RFQ-25-7_Solicitation_Document.pdf

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NORTH CARGO PIER 1 & 2

REHABILITATION DESIGN AND PERMITTING SERVICES

FOR THE CANAVERAL PORT AUTHORITY

PUR-RFQ-25-7

PN-25-038

Canaveral Port Authority 445 Challenger Road Suite 301 Cape Canaveral, FL 32920

(321) 783-7831

RFQ Issue Date: August 1, 2025 RFQ Due Date: August 29, 2025 @ 2:00PM Prepared By: Veronica Narvaez-Lugo, P.E.

Checked By: Bill Crowe, P.E.

Approved By: Canaveral Port Authority Published Date: July 25, 2025

NORTH CARGO PIER 1 & 2 REHABILITATION DESIGN AND PERMITTING SERVICES

PUR-RFQ-25-7/ PN-25-038

PURPOSE

The purpose of this Request for Qualifications (RFQ) is to select the most highly qualified Firm to provide the requested services. Proposals will be reviewed and evaluated as qualifications to perform the services required by a Selection Committee consisting of Canaveral Port Authority (CPA) staff. The selection committee will make a recommendation and present it to the Canaveral Port Authority Board of Commissioners for approval.

BACKGROUND

This document shall serve to provide interested parties with specific information as to the Procedures for Selection of a Waterside Engineering firm where the method of compensation is a Negotiated Fee or other method of compensation depending upon the scope of services. These services will be acquired in compliance with the Consultants Competitive Negotiations Act, Florida Statues 287.055 and will be awarded to only one Firm.

In determining whether a Firm is qualified, the Canaveral Port Authority shall consider such factors as the ability of professional personnel; past performance; willingness to meet time and budget requirements;

location of supporting office and staff; recent, current, and projected workloads of the Firm.

PROJECT DESCRIPTION

The Canaveral Port Authority seeks Engineering firms interested in providing professional Waterside Engineering Design, Permitting and Construction Administration Services for the rehabilitation of two cargo piers at the north side of the port.

Project Name: North Cargo Pier 1 & 2 Rehabilitation Design and Permitting Services

MINIMUM CRITERIA

At a minimum, the firms proposing shall have at least ten (10) years of experience in working in a port marine environment for the scope of work below and must provide references of at least 3, ideally 5, prior successful similar projects of similar budget, with at least one (1) project with soil characteristics such as sand, soft and hard clay. The consultant will provide the appropriate professional experienced staff to meet the requirements of the Authority. The firm and all subconsultants shall have an office within 200 miles from Port Canaveral and demonstrate that they would be able to provide services in a timely manner. All responding consultant firms shall have demonstrative experience in seaport planning and development projects as outlined below.

1. Professional Engineers who are also commercially certified divers to perform underwater inspections of the marine construction.

2. All Key members of the design team shall have deep water port pier design experience;

3. Demonstrated knowledge of cargo vessel interface requirements with the dock and the terminal, including but not limited to potable water stations, RoRo and fuel operations, and general cargo operations.

4. Demonstrated experience with corrosion protection techniques that will extend the service life of the marine structures and reduce maintenance.

5. Experience with soil-structure interface and long-term settlement in soils with unconsolidated clays.

6. Demonstrated success with obtaining marine structures permits in deep water Florida ports with Florida State and federal permitting agencies.

7. The Project Manager shall have at least 20 years of "hands on" deep water cruise or cargo berth design experience.

8. Protected species design experience.

SCOPE OF SERVICES

Task 1: Design and Permitting

1. Prepare the design and permit applications for the piers rehabilitation and bulkhead wall. The design shall include the following elements:

a. Replacement or repair of the bulkhead wall (approximately 1,560 ft).

b. Piles repairs – FRP jacket installation.

c. Demolition of old concrete pipe supports.

d. Fender replacement and bollards rehabilitation.

e. Concrete cracks, concrete curb, spalls and deck repairs.

f. Improvements to lighting and CCTV systems.

g. All exterior lighting must comply with the Canaveral Port Authority’s Exterior Light

Management Plan and the designer is responsible for submission of the Facility Light Management Plan.

h. The piers will continue in operation and the repairs will be completed on non-ship days.

2. Provide plans and specifications for the construction and repairs of NCP 1 and 2. Prepare and submit permit applications and supporting documentation to the applicable jurisdictional regulatory authorities. Provide the necessary signed and sealed sets for all permitting agencies.

Respond to requests for information (RFIs) from the agencies and provide any required follow up information, studies, and data in support of obtaining all required environmental resources and any other project permits or authorizations.

3. Prepare Opinions of Probable Cost for the work at multiple stages throughout design. It is anticipated that the cost projections will be required at the 30/60/90% completion phases.

4. Attend weekly review/coordination meetings with Port staff. These meetings will be requested and conducted by Port staff from project inception to completed drawings.

5. Design and permitting shall be completed to align with the planned solicitation for construction by September 1st, 2026.

