under the terms and provisions of this agreement. The Firm shall secure and maintain, at its sole cost and expense during the contract term, insurance coverage as outline in the attached draft contract.

Firm shall indemnify and shall hold the Canaveral Port Authority Board of Commissioners and Canaveral Port Authority harmless as provided in draft contract attached hereto as “Draft Contract.”

A certificate of insurance indicating that the Firm has coverage in accordance with the requirements herein set forth shall be furnished by the Firm to the Canaveral Port Authority along with their qualification data.

The Firm shall either cover any subcontractors on its policy or require the subcontractors to conform to all requirements for insurance contained herein.

Firm agrees that the Canaveral Port Authority will make no payments pursuant to the terms of the contract until all required proof or evidence of insurance has been provided to the Purchasing Representative.

Firm agrees that the Insurer shall waive its rights of subrogation, if any, against the Port. These shall be completed by the authorized Resident Agent and returned to the Purchasing Representative.

Upon award: This certificate shall be dated and show:

A. The name of the insured Firm, the specified job by name, name of the Insurer, the number of the policy, its effective date, and its termination date.

B. Statement that the Insurer will mail notice to the Canaveral Port Authority at least thirty.

(30) days prior to any material changes in provisions or cancellation of the policy.

C. The Canaveral Port Authority shall be named as an additional insured on General Liability Insurance.

Loss Deductible Clause The Canaveral Port Authority shall be exempt from, and in no way liable for, any sums of money that may represent a deductible in any insurance policy. The payment of such deductible shall be the sole responsibility of the Firm and/or sub-consultant providing such insurance.

DISCLOSURE OF PROPOSAL CONTENT All material submitted becomes the property of the Canaveral Port Authority and may be returned only at the Port’s option. The Canaveral Port Authority has the right to use any or all ideas presented in any reply to this Request for Qualifications.

EXPENSES INCURRED This invitation does not commit the Canaveral Port Authority to award a contract. Nor shall the Canaveral Port Authority be responsible for any cost or expense incurred by any Respondent in preparing and submitting a reply, nor for any cost or expense incurred by any Respondent prior to the execution of a contract agreement.

AMERICANS WITH DISABILITIES ACT Individuals covered by the Americans with Disabilities Act of 1990 in need of accommodations to attend public openings and meetings should contact the Canaveral Port Authority Purchasing Department; Karen Pappas, 399 Challenger Road, Cape Canaveral, FL 32920.

kpappas@portcanaveral.com, phone 321-394-3219.

DEFINITIONS

Canaveral Port Authority - The Canaveral Port Authority Board Members, its successors, and assigns.

Consultant - Independent contractors who are considered to have education, specialized knowledge, experience, or abilities not generally available within the Port. This includes but is not limited to:

accountants, actuarials, appraisers, architects, artists, auditors, counselors, designers, economists, educators, engineers, financial analysts, management and systems analysts, medical practitioners, planners, promoters, researchers, scientists, sociologists, surveyors, trainers, and other professionals as designated by the Purchasing Director.

Contract – Agreement between the Respondent and the Canaveral Port Authority for services as defined in the Scope of Services.

CPA – Canaveral Port Authority

Firm - Any individual, or corporation submitting a proposal for the project, acting directly or through a duly authorized representative. For the purpose of this RFQ, Firm shall mean the same thing as Proposer, Respondent, Consultant, Engineering Firm, or Design Firm once a Contract has been awarded.

Florida Statutes - A permanent collection of state laws organized by subject area into a code made up of titles, chapters, parts, and sections. The Florida Statutes are updated annually by laws that create, amend, or repeal statutory material.

Insurer – Insurance Company who provides insurance coverage as specified in this RFQ.

mailto:kpappas@portcanaveral.com

Owner – The Canaveral Port Authority and Board of Commissioners and/or designated representative(s).

The Entity with whom the Firm has entered into the Agreement and for whom the work is to be performed.

Canaveral Port Authority, Florida the public body, agency or instrumentality for which contract is to be performed. In all respects hereunder, the Canaveral Port Authority’s performance is pursuant to its’ position as the Owner of the project. In the event the Canaveral Port Authority exercises its regulatory authority as a governmental body, the exercise of such regulatory authority and the enforcement of any rules, regulations, laws and ordinances shall be deemed to have occurred pursuant to the Port's authority as a governmental body and shall not be attributable in any manner to the Port as a party to the Contract.

Port – The Canaveral Port Authority.

Project - All work associated with the scope of services, value engineering, scheduling, permitting, bidding, and contracting, supervision of the work, document control of all submittals, RFI's ASI's, etc., coordination of inspections, commissioning, training, and project close-out.

Purchasing Representative –Purchasing Director or designee for the Canaveral Port Authority.

Respondent - The person, Firm, or corporation who submits a response.

Scope of Services - The complete details of the services involved in the investigation, evaluation, reporting, design, coordination, and administration of a project's deliverables into a working product.

Selection Committee - A group of at least 3 individuals assigned by the Owner to review and rank the proposals.

