RFQ 25-0040 On call Engineering services .pdf

LEGAL NOTICE

Town of Westborough

REQUEST FOR QUALIFICATIONS (RFQ)

RFQ 25-0040

ON-CALL ENGINEERING AND CONSULTING SERVICES FOR

BUILDINGS

The Town of Westborough and Westborough School District, Massachusetts is seeking qualified engineering and consulting firms to provide on-call professional services related to mechanical systems including HVAC, Architectural, Structural, Electrical, Plumbing, Roofing assessment & design; peer review;

project management and Owner’s Project Manager (OPM) services; and other topics. The firm must be licensed and lawfully engaged in providing these services in the State of Massachusetts.

This project is being Electronically Bid (E-Bid). You can register to become a proposer online (for free) at www.BidNetDirect.com. PDF of the Proposal should be uploaded to BidNet by Thursday, August 15 by 3 PM.

Proposal Documents will be available at 9AM on Monday, July 22, 2025, online at https://www.bidnetdirect.com/massachusetts/townwestborough . All plan holders must have an active online account on www.bidnetdirect.com to acquire documents, receive project notifications, and to submit your proposals electronically.

Each Proposal shall be submitted in accordance with the Submission Requirements contained in the RFQ. It is the responsibility of prospective proposers to check www.bidnetdirect.com for new information via any addenda or modifications to this solicitation. Addenda will be emailed to all plan holders registered with BidNetDirect.

This RFQ shall be governed by the designer selection law, M.G.L. Chapter 7C, Sections 44 to 58 and M.G.L, Chapter 149, Section 44A ½. The Town of Westborough reserves the right to accept any proposal, in whole or in part, to reject and/or all proposals and to waive minor irregularities and/or informalities as it deems to be in the best interest of the Town.

The Town is an Equal Opportunity Employer and encourages MBE/WBE/DBE participation in response to this RFQ process.

Shab Khan

Chief Procurement Officer http://www.bidnetdirect.com/ https://www.bidnetdirect.com/massachusetts/townwestborough

Request for Qualifications 25-0040 On-Call Engineering and Consulting Services for Buildings

INTRODUCTION

The Town of Westborough/School District is seeking qualifications from engineering and consulting firms for On-call Engineering and Consulting Services for Buildings and Facilities.

These services will include professional services related to mechanical system design and engineering including HVAC, Plumbing, architectural, structural and Electrical; Roofing assessment & Design; peer review; project management and OPM services; and other topics listed below for various federally, state and locally funded projects.

The Town’s Public Works and Schools Facility Departments intend to select multiple firms based on qualifications. 4-6 selected firms will sign a 3-year contract with the Town to provide services on an on-call basis. The selected engineering, architectural and/or consulting firms will be asked to send proposals for future Projects/Tasks. Being selected for this Master Service Agreement does not guarantee any projects. All projects and services are subject to appropriation.

Interested engineering, architectural and consulting firms shall prepare a comprehensive Statement of Qualifications submission (SOQ) in accordance with the Town’s requirements set forth in this RFQ.

The Town requests qualifications for the following immediate engineering and/or consulting services:

On-call services are related to building and facilities improvements, renovations and upgrades including, mechanical systems, Plumbing, Structural, Electrical and HVAC system design; appurtenances and facilities on site such as sidewalks, parking lots, building utilities, Roof design and related programs and projects, including funding applications, contract plans, specifications, cost estimates, schedules, and peer review.

Utility services include water, sewer and drainage including general storm water management on the building and/or facility site. Other miscellaneous services (e.g., retaining walls, traffic safety improvements, etc.) are also included. These projects may be federally, state grant, and/or locally funded.

OVERVIEW OF THE SERVICES

The Town seeks consultants who have a full range of expertise and experience delivering engineering, architectural and other technical services.

Services that the Town may require may include, but not be limited to the following tasks:

● condition assessment of existing buildings, facilities and systems and preparing reports summarizing findings on deficiencies, including recommendations for improvements

● scope development and cost estimating

● pavement and sidewalk condition assessments on building and facilities sites only

● Building Information Modeling (BIM)

● Energy efficiency, Green Building and LEED services

● land survey services

● engineering and architectural reports

● ADA/MAAB-compliance on building and facilities sites only

● Roof repairs and replacement design

● drainage, water, sanitary sewer system and other utility improvements related to building and facilities design on designated sites only

● traffic studies and traffic signal design, timing and coordination plan only to the extent related to building and facilities projects

● permit applications and coordination as required

● public Input coordination and meeting attendance and preparation

● preparation of construction bidding documents (plans, specifications, & estimates)

● construction management, including bid phase services, contract administration services, resident engineer, construction observation or on-site construction clerk-of-the-work services

● Owner’s Project Manager (OPM) services

● HVAC, Plumbing, Structural, Electrical, Fire Protection system upgrades or design for new systems and related AutoCAD drafting

● Geotechnical and hydrogeological services related only to the building and facilities site and/or project

● master planning and updating of the Town’s capital plans for buildings and facilities

● Hazardous materials assessments related to existing buildings and facilities.