Task 2: Bidding Support

1. Coordinate with CPA staff and prepare the bid documents. Provide one electronic set of original plans (both .pdf and CAD) and specifications to be included in the bid set that will be distributed by CPA staff. Provide a minimum but not limited to 4 sets signed and sealed for the contractor to submit for permitting to CPA. Electronic signed and sealed construction set (PDF and CAD) shall be provided. Provide the necessary signed and sealed sets for all permitting agencies. Assist with the preparation of addendums and RFI’s to be distributed by the CPA staff. Provide 4 sets of construction set documents to CPA following bid.

Task 3: Engineering and Construction Administration Services (Future Task)

1. Attend weekly construction coordination meetings conducted by CPA staff for the duration of the project. Duration of construction is anticipated to be 18 months.

2. Review contractor submittals, shop drawings, RFIs and assist CPA staff with the preparation of responses to contractor questions (preparation of field advises). Designer shall provide a thorough review of all cost proposals.

3. Perform review of contractor baseline and monthly schedule updates.

4. Perform visits to the construction site. Site visit frequency shall be directed by CPA throughout the duration of the project. Anticipated schedule: Visit the site weekly at the start of physical construction until pile repair and bulkhead wall construction activities commence and then two times per week during the progress of these activities. Each visit will be for an average of one hour. Take digital photos of the construction progress and provide a weekly summary report of the observations. All photos shall be provided to CPA weekly.

5. Review and approve the contractor's As-Built drawing submittal and update the project’s AutoCAD drawings accordingly. Provide an electronic copy to CPA staff.

6. Coordination, finalization and submission of all federal permit documents as required by the project permits.

7. Claims Services: The firm selected may be tasked to provide Claims Services when and as required by the Owner. For definition purposes, Claims Services apply to providing technical support (not legal assistance) in handling disputed matters once a contractor has made written demand for payment or other relief under the contract and submitted it to the Owner’s Project Manager for decision in accordance with their Contract. A claim does not arise solely upon the occurrence of a dispute or controversy. In relation to Claims Services, the Project Manager will review disputes and claims from the construction contractor and render all assistance that the Canaveral Port Authority requires, including, but not limited to, the following:

a. Furnishing reports with supporting information necessary to resolve disputes or defend against the claims.

b. Preparation and assembly of appeal files.

c. Participation in meetings or negotiations with claimants.

d. Appearance in legal proceedings.

e. Preparation of cost estimates for use in claims negotiations.

f. Preparation of risk assessments/analyses relative to claim exposures.

g. Preparation of findings of fact and any other documentation required by the Authority

8. Staffing: The selected firm will utilize the key personnel, specialists, and individual consultants named in their proposal, as accepted by the Canaveral Port Authority, for the Engineering and Construction Administration Services for the project.

a. It is anticipated that the team will consist of two (2) primary roles: Project Manager and Sr.

Field Inspector. These individuals will be supplemented with support roles related to engineering review of submittals, inspection of construction activities, contractor environmental compliance inspections and oversight, and federal permit coordination and closeout.

Deliverables

It is anticipated that the following deliverables will be required for Task 1, Task 2 and Task 3:

Task 1: Design plans and specifications at 30% complete, 60% complete, 90% complete, and 100% complete; Opinion of Probable Cost at each design phase. Task 1 fee will be negotiated and included in the initial purchase order issued to the successful proposer.

Task 2: One set of Bid Document originals, hardcopy/electronic, PDF and CAD format for bidding, and hardcopy/electronic sets, as required, signed and sealed for the CPA Building Department Permit and other Permitting agencies; response to bidder questions; Addendums during the bid in response to bidder questions. Task 2 fee will be negotiated and included in the initial purchase order issued to the successful proposer.

Task 3: Review of submittals and requests for drawing clarifications during construction; Underwater construction condition survey report; Weekly construction observation reports; Updates to AutoCAD drawings. Task 3 fees will be negotiated and executed in conjunction with the construction project award.

Schedule:

Due to the high use of the facilities, timely performance of all tasks under this scope of work is crucial to overall project success.

Solicitation documents inclusive of 100% design and specifications will be completed by August 2026. All permits shall be obtained by August 2026 or before to align with construction solicitation. Advertisement for the solicitation for the construction of marine improvements will begin in September 2026. It is anticipated that the contract for construction will be awarded in October 2026.

Items to be furnished by CPA Engineering:

Dive inspection report of the facility.

COMMUNICATIONS AND QUESTIONS

This solicitation is governed by CPA Policy POL-2016-002-PUR-3, Establishment of a Limited Communications Period with Respect to Procurement Procedures. Proposers should read this policy carefully and conduct themselves accordingly. Improper communications may result in disqualification from the solicitation process.

Failure by a potential respondent to ask questions or request changes by the dates indicated shall constitute the respondent's acceptance of the requirements set forth in this process.

Submission of all questions through VendorLink is required. No answers given in response to questions submitted shall be binding upon this solicitation process unless released in writing through VendorLink.

The deadline for questions is August 22, 2025.

