RFQ-25-7_Addendum_2.pdf

RFQ-25-7 Page 1 Addendum #2

CANAVERAL PORT AUTHORITY

NORTH CARGO PIER 1 & 2 REHABILITATION DESIGN AND PERMITTING SERVICES

RFQ-25-7 / PN-25-038

Addendum #2

August 22, 2025

This addendum is issued as part of the Bidding Documents for the above-described project. The changes incorporated in this addendum shall be considered as a part of the Bidding Documents and shall supersede, amend, add to, clarify, or subtract from those conditions shown in the original Bidding Documents. The Bidder shall take care to coordinate modifications herein with all trades and disciplines related to the work. The Bidder shall acknowledge receipt of this addendum on their Bid Form by addendum number and date. Failure to do so may subject Bidder to disqualification.

Released Via VendorLink

5 Pages Total (including attachments)

GENERAL

SPECIFICATIONS

DRAWINGS

OTHER DOCUMENTS ISSUED WITH ADDENDUM

• FDOT Grant Funding Contract Provisions

END OF ADDENDUM #2

Issued via VendorLink

By Authority of the Canaveral Port Authority

RFQ-25-7 – Addendum 2 Page 1 of 4

FDOT Grant Funding Contract Provisions

Bidder acknowledges that the Canaveral Port Authority (“CPA”) intends to receive and utilize funding from the State of Florida’s Department of Transportation (“FDOT”) for this project. In accordance with FDOT grant requirements, the following is a summary of updated general, insurance, and indemnity provisions that will be incorporated into the final agreement (“Agreement”) between CPA and the awardee of this solicitation (“Awardee”), including an ongoing obligation for the Awardee to support CPA’s compliance with said grant requirements:

1. Records Retention. Records of Awardee’s costs incurred in support of this project shall be maintained and made available upon request to FDOT at all times during the period of the agreement and for five (5) years after final payment is made.

2. Necessary Permits Certification: Awardee must certify to CPA that it has obtained all necessary permits.

3. Restrictions, Prohibitions, Controls, and Labor Provisions:

a. Disadvantaged Business Enterprise Policy and Obligation: It is FDOT’s policy that DBEs, as defined in 49 C.F.R. Part 26 ,as amended, shall have the opportunity to participate in the performance of contracts financed in whole or in part with FDOT funds under this Agreement. Awardee agrees to ensure that DBEs have the opportunity to participate in the performance of this Agreement. In this regard, all recipients and contractors shall take all necessary and reasonable steps in accordance with applicable federal and state laws and regulations to ensure that the DBEs have the opportunity to compete for and perform contracts. Awardee and its subcontractors shall not discriminate on the basis of race, color, national origin or sex in the award and performance of contracts, entered pursuant to this Agreement.

b. Convicted Vendor List: A person or affiliate who has been placed on the convicted vendor list following a conviction for a public entity crime may not submit a bid on a contract to provide any goods or services to a public entity; may not submit a bid on a contract with a public entity for the construction or repair of a public building or public work; may not be awarded or perform work as a contactor, supplier, subcontractor, or consultant under a contract with any public entity; and may not transact business with any public entity in excess of the threshold provided in Section 287.017, Fla. Stat., for CATEGORY TWO for a period of 36 months from the date of being placed on the convicted vendor list.

c. Discriminatory Vendor List: In accordance with Section 287.134, Fla. Stat., an entity or affiliate who has been placed on the Discriminatory Vendor List, kept by the Florida Department of Management Services, may not submit a bid on a contract to provide goods or services to a public entity; may not submit a bid on a contract with a public entity for the construction or repair of a public building or

RFQ-25-7 – Addendum 2 Page 2 of 4 public work; may not submit bids on leases of real property to a public entity; may not be awarded or perform work as a contractor, supplier, subcontractor, or consultant under a contract with any public entity; and may not transact business with any public entity.

d. Non-Responsible Contractors: An entity or affiliate who has had its Certificate of Qualification suspended, revoked, denied, or have further been determined by the Department to be a non-responsible contractor, may not submit a bid or perform work for the construction or repair of a public building or public work on a contract with the CPA.

e. Unauthorized Aliens: Awardee shall comply with all federal and state laws prohibiting the hiring and continued employment of aliens not authorized to work in the United States. Awardee must not knowingly employ unauthorized aliens and should such violation occur shall be cause for cancellation of this Agreement.

f. E-Verify: Awardee shall utilize the E-Verify system established by the U.S.

