RFQ-25-7_Addendum_1.pdf

RFQ-25-7 Page 1 Addendum #1

CANAVERAL PORT AUTHORITY

NORTH CARGO PIER 1 & 2 REHABILITATION DESIGN AND PERMITTING SERVICES

RFQ-25-7 / PN-25-038

Addendum #1

August 15, 2025

This addendum is issued as part of the Bidding Documents for the above-described project. The changes incorporated in this addendum shall be considered as a part of the Bidding Documents and shall supersede, amend, add to, clarify, or subtract from those conditions shown in the original Bidding Documents. The Bidder shall take care to coordinate modifications herein with all trades and disciplines related to the work. The Bidder shall acknowledge receipt of this addendum on their Bid Form by addendum number and date. Failure to do so may subject Bidder to disqualification.

Released Via VendorLink

6 Pages Total (including attachments)

GENERAL

SPECIFICATIONS

• Replace the section called Qualification Package Guidelines – Tabbed Section, General Requirements with the new section provided.

• Replace the Section called Guidelines – Interviews/Oral Presentations with the new section provided.

DRAWINGS

OTHER DOCUMENTS ISSUED WITH ADDENDUM

END OF ADDENDUM #1

Issued via VendorLink

By Authority of the Canaveral Port Authority

PUR-RFQ-25-7/ PN-25-038

Addendum 1

QUALIFICATION PACKAGE GUIDELINES - TABBED SECTIONS

GENERAL REQUIREMENTS

Tab 1 General Information and Table of Contents. (non-scored)

Provide general information of the firm including Principal, contact person, address, phone, facsimile and e-mail, not to exceed 1 single sided page maximum. Any addenda received shall be noted on this page.

Tab 2 Letter of Introduction. (non-scored)

Provide a brief profile of the Firm, including a brief history of the company which clearly identify the following in a tabular or bullet point format:

1. Principal or Corporate office location;

2. Lead contact for the Firm;

3. Replace

4. Former names of the company and the years in business under each.

5. Location of office which will be responsible for implementation of this

Contract;

6. Location of other offices from which resources may be drawn;

7. State if the firm is a corporation, partnership, individual, joint venture or other.

8. State the date of incorporation or date of organization.

9. Name the corporate officers or general partners.

10. State the average annual amount of design work performed during the past

5 years.

Not to exceed 2 single-sided pages maximum.

Tab 3 Qualification Data – Similar Experience. (40 points)

Provide a list of keystone and hallmark waterside cruise terminal projects that showcase your abilities to design and permit complicated projects. Clearly identify what portion or scope of work your firm performed.

Show at least 3 examples, ideally 5, samples in each area to be evaluated for the most recent ten year period, with at least one (1) project with soil characteristics such as sand, soft and hard clay. Specifically, outline and feature several examples of:

1. Professional Engineers who are also commercially certified divers to perform underwater inspections of the marine construction;

2. All members of the design team shall have deep water port experience;

3. Demonstrated knowledge of fuel cargo terminals.

4. Demonstrated experience with corrosion protection techniques that will extend the service life of the marine structures and reduce maintenance;

5. Experience with soil-structure interface and long-term settlement in soils with unconsolidated clays.

6. Demonstrated success with obtaining marine structures permits in deep water Florida ports.

In determining which projects are more related, consider: related size and complexity;

how many members of the proposed team worked on the listed project; and how recently the project was completed. List the projects in priority order, with the most related project first. For each of the listed projects, provide the following information:

1. Name and location of the project.

2. Nature of the Firm’s responsibility on this project.

3. Firm's contract amount.

4. Project owner’s representative name, address, phone number and e-mail.

5. Project Status - Percent complete/date completed/anticipated completion date.

6. Project Data - Length of berth, water depth, mooring requirements, etc.

7. Cost of project - Design costs, original construction cost, final cost, amount of additive change orders. Identify if there were any Owner Direct Purchases (ODP's) for the project.

8. Project type - new, renovation, refurbishment.

9. Listing of the Firm’s project manager and other key professionals on the listed project and note those who would be assigned to the Port's project.

Tab 4 Regulatory Knowledge and Methodology. (15 points) Outline your firms experience in securing Army Corp, EPA, NMFS, FDEP project approvals with examples of difficult project and the timelines in which you achieved full approval.

Tab 5 Organizational Chart, Resumes’, Consultants, and Current Workload. (30 points)

Provide an organization chart as it relates to the project indicating key personnel, their location, and their responsibilities for this project including coordination and interaction with the Port Authority, permitting agencies, consultants, and other Firms working on this project. Organizational chart must show the relationship to the Canaveral Port Authority. Include any Consultants and their services which would not be performed in-house and include their location. It should be understood that it is the intent of the Canaveral Port Authority to insist that staff indicated actually execute the project.

Identify the lead contact for the project and who will have signing authority for the project. Identify those individuals that would be local and those working remote.

List resumes` of key individuals to be involved in the various aspects of the Project and an explanation of each individual's role including primary engineering design and construction administration representatives in the Project and those on any consultants. For each individual listed, provide the following information:

1. Name of Individual.

2. Years with current firm.

3. Total years in the industry.

4. Current title with company.

5. Any licenses, credentials or certifications relative to this project.

6. Role assigned to this project.

7. Project currently assigned to and anticipated completion date.

8. Past project experience with current firm for past 20 years.

9. Past project experience with other firms if they have not been employed by the current firm for the past 20 years and the role of responsibility on that project.