SUBMITTAL REQUIREMENTS

Firms interested in providing the required professional services shall submit one (1) original, marked "ORIGINAL", and six (6) copies, marked "COPY" of their submittal package. Also, by the specified date and time, an electronic copy (tabbed pdf format) of the submittal package must be uploaded through VendorLink. DO NOT include the financial statement information in the electronic copy uploaded to VendorLink.

DELIVERY OF QUALIFICATIONS PACKAGE

All qualification packages, whether mailed or delivered in person, shall be submitted neatly organized in bound files with divider tabs. Packages shall be submitted in a single sealed envelope or box that clearly bears on the outside, the title of the solicitation as identified below, due date and time, and the respondent’s name, address and telephone number. Respondent shall also upload an electronic version of their qualification package to VendorLink (see Submittal Requirements section).

QUALIFICATION PACKAGE FOR: REHABILITATION DESIGN AND

PERMITTING FOR NORTH CARGO PIER 1 & 2

QUALIFICATION NUMBER: PUR-RFQ-25-7 / PN-25-038

QUALIFICATION DUE DATE: August 29, 2025 @ 2:00PM QUALIFICATION PACKAGE FROM: (Name of Firm) (Address) CONTACT: (Name of Person representing Firm) CONTACT PHONE & E-MAIL: (Phone # & e-mail address of Contact)

Deliver To: Karen Pappas, Director of Procurement Canaveral Port Authority

PURCHASING DEPARTMENT

399 Challenger Road

Cape Canaveral, FL 32920

Sealed written Qualifications Proposals will be received by the undersigned at the receiving area of the Canaveral Port Authority, Maritime Purchasing Center, 399 Challenger Rd., Cape Canaveral, Florida 32920. The Maritime Purchasing Center is open weekdays from 8 AM to Noon and from 1 PM to 5 PM.

The responsibility for delivering the qualification package to the Canaveral Port Authority on or before the stated time and date is solely the responsibility of the proposer. The Canaveral Port Authority is not responsible for delays caused by the mail service or any other occurrence. Delivery of a package to any Canaveral Port Authority location other than the Maritime Purchasing Center does not constitute official receipt by the Canaveral Port Authority.

Proposal time is scrupulously observed. Under no circumstances will late packages be accepted. Any late packages will be returned to the proposer unopened. Proposer shall not include information or responses to qualification requests for more than one project in any one envelope or box.

Failure to provide the required copies and information may result in the proposal not being considered.

Each respondent should ensure that they have received and read any/all addenda and amendments to this process before submitting their proposal. All questions/answers and addenda are issued through VendorLink.

ECONOMY OF PRESENTATION

Each qualifications package shall be prepared simply and economically, providing a straightforward, concise description of the respondent’s capabilities to satisfy the conditions and requirements of this RFQ. Submittals shall be indexed by subject, typed on letter size paper and individually bound. Fancy bindings, colored displays, and promotional material are not desired. Elaborate and verbose proposals are discouraged. Special and elaborate printing of proposals beyond that, which is normal for your profession, is discouraged. Information in addition to that specifically requested (i.e. videotapes, photographs, in-depth firm history, lengthy and repetitive resumes, etc.) is strongly discouraged. The information requested should be submitted in a concise, easy to read format. Emphasis in each qualifications package must be on completeness and clarity of content. To expedite the evaluation of qualifications packages, it is mandatory that respondents follow the format and instructions contained herein. The Canaveral Port Authority is not liable or responsible for any costs incurred by any respondent in responding to this RFQ including, without limitation, costs for presentations and/or demonstrations if requested. Applications that do not comply with the instructions including information outlined in the qualification package guidelines will not be considered. All information received will be maintained with the project file and cannot be returned.

QUALIFICATION PACKAGE GUIDELINES

1. To facilitate analysis of its qualifications package, the Respondent shall prepare its qualifications package in accordance with the instructions outlined in this section. If the Respondent’s qualifications package deviates from these instructions, such qualifications package may, in the Port’s sole discretion, be rejected. In the instance where a specific requirement(s) may not apply to the project in question, a statement must be inserted at the tab location stating the reason(s) of non-applicability.

2. The Canaveral Port Authority emphasizes that the Respondent concentrate on accuracy, completeness, and clarity of content.

3. Cross Referencing - To the greatest extent possible, each section shall be written on a stand-alone basis so that its contents may be evaluated with a minimum of cross-referencing to other sections of the qualifications package. Information required for evaluation of qualifications, which is not found in its designated section, will be assumed to have been omitted from the qualifications package.

4. Glossary of Abbreviations and Acronyms -Each section shall contain a glossary of all abbreviations and acronyms used, with an explanation for each. If no abbreviations and/or acronyms are used, then a glossary is not required.

5. Page Size and Format - Page size shall be 8.5 x 11 inches, not including foldouts. Pages shall be single-spaced. The text size shall be 11 point or larger. Use at least three-quarter (3/4) inch margins on all sides. Pages shall be numbered sequentially by section. Maximum number of pages shall not exceed 75 pages, including tabs, tables of contents, text, photos, charts, glossaries and appendices. Covers and backs will not be considered part of the page count.

Divider tabs will not count as pages provided no additional information or company propaganda is included on those pages.