● regulatory program requirements and permitting assistance – EPA, MassDEP, MassDOT, DCR, MWRA, MEPA, Army Corp, or others.

SOQ Submissions shall include the assembled staff team, including sub-consultants, with the capability to perform in the following professional disciplines, all in relation to buildings and facilities and the sites on which such structures are located.

● landscape architecture

● parks, playground, athletic fields, and open space design

● civil infrastructure design

● architecture

● construction administration, monitoring, inspection and documentation

● utility design

● traffic engineering

● pavement management

● land, roadway and property surveying and layout

● CAD

● GIS editing and GIS-related services, such as training, database creation & management, mapbook creation, etc.

● environmental engineering

● electrical and instrumentation engineering

● HVAC/mechanical engineering

● plumbing and fire protection engineering

● geotechnical engineering

● structural engineering

● hydrogeology and water resources engineering

● sanitary engineering

● transportation planning and engineering

Services require that firms be acquainted with State program requirements. Firms will be required at a minimum to provide the following services for a State or Federally funded project:

● Preliminary design (30% design) o Identify project limits o Conduct survey o If applicable, complete soil exploration and geotechnical analysis o Prepare base plans o Develop basis of design, and prepare preliminary cost estimate and schedule

● 90% design o Finalize design plans including all sidewalk, roadway, utility designs o Prepare final construction estimate o Coordinate utility relocations as needed o Prepare state, federal, and any special provisions for the contract o Deliverables shall include but not be limited to title sheet, building plans and typical sections for all applicable disciplines, construction details, construction drawings, profiles, site plans, drainage, water and sewer plans, profiles and details, traffic signage and pavement markings plans, cross-sections, landscape plan if relevant, specifications, construction estimate and detail sheets, and schedule.

● Preparation of Bid Specifications and Plans (100% design) o Prepare final contract documents and deliverables in coordination with the Town’s

Procurement Office, Department of Public Works, Schools Facility Department and/or the Office of Community Development o Attend pre-bid and preconstruction meeting o Assist in the review of bids and recommendation of award of contract

● Construction Administration o During construction, provide clarification of documents as required o Conduct weekly job meetings o Necessary site inspection as required o Project closeout including the review of as-built drawings

● Additional Services o Additional services may include environmental studies and permitting, geotechnical design, daily on-site construction supervision, program management, and related services

Note: projects the Town may require a deliverable at an additional milestone, for example, 60% design, or require submittal of a written report at 30% design (basis of design or conceptual design). In such cases, requirements will be clearly identified in the specific scope of work for the project.

STATEMENT OF QUALIFICATIONS

The Statement of Qualifications submission (SOQ) shall conform to the following outline. Each section described below must be included for the submission to be considered complete.

● Letter of Interest/Executive summary (two (2) page maximum), including:

▪ the firm name, address and telephone number

▪ the name, telephone number and email address of the contact person; and

▪ Signature of someone authorized to enter into a contract with the Town of

Westborough.

● Section 1 - Firm Qualifications and Experience

● Section 2 - Staff Qualifications and Experience

● Section 3 – Municipal Projects done in the last 5 years (5-page maximum)

● Section 4 – Categories of work the firm has expertise in

● Section 5 - References

Section 1 - Firm Qualifications and Experience

The SOQ submission must include the following information, which describes the relevant experience of the firm.

A. Description of the firm’s organization including:

a. Number of employees and professional disciplines in:

i. Total number of employees

ii. In Massachusetts

iii. Other New England or Northeastern states.

b. Year formed and number of operating years in:

i. Massachusetts office(s); and

ii. Other New England or Northeastern state offices.

c. Number of years providing requested services to cities, towns and other governmental clients in:

i. Westborough

ii. Massachusetts

iii. Other New England or Northeastern states.