TENTATIVE PROJECT MILESTONE

Tuesday August 5, 2025 Legal Advertisements Thursday September 4, Responses to RFQ due 2:00 PM

Thursday September 4, Submittals Distributed to Selection Committee Members for Review

Monday September 8, Selection Committee Meeting to Review and Short List Firms for Oral Presentations and/or Interviews, if required, or Prepare Final Selections.

Monday September 8, Notification of Selected Short List Candidates/Final Selections, if required.

Thursday September 11, Short List Oral Presentations and/or Interviews (if required). Followed by a Final Selection Committee Meeting (if required)

Wednesday September 24, Canaveral Port Authority Board of Commissioners Meeting: Selection of Successful Firms

NON-COLLUSION CLAUSE

By signing this offer, the Proposer certifies that this offer is made independently and free from collusion. Proposer shall disclose below, to the best of his or her knowledge, any Canaveral Port Authority officer or employee, or any relative of any such officer or employee as defined in Section 112.3135(1), Florida Statutes, who is an officer or director, of, or has a material interest in the Proposer's business and who is in a position to influence this procurement. Any Canaveral Port Authority officer or employee who has any input into the writing of specifications or requirements, solicitation of offers, presumed, for purposes hereof, to be in a position to influence this procurement. For purposes hereof, a person has a material interest in he or she directly or indirectly owns more than 5 percent of the total assets or capital stock of any business entity, or if he or she otherwise stands to personally gain if the contract is awarded to this proposer.

Failure of a Proposer to disclose any relationship described herein shall be reason for disqualification and/or termination in accordance with the provisions of the Canaveral Port Authority.

NAME RELATIONSHIPS

If the Proposer does not indicate any relationship by leaving the above section blank, it shall be deemed to be an affirmation by the Proposer that no such relationship exists.

Signature Company Name

Print Name of Certifying Official Business Address

City, State, Zip Code

SWORN STATEMENT PURSUANT TO SECTION 287.133(3) (a), FLORIDA STATUTES, ON PUBLIC ENTITY CRIMES

THIS FORM MUST BE SIGNED AND SWORN TO IN THE PRESENCE OF A NOTARY OR OTHER

OFFICIAL AUTHORIZED TO ADMINISTER OATHS.

1. This sworn statement is submitted to ____________________________ (print name of the public entity) by ________________________________________________________ (print individual’s name and title) for ________________________________________________________ (print name of entity submitting sworn statement) whose business address is and (if applicable) its Federal Employer Identification Number (FEIN) is ___________________ (If the entity has no FEIN, include the Social Security Number of the Individual signing this sworn statement: _____________ ____.)

2. I understand that a “public entity crime” as defined” in Paragraph 287.133(1)(g), Florida

Statutes, means a violation of any state or federal law by a person with respect to and directly related to the transaction of business with any public entity or with an agency or political subdivision of any other state or of the united States, including, but not limited to, any bid or contract for goods or services to be provided to any public entity or an agency or political subdivision of any other state or of the United States and involving antitrust, fraud, theft, bribery, collusion, racketeering, conspiracy, or material misrepresentation.

3. I understand that “convicted” or conviction” as defined in Paragraph 287.133(1)(b), Florida

Statutes, means a finding of guilt or a conviction of a public entity crime, with or without an adjudication of guilt, in any federal or state trial court of record relating to charges brought by indictment or information after July 1, 1989, as a result of a jury verdict, non-jury trial, or entry of a plea of guilty or nolo contendere.

4. I understand that an “affiliate” as defined in Paragraph 287.133(1)(a), Florida Statutes, means:

1. A predecessor or successor of a person convicted of a public entity crime; or

2. An entity under the control of any natural person who is active in the management of the entity and who has been convicted of a public entity crime. The term “affiliate” includes those officers, directors, executives, partners, shareholders, employees, members, and agents who are active in the management of an affiliate. The ownership by one person of shares constituting a controlling interest in another person, or a pooling of equipment or income among persons when not for fair market value under an arm’s length agreement, shall be a prima facie case that one person controls another person. A person who knowingly enters into a joint venture with a person who has been convicted of a public entity crime in Florida during the preceding 36 months shall be considered an affiliate.

5. I understand that a “person” as defined in Paragraph 287.133(1)©, Florida Statutes, means any natural person or entity organized under the laws of any state or of the United States with the legal power to enter into a binding contract and which bids or applies to bid on contracts for the provision of goods or services let by a public entity, or which otherwise transacts or applies to transact business with a public entity. The term “person” includes those officers, directors, executives, partners, shareholders, employees, members, and agents who are active in management of an entity.

6. Based on information and belief, the statement which I have marked below is true in relation to the entity submitting this sworn statement. (Indicate which statement applies.)

________Neither the entity submitting this sworn statement nor any of its officers, directors, executives, partners, shareholders, employees, members, or agents who are active in the management of the entity, nor any affiliate of the entity has been charged with and convicted of a public entity crime subsequent to July 1, 1989.