6. Legible tables, charts, graphs and figures shall be used wherever practical to depict organizations, systems and layouts, implementation schedules, plans, etc. These displays shall be uncomplicated, legible and shall not exceed eleven (11) by seventeen (17) inches in size.

Foldout pages shall fold entirely within the section, and count as two pages. Foldout pages may only be used for large tables, charts, graphs, diagrams and schematics; and not for pages of text.

7. Binding and Labeling - All sections of the qualifications package should be bound, with section tabs, which shall permit the qualifications package to lie flat when opened. Staples shall not be used.

QUALIFICATION PACKAGE GUIDELINES - TABBED SECTIONS

GENERAL REQUIREMENTS

Tab 1 General Information and Table of Contents. (non-scored) Provide general information of the firm including Principal, contact person, address, phone, facsimile and e-mail, not to exceed 1 single sided page maximum. Any addenda received shall be noted on this page.

Tab 2 Letter of Introduction. (4 points) Provide a brief profile of the Firm, including a brief history of the company which clearly identify the following in a tabular or bullet point format:

1. Principal or Corporate office location;

2. Lead contact for the Firm;

3. Length of time Firm(s) have been in business under the same name;

4. Former names of the company and the years in business under each.

5. Location of office which will be responsible for implementation of this Contract;

6. Location of other offices from which resources may be drawn;

7. State if the firm is a corporation, partnership, individual, joint venture or other.

8. State the date of incorporation or date of organization.

9. Name the corporate officers or general partners.

10. State the average annual amount of design work performed during the past 5 years.

Not to exceed 2 single-sided pages maximum.

Tab 3 Qualification Data – Similar Experience. (33 points)

Provide a list of keystone and hallmark waterside cargo or cruise terminal projects that showcase your abilities to design and permit complicated projects. Clearly identify what portion or scope of work your firm performed.

Show at least 3 examples, ideally 5, samples in each area to be evaluated for the most recent ten year period, with at least one (1) project with soil characteristics such as sand, soft and hard clay. Specifically, outline and feature several examples of:

1. Professional Engineers who are also commercially certified divers to perform underwater inspections of the marine construction;

2. All members of the design team shall have deep water port experience;

3. Demonstrated knowledge of fuel cargo terminals.

4. Demonstrated experience with corrosion protection techniques that will extend the service life of the marine structures and reduce maintenance;

5. Experience with soil-structure interface and long-term settlement in soils with unconsolidated clays.

6. Demonstrated success with obtaining marine structures permits in deep water

Florida ports.

In determining which projects are more related, consider: related size and complexity; how many members of the proposed team worked on the listed project; and how recently the project was completed. List the projects in priority order, with the most related project first. For each of the listed projects, provide the following information:

1. Name and location of the project.

2. Nature of the Firm’s responsibility on this project.

3. Firm's contract amount.

4. Project owner’s representative name, address, phone number and e-mail.

5. Project Status - Percent complete/date completed/anticipated completion date.

6. Project Data - Length of berth, water depth, mooring requirements, etc.

7. Cost of project - Design costs, original construction cost, final cost, amount of additive change orders. Identify if there were any Owner Direct Purchases (ODP's) for the project.

8. Project type - new, renovation, refurbishment.

9. Listing of the Firm’s project manager and other key professionals on the listed project and note those who would be assigned to the Port's project.

Tab 4 Regulatory Knowledge and Methodology. (15 points) Outline your firms experience in securing Army Corp, EPA, NMFS, FDEP project approvals with examples of difficult project and the timelines in which you achieved full approval.

Tab 6 Consultants. (15 points)

List the services which would not be performed in-house and the consultants who would be performing these services and their locations. If a joint venture, or prime subcontractor arrangement of two (or more) firms, the Proposer must indicate how the work shall be distributed between the associated firms. Indicate if these same consultants have worked together in the past on similar projects. Describe how the organizational structure will ensure orderly communications, distribution of information, effective coordination of activities and accountability.

Tab 7 Current Workload. (8 points)

List each project currently under contract or pending contract including contracts as consultant to another firm. Describe how you will meet your current contract obligations and our project(s) if selected. Identify key personnel on these projects that would be assigned to the Port's project and their current obligations and how they plan to transition over to the Port's project.

Tab 8 Organizational Chart. (3 points) Provide an organization chart as it relates to the project indicating key personnel, their location, and their responsibilities for this project including coordination and interaction with the Port Authority, permitting agencies, consultants, and other Firms working on this project.

Organizational chart must show the relationship to the Canaveral Port Authority Include any Consultants and their services which would not be performed in-house and include their location. It should be understood that it is the intent of the Canaveral Port Authority to insist that staff indicated actually execute the project. Identify the lead contact for the project and who will have signing authority for the project. Identify those individuals that would be local and those working remote.