B. Description of the firm's areas of expertise relevant to the requested services.

C. Description of the general experience of the firm on building design, reconstruction and rehabilitation projects for cities, towns, and other governmental clients (Owners) involving any of the following:

a. detailed topographic and property surveys of road rights-of-way lines, including location of all structures, driveways, sidewalks and roads, trees, utilities, and all other physical features;

b. full architectural and engineering drawings, including all sections, details and equipment schedules necessary for construction contractors to perform the work

c. determination of the adequacy of existing infrastructure and recommendations for improvement resulting from proposed building construction

d. tree and other landscape planning

e. Obtaining all permits necessary for the work or identifying and notifying the

Town of any permitting processes required, in time to allow the Town proper preparation. Aid in obtaining Order of Conditions from Conservation Commissions

f. bidding services

g. OPM Services

h. public relations assistance, project management and public notices, and attendance at public meetings

i. detailed cost estimates for the construction phase including comparison to actual as-bid amounts

j. Firm’s track record of change orders as a percentage of construction cost

k. Construction administration, management and/or supervision and project cost and time control.

D. Identify the approximate number of relevant projects conducted in the last 5 years in:

a. Massachusetts

b. other New England or Northeastern states

c. Outside New England if applicable.

Section 2 - Staff Qualifications and Experience

A. Describe the proposed consultant team with resumes of the principals, key staff, and any sub-consultants who would be directly involved with the Town contracts. The submission must include an organizational chart together with a discussion of the role of each individual. Naming project principals, (Project Officer, Project Director/Manager, etc.), indicates a commitment of these individuals to this contract. The project principals must be licensed Professional Engineers or Architects in Massachusetts and show a minimum of fifteen (15) years’ experience in providing similar services to municipal clients. The submission should include a minimum of two (2) municipal client references for each project principal.

B. Demonstrate that the key engineering staff responsible for work under this contract have a minimum of ten (10) years’ experience in those areas of building and facilities projects discussed in Section 1 and the Overview of Services section above.

C. List current MassDOT Prequalification Categories held by the consultant team. A copy of these certifications must be included in the submission.

D. Demonstrate that the key staff within the consultant team includes the following as appropriate:

a. Project Director

b. Project Manager

c. Senior Engineer(s) – civil, traffic/transportation, geotechnical, structural, electrical, instrumentation, plumbing, fire protection and mechanical/HVAC

d. Senior Architect(s)

e. Staff Engineer(s) - civil, traffic/transportation, geotechnical, structural, electrical, instrumentation, plumbing, fire protection and mechanical/HVAC

f. Staff Architect(s)

g. Landscape Architect/Urban Designer

h. Land Surveyor

i. Resident Engineer and/or Representatives

j. CAD technician

k. GIS technician

E. Provide descriptions of relevant projects performed by the proposed consultant team in the past five (5) years. Identify consultant team members that staffed these projects, and the role of sub-consultants. These projects should include both design and construction oversight. These projects should include at least:

a. two (2) building renovation or new building projects involving schools , with a total design and construction value over $1,000,000;

b. two (2) new or renovated municipal buildings other than schools ; and

c. one (1) project involving a report prepared by the firm assessing the condition of a municipal building(s) and identifying major defects or deficiencies across the various discipline categories (architectural, structural, electrical, mechanical, plumbing, fire protection, etc), setting improvement and/or repair priorities and estimated costs for capital improvement planning purposes .

Section 3 - Project Management Approach

Describe how the firm will approach project management, staffing and responsiveness (5 page maximum). This description should include the Quality Assurance/Quality Control process.

Section 4 - Project References

Provide at least three (3) up to date project references, including the name and current phone number for the references. The references should be from recent work (previous five (5) years) similar to the services described in this Request for Qualifications.

Section 5 -Insurance

The Project Manager shall obtain and maintain throughout the duration of the Project the following insurance limits and coverages:

Commercial General and Automobile Liability Insurance shall be written for not less than the limits of liability as follows:

$1,000,000 General Aggregate Limit $1,000,000 Personal Injury and Property Damage Limit

Business Automobile Liability: $500,000 Each Accident - Single Limit

Professional Liability: Minimum of $1,000,000

Workers' Compensation Insurance: The Contractor shall, at its own expense, obtain and maintain Workers' Compensation Insurance as required by law.

SELECTION PROCESS

General Information

The Town does not desire firms to include in their submittal any discussions of or solutions specific to this request, therefore Town employees should not be contacted to provide information, and no tours of sites will be provided.