________The entity submitting this sworn statement, or one or more of its officers, directors, executives, partners, shareholders, employees, members, or agents who are active in the management of the entity, or an affiliate of the entity has been charged with and convicted of a public entity crime subsequent to July 1, 1989.

________The entity submitting this sworn statement, or one or more of its officers, directors, executives, partners, shareholders, employees, members, or agents who are active in the management of the entity, or an affiliate of the entity has been charged with and convicted of a public entity crime subsequent to July 1, 1989. However, there has been a subsequent proceeding before a Hearing Officer of the State of Florida Division of Administrative Hearings and the Final Order entered by the Hearing Officer determined that it was not in the public interest to place the entity submitting this sworn statement on the convicted vendor list (attach a copy of the final order).

I UNDERSTAND THAT THE SUBMISSION OF THIS FORM TO THE CONTRACTING OFFICER FOR

THE PUBLIC ENTITY IDENTIFIED IN PARAGRAPH 1 (ONE) ABOVE IS FOR THAT PUBLIC ENTITY

ONLY AND, THAT THIS FORM IS VALID THROUGH DECEMBER 31 OF THE CALENDAR YEAR IN

WHICH IT IS FILED. I ALSO UNDERSTAND THAT I AM REQUIRED TO INFORM THE PUBLIC ENTITY

PRIOR TO ENTERING INTO A CONTRACT IN EXCESS OF THE THRESHOLD AMOUNT PROVIDED

IN SECION 287.017, FLORIDA STATUTES FOR CATEGORY TWO OF ANY CHANGE IN THE

INFORMATION CONTAINED IN THIS FORM.

(Signature)

Sworn to and subscribed before me this _________day of _________________, 20____.

Personally known ___________________________ _____________________________

Or Produced identification ____________________Notary Public – State of _______________

_________________________________________ My Commission Expires ______________ (Type of identification)

(Printed typed or stamped commissioned name of notary public)

CONFLICT OF INTEREST CERTIFICATE

Bidder must execute either Section I or Section II hereunder relative to Florida Statute 112.313(12).

Failure to execute either section may result in rejection of this bid proposal.

SECTION I

I hereby certify that no official or employee of the CPA or independent agency requiring the goods or services described in these specifications has a material financial interest in this company.

Signature Company Name

Name of Official (type or print) Business Address

City, State, Zip Code

SECTION II

I hereby certify that the following named CPA official(s) and employee(s) having material financial interest(s) (in excess of 5%) in this company have filed Conflict of Interest Statements with the Supervisor of Elections prior to bid opening.

Name Title or Position Date of Filing

Signature Company Name

Print Name of Certifying Official Business Address

City, State, Zip Code

PUBLIC OFFICIAL DISCLOSURE

Section 126.111 of the Purchasing Code requires that a public official who has a financial interest in a bid or contract make a disclosure at the time that the bid or contract is submitted or at the time that the public official acquires a financial interest in the bid or contract. Please provide disclosure, if applicable, with bid.

Public Official __________________________________________

Position Held __________________________________________

Position or Relationship with Bidder ________________________

CERTIFICATION REGARDING DEBARMENT, SUSPENSION AND OTHER

RESPONSIBILITY MATTERS

Applicants should refer to the regulations cited below to determine the certification to which they are required to attest.

Applicants should also review the instructions for certification included in the regulations before completing this form.

Signature of this form provides for compliance with certification requirements under the applicable CFR covering New Restrictions on Government-wide Debarment and Suspension (Nonprocurement). The certification shall be treated as a material representation of fact upon which reliance will be placed when the Agency determines to award the covered transaction or cooperative agreement.

As required by Executive Order 12549, Debarment and Suspension, and implemented under the applicable CFR, for prospective participants in covered transactions, as defined in the applicable CFR§215.13.

A. The applicant certifies that it and its principals:

(a) Are not presently debarred, suspended, proposed for debarment, declared ineligible, sentenced to a denial of Federal benefits by a State or Federal court, or voluntarily excluded from covered transactions by any Federal department or agency;

(b) Have not within a three-year period preceding this application been convicted of or had a civil judgment rendered against them for commission of fraud or a criminal offense in connection with obtaining, attempting to obtain, or performing a public (Federal, State, or local) transaction or contract under a public transaction; violation of Federal or State antitrust statutes or commission of embezzlement, theft, forgery, bribery, falsification or destruction of records, making false statements, or receiving stolen property;

(c) Are not presently indicted for or otherwise criminally or civilly charged by a government entity (Federal State or local) with commission of any of these offenses enumerated in paragraph (1) (b) of this certification; and

(d) Have not within a three-year period preceding this application had one or more public transactions (Federal, State, or local) terminated for cause or default; and

B. Where the applicant is unable to certify to any of the statements in this certification, he or she shall attach an explanation to this application.

Company Name:

Project:

Authorized Signature Address:_____________________________

Printed or Typed Name

Title

WORK OPPORTUNITY TAX CREDIT & WELFARE TO WORK TAX CREDIT

Section 320.20(4)(b) Paragraph 2 of the Florida Statutes encourages employment of…