List the services which would not be performed in-house and the consultants who would be performing these services and their locations. If a joint venture, or prime subcontractor arrangement of two (or more) firms, the Proposer must indicate how the work shall be distributed between the associated firms. Indicate if these same consultants have worked together in the past on similar projects. Describe how the organizational structure will ensure orderly communications, distribution of information, effective coordination of activities and accountability.

List each project currently under contract or pending contract including contracts as consultant to another firm. Describe how you will meet your current contract obligations and our project(s) if selected. Identify key personnel on these projects that would be assigned to the Port's project and their current obligations and how they plan to transition over to the Port's project.

Tab 6 Licenses. (non-scored)

Attach a copy of the Firm’s Business Occupational License and all applicable Professional Registrations from the appropriate governing board. A Firm must be properly registered at the time of its submittal to practice their profession in the State of Florida. Provide evidence that the firm and all sub-consultants are licensed to conduct business in the State of Florida. Copies of current State of Florida professional registration license renewals for the Respondent’s key professional personnel to be used on the project. Respondent shall be properly registered to practice in the State of Florida with the appropriate state board governing the services offered. The Selection Committee may verify the current status with the appropriate state board.

Provide copies of all current State of Florida Department of Professional Regulation licenses or certificates.

Tab 7 References. (15 points)

Provide a minimum of three (3) reference letters from owner representatives for projects that your Firm has provided / is providing professional services which are similar in scope to this RFQ. Reference letters shall be current, dated within three (3) years of this solicitation. The reference from the owner representative must be from different owners provided on their letterhead, and include details regarding your Firm’s role, level of service provided, and how cost competitive your Firm was when negotiating cost proposals. Letters from Canaveral Port Authority staff shall not be considered.

Tab 8 Litigation. (non scored)

Identify all litigation or arbitration and/or pending litigation or arbitration your firm or consultant's firm has been a party to, legal action (including arbitration, administrative proceedings, etc.) or lawsuits during the last five (5) years involving a client, contractor or subconsultant for claims. Include a brief legal description of the dispute and its current status. Describe the particular circumstances giving rise to the dispute and the actions which your Firm took to attempt to settle the matter prior to and after suit being filed.

Identify if your firm has ever been removed or relieved from a contract or duties on a project. Identify if your firm has ever defaulted on a contract or had a bond recalled.

Identify whether your firm has ever been assessed liquidated damaged or delay damages.

Identify any disputes or claims in which your firm has been a party to and was resolved without legal action during the last five (5) years.

Identify the value of any monetary settlements reached from any of the above.

Tab 9 Insurance. (non-scored) Attach evidence of required insurance coverage or proof of insurability as outlined the attached draft contract. If available, a properly completed ACORD Form is preferable.

Final forms must contain the correct solicitation and/or project number and Canaveral Port Authority contact person. Identify the insurance company contracted to handle each type of insurance and their company’s AM Best rating.

Tab 10 Business Structure. (non-scored) Submit copy of State of Florida Department of State records indicating when corporation organized, corporation number, and date and status of most recent annual report. Respondents submitting as joint ventures shall submit a copy of their joint venture agreement.

Tab 11 Non-Collusion Clause. (non-scored)

Complete the non-collusion clause form included in this package.

Tab 12 Public Entity Crimes. (non-scored)

Complete the sworn statement on public entity crimes form included in this package.

Tab 13 Conflict of Interest Disclosure Form. (non-scored)

Complete the conflict of interest form included in this package.

Tab 14 Certificate Regarding Debarment. (non-scored)

Complete the certificate regarding debarment included in this package.

Tab 15 WOTC & WTW. (non-scored)

Acknowledge work opportunity tax credit and welfare to work tax credit included in this package.

Tab 16 Certified Minority Business Enterprise. (non-scored)

Indicate whether the firm is a certified minority business enterprise as defined by the Florida Small and Minority Business Assistance Act and provide a copy of the certification.

Tab 17 Financial Statement. (non-scored)

The proposer shall submit in a separate sealed envelope an updated financial statement for the firm, prepared within the last quarter, itemizing present financial resources, liabilities and capital equipment. This will be opened and reviewed for the selected firms only by the Port's Chief Financial Officer. All financial statements will be held until contracts are awarded at which time the unopened statements will be shredded. If a proposing firm requests that their financial statement be returned, provide a stamped self-addressed envelope for its return.

TOTAL NUMBER OF POINTS: 100

(Scoring by each Evaluator is subjective. There is no model for scoring.)

GUIDELINES – INTERVIEWS/ORAL PRESENTATIONS

The Selection Committee may require oral presentations from the short-listed firms who will be notified of the schedule for the formal presentation, questions and answers, and setup and breakdown. Informal Interviews/Oral Presentations will be scored on the points listed below and will not be combined with the previous score.

Interview agendas will be entirely at the discretion of the prospective firm with an emphasis delineating why/how your Firm’s strength/performance on three (3) similar projects positively impacted the success of the project with regards to the following subjects:

General Presentation Quality- (10 points) Presentations are expected to be of high quality and professional. The Port Authority considers the presentations a key opportunity to become familiar with all project team members.

Presentation time should be appropriately allocated to include all members of the proposed project team and allow sufficient time for interaction with all team members. Presenting teams should focus on the team’s collaborative ability to effectively answer questions from the selection committee members.

Overall Approach and Methodology- (40 points) Detailed discussion related to the design approach and methodology to be used by the team to meet the design milestone schedule; specific focus related to the design of the temporary facilities should be included. The evaluation and ranking of oral presentation will be used to prepare the final ranking and recommendations by the Selection Committee to the Board.

Total Number of Points: 50

RFQ-25-7 Tabbed Section and Pres Guidelines Revised - Addendum 1