Tab 9 Resumes. (12 points)

List resumes` of key individuals to be involved in the various aspects of the Project and an explanation of each individual's role including primary engineering design and construction administration representatives in the Project and those on any consultants. For each individual listed, provide the following information:

1. Name of Individual.

2. Years with current firm.

3. Total years in the industry.

4. Current title with company.

5. Any licenses, credentials or certifications relative to this project.

6. Role assigned to this project.

7. Project currently assigned to and anticipated completion date.

8. Past project experience with current firm for past 20 years.

9. Past project experience with other firms if they have not been employed by the current firm for the past 20 years and the role of responsibility on that project.

Tab 10 Licenses. (1 points) Attach a copy of the Firm’s Business Occupational License and all applicable Professional

Registrations from the appropriate governing board. A Firm must be properly registered at the time of its submittal to practice their profession in the State of Florida. Provide evidence that the firm and all sub-consultants are licensed to conduct business in the State of Florida.

Copies of current State of Florida professional registration license renewals for the Respondent’s key professional personnel to be used on the project. Respondent shall be properly registered to practice in the State of Florida with the appropriate state board governing the services offered. The Selection Committee may verify the current status with the appropriate state board. Provide copies of all current State of Florida Department of Professional Regulation licenses or certificates.

Tab 11 References. (8 points) Provide a minimum of three (3) reference letters from owner representatives for projects that your Firm has provided / is providing professional services which are similar in scope to this RFQ. Reference letters shall be current, dated within three (3) years of this solicitation. The reference from the owner representative must be from different owners provided on their letterhead, and include details regarding your Firm’s role, level of service provided, and how cost competitive your Firm was when negotiating cost proposals. Letters from Canaveral Port Authority staff shall not be considered.

Tab 12 Litigation. (1 points)

Identify all litigation or arbitration and/or pending litigation or arbitration your firm or consultant's firm has been a party to, legal action (including arbitration, administrative proceedings, etc.) or lawsuits during the last five (5) years involving a client, contractor or subconsultant for claims. Include a brief legal description of the dispute and its current status.

Describe the particular circumstances giving rise to the dispute and the actions which your Firm took to attempt to settle the matter prior to and after suit being filed.

Identify if your firm has ever been removed or relieved from a contract or duties on a project.

Identify if your firm has ever defaulted on a contract or had a bond recalled. Identify whether your firm has ever been assessed liquidated damaged or delay damages.

Identify any disputes or claims in which your firm has been a party to and was resolved without legal action during the last five (5) years.

Identify the value of any monetary settlements reached from any of the above.

Tab 13 Insurance. (non-scored) Attach evidence of required insurance coverage or proof of insurability as outlined the attached draft contract. If available, a properly completed ACORD Form is preferable. Final forms must contain the correct solicitation and/or project number and Canaveral Port

Authority contact person. Identify the insurance company contracted to handle each type of insurance and their company’s AM Best rating.

Tab 14 Business Structure. (non-scored) Submit copy of State of Florida Department of State records indicating when corporation organized, corporation number, and date and status of most recent annual report.

Respondents submitting as joint ventures shall submit a copy of their joint venture agreement.

Tab 15 Non-Collusion Clause. (non-scored) Complete the non-collusion clause form included in this package.

Tab 16 Public Entity Crimes. (non-scored) Complete the sworn statement on public entity crimes form included in this package.

Tab 17 Conflict of Interest Disclosure Form. (non-scored)

Complete the conflict of interest form included in this package.

Tab 18 Certificate Regarding Debarment. (non-scored)

Complete the certificate regarding debarment included in this package.

Tab 19 WOTC & WTW. (non-scored)

Acknowledge work opportunity tax credit and welfare to work tax credit included in this package.

Tab 20 Certified Minority Business Enterprise. (non-scored)

Indicate whether the firm is a certified minority business enterprise as defined by the Florida Small and Minority Business Assistance Act and provide a copy of the certification.

Tab 21 Financial Statement. (non-scored)

The proposer shall submit in a separate sealed envelope an updated financial statement for the firm, prepared within the last quarter, itemizing present financial resources, liabilities and capital equipment. This will be opened and reviewed for the selected firms only by the Port's Chief Financial Officer. All financial statements will be held until contracts are awarded at which time the unopened statements will be shredded. If a proposing firm requests that their financial statement be returned, provide a stamped self-addressed envelope for its return.

TOTAL NUMBER OF POINTS: 100

(Scoring by each Evaluator is subjective. There is no model for scoring.)

SELECTION PROCESS

1. The Chief Executive Officer of the Canaveral Port Authority or designee will designate staff members that have the knowledge and expertise with this scope of work, along with other personnel to serve on a selection committee. The Selection Committee will review all proposals received on time and score the proposals in accordance with the criteria listed in this RFQ. In addition to the materials provided in the written responses to this RFQ, the Canaveral Port Authority may request additional material, information, references, interviews or presentations from the Respondent(s) submitting qualifications packages. The Port may decide to conduct interviews instead of having formal presentations with selected firms, should it be required or warranted. Pursuant to F.S. 287.055, for the services to be performed under this resulting contract, the Canaveral Port Authority shall evaluate current statements of qualifications and performance data on file with the Port, together with those that may be submitted by other firms regarding the services to be performed under this resulting contract, and shall conduct discussions with, and may require presentations, by firms regarding their qualifications, approach to providing the services, and ability to furnish the required services. Discussions may be held between the Selection Committee and the firms selected for interview based upon data submitted by each firm. Firms will be notified in writing as to whether or not they have been selected and if an interview or oral presentation is required.