Department of Homeland Security to verify the employment eligibility of its employees. Awardee shall require any subcontractors performing work or services pursuant to this Agreement to likewise utilize the E-Verify system to verify the employment eligibility of all new employees hired by the subcontractor during the Agreement’s term.

4. Engineer’s Certification of Compliance. Design professional must agree to complete the FDOT form for Engineer’s Certification of Compliance (attached as Attachment “A”).

5. Third Party Contracts. FDOT reserves the right to approve third-party contracts, except that written approval is hereby granted for:

a. Execution of contracts for materials from a valid state or intergovernmental contract. Such materials must be included in the FDOT approved Project scope and/or quantities.

b. Other contracts less than $5,000.00 excluding engineering consultant services and construction contracts. Such services and/or materials must be included in the FDOT approved Project scope and/or quantities.

c. Construction change orders less than $5,000.00. Change orders must be fully executed prior to performance of work.

d. Contracts, purchase orders, and construction change orders (excluding engineering consultant services) up to the threshold limits of Category Three. Such contracts must be for services and/or materials included in the Department approved Project scope and/or quantities. Purchasing Categories and Thresholds are defined in Section 287.017, Fla. Stat. and Chapter 60, Fla. Admin. Code. The threshold limits are adjusted periodically for inflation, and it shall be the sole responsibility of Awardee to ensure that any obligations made in accordance with this Agreement

RFQ-25-7 – Addendum 2 Page 3 of 4 comply with the current threshold limits. Obligations made in excess of the appropriate limits shall be cause for FDOT’s non-participation.

e. In all cases, Awardee shall include a copy of the executed contract or other agreement with the backup documentation of the invoice for reimbursement of costs associated with the Agreement.

6. Certification. Provide certification that all design plans and specifications will comply with applicable federal, state, local, and professional standards, including but not limited to the following:

a. Federal Requirements

b. Local Government Requirements

i. Local Building Codes

ii. Local Zoning Codes

c. FDOT Requirements

i. Manual of Uniform Minimum Standards for Design, Construction and

Maintenance for Streets and Highways (Commonly Referred to as the "Florida Green Book")

ii. Manual on Uniform Traffic Control Devices

6. Indemnification. To the fullest extent permitted by law, CPA's contractor/consultant shall indemnify, defend, and hold harmless CPA and the State of Florida, Department of Transportation, including the Department's officers and employees, from liabilities, damages, losses and costs, including, but not limited to, reasonable attorney's fees, to the extent caused by the negligence, recklessness or intentional wrongful misconduct of the contractor/consultant and persons employed or utilized by the contractor/consultant in the performance of this Agreement. This indemnification shall survive the termination of this Agreement.

7. Workers Compensation: Workers' Compensation Insurance in accordance with Florida's Workers' Compensation law for all employees, subcontractor(s), and subconsultant(s).

8. Commercial General Liability (“CGL”): The limits of coverage shall not be less than $1,000,000 for each occurrence and not less than a $5,000,000 annual general aggregate, inclusive of amounts provided by an umbrella or excess policy.

9. Additional Insured: FDOT to be listed as Additional insured on the CGL. When the project involves work on or in the vicinity of utility-owned facilities, the utility shall be added along with FDOT as an Additional Insured.

10. No deductibles in any of the insurance policies may be a Self-Insured Retention.

11. Notice of Cancellation of Insurance: 10-day notice of cancellation.

RFQ-25-7 – Addendum 2 Page 4 of 4

Attachment “A”

RFQ-25-7 Addendum_Grant Funding_Contract Provisions