Comparative Evaluation Criteria

The Town desires technical excellence for this contract and will evaluate submitted Proposals based on qualifications. The selection of engineering and/or consulting firms will be based on the experience of the firms and personnel specifically identified in the Statement of Qualifications.

The Town will evaluate and rate the Statement of Qualifications submissions. The most qualified engineering and/or consulting firms will be selected for contracts and future projects will be negotiated as Task Order Agreements. A contract in substantial form as the sample contract shown in Appendix A will be utilized. The Town may request interviews to assist with the evaluation process.

Statement of Qualification submissions will be evaluated under the following categories:

● Experience and capabilities of the firm

● Experience and qualifications of the identified consultant team/key staff

● Municipal experience

● Quality of the Proposal

● References.

The evaluation will be based on the following scoring categories:

● Highly Advantageous: The team exceeds minimum requirements and demonstrates an objective excellence in the category through awards, recognition, or similar.

● Advantageous: The team meets or exceeds minimum requirements and demonstrates an objective competency in the category that is in-line with or above industry standards.

● Not Advantageous: The team meets minimum requirements but does not demonstrate an

● Unacceptable: The team does not meet minimum requirements and does not demonstrate

SUBMITTAL REQUIREMENTS

This project is being Electronically Bid (E-Bid). You can register to become a proposer online (for free) at www.BidNetDirect.com. PDF of the Proposal should be uploaded to BidNet by Thursday, August 15 by 3 PM. Proposal PDF file name must contain name of the Company before it is uploaded to BidNET.

Questions regarding the RFQ can be emailed to Shab Khan at skhan@westboroughma.gov with “RFQ 25-0040 On-Call Eng” in the Subject line. Questions and answers will be distributed via addenda to plan holders registered on BidNet.

http://www.bidnetdirect.com/ mailto:skhan@westboroughma.gov

STATEMENT OF CORPORATE AUTHORITY

1. I hereby certify that I am the Clerk/Secretary of _________________________________

(insert full name of corporation)

2. corporation, and that ______________________________________________________

(insert the name of officer who signed the contract and bonds.)

3. is the duly elected ________________________________________________________

(insert the title of the officer in line 2)

4. of said corporation, and that on ______________________________________________ (the date must be ON OR BEFORE the date the officer signed the contract or bonds.)

at a duly authorized meeting of the Board of Directors of said corporation, at which all the directors were present or waived notice, it was voted that

5. _____________________________________ the ___________________________________

(insert name from line 2) (insert title from line 3) of this corporation, be and hereby is authorized to execute contracts and bonds in the name and on behalf of said corporation, and affix its Corporate Seal thereto, and such execution of any contract of obligation in this corporation’s name and on its behalf, with or without the Corporate Seal, shall be valid and binding upon this corporation; and that the above vote has not been amended or rescinded and remains in full force and effect as of the date set forth below.

6. ATTEST: _______________________________________ AFFIX CORPORATE

(Signature of Clerk or Secretary) * SEAL HERE

7. Name: _________________________________________

(Please print or type name in line 6) *

8. Date: __________________________________________

(insert a date that is ON OR AFTER the date the officer signed the contract and bonds.)

The name and signature inserted in lines 6 & 7 must be that of the Clerk or Secretary of the corporation.

CERTIFICATIONS REQUIRED BY LAW

FOR ALL PUBLIC CONTRACTS

You must COMPLETE and SIGN the following eertffleation1. You must also print, at the bottom of this page, the name of the contractor for whom these eertlfleadon1 are submitted.

TAX COMPLIANCE

Pursuant to Chapter 62C of the Massachusetts General Laws, Section 49A(b), I, the undersigned, authorized signatory for the below named contractor, do hereby certify under the pains and penalties of perjury that said contractor has complied with all laws of the Commonwealth of Massachusetts relating to taxes, reporting of employees and contractors, and withholding and remitting child support.

NON-COLLUSION

The undersigned certifies under the penalties of perjury that this bid is in all respects bona fide, fair and made without collusion or fraud with any other person. As used in this subsection the word "person" shall mean any natural person, joint venture, partnership, corporation or other business or legal entity.

PUBLIC CONTRACTOR DEBARMENT

The undersigned certifies under penalty of perjury that the below named contractor is not presently debarred from doing public construction work in the commonwealth under the provisions of section twenty-nine F of chapter twenty-nine, or any other applicable debarment provisions of any other chapter of the General Laws or any rule or regulation promulgated thereunder.

COMPLETE AND SIGN BELOW:

Authorized Person's Signature Date

Print Name & Title of Signatory Name of Contractor