2. The Canaveral Port Authority, at its sole discretion, may ask any respondent to make an oral presentation and/or demonstration without charge to the Port. The Canaveral Port Authority reserves the right to require any Respondent to demonstrate to the satisfaction of the Canaveral Port Authority that the Respondent has the fiscal and technical ability to furnish the service(s) or product(s) as proposed. The demonstration must satisfy the Port, and the Canaveral Port Authority shall be the sole judge of compliance.

3. The Canaveral Port Authority reserves the right to conduct discussions with any respondent(s) who has (have) a realistic possibility of Contract award.

4. Respondents are cautioned not to assume that they will be asked to make a presentation and should include all pertinent and required information in their original qualifications package.

5. Following the interviews the respondents will be evaluated, based on their submission, references, and presentation. A final ranking of respondents will be determined based on their interview or presentation.

6. Once the Selection Committee has ratified the final rankings, the Canaveral Port Authority Board of Commissioners shall engage, or authorize one or more persons to engage, the highest ranked Finalist, or Designated Finalist, in negotiations for purposes of executing a Contract. In doing so, the Canaveral Port Authority Board of Commissioners or its designee shall determine and negotiate compensation that is fair, competitive, and reasonable for the services to be supplied.

7. Should the Canaveral Port Authority Board of Commissioners or its designee be unable to negotiate a satisfactory Contract with the highest ranked Finalist, or Designated Finalist, at a price the Canaveral Port Authority Board of Commissioners or its designee determines to be fair, competitive and reasonable, the Canaveral Port Authority Board of Commissioners or its designee shall formally terminate negotiations and then undertake negotiations with the next highest ranked Finalist, or Designated Finalist. Failing accord with the second most qualified Firm, the Canaveral Port Authority Board of Commissioners or its designee shall formally terminate negotiations with such Firm and then undertake negotiations with the next highest ranked Finalist.

GUIDELINES – INTERVIEWS/ORAL PRESENTATIONS

The Selection Committee may require oral presentations of the short listed firms who will be notified of the schedule for the formal presentation, questions and answers, and setup and breakdown. Informal Interviews/Oral Presentations will be scored on the points listed below and will not be combined with the previous score.

Interview agendas will be entirely at the discretion of the prospective firm with an emphasis delineating why/how your Firm’s strength/performance on three (3) similar projects positively impacted the success of the project with regards to the following subjects:

Qualifications of Prospective Firms to Provide Required Services- (30 points)

Relevant experience in programs that have contracted with the prospective respondent directly or that the prospective respondent has worked on through a sub-contract in the last five years. Provide contact name, address, phone number and fax number.

References- (10 points)

The firm must demonstrate a positive relationship with prior clients on similar projects.

The firm shall discuss the details of the written references included in their submittal and discuss their strategy to provide a positive working relationship with the Canaveral Port Authority. This strategy must include three (3) actual examples of how the firm has demonstrated their cooperation with other owners.

The Canaveral Port Authority reserves the option of contacting any of the references to confirm information provided.

Canaveral Port Authority staff will provide input on a firm’s past work performance and information from Port Project Managers if available.

Overall Approach and Methodology- (30 points)

The Respondents should demonstrate verbally and/or graphically, their plan for performing the required services, documenting the services to be provided and showing the interrelationship of all parties.

Experience and Qualifications of Personnel- (30 points)

The respondent shall express the general and specific project related experience and capability of in-house staff and sub-consultants and their functions as it relates to this RFQ.

The respondent(s) should name the actual staff to be assigned to this project, describe their ability and experience, and portray the function of each within their organization and their proposed role on this project. Proposed project staff should be present for oral presentations and/or interview.

If a joint venture, or prime subcontractor arrangement of two (or more) firms, the respondent must indicate how the work shall be distributed between the associated firms. Describe how the organizational structure will ensure orderly communications, distribution of information, effective coordination of activities and accountability.

TERMS AND CONDITIONS

1. CPA has the sole discretion and reserves the right to cancel this RFQ, to reject any and all submittals, to waive any and all informalities and/or irregularities, or to re-advertise with either the identical or revised specifications, if it is deemed to be in the best interest of the Canaveral Port

Authority to do so.

2. CPA reserves the right to make award to the response deemed to be most advantageous to the Port.

3. CPA reserves the right to award the contract to the next most qualified Firm if the successful Firm does not begin the contracted services within the prescribed fifteen (15) days or if an acceptable fee cannot be negotiated.

4. The successful Firm(s) shall not discriminate against any person in accordance with federal, state, or local law.

5. CPA reserves the right to award the contract to a single Firm or make multiple awards to multiple Firms.

6. Firms will be notified in writing as to whether or not they have been selected for this Contract.

7. By submitting a proposal on this solicitation, Respondents agree to the General Terms and Conditions provided at the end of the RFQ document.

INSURANCE REQUIREMENTS

Insurance, Licenses and Certificates

The Firm agrees to provide and maintain at all times during the term of any agreement resulting from this RFQ, or for such longer periods as may be required, without cost or expense to the Canaveral Port Authority, policies of insurance insuring the Firm against any and all claims, demands, or causes of action whatsoever, for injuries received or damage to property relating to the performance of duties, services and/or obligations of the Firm under the terms and provisions of this agreement. The Firm shall secure and maintain, at its sole cost and expense during the contract term, insurance coverage as outline in the attached draft contract.

Firm shall indemnify and shall hold Canaveral Port Authority Board of Commissioners and Canaveral Port Authority harmless as provided in draft contract attached hereto as “Draft Contract”.

A certificate of insurance indicating that the Firm has coverage in accordance with the requirements herein set forth shall be furnished by the Firm to the Canaveral Port Authority along with their qualification data. The Firm shall either cover any sub-contractors on its policy or require the subcontractors to conform to all requirements for insurance contained herein.

Firm agrees that the Canaveral Port Authority will make no payments pursuant to the terms of the contract until all required proof or evidence of insurance has been provided to the Purchasing Representative. Firm agrees that the Insurer shall waive its rights of subrogation, if any, against the Port. These shall be completed by the authorized Resident Agent and returned to the Purchasing Representative.

Upon award: This certificate shall be dated and show:

A. The name of the insured Firm, the specified job by name, name of the Insurer, the number of the policy, its effective date and its termination date.

B. Statement that the Insurer will mail notice to the Canaveral Port Authority at least thirty

(30) days prior to any material changes in provisions or cancellation of the policy.

C. The Canaveral Port Authority shall be named as an additional insured on General Liability

Insurance.

Loss Deductible Clause The Canaveral Port Authority shall be exempt from, and in no way liable for, any sums of money that may represent a deductible in any insurance policy. The payment of such deductible shall be the sole responsibility of the Firm and/or sub-consultant providing such insurance.

DISCLOSURE OF PROPOSAL CONTENT All material submitted becomes the property of the Canaveral Port Authority and may be returned only at the Port’s option. The Canaveral Port Authority has the right to use any or all ideas presented in any reply to this Request for Qualifications.

EXPENSES INCURRED This invitation does not commit the Canaveral Port Authority to award a contract. Nor shall the Canaveral Port Authority be responsible for any cost or expense incurred by any Respondent in preparing and submitting a reply, nor for any cost or expense incurred by any Respondent prior to the execution of a contract agreement

AMERICANS WITH DISABILITIES ACT Individuals covered by the Americans with Disabilities Act of 1990 in need of accommodations to attend public openings and meetings should contact the Canaveral Port Authority Purchasing Department; Karen Pappas, 399 Challenger Road, Cape Canaveral, FL 32920. kpappas@portcanaveral.com, phone 321-394-3219

DEFINITIONS

Canaveral Port Authority – The Canaveral Port Authority Board Members, its successors and assigns.

Consultant - Independent contractors who are considered to have education, specialized knowledge, experience or abilities not generally available within the Port. This includes but is not limited to:

accountants, actuarials, appraisers, architects, artists, auditors, counselors, designers, economists, educators, engineers, financial analysts, management and systems analysts, medical practitioners, planners, promoters, researchers, scientists, sociologists, surveyors, trainers, and other professionals as designated by the Purchasing Director.

Contract – Agreement between the Respondent and the Canaveral Port Authority for services as defined in the Scope of Services.

CPA – The Canaveral Port Authority

Firm - Any individual, or corporation submitting a proposal for the project, acting directly or through a duly authorized representative. For the purpose of this RFQ, Firm shall mean the same thing as Proposer, Respondent, Consultant, Engineering Firm, or Design Firm once a Contract has been awarded.

Florida Statutes - A permanent collection of state laws organized by subject area into a code made up of titles, chapters, parts, and sections. The Florida Statutes are updated annually by laws that create, amend, or repeal statutory material.

Insurer – Insurance Company who provides insurance coverage as specified in this RFQ.

Owner - The Canaveral Port Authority and Board of Commissioners and/or designated representative(s).

The Entity with whom the Firm has entered into the Agreement and for whom the work is to be performed.

Canaveral Port Authority, Florida the public body, agency or instrumentality for which contract is to be mailto:kpappas@portcanaveral.com performed. In all respects hereunder, the Canaveral Port Authority’s performance is pursuant to its’ position as the Owner of the project. In the event the Canaveral Port Authority exercises its regulatory authority as a governmental body, the exercise of such regulatory authority and the enforcement of any rules, regulations, laws and ordinances shall be deemed to have occurred pursuant to the Port's authority as a governmental body and shall not be attributable in any manner to the Port as a party to the Contract.

Port – The Canaveral Port Authority

Project – All work associated with the scope of services, permitting, supervision of the work, document control of all submittals, RFI’s, etc., coordination of inspections, and project close-out.

Purchasing Representative – Purchasing Director or designee for the Canaveral Port Authority.

Respondent -The person, Firm, or corporation who submits a response.

Scope of Services - The complete details of the services involved in the design, permitting, review, fabrication, construction, installation and assembly of the components of a project's deliverables into a working product or facility.

Selection Committee - A group of at least 3 individuals assigned by the Owner to review and rank the proposals.

TENTATIVE PROJECT MILESTONE

Friday July 25, 2025

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Friday August 29, 2025 Responses to RFQ due 2:00 PM

Thursday September 4, 2025 Selection Committee Meeting to Review and Short List Firms for Oral Presentations and/or Interviews

Thursday September 11, 2025 Short List Oral Presentations and/or Interviews and Selection Committee Meeting (if required)

Wednesday September 24, 2025 Canaveral Port Authority Board of Commissioners Meeting:

Selection Committee recommendation of Successful Firm

NON-COLLUSION CLAUSE

By signing this offer, the Proposer certifies that this offer is made independently and free from collusion. Proposer shall disclose below, to the best of his or her knowledge, any Canaveral Port Authority officer or employee, or any relative of any such officer or employee as defined in Section 112.3135(1), Florida Statutes, who is an officer or director, of, or has a material interest in the Proposer's business and who is in a position to influence this procurement. Any Canaveral Port Authority officer or employee who has any input into the writing of specifications or requirements, solicitation of offers, presumed, for purposes hereof, to be in a position to influence this procurement. For purposes hereof, a person has a material interest in he or she directly or indirectly owns more than 5 percent of the total assets or capital stock of any business entity, or if he or she otherwise stands to personally gain if the contract is awarded to this proposer.

Failure of a Proposer to disclose any relationship described herein shall be reason for disqualification and/or termination in accordance with the provisions of the Canaveral Port Authority.

NAME RELATIONSHIPS

If the Proposer does not indicate any relationship by leaving the above section blank, it shall be deemed to be an affirmation by the Proposer that no such relationship exists.

Signature Company Name

Print Name of Certifying Official Business Address

City, State, Zip Code

SWORN STATEMENT PURSUANT TO SECTION 287.133(3) (a), FLORIDA STATUTES, ON PUBLIC ENTITY CRIMES

THIS FORM MUST BE SIGNED AND SWORN TO IN THE PRESENCE OF A NOTARY OR OTHER

OFFICIAL AUTHORIZED TO ADMINISTER OATHS.

1. This sworn statement is submitted to ____________________________ (print name of the public entity) by ________________________________________________________ (print individual’s name and title) for ________________________________________________________ (print name of entity submitting sworn statement) whose business address is and (if applicable) its Federal Employer Identification Number (FEIN) is ___________________ (If the entity has no FEIN, include the Social Security Number of the Individual signing this sworn statement: _____________ ____.)

2. I understand that a “public entity crime” as defined” in Paragraph 287.133(1)(g), Florida

Statutes, means a violation of any state or federal law by a person with respect to and directly related to the transaction of business with any public entity or with an agency or political subdivision of any other state or of the united States, including, but not limited to, any bid or contract for goods or services to be provided to any public entity or an agency or political subdivision of any other state or of the United States and involving antitrust, fraud, theft, bribery, collusion, racketeering, conspiracy, or material misrepresentation.

3. I understand that “convicted” or conviction” as defined in Paragraph 287.133(1)(b), Florida

Statutes, means a finding of guilt or a conviction of a public entity crime, with or without an adjudication of guilt, in any federal or state trial court of record relating to charges brought by indictment or information after July 1, 1989, as a result of a jury verdict, non-jury trial, or entry of a plea of guilty or nolo contendere.

4. I understand that an “affiliate” as defined in Paragraph 287.133(1)(a), Florida Statutes, means:

1. A predecessor or successor of a person convicted of a public entity crime; or

2. An entity under the control of any natural person who is active in the management of the entity and who has been convicted of a public entity crime. The term “affiliate” includes those officers, directors, executives, partners, shareholders, employees, members, and agents who are active in the management of an affiliate. The ownership by one person of shares constituting a controlling interest in another person, or a pooling of equipment or income among persons when not for fair market value under an arm’s length agreement, shall be a prima facie case that one person controls another person. A person who knowingly enters into a joint venture with a person who has been convicted of a public entity crime in Florida during the preceding 36 months shall be considered an affiliate.

5. I understand that a “person” as defined in Paragraph 287.133(1)©, Florida Statutes, means any natural person or entity organized under the laws of any state or of the United States with the legal power to enter into a binding contract and which bids or applies to bid on contracts for the provision of goods or services let by a public entity, or which otherwise transacts or applies to transact business with a public entity. The term “person” includes those officers, directors, executives, partners, shareholders, employees, members, and agents who are active in management of an entity.

6. Based on information and belief, the statement which I have marked below is true in relation to the entity submitting this sworn statement. (Indicate which statement applies.)

________Neither the entity submitting this sworn statement nor any of its officers, directors, executives, partners, shareholders, employees, members, or agents who are active in the management of the entity, nor any affiliate of the entity has…